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LOSS PREVENTION SURVEY REPORT
M.V. ........
[Photograph]
Year Built Name Of Surveyor
G.T. Company
Class Place Of Survey
Owners Date Of Survey
Managers Date Of Report
Instructions received from:
Follow Up Survey Required/Recommended: Yes/No (delete as appropriate)
V2/May 2014
Summary & Conclusions
ITEM RATING COMMENTS1 2 3 4 5
1 Overall Condition of the vessel 2 Hatch Covers3 Holds & bilges4 Crew competency / efficiency5 Management6 Navigation 7 Pollution prevention8 Ballast tanks9 Fire fighting equipment and Lifesaving
appliances10 Engine room and Machinery11 Condition of Hull & Deck12 Accommodation13 ISM14 SOLAS15 ISPS16 Officers and Crew
*Rating: 1 (very good) to 5 (very poor)
The surveyor's brief overall opinion on :-
1.1 The vessel's cargo-worthiness, general condition & maintenance:
1.2 Vessel management
1.3 The competence of officers and crew in relation to the safe operation of the vessel on a scale of 1 (poor) to 10 (excellent), with reasoning.
Page 2
Surveyor's detailed summary remarks:
Page 3
Vessel Defects MV “[vessel name]”, surveyed at [port], on the [date], by [surveyor & company names].Please list below, (and on as many continuation sheets as necessary) all defects and recommendations with regard to the repairs to be carried out. Please indicate whether or not recommendations require immediate attention. Please also cross reference all defects with the reference number in the Condition Survey Report. Annotated photographs of defective areas, together with general photographs showing the overall condition and design of the vessel, should accompany this report.All defects and recommendations should, wherever possible, be brought to the attention of the vessel's Master or other responsible representative of the vessel's owners/managers in order that the vessel may have the opportunity to rectify or repair defects prior to the departure of the Surveyor. Defects rectified and/or repaired to the satisfaction of the Surveyor may be deleted from the defects list, but an entry made in the additional comments section detailing the defect before rectification.
Report Ref. No. Defect Recommendation
*Continue on additional sheets if necessary
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INDEX
For finalisation of report – delete sections not applicable to the vessel in question; then right click on the below
table and select “update field”.
Page
Summary & Conclusions.........................................................................................................................................2
Surveyor's detailed summary remarks:....................................................................................................................3
Vessel Defects..........................................................................................................................................................4
1 Vessel Particulars.............................................................................................................................................6
2 Certificates and Documents.............................................................................................................................7
3 Management.....................................................................................................................................................9
4 Crew...............................................................................................................................................................11
5 Navigation – Publications, Equipment, ECDIS.............................................................................................12
6 Communication Publications and Equipment................................................................................................15
7 Accommodation.............................................................................................................................................16
8 Safety Equipment...........................................................................................................................................17
9 Fire Fighting Appliances................................................................................................................................19
10 Hull and Deck Structures...............................................................................................................................21
11 Deck Machinery.............................................................................................................................................23
12 Cargoworthiness - Dry Cargo Vessels...........................................................................................................24
13 Engine Room Machinery...............................................................................................................................27
14 Pollution Prevention.......................................................................................................................................29
15 Passenger/RO - RO Vessels...........................................................................................................................30
16 Container Vessels...........................................................................................................................................32
17 Oil and Chemical Tankers and Barges...........................................................................................................33
18 Refrigerated Cargo Vessels............................................................................................................................36
19 Fish Receiving or Processing Vessels............................................................................................................37
20 Tugs................................................................................................................................................................38
Guidance Notes to Surveyors.................................................................................................................................39
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1 Vessel Particulars
1.1 Name
1.2 Former Name(s)
1.3 Type of vessel
1.4 GT
1.5 Place & date of construction
1.6 Flag/Port of Registry
1.7 Classification Society
1.8 Official Number
1.9 Length
1.10 Breadth
1.11 Depth
1.12 Deadweight
1.13 TEU/Passengers
1.14 Main Engine
1.15 Master
1.16 Number of Hatches/holds
1.17 Date of next dry-dock/last dry dock
1.18 Date of last special survey/next special survey
1.19 Cargoes carried within last 12 months
1.20 Trading areas
1.21 Remarks – Please include a simple general arrangement diagram of the holds and tanks.
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2 Certificates and Documents
Does the Master state that all statutory certificates, including annual surveys, are up to date
and valid?
Does the Master state that all Class certificates, including annual surveys, are up to date and
valid?
Are there any overdue Classification surveys according to the quarterly listing?
