1. Education Technology K-12 Voucher Program CTAP Region 11
L.A. County Office of Education
2. Overview
The Education Technology K-12 Voucher Program resulted from the
Settlement Agreement between California consumers and a software
company.
2/3 of the funds remaining after the consumer settlement has
been satisfied will be available for dissemination via vouchers to
eligible schools.
3. Settlement
The conditions and restrictions have been determined by the
legal settlement
The total amount for California is about $500 M
The CDE is estimating voucher amounts to be between $98-150 per
student at eligible schools
4. Settlement Timeline
September 18, 2006: Posting of the online Request for
Applications (RFA).
The RFA will include the estimated award amount, based on all
potentially eligible schools being funded.
September 25, 2006: LEAs receive notification of the voucher
allocation for their eligible schools, and on a weekly basis after
this date, based on completion of RFA.
June 30, 2008: The online RFA completion deadline.
5. Timeline at a glance Posting of RFA online with allocation
amounts 9/18/06 SCA to begin taking calls from districts 9/20/06
RFA deadline 6/30/0 8 End of program Voucher amount recalcu-lated
POs eligible to redeem 8/1/ 12 9/1/0 8 7/1/06
6. Settlement Timeline
July 1, 2006: The start date for purchases under this program
(an earlier date is possible).
August 2008: The voucher allocations will be recalculated and
revised voucher award notifications are sent to LEAs.
September 2012: Vouchers redemption deadline (actual date in
September TBD).
TBD: Second Cy Pres allocation is determined and online RFA is
posted.
7. Eligibility
Eligible schools are ALL K-12 public schools at which at least
40% of the attending students are eligible to receive free or
reduced price meals.
Eligible schools also include all public high schools in
California that serve students from eligible elementary, middle and
junior high schools (Feeder School Provision).
8. High School Eligibility 25% Elementary & Middle Schools
High School Eligible Elementary Eligible Middle 40% 35% 40% 35% 35%
35% 35% Eligible High School
9. Eligibility, contd.
The definition of a public high school , for the purposes of
this program, is any school that serves:
Grade 9 only, or
One or more grades 10-12, and no grade below 7
Only public high schools may qualify under the feeder school
provision.
*The feeder school provision applies to all continuation,
alternative, and other types of schools that meet the
definition.
10. Eligibility, contd.
The definition of a feeder school to a regular public high
school is any eligible elementary or middle and junior high school
that resides within the attendance boundaries for the high
school.
The definition of a feeder school to an open enrollment or
magnet public high school is any eligible elementary or middle and
junior high school with students that are currently (2006-07)
enrolled in the high school.
11. Eligibility, contd.
Districts must have a current, state-approved technology
plan.
Districts will apply for the vouchers on behalf of their
eligible schools.
State Special Schools, Direct Funded Charter Schools, and
County Offices of Education do not have to meet the state-approved
technology plan requirement and will apply on their own
behalf.
12. Online RFA Process
The online RFA process for LEAs to apply on behalf of their
eligible schools will work as follows:
Lead Education Agency (LEA) receives notification letter with
PIN and password from the CDE
Authorized LEA representative logs in and completes information
for electronic signature (name, title, phone, fax, email,
etc.)
Authorized LEA representative enters up to three LEA contacts
who are authorized to sign and submit the voucher redemption forms
(name, title, phone, fax, email, etc.)
13. Online RFA Process District gets PIN & Password from
CDE to apply for eligible schools
Logs on.
Enters 3 names to submit vouchers
View eligible schools
If needed for H.S., identify 1 feeder
Narrative on use vouchers
LEA prints application, obtains an original ink signature, and
files for audit purposes LEA submits application electronically for
approval
14. Online RFA Process
The online RFA process for LEAs to apply on behalf of their
eligible schools will work as follows:
LEA views list of eligible elementary, middle/junior high, and
high schools, based upon the October 2005 CBEDS
If the LEA has high schools with less than 40% free or reduced
lunch eligibility, on a school by school basis they must identify
ONE eligible elementary or middle/junior high feeder school for
each high school
15. Online RFA Process, contd.
The online RFA process for LEAs to apply on behalf of their
eligible schools will work as follows:
District enters a 2 paragraph narrative on how the vouchers
will be utilized to support the implementation of the districts
technology plan.
County Offices, Direct-Funded Charters, & State Special
Schools enter a 2 paragraph narrative on how the vouchers will be
utilized to support the implementation of their technology plan or
other planning document.
16. Online RFA Process, contd.
The online RFA process for LEAs to apply on behalf of their
eligible schools will work as follows:
LEA prints its application, obtains an original ink signature,
and files the application for audit purposes (similar to ConApp
process).
LEA submits its application electronically for approval.
17. RFA Approval Process
Once the LEA has submitted its application:
The CDE reviews, approves, and submits the information to the
Settlement Claims Administrator (SCA).
