Information Systems Department 2016 – 2017 Budget Presentation

February - 2016

York Catholic District School Board

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Our Department Vision

The strategies implemented by our department will be economical, flexible, robust and made in partnership with departments, schools, peer educational institutes, and vendors to ensure we respond to our customers needs, changing technologies, and complex technological environments. The Information Systems Department will strive to break down barriers and encourage a positive work environment where staff are offered opportunities for open communication and professional learning in support of the District’s goals.

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In a nutshell….

Our vision is that:

Technology is never a barrier to student learning, teacher instruction or YCDSB business objectives. It’s not about the technology, it’s about

the pedagogy, the learning and our business operations in support of both teaching and learning.

Invisible Technology

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2015/2016 Budget: $4,336,182.00 81% Budget: Non Discretionary or Contracts

Our Budget at a Glance

Budget Requested

2016/2017

No Increase

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York Catholic District School Board

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21st Century Learning

Our students depend on: ● Reliable & Robust Infrastructure

(Wired and Wireless)

● Safe Computing Environment

● Access to Technology (Google Apps, D2L, iPads, Chromebooks)

● Skilled Technology Professionals (21st Century Learning Technicians)

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Reliable Infrastructure

● Completed our network upgrade to provide 1 GB network computing speeds for all schools. From 100 MB to 1 GB (10 times faster).

● Continuing to expand our wireless

network

● Continuing to update security and safety on our network (Internet Filters, Virus Protection etc)

1.9 Million or 44% of Budget: Infrastructure

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Safe Computing Environment

● Firewall

● Content Filters

● Privacy

● Backing Up Data

● Data Protection

Safety, Safety, Safety

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Access to Technology

● Google Apps for Education ● Desire 2 Learn ● iPads ● Chromebooks ● Interactive White Boards ● PC’s ● BYOD ● Library Learning Resources

Our 21st Century Learning Eco-System

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Skilled Technology Professionals

● 21st Century Learning Technicians ● Network Engineers (safe & secure computing environments) ● Programmers, Software Specialists, etc.. ● Customer Service/Call Centre staff ● I.T. Leaders

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Effective Use of our Resources

● Student Administration Systems ● Student Services Systems ● Student Transportation ● Human Resources Systems ● Payroll and Benefits Systems ● Budget and Audit Systems ● Planning Systems ● Financial Systems ● Purchasing Systems ● Plant Operational Systems ● Voice Over IP Systems ● Security Systems ● Environmental Systems

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Budget Conclusion

Budget savings that we have found this year:

App V Licences $11,965.34

IBM School Connect $72,000.00

____________

Total $83,965.34

Wireless Expansion Project: We have a projected shortfall of $272,000. If we use the cost savings as per above, we can complete our project over the next three years using existing budget.

2016/2017 - $90,000 2017/2018 - $90,000 2018/2019 - $90,000

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• Introduced the Principal DashBoard - Communicates information pertaining to Learning Technicians, Inventory of iPads, Enrollment and School Permits

• Introduced Principal Hot-Line - Ability for principal to call a number to report technical emergencies and get immediate response

• Improved Call Centre phone system and technical support

• Introduced monthly Tech Express email to all employees

• Introduced Google Community for I.T. department to improve communication, collaboration & professional learning

• Enhanced our Board website and all school websites

• Introduced Tech hotlines to improve team collaboration within I.T. department.

Communication Improvements

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• Introduced check-In system for Learning Technicians

• Completed project to make it easier for employees to reset password

• Completed SAP SuccessFactors project for new recruiting system

• Introduced Google Apps for Education to all employees

• Introduced new printers to CEC and all schools (Konica to Xerox)

• Upgraded all secondary school servers

• Introduced 4000 + iPads and Chromebooks

• Developed new software - CASL Application (Commercial Anti Spam Legislation)

• Developed new software - Mileage Application

• Managed over 20,000 tickets to Call Centre from August to December

• Project for St. Theresa - Papercut software - goal to reduce printing/paper spending

• Upgraded Maplewood & ConnectEd to latest versions (major upgrade)

Accountability & System Improvements

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• Continuing expansion of school wireless network

• Updated our Firewall to improve security

• Completed Wide Area Network (WAN) Cutover (100 MB to 1 GB)

• Completed upgrade 10GB Core Network infrastructure

• Upgraded VMWare infrastructure to Version 5.5

• Completed expansion of Virtual Tape Library backup system

• Completed the move of all VM Servers to ACI

Network/Wireless Improvements

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• Learning Technicians - Changed job description/position titles and aligned to District Strategic Plan and 21st Century Learning

• Introduction of professional learning series for Learning Technicians

• Introduced IT Governance Structure

– Technology Executive Council

– Technology Advisory Council

– Business Technology Advisory Council

– Special Education Technology Advisory Council

– Instructional Technology Advisory Council (21c)

– Information Systems Advisory Council

Organizational Structure Improvements

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