Are there any outstanding conditions of Class?
Are there any extensions of Class?
Are there any other outstanding Class matters?
Details of Class inspection of ballast tanks.
Please indicate whether the following documents are maintained on the vessel:
Other Certificates/Reports Date & Place of Issue Expiry Date
2.1 Cargo Gear Five Year Report
2.2 Cargo Gear Annual Report
2.3 Minimum Safe Manning
2.4 Trading Limitations.
2.5 Certificate of Financial Responsibility (USA trading vessels only)
2.6 Civil Liability Certificate (tankers only)
Page 7
2.7 CO2 Installation
2.8 Pharmacist’s/Chemist’s Certificate for medicines
2.9 Last three Port State Control reports, please attach list of defects
2.10 Any other relevant Certificates
Please indicate whether the following are maintained in the correct form on board the
vessel.
2.11 Loading Stability Manual approved by the Classification Society.
2.12 Grain Stability Manual approved by the Classification Society.
2.13 Cargo Securing Manual approved by the Classification Society.
2.14 Container Securing Manual approved by the Classification Society.
2.15 Capacity Plan
2.16 Dead-weight Scale
2.17 RPM/Speed Table
2.18 Manoeuvring Characteristics Manual
2.19 SOLAS Training Manual (Ch. III)
2.20 Solid Bulk Cargoes Code (IMO-260E)
Other Records.
2.21 Masters Night Orders with date of last entry
2.22 Oil Record Book with date of last entry
2.23 Daily Tank Sounding Book with date of last entry
2.24 Daily Bilge Sounding Book with date of last entry
2.25 Compass Error Book with date of last entry
2.26 Remarks
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3 Management3.1 Is there a Company Operations Manual on board?
3.2 Is there a Company Safety Manual on board?
3.3 When did the Owner’s Superintendent last visit the vessel?
3.4 Is there a safety committee on board?
3.5 Are minutes sent to owners?
3.6 Is the vessel stability calculated regularly?
3.7 Are contingency plans ready to deal with major incidents? (SOPEP, fire, etc)
3.8 Are written instructions available for tank entry/bunker loading?
3.9 Do the crew wear appropriate protective equipment, such as safety harness, safety shoes, eye protection, ear defenders, etc.?
3.10 Are the officers and crew familiar with standing orders and safety procedures?
3.11 Advise the procedures to train new crew members in safe working practices.
3.12 Advise the procedures to supervise crew members when working at heights, using power tools, and when using lifting appliances.
3.13 Is there a permit to work system on board and is the system being used?
3.14 Is there a planned maintenance program in operation on deck, recording overhaul dates and records of completed work? If so, is it Class approved?
3.15 Is there a planned maintenance scheme in operation in the engine room? If so is it Class approved?
3.16 Are proper procedures in place for hot work?
3.17 Is electrical welding equipment in good condition?
3.18 Are spare gas bottles stowed apart in a well ventilated position outside the accommodation and engine room?
3.19 Does the vessel comply with ISPS?
3.20 Does the vessel comply with SOLAS?
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3.21 Does the vessel comply with ISM?
ISM Document of Compliance
Issue date and place
Issuing Organisation
Last Annual Endorsement
Company name and address
Vessel type listed on certificate
3.22 Safety Management Certificate
Issue date and place
Date of expiry
Issuing Organisation
Intermediate Endorsement
3.23 Remarks
Page 10
4 Crew4.1 Does the officer and crew compliment comply with minimum safe manning
certificate?
4.2 What nationalities are the officers / crew?
4.3 What is the common language of vessel complement?
4.4 Working hours and rest periods recorded, and acceptable?
4.5 Crew morale/motivation/professionalism?
4.6 Training.
4.7 Remarks.
Page 11
5 Navigation – Publications, Equipment, ECDIS
Publications
Please indicate whether current editions of the following publications are maintained on the
vessel, where relevant the date of the last correction, and whether the publications are
regularly corrected, and the corrections kept up to date.
