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Integrated Infrastructure Services
2019 CEA Partnering with Industry
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© City of Edmonton
City of EdmontonOrganizational Structure
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| Financial and Corporate Services | Financial Strategies & Budget | 10.23.2018|
© City of Edmonton
Capital Budget2019 to 2022 Overview
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Capital Investments in 2019-2022 ($4.8B)
New Infrastructure Growth ($2.8B)Previously Approved Transformational/Growth ($1.8B)
New Growth Projects
$0.3B Constrained
$0.2B Unconstrained
$0.5B Debt
Renewal of Existing Infrastructure ($2.0B)
RENEWAL
UNCONSTRAINED GROWTH
POTENTIALLY DEBT FINANCED PROJECTS
PREVIOUSLY APPROVED GROWTH & RENEWAL
CONSTRAINED GROWTH
© City of Edmonton
Adam LaughlinDeputy City Manager, Integrated Infrastructure Services
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Integrated Infrastructure Services (IIS) was created to provide citizens and Council with consistent, efficient and transparent delivery of capital projects on time and on budget. The department brings together the people, resources and expertise of all those who plan, design and build City infrastructure.
The commitment of service to citizens and City Council is foundational to all work delivered by the department. The department creates greater consistency in practices and inspires innovation. It also integrates the needs and views of citizens and business partners who operate and maintain an asset, earlier in our infrastructure planning and design process.
© City of Edmonton 6
Dave FloraxDirector,
Workplace Systems
Tom LumsdenDevelopment Manager
Blatchford Redevelopment
Adam LaughlinDeputy City Manager
Integrated Infrastructure Services
Brian LatteBranch Manager
Infrastructure Delivery
Jason MeliefsteBranch Manager
Infrastructure Planning & Design
D. Philip AlexBranch Manager
Business Planning & Support
Jesse BanfordDirector, Facility
Infrastructure Delivery
Sam El MohtarDirector,
Transportation Infrastructure Delivery
Bradley LeemanDirector,
Lifecycle Management
Pascale LadouceurDirector,
Facility Planning & Design
Rhiannon Stromberg Director,
Business & Budget Planning
Clement YongDirector,
Project Management Centre of Excellence
Anjum MullickDirector,
Engineering Services
Craig WalbaumBranch ManagerBuilding Great
Neighbourhoods & Open Spaces
Bruce FergusonBranch Manager LRT Expansion &
Renewal
Ryan OlsonDirector,
BGN Planning & Design
Marlis FothDirector,
BGN Infrastructure Delivery
Brad SmidDirector,
Valley Line
Vacant, LRT Infrastructure
Delivery
Natalie LazurkoDirector,
Transportation Planning & Design
Aaron LewickiActing Director,
Open Space Infrastructure Delivery
Ryan OlsonActing Director,
Open Space Planning & Design
Kris LimaDirector,
Yellowhead Portfolio
Guy BostonTransit Oriented
Development Integrated Infrastructure ServicesOrganizational Structure
© City of Edmonton
Jason MeliefsteBranch Manager, Infrastructure Planning & Design
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The Infrastructure Planning and Design Branch helps to build a great city by planning and designing infrastructure for all Edmontonians. Projects are initiated and advanced, taking into consideration public engagement, policy, strategy, lifecycle renewal needs and programming development. The Branch supports the development of a robust four-year capital program and ensures sufficient projects are in the pipeline to meet city-wide objectives.
