Instructions for the Registration of Teams CYCLING ......5 Digital Image of Kit ... SUPPORTING MARKETING OF SERIES CYCLING AUSTRALIA TEAMS Cycling Australia // Instructions for Registrations

CYCLING AUSTRALIA NATIONAL ROAD SERIES TEAMS

Instructions for the Registration of Teams

INTRODUCTIONChapter 1

The National Road Series is the premier domestic cycling series in the Oceania Region.

This has been achieved through consistent and innovative delivery of the sport. The series provides the highest standards of safety and racing for the best road riders in Australia.

NRS events are designed to engage with communities across the country to deliver community, commercial and economic outcomes for all stakeholders.

The purpose of this document is to provide Event Organisers with details of the required management standards for National Road Series (NRS) events. It outlines the application, planning, operational and reporting processes and provides the framework for assessing whether events qualify for selection or retention of NRS status.

Cycling Australia // Instructions for Registrations of National Series Teams 1

Cycling Australia along with our teams, events, partners and stakeholders strive to build a world-class national series of road racing which attracts national and international recognition through:

A focus on the highest standards of safety, competition and commercial success achievable

Requiring events, teams and athletes to focus on the ruthless pursuit of excellence

Ensuring all events and teams are professional, sustainable, committed, high performing organisations who value the purpose

Delivering competition that has international competitor and broadcast reach

Providing equal opportunities and recognition for men’s and women’s competition

Providing opportunities for desired pathways for athletes and teams looking towards the international stage


National Series Teams (referred to as Club Teams by the UCI regulations) are a key component for cycling development in Australia.

This document outlines the application process

which will ensure that all teams meet a suitable standard to be part of the series. This standard is critical to maintain a strong and vibrant series.

We look forward to working with you through our National Road Series and thank you for your ongoing support of cycling.


Registration as a Cycling Australia National Road Series team provides a number of key benefits including:

SERIES BENEFITSChapter 2

Event Entry

Registered teams are:

• Provided guaranteed entry to all NRS events.

• Provided entry support for Trainee Riders.

Media Exposure

Media exposure for the series in 2017 was:

• Facebook : 1.2 Million impressions

• Twitter: 1.038 Million impressions

• Instagram: 800,000 impressions

• Event Spectators: 20,000+

Performance Incentives

Top performing teams are provided with automatic entry opportunities to UCI events.

Team Development Opportunities

Team Management are provided with development opportunities with the National Team and Professional Teams.


The following section outlines the application process for prospective National road Series teams to register with Cycling Australia.

APPLICATION PROCESS AND TIMELINES

Chapter 3

3.1

Timeline

DATE REQUIREMENT RESPONSIBILITY

8 OCTOBER APPLICATIONS OPEN FOR REGISTRATION CA15 OCTOBER OPTIONAL INFORMATION SESSION HOSTED CA8 OCTOBER – 15 DECEMBER DEADLINE OF APPLICATION (FOR NATIONALS) TEAMS8 OCTOBER - ! FEBRUARY DEADLINE FOR APPLICATION TEAMSOngoing REVIEW OF APPLICATIONS BY CA CAOngoing NOTIFICATION OF TEAM REGISTRATION CA15 FEBRUARY PUBLICATION OF 2018 REGISTERED TEAMS CA

*The process and time lines may be altered from time to time at the sole discretion of Cycling Australia.

**Teams seeking to race events prior to the start of the NRS (e.g. Road Nationals) must have their registration submitted by December 15.


3.2

Requirements for Registration of Teams

A team applying for registration must provide all documents and information required to complete their registration.

This includes:

Application Form including:

5 Team Name

5 Team Owner

5 Team Contact and representatives

5Names and Details of All Riders (including date of birth, license number, nationality)

Required documentation

5Original Rider Contracts

5 Budget for the season

5Outline of Sponsorship Agreements

5 Structure and Details of Team Management

5 Digital Image of Kit

5 Level 2 ASADA Training for all riders and team management

5Working With Children Checks for any teams with 1st year U19 riders


3.3

Roles and Responsibilities

The following are the roles and responsibilities of Cycling Australia and the teams for the series.