5.1 Are paper charts sufficient for trading areas?
5.2 Are paper charts regularly corrected?
5.3 What is the date of the last paper chart correction?
5.4 Is a Chart Correction Log maintained?
5.5 Date of last Notice to Mariners
5.6 Pilot Books/Sailing Directions, are they corrected and up to date?
5.7 Is the Nautical Almanac up to date?
5.8 Are the Tide Tables up to date and do they include the trading area?
5.9 Are the List of Lights up to date, corrected, and do they include the trading area?
5.10 Are all IMO Books carried on board?
5.11 International Code Book
5.12 International Collision Regulations
ECDIS
5.13 Is the vessel equipped with an electronic chart system?
5.14 If so, is it being used as the primary means of navigation?
5.15 Are electronic charts sufficient for trading areas?
5.16 Are electronic charts regularly updated?
5.17 What is the date of the last electronic chart update?
5.18 Is an electronic chart update log maintained?
5.19 Are all navigating Officers certified in Flag State approved generic ECDIS training?
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5.20 Have all navigating Officers undergone manufacturer approved training in the operation of the specific ECDIS equipment and software utilised board the vessel?
5.21 Is an ECDIS training log maintained?
5.22 Are satisfactory ECDIS operating and passage planning procedures in place?
5.23 Remarks.
Equipment
Please indicate whether the following are on board the vessel and in good operating
condition. Please provide where applicable, last date of adjustment/calibration. If not on
board, please advise why not on board.
5.24 Gyro Compass
5.25 Gyro Compass Repeaters
5.26 Auto Pilot
5.27 Course Recorder
5.28 Radar No. 1
5.29 Radar No. 2
5.30 Radar Plotting Sheets
5.31 ARPA
5.32 VHF including SOLAS VHFs
5.33 Echo Sounder
5.34 Log Speed Indicator
5.35 SATNAV/GPS
5.36 Rudder Indicator
5.37 Revolution Indicator
5.38 Navigation Lights
5.39 Standard Compass
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5.40 Date of Adjustment of Compass
5.41 Chronometer & date of last chronometer check
5.42 Sextant
5.43 Sound signalling equipment
5.44 Manual fog signals, i.e. bell & gong
5.45 Signalling lamp
5.46 Signalling lights on mast
5.47 Signalling flags
5.48 Navtex / weather forecast receiving system
5.49 Main Engine Bridge Control
5.50 Bilge Alarms
5.51 Bridge pyrotechnics and expiry dates
5.52 Bridge organisation manual available?
5.53 Is a passage plan available for the last voyage?
5.54 Remarks
Page 14
6 Communication Publications and Equipment6.1 Radio Log
6.2 List of Radio Signals
6.3 Main Radio
6.4 GMDSS
6.5 Emergency Transmitter/Receiver
6.6 Distress Frequency Watch Receiver
6.7 Auto Alarm
6.8 Emergency Batteries
6.9 Is all the equipment in working order?
6.10 Remarks
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7 Accommodation
Please indicate the condition of the following areas and of the equipment maintained
therein:
7.1 Is the accommodation clean ?
7.2 Are windows and ports watertight ?
7.3 Is the electric system in apparent safe condition, without dangerous or temporary wiring in crew cabins ?
7.4 Are ladders, stairways and alleyways safe without being slippery, or having loose deck or stair coverings, or other defects ?
7.5 Are the galley and store rooms clean & tidy?
7.6 Is there any evidence of insect and/or rodent infestation?
7.7 Do the galley provision freezer doors operate from both sides, and are the alarms working ?
7.8 Do the galley refrigerator and freezer compartments operate at correct temperatures?
7.9 Is the galley fitted with fire extinguishers or a fixed system ?
7.10 Is the galley fitted with a safety fire extinguishing blanket ?
7.11 Is a sick bay or hospital fitted ?
7.12 Is the sick bay properly supplied ?
7.13 Are all medicines fully supplied and not past their expiry date ?
7.14 If vessel is not equipped with a sick bay, then indicate if proper required scale medicines are on board.
7.15 Remarks
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8 Safety Equipment
Please indicate whether the following are in good operating condition, comply with SOLAS
regulations, and whether any require inspection within 12 months of survey date.
Equipment Condition/Remarks
8.1 Lifeboats
8.2 Lifeboat Equipment
8.3 Lifeboat Davits
8.4 Are lifeboat davit wire ropes certified ?
8.5 Lifeboat Pyrotechnics
8.6 Lifeboat Radio
8.7 Has lifeboat engine been started ?
8.8 Liferafts/Expiry date
8.9 Liferaft Hydrostatic Release/Expiry date
8.10 Lifebuoys
8.11 Lifejackets
8.12 Line Throwing Apparatus
8.13 Expiry date of apparatus
8.14 Gangway and Net
8.15 Pilot Ladder
8.16 Communications System
8.17 Deck and Gangway Lighting
8.18 Stress finder or Loadicator
8.19 Muster Lists in common language
8.20 Does the vessel have EPIRB ?
8.21 Does the vessel comply with SOLAS regulations ?
Page 17
8.22 Survival Suits
8.23 Safety Harnesses
8.24 Other Safety Equipment
8.25 Please record details of swinging out a lifeboat witnessed by the P&I condition surveyor.
8.26 Was the swinging out satisfactory ?
8.27 Remarks
Page 18
9 Fire Fighting Appliances
Please indicate whether the following are in good operating order, meet safety requirements
of all relevant regulations, and whether any require inspection/testing within 12 months of
survey date.
