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Information for Everyone™
Leveraging ERP Data for Quality, Planning and Management
Presented By:John Van Weeren Wendy Knutson
Product Manager, Technology Associate Institutional Planner
AIR Forum – June 5, 2007
Operational Effectiveness
Admissions Office
“In preparation for my 9:00 a.m. meeting, I need an up-to-the-minute count of prospects who have been accepted at our institution for the fall 2008 starting class.”
Datatel Confidential
Process Effectiveness
Admissions Office
“As the new VP of Enrollment Management, I need to measure our progress this year against previous years.
I also need a count of Admit students 30 days after posting our acceptance letters for 2007, 2006, and 2005.”
Datatel Confidential
Institutional Effectiveness
Admissions Office
“Based on our history, where should the student characteristics be at this point in time to ensure that we are on target to meet our shaping goals.”
Datatel Confidential
What Is Your Primary Data Source?
DataOrchestrator ODS™ and Data Marts
Colleague® Views
Other TransactionSystem Data
Colleague®
Data Warehouse
Datatel Confidential
What Are The Tools & Infrastructure?Operational
EffectivenessProcess
EffectivenessInstitutional
Effectiveness
Datatel Colleague Reports Datatel Reporting Applications
Datatel QueryBuilder
Aquire OrgPublisher
Microsoft FRx Reporter
ASG Safari Reports ASG Safari OLAP
iStrategy HigherEd Analytics – Data Warehousing
Microsoft Desktop Tools(Excel, Access, etc.)
SAS Enterprise Miner
Business Objects Business Objects Business Objects Business ObjectsCrystal Reports Web Intelligence Dashboard Builder Performance Management
Increasing ValueDatatel Confidential
Using the Data Warehouseto Drive Effective Decision-Making Aligned with Institutional Strategy at UW-Stout
Using the Data Warehouseto Drive Effective Decision-Making Aligned with Institutional Strategy at UW-Stout
Wendy S. KnutsonUW-Stout
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About UW-StoutAbout UW-Stout
Public UniversityWisconsin’s Polytechnic UniversityBaldrige Award RecipientSupporting a progressive, learning-centered, quality-based educational environment focused on continuous improvementDigital campus
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UW-Stout’s Data WarehouseUW-Stout’s Data Warehouse
Locally: Data WarehouseData comes in from a variety of sources• Student side data from Datatel
Remote: CDR (Central Data Repository) contains files with standard state-wide submission (Datatel)
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Datatel at UW-StoutDatatel at UW-Stout
ERP tool that allows UW-Stout to run all campus officesDatatel Colleague (student side)
Integrated student information system• Admission • Enrollment• Student billing• Financial Aid• Residence Life• Compilation of all student records
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Alignment with Strategic Planning at UW-StoutAlignment with Strategic Planning at UW-Stout
University PrioritiesAcademic Transformation• Use of Datatel and Data Warehouse
to implement this
Evaluation of Priorities using Performance Indicators• Use of Datatel and Data Warehouse
to “Drill down”
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Real-life ApplicationsReal-life Applications
How did we affect decision-making at UW-Stout with the use of data?
Examples:Retention Study I (2004)Retention Study II (2007)DWF Data• Academic Transformation
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Delivering Useful InformationDelivering Useful Information
Need for data to be relevant to the audienceDifferent presentation formatsDifferent presentation venues
Review of Systems to Ensure Data QualityReview of Systems to Ensure Data Quality
CDR dataData custodians responsible for accuracyData custodians limit access to data
Permissions needed to access data
Increased access to data via Datatel remote accessUsing Colleague to control how data enters the system
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Architecture
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Datatel
(Unidata)
UW-StoutData WarehouseCDR,Admissions,Student,Financial,
HR, IR, Laptop (Oracle 9i)
Informatica
(ETL tool)
Laptop Assessment
Hyperion(Brio)
(Query Tool)
IAARegistry
PS Financials
eDB
IR
Surveys EO/AA
ConclusionsConclusions
Access to data creates increased application of data use for decision-making. Access to data by a variety of users helps ensure not only the utility of the data but also the accuracy.Use of data for reporting and decision-making can be made as simple or as complex as the audience requires. http://www.uwstout.edu/bpa/ir
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