The work of the Branch is delivered by four program areas:● Facility Planning & Design● Transportation Planning & Design● Life Cycle Management● Yellowhead Trail Planning, Design and Delivery
© City of Edmonton
Infrastructure Planning & DesignOrganizational Structure with Program & Services
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Jason MeliefsteBranch Manager
Infrastructure Planning & Design
Kris LimaDirector
Yellowhead Trail Portfolio
Mike BindasSupervisor
Delivery
Joleen MazuratSupervisor
Develop
Bradley LeemanDirector
Lifecycle Management
Pascale LadouceurDirector
Facility Planning & Design
Rada GeddesSupervisor
Open Space Asset Management
Robert LangevineSupervisor
Facilities Asset Management
Matthew IvanySupervisor
Transportation Planning & Design
Mario CaligiuriSupervisor
Project Management
Carol BelangerSupervisor
Architecture Services
Shannon FitzsimmonsSupervisor
Project Management & Accommodation
Barb IrelandSupervisor
Project Management
Natalie LazurkoDirector
Transportation Planning & Design
Steve AguiarSupervisor
Transportation Asset Management
Murray JohnsonSupervisor
InfrastructureStrategies and Innovation
Robin CasavantSupervisor
Transportation Planning & Design
Jack NiepsujSupervisor
Project Management
Salem AbushawashiSupervisor
Project Management
Gord DerickSupervisor
Project Management
© City of Edmonton
Facility Planning and DesignLooking back at 2018
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Governor General’s Medal in Architecture for Borden Park Pavilion
Canadian Architect Award of Excellence for Windermere Fire Station design
Edmonton South Soccer Centre Expansion
New Design of the City Hall Fountain and Plaza
© City of Edmonton
Facility Planning and DesignLooking forward to 2019 and beyond
● Focus on renewal and energy retrofits of approx. 60 existing buildings
● Installation of solar photovoltaics on City buildings
● Funding for new facilities was guided by considerations for:
○ Health and Safety○ Integration with Renewal○ Provincial Coordination○ Leveraging Funding (Partner &
Governments)
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Planning and design projects, such as:
● Ambleside Integrated Site for City Operations
● Stadium LRT Station Upgrade
● Charlesworth Fire Station
● Riverbend Library Relocation
● Clarke Stadium Enhancements
● Edmonton Composting Facility Replacement
© City of Edmonton
Transportation Planning and DesignLooking back at 2018
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Jasper Avenue New Vision Concept & Preliminary Design (92 to 109 Street)
Imagine Jasper Avenue Preliminary Design (109 to 124 Street)
76/106 TAC Sustainable Urban Transportation Award Finalist Project
135 Street / SW AHD Stage 1 Preliminary Design
Terwillegar Drive - Expressway Decision
105 Avenue Streetscape Preliminary Design Refresh
© City of Edmonton
Transportation Planning and DesignLooking forward to 2019 and beyond
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Planning and design projects, such as:
● Terwillegar Drive Phase 1 and 2
● 118 Avenue/101 Street Traffic Circle
● Transit Priority Measures
● Jasper Avenue New Vision Phase 3 (102 to 106 Street)
● 144 Avenue Renewal Concept(50 to 97 Street)
● 103 Avenue Streetscape (100 to 101 Street)
● Continuing focus on renewal and leveraging renewal opportunities to improve the network for all street users
● Ongoing planning and design for emerging and future growth and renewal priorities
● Implementation of new Complete Streets Design and Construction Standards on City projects
© City of Edmonton
LifeCycle ManagementRenewal Program
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Goods Movement● Interchanges● Rail Crossings● Safety● Minor Arterials● Major Arterials
Public Transit● LRT (bricks & mortar)● Park and Ride● Transit/LRT Centres● Bus Stops
Traffic Systems● Traffic Signals● Street lighting● Transit Priority Signal● Pedestrian Signals● ITS● Overhead Sign
Structures
Bridges & Structures● Bridges & Culverts● Noise Walls● Retaining Walls● Guardrails● Auxiliary Stairs
Active Modes● Main Streets● Complete Streets● Bike● Pedestrian
Soft Landscaping● Trees● Shrub & Flower Beds● Roadway Landscaping
Neighborhoods● LRT● Park and Ride● Transit Priority● Transit/LRT Centres
River Valley System● Trails● Staircases● River Access● Roads● Parking Lots
Environmental● Land Remediation● Slope Stability● Erosion Repairs● Snow Storage Facilities