The SCA sends the Voucher Award letter to the LEA.
18. RFA & Implementation Planning
To ensure that the RFA process goes smoothly, the following
actions are strongly recommended :
Sign-up for the CDE Funding Opportunities listserv to be
notified when the RFA is released
(http://www.cde.ca.gov/fg/fo/af/joinlist.asp).
If the LEA has schools that meet the public high school
definition but have less than 40% free or reduced lunch
eligibility, do the research to identify the feeder school(s), if
applicable.
19. RFA & Implementation Planning
To ensure that the RFA process goes smoothly, the following
actions are strongly recommended :
Assemble a team of district stakeholders, including curriculum,
technology, and administration representatives.
Review your current district technology plan.
Discuss how these funds can support the plans curriculum and
professional development objectives.
Create a 4-6 year plan to expend these funds to support the
technology plan objectives.
Work with your regional CTAP to prepare the two paragraph LEA
technology plan narrative.
20. Implementation
Assemble Stakeholders
Review Tech Plan
Curriculum & Prof. Development
How can vouchers support plan?
Provide for:
Professional Development
Total Cost of Ownership
Make plan for 4-6 years
21. Voucher Allocation
The October 2005 CBEDS data will be used to determine the
amount of vouchers for each eligible school.
The allocation is estimated to be from $98 to $150 per
student.
Allocation is based upon the total enrollment at eligible
schools.
LEAs may determine amount of vouchers to be utilized at each
school, but vouchers may only be utilized at eligible schools.
22. Voucher Allocation Based on October 2005 CBEDS $98 to $150
per student will be recalculated in 2008 Greater than 40% FRPM
creates eligible school Allocation is on Total Enrollment at
Eligible School LEAs can allocate vouchers in any amount BUT only
on eligible schools
23. Voucher Allocation by Type $ $
24. Voucher 50%-50%
General Purpose
Qualifying Hardware
Professional Development
Certification Training
Evaluation Tools
Qualifying Software
IT Support Services
Software
Operating System
Word Processing
Spreadsheet
Presentation
Desktop relational database
Web-authoring
Productivity Suite
Encyclopedia
Server
25. General Purpose Vouchers
These vouchers may be redeemed for any qualifying hardware
:
Any new desktop, laptop or tablet computer for any operating
system
Peripheral devices, specifically meaning printers, scanners,
monitors, keyboards and pointing devices (e.g., mouse, trackball,
etc.)
Equipment needed for networking and infrastructure (e.g.,
routers, servers, wireless network cards, or wireless access
points)
26. General Purpose Vouchers, contd.
These vouchers may be redeemed for any qualifying hardware
:
Hardware for accessing the Internet through television sets and
Internet access for such hardware for students' homes
Non-custom assistive technology devices for use by students
with special needs
Data storage and management at remote sites
Cost of products may not exceed standard academic price
27. General Purpose Vouchers, contd.
These vouchers may be redeemed for any qualifying software
:
Any non-custom software title from any publisher that are
designed for use on any Qualifying Hardware
Cost of software may not exceed standard academic price
28. General Purpose Vouchers, contd.
These vouchers may be redeemed for Evaluation Tools :
Monitoring use of vouchers
Gathering evaluation data
Cost of products may not exceed standard academic price
29. General Purpose Vouchers, contd.
These vouchers may be redeemed for IT Support Services, which
are services that:
Primarily involve the support and maintenance of hardware
procured through this Settlement
Primarily involve the installation and maintenance of software
procured through this Settlement
Cost of products may not exceed standard academic price
30. General Purpose Vouchers, contd.
May be redeemed for any qualifying Professional Development
Services directed solely at:
Leadership development for school administrators in the use of
education technology
General curriculum development and instructional strategies
which utilize educational technology
Improvement of technology integration for any software title
acquired through the Settlement
Training in the use of any hardware or any software title
acquired through the Settlement
Certification training for software and networking
31. General Purpose Vouchers Advice
Before the LEA purchases any product or service that does not
clearly meet the General Purpose Voucher criteria, the LEA should
contact the Settlement Claims Administrator (SCA) to verify the
product or service eligibility.
For information on product or service redemption eligibility,
contact the SCA call center for the California Education Technology
K-12 Voucher Program. The toll free number is 800-419-5286. Current
hours of operation are 7:00 a.m. to 4:30 p.m. PST.
32. Software Vouchers
May only be redeemed for any non-custom software title from any
publisher that has substantially similar functionality to
categories like productivity on the next slide.
