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Information Event on Studying AbroadPart II
These info buttons in thepresentation will take you tohomepages with furtherinformation.
last update: 24. May 2022
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„I am incredibly happy to have been given the opportunity to spend a semesterabroad in South Korea. Not only did I get to experience a new culture and university system, but I also made wonderful new friends from all over the world.During my semester abroad, I had great and unique experiences that I definitelywouldn‘t want to miss. In addition, I was able to acquire important soft skills and intercultural competences during my study abroad, which give me an advantage in the job market. By improving my Englisch skills and learning Korean, I have nowalso gained the ability to act and communicate more fluently and eloquently in an international context.In can only recommend anyone who is interested in new cultures, unforgettableexperiences and different perspectives to take the step and spend a semesterabroad. Many thanks to Bauhaus-Universität Weimar for making this uniqueexperience possible for me!“
from an experience report at Chonnam National University (Gwangju, Südkorea)
TARGET GROUP OFTHIS EVENT
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Students of the Bauhaus-Universität Weimar who haveapplied for a study abroad place in the 1st or 2nd application round and are planning to study abroad.
Here you can find thedownload link for thepresentation
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Explanation of theexchange categories
WHAT EXCHANGE CATEGORY AREYOU IN AND WHY IS THAT ACTUALLY IMPORTANT?
PLEASE REMEMBER YOUR COLOUR
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KA 131 Exchanges within Europeförderfähig über das ERASMUS-Programm
KA 171 Exchanges outside Europe with selected partner universitiesEligible for funding via the ERASMUS programme
Bilateral Globald exchanges outside EuropeEligible e.g. via the PROMOS programme
EMC Exchanges as part of the study programme„European Media Culture“*DFH + ERASMUS funding for students on the„European Media Culture“ programme
Explanation of theexchange categories*Special rules apply in some cases for EMC students, which are marked with
an * in the following slides and explained in the footnotes
CONTENT OF THISEVENT
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1. Checklists and contact persons
2. What has already been completed?
3. What happens next?
4. Which documents do you have to submit?I. Before mobilityII. During mobilityIII. in case of extensionIV. After mobility
CHECKLISTS AND CONTACT PERSONS
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WHERE CAN I FIND THE MOST IMPORTANT INFORMATION?
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General overview of the study abroad process by exchange category *
„5 Checklists for your study abroad“ in the downloadcenter of the International Office
Overview of (mandatory) documents to be submitted by exchange category
„ Checklist of compulsory documents to be submitted for studying abroad“ in the download center of theInternational Office
Information from the application procedure to acceptance at the host university
Homepage of the International Office
Form templatesIn the download center of the International Office
Download center ofthe InternationalOffice
*for EMC Students: own Checklist and EMC website
Website for EMC students
ORGANISATIONAL QUESTIONS
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Advice on studying abroad and ERASMUS Scholarships(International Office)*
Evelyn Beyer
03643 – 58 23 62
Office hours:
Tue + Thu 10 – 13 o‘clock
Advice on financing, internships abroad and PROMOS scholarships(International Office)
Andrea Weber
03643 - 58 23 61
Office hours (telefphone or prior appointment):
Tue 10.00 – 12.00 and 13.00 – 16.00 o‘clock
Thu 10.00 – 13.00 o‘clock
WHO ARE MYORGANISATIONAL
CONTACT PERSONS?
*for EMC students: only questions regarding ERASMUS
Make use the possibility of theonline consultation!
Appointment bookingOnline consultation hoursfor studying abroad
ACADEMIC QUESTIONS
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1. Subject specific advising*
2. International Counsellor*
• Faculty A+U: Bernhard Stratmann [email protected]
• Faculty B: Birgit [email protected]
• Faculty M: Annette [email protected]
• Faculty K+G: Katja Zimmer [email protected]
WHO ARE MYACADEMICCONTACT PERSONS?
International Counsellor at your Bauhaus faculty *for EMC Students: Ms. Hettich; [email protected]
Subject specific advising
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„The checklists really helped me to orientate myself as to what the next steps were, and if something was unclear, you could always reach someone who could helpyou.“
from an experience report at IE University (Segovia, Spain)
WHAT STUDENTSSAY
PLEASE REMEMBER YOUR COLOUR
Why is the exchange category important?
The obligations to submit (mandatory) documents differdepending on the exchange category.
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KA 131 Exchanges within EuropeEligible for funding via the ERASMUS programme
KA 171 Exchanged outside Europe with selected partner universitiesEligible for funding via the ERASMUS programme
Bilateral Globald exchanges outside EuropeEligible e.g. via the PROMOS programme
EMK Exchanges as part of the study programme„European Media Culture“*DFH + ERASMUS funding for students on the„European Media Culture“ degree programme
Explanation of theexchange categories*Special rules apply in some cases for the for EMC students, which are
marked with an * in the following slides and explained in the footnotes
WHAT HAS ALREADYBEEN COMPLETED?
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Searchfor a suitable
exchangeopportunity
Selectionat the faculty
AcceptanceAt the partner university
Nominationat the partner university
Independent Application
at the partner university
Acceptanceof the exchange offer in 6
days time
Application1st application round2nd application round
completed
outstanding
WHAT HAS ALREADY BEEN COMPLETED?