Safety and Security● Fire Stations● Police Stations● Emergency
Management
Open Spaces / Facilities● Stormwater Facilities● Cemeteries● Golf Courses● Valley Zoo● Fort Edmonton
Parks● Parking Lots● Roads / Trails● Utilities● Site Amenities● Sportsfields● Artificial Turf
Service Support● Fleet Garages● Service Yards● Waste Facilities● Admin Offices &
Operational Centres● Training Centres● Transit Garages
Service Delivery● Transit/LRT Centres● ECO Stations● Recreation Centres● Arenas / Aquatic
Facilities● Seniors / Community
Cultural Centres
Information Technology
Fleet and EquipmentPartner● NPDP Renewal
TRA
NSP
ORT
ATI
ON
OPEN SPACES
FACI
LITI
ES
Public Transit● Bus Fleet● Transit
Communications & Signals
● LRV Fleet Spec
ializ
ed E
quip
men
t
14
© City of Edmonton
Yellowhead Trail PortfolioLooking back at 2018
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125A Avenue (97 Street to 82 Street), including the removal of the 89 Street traffic signal
124 Avenue (149 Street to 142 Street)
© City of Edmonton
Yellowhead Trail PortfolioLooking forward to 2019 and beyond
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Planning
● 66 Street and Yellowhead Trail
● St. Albert Trail to 97 Street (includes interchanges at 127 Street and 121 Street)
Design
● Yellowhead Trail Widening (west of 50 Street to the North Saskatchewan River)
● 123 Avenue (156 Street to 142 Street)
● Fort Road (Yellowhead Trail to 66 Street) and Rail Grade Separation Widening
Construction
● 124 Avenue (149 Street to 142 Street)
● 128 Avenue (156 Street to St. Albert Trail)
● 125A Avenue (97 Street to 82 Street), including the removal of the 89 Street traffic signal
© City of Edmonton
Brian LatteBranch Manager, Infrastructure Delivery
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The Infrastructure Delivery Branch helps to build a great city by ensuring a focus on governance and effective project and construction management to deliver the capital budget infrastructure portfolio. Working in collaboration with business partners, communities and other stakeholders, the Branch ensures quality infrastructure is delivered through sound project management practices. In 2018, the Branch completed over 100 projects of various size and scope including the Calder Library, the Borden Park Natural Swim Experience, the Queen Elizabeth Park Phase Il project, and the Mill Creek Ravine Pedestrian Bridges project.
The work of the Branch is delivered by three program areas:
● Facilities Infrastructure Delivery○ Safe & Secure Facilities, Service Support Facilities, Service Delivery Facilities, and Partner
Facilities● Transportation Infrastructure Delivery
○ Arterial Road network, Bridges and Auxiliary Structures● Renewable Energy Systems
○ Blatchford Renewable Energy Utility, and Downtown District Energy Initiative
© City of Edmonton
Infrastructure DeliveryOrganizational Structure with Program and Services
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Brian LatteBranch Manager
Infrastructure Delivery
Christen FelskeDirector
Renewable Energy Systems
Jesse BanfordDirector
Facility Infrastructure Delivery
Trish KufflerGeneral SupervisorProject Management
Safety & Security Facilities
Jack AshtonGeneral SupervisorProject Management
Service Delivery Facilities
Don HawkesGeneral Supervisor
Project Management Service Support Facilities
Sam El MohtarDirector
Transportation Infrastructure Delivery
NathanGeneral SupervisorProject Management
Program
Bill KennyGeneral SupervisorProject Management
Program
© City of Edmonton
Renewable Energy Systems (New Section)Looking back at 2018
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New “Blatchford Renewable Energy Utility”
Development of the
Downtown District Energy
Initiative in partnership
with ENMAX
Construction of the first
stage of the District
Energy Sharing System in
Blatchford
© City of Edmonton
Renewable Energy SystemsLooking forward to 2019 and beyond
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● Start of Operation of the Blatchford Renewable Energy Utility
● Planning and design of the next Blatchford District Energy Sharing
Stages
● Start of construction of Downtown District Energy Plant at Winspear
© City of Edmonton
Transportation Infrastructure DeliveryLooking back at 2018