Condition/Remarks
9.1 Fixed Systems in Cargo Compartments
9.2 Fixed Systems in Engine Room
9.3 Fixed Systems in Accommodation
9.4 Fixed System in Paint Locker
9.5 Fire Lines and Hydrants
9.6 Fire Hoses and Nozzles
9.7 Foam System
9.8 Date of last foam analysis
9.9 Breathing Apparatus
9.10 Firemen's Outfits
9.11 International Shore Connection
9.12 Gas Detectors
9.13 Oxygen Meters
9.14 Portable Fire Extinguishers
9.15 Sand Buckets
9.16 Smoke Detectors
9.17 Emergency Boat and Fire Stations
9.18 Date of last Emergency Drill Procedures practised by all officers and crew of vessel.
9.19 How often is each emergency drill practised ?
9.20 Emergency Generator.
Page 19
9.21 Results of blackout test conducted by P&I condition surveyor.
9.22 Condition of emergency batteries.
9.23 Emergency Fire Pump
Results of testing emergency fire pump witnessed by P&I Condition Surveyor.
How long did it take to start pump ?
Was water pressure satisfactory ?
9.24 Remarks.
Page 20
10 Hull and Deck Structures
Please indicate the condition of the following and whether any remedial work is required
Items
Condition/Remarks
10.1 Superstructure, including Accommodation
10.2 Handrails, Bulwarks, Ladders
10.3 Main Deck including Decks Between Hatch Coamings
10.4 Fo'c'stle and Poop Decks
10.5 Accommodation Decks
10.6 Anchors, Cables, Stoppers
10.7 Mooring ropes and wires
10.8 Bitts, Fairleads
10.9 Ventilators, Vent and Filling Pipes
10.10 E.R. Vents
10.11 Closing Devices, Gauzes
10.12 Sounding Pipe Caps on Deck
10.13 Watertight openings - Doors, Ports
10.14 E.R. Skylights
10.15 Manholes on Deck
10.16 Deck lighting, Floodlights
10.17 Fore Peak Isolation Valve
10.18 Condition of Duct Keel
10.19 Condition of void spaces
10.20 It is important that the P&I Condition Surveyor must witness the overflowing of all ballast tanks, and take photographs of the overflowing tanks. It is not sufficient to
Page 21
rely on reported Class tests. Please describe the results of overflowing the ballast tanks.
10.21 Please describe fully the overflow test conducted by the P&I Condition Surveyor on all ballast tanks.
10.22 If any tanks were not tested by the P&I Condition Surveyor please state why not. If local water pollution regulations prohibit such tests, this must be listed as an outstanding item for follow-up survey.
10.23 The P&I Condition Surveyor must himself internally inspect at least the fore peak tank, two DB tanks, two top side tanks, and one void space, and take photographs of the tank internals. If it is not possible to inspect the tanks internally, then the surveyor should give the reasons here. Please describe the general internal condition of the tanks inspected, and the condition of the coatings.
10.24 Condition of tank internal shell plating, bulkheads, and general wastage.
10.25 Condition of frames, beams, stringers inside the tanks.
10.26 Condition of anodes.
10.27 General condition of external shell plating viewed from jetty, or from main deck.
10.28 Dry-dock Inspection of Side and Bottom Plating if the vessel is in dry dock.
10.29 If the vessel is afloat, does the surveyor recommend a dry dock inspection ?
10.30 Remarks
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11 Deck MachineryCondition/Remarks
11.1 Windlass and Bedplates
11.2 Winches and Bedplates
11.3 Hydraulics
11.4 Cranes: are SWL’s prominently displayed ?
11.5 Crane Swivel Bearing Certificates/Inspection
11.6 Derricks
11.7 Derrick Guys and fittings
11.8 Condition of mooring ropes
11.9 Other
11.10 Remarks
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12 Cargoworthiness - Dry Cargo Vessels
Please indicate condition of the following and whether any remedial work is required.
