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Integrated Archives and Manuscript System – IAMS. Bill Stockting, S&C Cataloguing Systems and Processing Manager and Wieke Avis, IAMS Officer: UKAD Forum, TNA, 2 nd March 2011. Introduction. We will look at: Background to the IAMS project Success: - PowerPoint PPT Presentation
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Integrated Archives and Manuscript System – IAMS
Bill Stockting, S&C Cataloguing Systems and Processing Manager and Wieke Avis, IAMS Officer:
UKAD Forum, TNA, 2nd March 2011
Introduction
We will look at:
Background to the IAMS project
Success: IAMS cataloguing system, data model and standards Legacy data migration
Challenges Search Our Catalogue: Archives and Manuscripts – SOCAM Access to digitised and born digital material Data exchange and open data
Archives and Manuscript Collections
Extensive collections of unique archives and manuscripts managed in separate collection areas:
Manuscripts: Western, Oriental, Literary and Music
Records of East India Company and its successors, and related private papers and manuscripts
Digitised collections from the Endangered Archives Programme (EAP)
British Library Corporate Archive
Fragmentation
Collections managed separately within thematic Study Areas:
No single inventory and differing cataloguing traditions, practices and standards
Some Catalogues in electronic form but in a number of online systems: Molcat (Western and music manuscripts) on Library website Endangered Archives Programme as web pages on Library website
– not cross searchable East India Company archive and related private papers on A2A
managed by the National Archives! Others only available to users in the reading rooms
IAMS Mission Statement
To deliver a powerful, flexible integrated cataloguing and resource discovery system that will unite and broaden access to the British Library’s archives and manuscript collection and will provide standards compliant data for
external co-operative projects
IAMS: Bringing it all together
New cataloguing will be done in one system to one set of standards
Legacy catalogues will be migrated to the same system
Having our catalogue data in one place and in one format will make it easier to share data with:
Internal resource discovery project to provide integrated access to all the Library’s holdings
External projects, gateways and portals of all sorts, nationally and internationally
IAMS can be used as a cataloguing and access tool for material not held in the Library as part of partnership projects
Richness of Library’s archive and manuscript collections will then be brought to the attention of new audiences, especially when catalogue records linked to digitized or born-digital archives and manuscripts
IAMS Project Timetable: Success
July 2009: Cataloguing system complete
Autumn 2011: Data Migration complete
IAMS System
Internal development has allowed us to build a system and data model:
Not a flat system - contains hierarchies and relationships
Different dates, calendars and era’s; quotations in any language or script
Best of both from traditional practice: archives and manuscripts!
Ensures consistency
Makes best use of our legacy data
Navigate as well as search the catalogue
Build on others’ experience
Latest developments in modelling and description standards
IAMS: Data Model
Project & Collections
held by
Persons, Families, Corporate
Bodiescreated by
Archives & Manuscripts
Places, Subjects, Events,Titles
have subjects
Archive institutions
acquired / funded by
IAMS: Standards
IAMS standard based system and data model:
Structure: International Council on Archives Standards for Archival Description and related entities (ISAD(G), ISAAR(CPF), ISDF, ISDIAH)
Content: no UK equivalent of AACR2 IAMS Cataloguing Guidelines are a melding of local, national and international standards and practice, including NCA Rules for names (not LC/NACO); ISO standards for languages, scripts etc.
Communication: XML schema for capture, display and exchange of archival and manuscript descriptions: EAD, EAC, TEI (cataloguing)
IAMS: Cataloguing
IAMS Project Timetable: Remaining Challenges
Remaining parts of vision to be achieved by integration with other Library systems
October 2010: Public interface 1st cut - SOCAM
201?: Seamless requesting
201?: Access to digitised and born digital archives and manuscripts
201?: Data Exchange and Open data
What Next: Resource Discovery
http://searcharchives.bl.uk
What next: integrated access to digitised archives and manuscripts
http://searcharchives.bl.uk
Where Next: Data Exchange and Open Data
Contact
Bill Stockting: S&C Cataloguing Systems and Processing Manager: [email protected]
Wieke Avis: IAMS Officer: [email protected]