33. Software Vouchers, contd.
Operating system
Word processing
Spreadsheet
Presentation
Desktop relational database
Web-authoring
Productivity and/or Productivity Suite Encyclopedia
34. Software Vouchers, contd.
Additionally, any non-custom software title from any publisher
that meets the following criteria:
Server software, including client access licenses
Eligible software bundled with a computer purchased with the
General Purpose Vouchers
Eligible schools may also select a license program that gives
students the option to use the software at home
Cost of software may not exceed standard academic price
35. Software Vouchers Advice
Before the LEA purchases any software that does not clearly
meet the Software Voucher criteria, the LEA should contact the SCA
to verify the software eligibility.
For information on product or service redemption eligibility,
contact the SCA call center for the California Education Technology
K-12 Voucher Program. The toll free number is 800-419-5286. Current
hours of operation are 7:00 a.m. to 4:30 p.m. PST.
36. Voucher First Step
Get approval for purchase:
Settlement Claims Administrator
Web: www.EdTechK12VP.com
Email: [email_address]
Phone: 800-419-5286 (7:00 a.m. to 4:30 p.m. PST)
37. Voucher Restrictions x x x x x x x Handhelds Video
conferencing Memory or Storage Devices LCD Projectors Cables,
Speakers CDs and other media
38. Voucher Restrictions
Vouchers may be not be redeemed for:
Personal digital assistants and other hand-held devices
Video conferencing equipment
Cables, speakers, tape back up or storage units, read/write
devices (i.e. external hard drives, USB drives, CD/DVD drives,
etc.), zip drives, memory, video or audio cards, motherboards,
CPUs, and LCD projectors that are not for data from computers.
Video and audio tapes, CDs, or DVDs
39. Voucher Restrictions, contd.
Vouchers may be not be redeemed for:
Costs for substitutes
Salaries (unless directly related to goods and/or services
purchased with program vouchers- such as IT support and
professional development, and the LEA is an approved provider
)
Insurance (but warranties are ok) on goods acquired with
program vouchers
Indirect costs
40. Voucher Restrictions, contd.
Vouchers may supplement, but not supplant state and/or federal
program funds
Vouchers may not be redeemed for the discounted or reimbursed
portion of a product and/or service, i.e. E-RATE, AB 466, etc.
Professional development and/or IT support services redemption
may only be for those services provided by approved providers (The
list of approved providers can be found at:
http://www.cde.ca.gov/ls/et/st/voucherproviders.asp )
41. Voucher Redemption Process
Vouchers will be redeemed using the following process:
The LEA contacts the SCA to verify product or service
eligibility, if applicable.
The LEA purchases the allowable goods or services using
existing funding
The LEA submits the voucher redemption form with required
documentation to the SCA (information on what must be submitted
will be printed on the voucher redemption form)
42. Voucher Redemption Steps The LEA contacts the SCA to verify
product or service eligibility LEA purchases the allowable goods or
services using existing funding LEA submits the voucher redemption
form with required documenta-tion to the SCA
Once approved, the SCA sends the check to the LEA along with an
updated voucher form
(30 days)
43. Voucher Redemption Process, contd
Vouchers will be redeemed using the following process:
The SCA reviews the submission and follows up with the LEA if
corrections are needed
Once approved, the SCA sends the check to the LEA along with an
updated voucher form
The process will take 30 days
The SCA is required to post, on a public Web site, the voucher
award amount and redemption status for all LEAs
44. Voucher Redemption Issues
To ensure that the process goes smoothly for LEAs, the
following actions are strongly recommended :
Before purchasing goods or services, verify with the SCA that
they are allowable
Be aware that vendors may believe that any of their products or
services are allowable because they are on the approved
professional development or IT services provider list
45. Voucher Redemption Issues, contd
To ensure that the process goes smoothly for LEAs, the
following actions are strongly recommended :
If goods or services are also eligible for discounts or
reimbursement, setup the claims to avoid double-dipping
If an LEA provides professional development and/or IT support
services, the LEA should apply to be an approved provider (June 30,
2012, deadline for applying)
Develop a plan to fully utilize the Software Vouchers over the
next six years
46. For More Information
CDE Ed Tech Voucher Program Web Site:
http://www.cde.ca.gov/ls/et/st/voucher.asp
CTAP Ed Tech Voucher Program Web Site:
http://ctap.lacoe.edu
Mary Lou Harbison or Dennis Large
[email_address]
[email_address]
Phone: 562-922-6244
47. Settlement Claims Administrator
Starting 9/20/06, Districts can contact SCA by phone or email
to ask specific product eligibility
Confirmation number will be provided
Internal eligible/not eligible products/services listed in a
database for internal staff use
Answers will be given to districts in 30 calendar days
regarding specific product eligibility
48. The Opportunity & The Challenge
Show impact & show a return on your investment
Slow down
Breathe - there is no rush, the funds are secure
Dream - create the big picture
Plan
Look to your Tech Use Plan
Focus on content area(s) or grade spans
Plan for the future
Practice best practices
Consider total cost of ownership
Remember - the research points toward professional
development