HoldsCondition/Remarks
12.1 Tank Tops and Ceiling
12.2 Tank Top Manholes/Covers
12.3 Bilges and Suctions
12.4 Results of bilge suction test conducted by P&I Condition Surveyor.
12.5 Inspection of Bilge Non-Return Valves (if in hold)
12.6 Air and Sounding Pipes. If fitted, is protection in place ?
12.7 Platforms and guard-rails
12.8 Spar Ceiling
12.9 Internal Shell Plating and Frames
12.10 Bulkheads
12.11 Ladders and Stanchions
12.12 Are there any fractures around the hold access hatches ?
12.13 Are the access hatches watertight ?
12.14 Are locking pins present on the access hatches ?
12.15 Tween Deck Hatch Covers
12.16 Condition of Internal Hatch Coamings
12.17 Is there any rust streaking on the hatch coamings indicating water ingress through the hatch covers ?
12.18 Internal hold lighting
12.19 Portable hold lighting
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12.20 Description of hold ventilation system
12.21 Results of testing hold fans.
12.22 Results of testing hold ventilator fire dampers
12.23 Results of inspecting watertightness of ventilator closing devices. If necessary closing devices can be hose tested.
12.24 Remarks
Hatch Covers
12.25 Type of Hatch Covers
12.26 Compression Bars
12.27 Wheel Trackways
12.28 Main Cover or Section Wheels
12.29 Side Pulley or Balance Wheels and Supporting Brackets.
12.30 Chains
12.31 Side Cleats
12.32 Drain Channels
12.33 Condition of Steel Pontoons/Sections/Covers, with a description of pitting or steel wastage, particularly on cross joints.
12.34 Cross Joints
12.35 Cross joint wedges
12.36 Is there evidence of sealing tape or expanding foam filler being used ?
12.37 Rubber seals
12.38 Depth of permanent hatch cover rubber compression (sett), or inset
12.39 Rubber seal retaining channels, and amount of scale or wastage
12.40 External Coamings
12.41 Coaming drain non-return valves
12.42 Tarpaulins: how many, condition? Is the tarpaulin securing system satisfactory, with spare wedges and battens?
Page 25
HATCH COVER TESTING
Before ultrasonic test, the P&I surveyor should witness the hatch covers being closed and report on the safety of the closing procedure, for example whether the crew have to swing on the hatch chains to assist the closing operation.
After closing and securing the hatch covers, the surveyor should enter the holds to see if any daylight is entering through the hatch covers. He should then report the results of the Daylight Test in this section. If daylight is seen through any particular hatch cover, then it is not necessary to test that hatch cover.
Results of hatch cover Ultrasonic Test conducted by the P&I Condition Surveyor. To be signed by Master/Representative, and a copy left onboard. Diagram of any points of apparent leaks to be attached to this report.
It is not sufficient to accept reported Class hatch cover test results. Subject to successful daylight test, all hatch covers must be ultrasonically tested by the P&I Condition Surveyor. If this is not possible, then the surveyor should state why the test was not undertaken.
12.43 Remarks and diagram of any points of apparent leaks.
Page 26
13 Engine Room Machinery
Please indicate the condition of the following and whether any remedial work is required.
Condition/Remarks
13.1 Main Engine
13.2 Main Boiler
13.3 Auxiliary Boiler
13.4 Switchboard
13.5 Generators
13.6 Ballast and Bilge Systems/Pumps
13.7 Sea Inlet and Discharge Valves
13.8 Steering Gear
13.9 Results of crew demonstration to the P&I surveyor of operating the Emergency Steering Equipment
13.10 Date of last routine testing before the attendance of the Surveyor
13.11 Condition of steering flat
13.12 Test results of ER Remote Emergency Stops, remote quick closing valves and Closing Devices, confirm closing devices are not wedged/jammed open.
13.13 Oily Water Separator/Slop Tank
13.14 Shaft Tunnel
13.15 Domestic Reefer Plant
13.16 Sewage Tank
13.17 U.S.C.G. Sanitation Equipment
13.18 Propeller and Rudder (if in dry-dock)
13.19 Cleanliness and safety of engine room
13.20 Engine room lighting
Page 27
13.21 Emergency Escapes
13.22 Engine room ventilation
13.23 Condition of Machinery Safety Guards, are sounding pipes self closing cocks and caps in place?
13.24 Are UMS systems in good condition?
13.25 Results of inspection of at least one Cargo Hold Bilge Non-Return Valve if in Engine Room.
13.26 Records of lube oil analysis. Records of fuel oil analysis.
13.27 Emergency escapes signed and clear
13.28 Testing of alarms and shutdowns
13.29 Remarks
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14 Pollution Prevention14.1 Have standing orders for bunkering operations been prepared and are they
prominently displayed ?