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● Groat Road Bridges and Roadway Renewal (Year 1 of 3)● Whitemud Drive Rehabilitation● 106 Avenue over Wayne Gretzky Drive ● Mill Creek Ravine Ped Bridges ● Mill & Overlay / Final Overlay Program (920,000 m2)● Roadway Rehabilitation (480,000 m2)
© City of Edmonton
Transportation Infrastructure DeliveryLooking forward to 2019 and beyond
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● Whitemud Drive EB (Rainbow Valley to 97 Street)● Jasper Avenue New Vision (97 Street to 100 Street)● Rabbit Hill Road Widening (MacTaggart Drive to TUC)● Wayne Gretzky Drive (North Sask River to 112 Avenue)● 106 Avenue (101 Street to 109 Street)
● Roads○ $147M in construction projects
● Bridges○ $82M in Bridge Rehabilitation projects
Upcoming Construction Projects (2019-2022)
© City of Edmonton
Facility Infrastructure Delivery Looking back at 2018
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59 projects are
Delivered and are now
In Service, valued
at over $190M
20 projects are
currently in Design, valued at over $375M
36 projects are currently in
Construction, valued at
over $635M
Pic 7
Pic 10
Pic 6
© City of Edmonton
Facility Infrastructure DeliveryLooking forward to 2019 and beyond
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Coronation Recreation
Centre (CM / CCGC)
Capital profile valued at over
$110 Million
Edmonton Soccer
Association South Soccer
Centre Expansion
Capital profile valued at
over $28 Million
2019 to 2022
Facility Delivery
Program
$305M Renewal
$56M *Growthexcludes potential projects funded under ACT funding
and previously approved capital projects
© City of Edmonton
D. Philip AlexBranch Manager, Business Planning & Support
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The programs within the Business Planning and Support Branch work toward achieving the mission of leading the Integrated Infrastructure Services Department in advancing excellence while ensuring an integrated approach with the corporation through the consistent development of our business, people, processes and systems.
The work of the Branch is delivered by four program areas:
● Department and Business Management
● Project Management Centre of Excellence
● Workplace Systems
● Engineering Services
© City of Edmonton
Business Planning and SupportOrganizational Structure with Program & Services
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D. Philip AlexBranch ManagerBusiness Planning &
Support
Dave FloraxDirector
Workplace Systems
Clement YongDirector
Project Manager Centre of Excellence
Barrie GorrieSupervisor
Project Management Systems Implementation
Michelle FlesjerGeneral SupervisorProject Management
Research and Innovation
Rhiannon StrombergDirector
Business & Budget Planning
Anjum MullickDirector
Engineering Services
Jennifer CassidySupervisor
Organizational Advancement
Janice WanSupervisor
Business Planning and Analytics
Mona AlkhatibGeneral Supervisor
Field Systems
Paul LachGeneral Supervisor
Geotechnical Engineering
Cherie FuchsGeneral Supervisor
Construction Materials Engineering and Testing
Daryle TilroeGeneral SupervisorFacility Engineering
Wanda GouldenGeneral Supervisor
Environmental Engineering
© City of Edmonton
Department and Business ManagementBuilding Edmonton
Building Edmonton - IIS’ Interactive Online Map for Capital Infrastructure Projects
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© City of Edmonton
Engineering Services2018 Accomplishments
● Approximately 1,300 Geotechnical, Environmental, Structural, Mechanical, & Electrical Reviews of primarily City projects.
● Many hundreds of support calls supporting Operations emergent issues. From environmental contamination questions, to structural failures, to soil stability concerns, to electrical safety issues; a number involving Standing Arrangement Consultants.
● First release of Building Commissioning Manual and working on early 2019 Building Consultant Manual release.
● Long term Investigations including concrete mortar flaking and calcium chloride deicing.
● Supported projects throughout the City with materials testing services for quality assurance.
● Evaluation of new materials & products as diverse as boiler water surfactant additives to pothole patching.
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© City of Edmonton
Engineering ServicesLooking forward to 2019 and beyond
● Continuing Work under Standing Arrangements (Ariba in Spring Timeframe). No planned Standing Arrangement RFPs in 2019 other than potentially Pavement Design.