� DEVELOPMENT OF EVENT AND TEAM STANDARDS

� ADMINISTER TEAM AND EVENT APPLICATION PROCESS

� COMPLETION OF APPLICATION REQUIREMENTS

� SOURCING SERIES SPONSORSHIP

� PROVIDING OVERSIGHT TO EACH EVENT

� DEVELOPMENT AND TRAINING OF COMMISSAIRES AND TEAM MANAGEMENT

� MARKETING MANAGEMENT OF SERIES

� PROVIDING VALUE ADD OPPORTUNITIES TO TEAMS

� APPLYING TO CYCLING AUSTRALIA TO BE PART OF SERIES

� CONTRACTING RIDERS AND SPONSORS.

� PLANNING AND ADMINISTERING TEAM

� TEAM LOGISTICS

� TEAM BUDGET MANAGEMENT

� SUPPORTING MARKETING OF SERIES

CYCLING AUSTRALIA

TEAMS


3.4

Fees

The following are the fees applicable for registration of teams for the series.

Fee Payable To Deadline PaymentSeries Registration Cycling Australia February 1, 2019 $1,000

Series Registration Fees are to be paid into the following account, please ensure you reference the team name when paying fees.

Bank Account Details Name: CBABSB: 062-314Acct # 100 126 19SWIFT: CTBAAU2S (Overseas transfers only)Reference: NRS Registration <<insert your team name>>


All teams may contain Elite, U23 and J19 licensed riders.

In order to ensure competence to race in the NRS teams must demonstrate each rider is able to race through the following:

TEAM COMPOSITION

Chapter 4

� Previous participation in NRS or UCI event; or

�Membership in a state team; or

� Endorsement from the State or Territory as a competent A grade rider.


4.1

Team Members

Men’s teams must include a minimum of 6 and a maximum of 16 riders. From these, a minimum of 4 and a maximum of 7 per event.

Guest riders may compete with a team providing they are not registered with another NRS team. A guest rider may only ‘guest ride’ for one NRS team throughout the year. Approval must be granted by CA before the entry is accepted. A maximum of two (2) guest riders will be permitted per team per event.

4.2

Changes to Team Members

Teams must submit any amendment to their registration form to CA for approval immediately (particularly the addition or removal of a rider). The change must be completed using the change of team member form.

RIDER TRANSFER: During the season non-members already registered with a UCI or Domestic team may only transfer between October 1 and 18.

Members may transfer at any time in the season if two teams agree to the transfer.

ADDITIONAL RIDERS: A rider may be added at any time during the season if the team has not reached the maximum total number of riders.

STAGIAIRE RIDERS: After October 1 all teams are permitted to add an additional 2 under 19 riders one of which may compete at any event and not count towards teams maximum numbers (i.e. men’s teams may have 8 starters and women 6).

NOTE: These riders can either be first or second year J19 riders. Those who are second year J17 riders and must take out a J19 Licence from October 1st.


4.3

License Requirements

All riders on the team must have:

� A current Cycling Australia Racing membership in the following categories U19, U23 or Elite.

� A UCI license provided by Cycling Australia or:

� A UCI License from another National Federation with appropriate insurance coverage.

All support staff must be current Cycling Australia members in any form.

4.4

Contracts

All teams registered with Cycling Australia must have contracts with riders and support staff for the period of their inclusion.

STAFF AND MANAGEMENT: We do encourage all management to have a contract and code of conduct however this is not mandatory.

Ê Click to download Contract Template


https://www.dropbox.com/sh/hjncquvi9xjp89d/AABazBBLMIsxiw5u5qQmErTma?dl=0

Each team must demonstrate that it will be able to meet its financial obligations for the season, to ensure that there has been sufficient consideration a budget for the season.

FINANCEChapter 5

The budget shall be:

� Drawn up in the Cycling Australia template (or UCI template for Continental teams).

� Shall demonstrate areas of guaranteed revenue and areas of uncertainty.

� The budget must at least be balanced (expenses must be covered by income).

To help with budgeting Cycling Australia has also developed an event costing sheet for outlining race costs.