14.2 Is there an on-board pollution emergency response plan ?
14.3 Has the plan been approved by the relevant authorities ?
14.4 Are there sufficient dispersants on board as listed in the SOPEP manual ?
14.5 Is there sufficient absorbent material on board ?
14.6 Are dispersants and absorbent materials kept easily to hand in a ready use locker ?
14.7 Are there sufficient plugs for the scuppers ?
14.8 Are the bunker manifolds in good condition? Is there a pressure gauge fitted and is it operational ?
14.9 Are the bunker manifold and vent pipe savealls in good condition ?
14.10 What type of bunker gauging is fitted ?
14.11 Is the bunker gauging system working properly ?
14.12 Are there any fuel or lube oil leaks in the engine room ?
14.13 Is the oily water separator working ?
14.14 Are the ship's engineers familiar with the proper working of the separator ?
14.15 Is the separator alarm and solenoid working ?
14.16 Are the separator instructions prominently displayed ?
14.17 Are valves labelled as to their use, and pipe-work colour coded ?
14.18 Remarks
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15 Passenger/RO - RO Vessels
15.1 Type of vessel
15.2 Passenger Ship Safety Certificate
15.3 Number of passengers carried
15.4 Trading area
15.5 Condition of the public rooms
15.6 Condition of passenger cabins
15.7 Can cabin doors be opened from the inside without a key ?
15.8 Are thresholds and tops of doors marked ?
15.9 Are deck coverings in good condition, with non-slip coverings where appropriate ?
15.10 Condition of watertight doors
15.11 Condition of fire doors
15.12 Condition of passenger galley
15.13 Condition of food handling areas
15.14 Condition of electrical wiring in public rooms and passenger cabins
15.15 Are wires protected by cable casing in passenger accessible areas ?
15.16 Is the public address system in satisfactory condition?
15.17 Is the passenger list properly maintained with details about gender, age and disabled persons? Yes/No
15.18 Are escape routes properly marked ? Yes/No
15.19 Are safety instructions prominently posted ? Yes/No
15.20 Are safety drills held? If so when - ie prior to departure? Yes/No
15.21 Is a fast rescue boat provided and the crew trained accordingly?
15.22 Does an Authority regularly inspect health and sanitary conditions onboard?
15.23 Cargo Securing Equipment (please indicate type) Yes/No
Page 30
15.24 Vessel's Securing Points Yes/No
15.25 Loading Ramps Yes/No
15.26 Portable Cardecks/Ramps Yes/No
15.27 Deck Ventilation Fans Yes/No
15.28 Vehicle Decks Yes/No
15.29 Lifts/elevators and certificates Yes/No
15.30 Door Sealing Arrangement Yes/No
15.31 Is there a system in place for preventing passengers access to vehicle decks while at sea? Yes/No
15.32 Condition of Bow visors/doors
15.33 Condition of Stern/Side Doors
15.34 Door Open Alarms/Indicators Yes/No
15.35 Door closed before sailing reporting arrangements ?
15.36 Type of fire detection equipment
15.37 Type of fire fighting equipment
15.38 Watertight integrity of the stabiliser spaces
15.39 Remarks
NOTE: SAFETY AUDITS OF PASSENGER VESSELS
Requires a review of the vessel’s safety procedures and should cover the ability of the vessel's crew to respond to an emergency situation.
It should incorporate subjects such as passenger safety information, clarity of signs for muster stations, evacuation routes and life jacket location.
The effectiveness of the fire detection system should be tested as well as procedures for ventilation, flooding control and passenger evacuation.
The crew should be questioned regarding their knowledge and understanding of their duties in an emergency together with the company procedures for emergency situations.
Whilst this is not a safety equipment survey, random inspections and testing of safety equipment should be included in this survey, and records of safety equipment maintenance and safety drills reviewed.
Page 31
16 Container Vessels
16.1 Please state whether the vessel was purpose built solely for the carriage of containers: Yes/No
16.2 Please state whether the vessel, being a multi-purpose vessel is partly purpose built for the carriage of containers. Yes/No
16.3 Please state whether the vessel has been adapted for the carriage of containers under and/or on deck. Yes/No
16.4 Please state the number of containers which the vessel is designed to carry.Under deck No. of Units Dimension of Units
On Deck No. of Units Dimension of Units
16.5 Please state type and condition of cell guides
16.6 On Deck
16.7 Under deck
16.8 Please state whether lashing equipment and container security are in satisfactory condition.
16.9 On Deck
16.10 Under deck
16.11 The surveyor should inspect the builders plan for the carriage of containers and comment on any changes or deficiencies found during survey.