● Increasing Facility Maintenance Support.● Principles and guidelines for potential
outsourcing of Pavement Design.● Reviewing procedures around how the City
evaluates materials and products.● Research effects of anti-stripping agents on
adhesion between bitumen and aggregates.● 2019 Facility Consultant Manual will be
released Q3-Q4.● Building Commissioning Manual out.● Renewing EDMS.
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© City of Edmonton
Craig WalbaumBranch Manager, Building Great Neighbourhoods and Open Spaces
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Mission: To build, renew and enhance neighbourhood and open space infrastructure with citizens and community stakeholders to create welcoming, energized and healthy communities where people live and play.
The work of the Branch is delivered by four program areas:
● Building Great Neighbourhoods Planning and Design● Building Great Neighbourhoods Infrastructure Delivery● Open Space Planning and Design● Open Space Infrastructure Delivery
© City of Edmonton
Building Great Neighbourhoods & Open SpaceOrganizational Structure with Program & Services
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Craig WalbaumBranch Manager
BGN & OS
Ryan OlsonActing Director
Open Space Planning & Design
Devin HuberSupervisor
Landscape Architecture
Ainsley BrownSupervisor
Project Management
Ryan OlsonDirector
BGN Planning & Design
Aaron LewickiActing Director
Open Space Delivery
Charan LoteySupervisor
Planning and Design
Jen RutledgeSupervisor
Project Management
Steve SchmidtSupervisor
Project Management
Andrew KwanSupervisor
Project Management
VacantSupervisor
Project Management
Marlis FothDirector
BGN Delivery
Ryan KirstiukSupervisor
Project Management
Jeannette GasserSupervisor
Project Management
© City of Edmonton
Building Great Neighbourhoods Planning and DesignLooking back at 2018
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Working together to make the most out of your neighbourhood.
Urban Design Analysis, Engineering and PublicEngagement for:
● 12 Renewal Neighbourhoods● Northeast Roads Program
Residential and Collector Roads
Working with citizens through broad public engagement for enhanced planning and design of the whole neighbourhood.
© City of Edmonton
Building Great Neighbourhoods Planning and DesignLooking forward to 2019 and beyond
Urban Design Analysis, Engineering and Public Engagement for:
● 8-10 new Neighbourhood Renewal locations starting in 2019○ Additional each following year
● NEW Alley Renewal Program (approved 2019-2022 budget) ○ up to 45 km / year
● Northeast Roads Program Residential and Collector Roads
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Integration and coordination opportunities with other City department including community led projects, roadways, and open spaces.
© City of Edmonton
Open Space Planning and DesignLooking forward to 2019 and beyond
● Warehouse District Park - Proposed Design Competition
● Composite Programs
○ Dogs and Open Spaces
○ Tree Canopy Expansion
○ Base Park Development for School Sites
○ Cemetery Development
● Preliminary Design of Glengarry District Park
● Heritage Valley District Park
● Numerous Renewal Projects34
© City of Edmonton
Open Space Infrastructure DeliveryLooking back at 2018
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● Projects included spray decks, playgrounds, golf course projects, sports fields, trail systems, parking lot projects
● Notable projects delivered in 2018 include:○ Phase II of Queen Elizabeth Park and the Indigenous Arts Park
��� (ÎNÎW) River Lot 11∞ featuring Canada’s first outdoor Indigenous Art Park
○ East End Trails includes 21 km of trails from Hermitage Park to the east end of 167 Ave
○ River Valley Alliance (RVA) Boat Docks and Launches include installation and site preparation of 5 boat dock and/or launch locations along the river
● Construction completion of 33 projects● Final completion of 31 projects ● Value of projects delivered in 2018: $30M
Indigenous Arts Park at Queen Elizabeth Park
East End Trails
RVA Capilano Boat Dock
Wolf Willow Bank Stabilization
© City of Edmonton
Bruce FergusonBranch Manager, Light Rail Transit Expansion and Renewal
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The LRT Expansion and Renewal Branch is responsible for effectively and efficiently planning, designing, and delivering mass transit capital projects as well as the delivery of LRT infrastructure renewal. On behalf of the Corporation and Council, the Branch makes this work a reality through ongoing stakeholder engagement and the provision of project management and technical services. The Branch’s work is enhanced by its integrated approach in effecting Council’s vision and the strength of its knowledge about and relationships with corporate business partners, industry, and other stakeholders.