Ê Click to download Budget Template


https://www.dropbox.com/sh/hjncquvi9xjp89d/AABazBBLMIsxiw5u5qQmErTma?dl=0

All teams shall submit the design of their jersey for approval annually. The design of the jersey must be frontal layout with visible logos (see example below)

CLOTHINGChapter 6


3.100.1 The following teams may apply to race NRS events.

• UCI Continental teams• CA registered teams• State institute teams• International teams who are registered with their National Federation• Local WIld Card Team (See 3.100.6)

3.100.2 All teams may contain Elite, U23 and J19 licensed riders.

3.100.3 All other entries will be taken as individuals, and may be placed into composite teams approved by CA and the event organiser. An individual is a rider not registered in an NRS team.*

3.100.4 Individual riders must wear their official club kit, or State/CA approved sponsored clothing.

3.100.5 A rider of an NRS team may not enter as an individual OR compete in a composite team if his/her team is entered in the event.

3.100.6 Two (2) Local Wild Card team entries may be accepted by the event promoter/organiser registered within the state of the race only. These teams will not accumulate any NRS team ranking points.

3.100.7 Wild Card/ International teams can enter a maximum of 2 (two) only events without being required to become a registered NRS team.

SERIES REGULATIONSChapter 7

If an NRS Team registered rider enters a race as an individual when the team does not enter his or her points earned at the event are applied to them as an individual and to their team


3.100.8 Event Promoters may also accept up to 3 international teams.

3.100.8 All NRS registered riders and team personnel must have level 2 ASADA accreditation.

3.100.9 Men’s teams may include a minimum of 6 and a maximum of 16 riders. Fromthese, a minimum of 4 and a maximum of 7 per event. After October 1 all teams are permitted to add an additional 2 under 19 riders one of which maycompete at any event and not count towards teams maximum numbers (i.e. men’s teams may have 8 starters and women 6). These riders cannot have raced an NRS event prior to October 1.


3.100.10 Women’s teams may include of a minimum of 4 and a maximum of 10 riders.From these, a minimum of 3 and a maximum of 5 per event. After October 1 all teams are permitted to add an additional 2 under 19 riders one of which may compete at any event and not count towards teams maximum numbers (i.e. men’s teams may have 8 starters and women 6). These riders cannot have raced an NRS event prior to October 1.


3.100.11 Only approved team uniforms are permitted. An in season change to a team uniform must be submitted to CA for approval at least 14 days prior to the next event.

3.100.12 Following each NRS event, the series leader and leading rider (U21 for men and U23 for Women) will be awarded a leader’s jersey. These jerseys shall be worn in the subsequent event.

3.100.13 Guest riders may compete with a team providing they are not registered with another NRS team. A guest rider may only ‘guest ride’ for one NRS team throughout the year. Approval must be granted by CA before the entry is accepted. A maximum of two (2) guest riders will be permitted per team per event.

3.100.14 Event entries:

• Each team may list a maximum of four (4) reserve riders per event. These riders must be listed on the team’s entry form.

• An Event Organiser may apply to CA to vary the minimum and maximum numbers allowed in each event due to Police or local council restrictions or acceptable standards in their respective state.

• Event entries must close a minimum of 7 days in advance of the first day of racing. Teams must provide a full list of riders and emergency riders. Any changes must come from the list of emergencies and occur at or prior to the permanence meeting.


Cycling Australia may change the series regulations from time to time. Team will be notified of any changes.

3.100.15 In the event of a sponsorship change or withdrawal, team management must inform CA, the riders and team personnel ASAP. Until such notification is received, the riders are not free to join another team.

3.100.17 Should a race be shortened for any reason, CA reserves the right to reduce the amount of ranking points awarded.

3.100.18 Team manager attendance at the Managers Meeting is mandatory at each event. Failure to attend will result in a $250 fine and the loss of any convoy position.

3.100.19 Collusion between teams is forbidden.

3.100.20 Time Trial Equipment • Time Trials of 10 km or less must be ridden on Road bikes without aero or

clip on bars. • Time Trials in excess of 10 km may be ridden on Time Trial bikes.


More Information:

Cycling Australia LimitedSport Department

Phone: +61 3 9998 6810

Email: [email protected]

Documents

Instructions for the Registration of Teams CYCLING ......5 Digital Image of Kit ... SUPPORTING MARKETING OF SERIES CYCLING AUSTRALIA TEAMS Cycling Australia // Instructions for Registrations