16.12 Please describe the lashing system both on and under deck.
16.13 Is the lashing manual Class approved ?
16.14 Please indicate whether refrigerated container connections are in satisfactory condition.
16.15 Please indicate whether the ventilation system is satisfactory for both cargo hold and con-air containers.
16.16 Remarks.
Page 32
17 Oil and Chemical Tankers and Barges
Please indicate the condition of the following and whether any remedial work is required.
A) Tanks Condition/Remarks
17.1 Tank Tops
17.2 Pipelines and date of last test
17.3 Heating coils and date of last test
17.4 Platforms and Guard-rails
17.5 Ladders
17.6 Cargo Tank Coatings
17.7 Double Bottoms
17.8 Side Tanks
17.9 Valves
17.10 Tank Cleaning System
17.11 Insulation
17.12 Vents
(B) Pumproom
17.13 Pumps
17.14 Emergency stops
17.15 Fans
17.16 Lighting
17.17 Bilges
17.18 Valves
17.19 Ladders/Lifts
Page 33
(C) Deck
17.20 Manifold
17.21 Pipe System and Valves
17.22 Gaslines and P/V Valves
17.23 Flame arrestors
17.24 Loadicator/Stress Finder
17.25 Cargo Tank Gauges
17.26 Ullaging Equipment/Alarm System
17.27 Tank Lids and Seals and Opening Devices
17.28 Ullage Ports
17.29 Butterworth Plates
17.30 Butterworth Hoses including electrical continuity and bonding test
(D) Inert Gas System
17.31 Is system fitted, and is a log kept?
17.32 Condition including alarms, trips and instruments
17.33 Approved Inert Gas Manual
17.34 Pressure and oxygen recorders
17.35 Oxygen content of delivered inert gas
17.36 Deck Seal
17.37 Velocity vents/mast risers, vent stacks
17.38 Remarks
Page 34
(E) Crude Oil Washing Equipment
17.39 Is a COW system fitted ?
17.40 Does the system comply with MARPOL requirements?
17.41 Is an operational log of COW operations kept ?
17.42 Is the system in good condition ?
17.43 Has the system been pressure tested ?
17.44 Is an approved manual on board ?
17.45 Is COW used ?
17.46 If so has the IMO checklist been completed ?
17.47 Are oxygen readings taken of cargo tanks by portable meter before starting COW operations ?
17.48 Are hydrant type connections to the COW system isolated or blanked off?
17.49 Oily Water Separator
17.50 Remarks
Page 35
18 Refrigerated Cargo Vessels
Please indicate whether the following are in satisfactory operating condition
Condition/Remarks
18.1 Refrigeration Machinery
18.2 Fan Rooms
18.3 Air Refreshing System
18.4 Calibration Devices
18.5 Remote Thermometers
18.6 Manual Thermometers
18.7 Proper records
18.8 Ventilation System
18.9 Insulation of Holds
18.10 Deck Gratings
18.11 CO2 Measuring Equipment
18.12 Oxygen Measuring Equipment
18.13 Reserve Refrigerating Gas
18.14 Reserve Chemicals
18.15 Other Equipment
18.16 Remarks
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19 Fish Receiving or Processing Vessels
*** These questions are in addition to Section 19 on refrigerated cargo vessels which must
also be completed for Fish Receiving or Processing Vessels
19.1 Yokohama Fenders
19.2 Procedures for berthing transhipping vessels
19.3 Weather monitoring procedures
19.4 Cargo slings
19.5 Mooring arrangements
19.6 Engine on Standby ?
19.7 Non slip decks
19.8 Hatch cover arrangements
19.9 Deck working area lighting arrangements
19.10 Factory Deck
19.11 Are Stability Calculations regularly undertaken ?
19.12 Is a stability log maintained ?
19.13 Remarks
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20 Tugs
20.1 Is there a stability manual taking into account stability during towage available and are all relevant personnel familiar with the limitations imposed by it?