The work of the Branch is delivered by two program areas:
● Valley Line
● LRT Infrastructure Delivery
© City of Edmonton
LRT Expansion and RenewalOrganizational Structure with Program & Services
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Bruce Ferguson, Branch Manager
LRT Expansion and Renewal
VacantDirector
LRT Infrastructure Delivery
Scott Macintosh Supervisor
Project ManagementMetro and Capital Line
Lubko StebelskySupervisor
Project Management - Technical Support
Brad SmidDirector
Valley Line
Terri LucasCommercial Manager
Chris GentileSupervisor
Project ManagementValley Line Southeast
Eva CheungSupervisor
Project ManagementValley Line West
© City of Edmonton
Valley Line LRTLooking back at 2018
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Valley Line Southeast:
● Completion of the LRT tunnels through the River Valley north face in Q1.
● The introduction of Light Rail Vehicle #1001, Edmonton’s first low-floor vehicle, at an
public event in July.
● First rail laid and jointed in Mill Woods in Q3.
Valley Line West:
● $1.04 B project funding announced from the provincial government
● Stakeholder engagement and completion of the Preliminary Design
● Official naming of all stops and stations
● Land assembly and construction preparations
© City of Edmonton
Valley Line LRTLooking forward to 2019 and beyond
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Valley Line Southeast:
● Completion of trackway in Southeast Edmonton
● Substantial completion and activation of the Gerry Wright Operations & Maintenance
Facility
● Delivery of Edmonton’s first fleet of Light Rail Vehicles
● Targeting Mill Woods Transit Centre to be issued for tender in Q1 2019 and start
construction Q2 2019
Valley Line West:
● Public capstone event for the project
● Issuance of RFQ and RFP for the project
● Start of building demolitions and utility relocations to prepare for construction in 2021
© City of Edmonton
LRT Infrastructure DeliveryLooking back at 2018
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Metro Line Northwest Extension (NAIT to Campbell Road):
● $131 million funding commitment from the Province of Alberta to extend
into Blatchford (Phase One)
● Design integration with Blatchford - “transit mall” concept
Capital Line South LRT Extension (Century Park to Allard/Desrochers):
● Concept plan validation for Phase One to Ellerslie/Heritage Valley
● Began concept planning and development of preliminary design for Phase Two to
Allard/Desrochers.
● Commenced construction of Heritage Valley Park & Ride / Transit Centre
LRT Renewal:
● Establishment of LRT Renewal team and program delivery planning
© City of Edmonton
LRT Infrastructure DeliveryLooking forward to 2019 and beyond
41
Metro Line NW LRT Extension (NAIT to Campbell Road):
● The final design of Phase One will be shared with the public in Q1/Q2 2019
● Issuance of RFQ and RFP for Phase One (NAIT to Blatchford)
● Completion of preliminary design work for Phase Two (Blatchford to
Campbell Road)
Capital Line South Extension (Century Park to Allard/Desrochers):
● Targeting preliminary design and accompanying land use planning to be completed by
the end of Q4 2019; final design shared with public in late 2019
● Advancing Heritage Valley Neighbourhood #14 - NASP; targeting bringing it for a
statutory approval by Council in Q2 2020
● Completion of the Heritage Valley Park & Ride / Transit Centre
LRT Renewal:
● Commence implementation of LRT Renewal projects
© City of Edmonton
Jean LoitzDirector, Procurement - Corporate Procurement & Supply Services
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The Corporate Procurement and Supply Services Branch (CPSS) is the centralized supply chain management and tendering authority for the City of Edmonton, and is responsible for setting corporate policy and delivering a full range of business services including procurement, inventory management and distribution, mail processing and digital print services. Annually, CPSS manages more than $1 billion of spend on a wide range of goods, services and construction projects, while maintaining over 80,000 inventoried items supporting a wide range of civic operations.
The work of the Branch is delivered by five section areas:
● Procurement● Contract Management● Supply Chain● Continuous Improvement● Print and Mail Services
© City of Edmonton
CPSS - ProcurementLooking back at 2018
1. eProcurement - Ariba upstream technical and business process design
2. Contract Management section
3. Conflict of Interest Procedures
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Sourcing Event
Sourcing Request Sourcing
Project
RFP, ITT, etc.
Initiate & Author
Negotiate & Review
Approve & Execute
Contract Workspace Contract
Amendments
Clause Library
© City of Edmonton
CPSS - ProcurementLooking back at 2018
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Conflict of Interest
Procurement Administration Directive, A1465AEdmonton.ca/AdministrativeDirectives
● Conflict of Interest after City Employment
● Conflict of Interest of Employees Participating in City Procurements
● Conflict of Interest related to Members of Civic Agencies
© City of Edmonton
CPSS - ProcurementLooking forward to 2019 and beyond
45
SAP AribaThe City is moving from paper to online, electronic procurement using SAP Ariba, a web-based platform, popular world-wide in both the public and private sectors.
Electronic procurement will change the way the City and suppliers interact (eliminating paper processes) ensuring effective and accountable purchasing practices are followed.
SAP Ariba is an end-to-end Source-to-Pay solution that implements leading practices.
© City of Edmonton
CPSS - ProcurementLooking forward to 2019 and beyond
46
Suppliers RFx Contracts Amendments
● Self-Registration Form is required
● Accountable for maintaining their own information
● Submitting bids through SAP Ariba
● Bid-bonds will be conducted through SAP Ariba
● Process and Terminology changes to align with industry practices:○ RFP (formerly
NRFP)○ Invitation to
Tender● Call-Up Agreement
● General Conditions will be maintained in a clause library
● Managed and signed electronically (DocuSign)
● Supplier Performance Evaluation - simple corporate standard will be included in the system
● Active contract amendments processed using the system
Key Areas of Change
© City of Edmonton
CPSS - ProcurementLooking forward to 2019 and beyond
47
TerminologyOLD NEW
Negotiated Request for Proposal (NRFP) Request for Proposal (RFP)
Request for Proposal (RFP)Tender
Invitation to Tender (ITT)
Pre-Qualification Request for Pre-Qualification (RFPQ)
Mandatory Criteria Mandatory Requirements
ProponentPotential Supplier
Bidder
Master Service AgreementStanding OfferOpen Order
Standing Arrangement
© City of Edmonton
CPSS - ProcurementLooking forward to 2019 and beyond
48
General and Supplementary Conditions
Important things of note regarding SAP Ariba:
● Contracts will no longer contain Supplementary General Conditions documents. ● Changes will be made directly within the General Conditions. ● Contractors are responsible to ensure they review the contract documents prior to
bidding.
© City of Edmonton
CPSS - ProcurementLooking forward to 2019 and beyond
49
Posting LengthPosting Type Days● Prequalification: 25
○ Emergency: 10
● RFP/ITT for Prequalified suppliers: 10
● Open RFP/ITT: 40○ Time reductions available for:
■ Posting Notice electronically 35■ Posting RFx electronically 30■ Allowing electronic submissions 25■ Emergencies 10■ Commercial goods and/or services 10
© City of Edmonton
CPSS - ProcurementLooking forward to 2019 and beyond
50
ResourcesSeveral resources are available for suppliers new to Ariba. Ariba Discovery has a Help feature in the right hand corner of the screen, which provides step-by-step instructions, videos and live help. SAP also offers free webinars.
edmonton.ca/SellingToTheCitySAP Ariba Supplier Success SessionsAriba Discovery Supplier’s User Guide
Questions about SAP Ariba can be directed to [email protected].