20.2 Are stability records maintained?
20.3 Are there procedures in place for towing operations?
20.4 Are towing logs kept and available onboard?
20.5 Are passage plans constructed?
20.6 Are tow wire inspections carried out regularly and records maintained onboard?
20.7 Are procedures in place for replacing or condemning damaged tow wires?
20.8 Are towing winches in apparent satisfactory condition?
20.9 If fitted, is the tow winch payout alarm and a suitable means of emergency release fully operational?
20.10 Are tow wires in apparent satisfactory condition and of suitable size/ BL and length?
20.11 Are tow wires fitted with speltor sockets or thimbles of suitable size and are these in apparent satisfactory condition?
20.12 If fitted is the Gog system in apparent satisfactory condition?
20.13 Are there a suitable number of connecting links/shackles, are these of suitable size and in apparent satisfactory condition?
20.14 If supplied onboard is the towing stretcher of suitable size and in apparent satisfactory condition?
20.15 For ATB units is the tug/barge connection system in apparent satisfactory condition?
20.16 For ATB's is there a suitable system with alarm available for monitoring connection roll and pitch limits and coupling forces?
21
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IMPORTANT (please read prior to survey)
Guidance Notes to Surveyors
P&I loss prevention vessel condition surveys are primarily concerned with the safe operation,
navigation and cargoworthiness of the vessel in order to prevent accidents to people, cargo, and
third party property.
This Condition Survey Form is intended only as a guide, or aide memoire for the surveyor, and the
surveyor is encouraged to make his own comments at the end of each section. Should any relevant
item of equipment or documentation not be listed in the form, the surveyor is requested to report
on those items in addition to the listed items.
Hatch covers must be inspected and ultrasonically tested; ballast tanks must be pressed-up
(hydrostatically tested) and holds inspected for leaks. Hold bilge suctions and non-return valves
must be tested on all general cargo and bulk carriers.
It is therefore important that the inspection is conducted when the vessel is cargo free and afloat in
order that hydrostatic pressure testing of ballast tanks may be undertaken. Obviously, where cargo
operations are underway, pressure testing of ballast tanks is not possible. Furthermore, pressure
testing of ballast tanks may not be possible where local water pollution regulations prohibit such
tests.
Entry Into Enclosed Spaces procedures must be adhered to when entering any enclosed or confined
spaces on board the vessel.
Some questions on the form may not relate to the vessel under survey, or alternatively the
requested information may not be available.
Wherever practicable the surveyor should inspect all items himself. The surveyor may not accept
verbal reports that another surveyor inspected the equipment a few days earlier. If it is not possible
for the surveyor to inspect any item, then the surveyor should state this, and the reasons for non-
inspection. The surveyor should then obtain a verbal report from the Master, Chief Officer or Chief
Engineer of the vessel.
The surveyor should test items wherever appropriate whilst conducting the survey, such tests only
being carried out with prior knowledge and co-operation of the ship's staff. If particular areas appear
to be well maintained and operational then it will be beneficial, due to possible time constraints, to
limit testing to the more important items or those where condition gives cause for concern.
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Photographs should be taken to illustrate the general appearance and condition of the vessel.
Specific attention should be paid to the hatch covers (if appropriate). Clearly annotated
photographs of defective areas or equipment should also be attached.
A written list of defects, crosschecked with the report, for maintenance or repair should be given to
the Owner or Master and countersigned, a copy left onboard and a copy should be attached to the
survey report. All defects and recommendations should, wherever possible, be brought to the
attention of the vessel's Master or other responsible representative of the vessel's operators in
order that the vessel may have the opportunity to rectify or repair defects prior to the departure of
the Surveyor. Serious defects or deficiencies should be emphasised to the Master, or Owner’s
representative.
All defects rectified and/or repaired to the satisfaction of the Surveyor may be deleted from the
defects list, but should be added to the additional comments section as having been rectified.
At the completion of the final report the surveyor should clearly indicate whether he considers the
vessel to be safe and fit in all respects to undertake the intended venture.
Sections 1 to 16 should normally be completed for all vessels. Sections 17 onwards refer to
specialised vessels.
The report should be submitted by email in MS Word or PDF format, together with annotated
photographs.
The completion of a Condition Survey in no way varies or prejudices the rights of the Insurer, and the
Insurer maintains the right to either withdraw a P&I quote or P&I cover, or implement specific
warranty terms at its discretion.
The Owner’s paramount responsibility to ensure the safety and seaworthiness of the vessel and
crew, and its mandatory compliance with any statutory, Classification Society, Flag State, or Port
State requirements, is in no way derogated by anything said, seen or done by the attending
surveyor, or by the completion of a Condition Survey.
In no circumstance shall the Insurer be liable for the negligence or recklessness of any surveyor
which it appoints to carry out a Condition Survey.
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