14Part 1 of theInformation event
in progress
Students (also of the same Faculty) may be at different stagesin the flow chart. This depends on
the semester in which you startyour exchange and when the
nomination deadlines are at thepartner universities.
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„[…] I can say from my experience that all expectations are exceeded. What you will learn here is a new understanding of environments, of initiative, simplicity and declaration. For me it was very inspiring and empowering and I definitely advancedin my artistic work.“
from an experience report at the University of Applied Arts (Rijeka, Croatia)
WHAT STUDENTSSAY
WHAT HAPPENSNEXT?
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Nomination at the partner universityApplication at the partner university
NOMINATION AT THEPARTNER UNIVERSITY
Please note
Some partner universities have special nominationprocedures that require additional information ordocuments; we may contact you about this.
After your nomination, you will receive furtherinformation from the partner university by email.
Students who go abroad in the summer semester will not hear from us again until their nomination.
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For whom?
All exchange categories (except EMC)
When?
Depending on the start date of the planned stay abroad and thenomination deadlines at the partner:
For stays in winter semester 22/23: Nomination Jan-Aug 2022For stays in summer semester 23: Nomination Sept-Dec 2022
How?
Through the International Office of the Bauhaus-Universiät Weimar; students receive a » Letter of Nomination « after nomination.
For what?
Requirements for starting a study abroad programme at the partneruniversity
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IMPORTANT NOTICEABOUT THENOMINATION
For organisational and fairness reasons, Bauhaus-Universität students are onlyever nominated for 1 semester at the partner university.
An extension to 2 semesters can be applied for using the „Extension Application“
more informationabout extensions
APPLICATION TO THEPARTNER UNIVERSITY
Please note
Some partner universities have early applicationprocedures.
Please check the homepage of the partner university forinformation on application deadlines, periods and modalities.
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For whom?
all exchange categories (except EMC)
When?
Depending on the start date of the planned stay abroad; instantly ifapplicable
How?
Self-responsible by the student
For what?
Selection procedure and acceptance at the partner university
3 STEPS ON YOUR WAY TO THEPARTNER UNIVERSITY
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Acceptance of yourapplication at the
Bauhaus-Universität Weimar
Acceptance of thenomination at thepartner university
Acceptance of yourapplication at thepartner university
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„You will rarely meet people of so many different nationalities […] In my class ofover 20 students, only one student was Spanish, all the others came from all overthe world. (Peru, Venezuela, USA, Brazil, Oman, Belgium, Bulgaria, Egypt and more).“
From an experience report at IE University (Segovia, Spain)
WHAT STUDENTSSAY
WHAT DO I NEED TOPREPARE?
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FundingAccommodationInsuranceLanguage CompetenceVisa
FINANCING
Please note
Please take care of organising your funding early so that you do not miss any deadlines.
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For whom?
All exchange categories*
When?
Immediately, if applicable, depending on the start date of theplanned stay abroad and your exchange category.
Wie?
KA131 + KA171 + EMCStudents receive an ERASMUS grant if they submit the ERASMUS grant application via the „Study Abroad Portal“ in due time
bilateral studentscan, for example, apply for a PROMOS scholarship, take advantageof the scholarship counselling at the International Office and/orstart their own research
For what?
Financing your study abroad
Overview of financingoptions
ERASMUS website forEMC students*for EMC students additionally receive DFH funding
More information on funding in part 1 of theinfo event
ACCOMMODATION
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For whom?
all exchange categories (except EMC)
When?
Immediately, if applicable, depending on the start date of theplanned stay abroad and your exchange category.
How?
Independent research on the homepage of the partner university, ifnecessary contact via fellow students and internet portals.
Please note
Please arrance accommodation well in advance. Somepartner universities also offer on-campus accommodation.
„Just landed“ Portal (among others for the searchof an accommodation) *EMC students: Consultation with Ms. Hettich; [email protected]
INSURANCE
Please note
Health insurance is compulsory in most countries, but different regulations apply. Ask your health insuranceprovider about your existing insurance cover and the needto extend or supplement it.
Also inform yourself about necessary vaccinations!
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For whom?
All exchange categories
When?
Immediately, if applicable, depending on the start date of theplanned stay abroad.
How?
Independent research on the homepage of the partner university, with your health insurance and/or third party providers (e.g. ADAC)
A travel health insurance is not sufficient for your partial studies
abroad. It is primarily of a supplementary nature, e.g. for
return transport to Germany. Also consider accident and liability
insurance.
Information on healthinsurance abroad
European Health Insurance Card(EHIC)
LANGUAGE COMPETENCE
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For whom?
All exchange categories
When?
Next possible opportunity
How?
e.g. language courses at the Language Centre of the Bauhaus-Universität Weimar, preparatory course at the partner university, Buddy Programme, App, Tandem partner etc.
Please note
Even if the language of instruction at the partneruniversity should be English, please note that life outside university takes place in the local language (e.g. shoppingor doctor). You should therefore acquire a language levelwith which cou can communicate in everyday life.
Language Centre of theBauhaus-Universität Weimar
Tandem Programme at Bauhaus-Universität Weimar
VISUM
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For whom?
All exchange categories
When?
depending on the start of your stay abroad; instantly, if applicable
How?
Please get in touch with the Embassy
Please note
Please take care of the modalitites and documents for thevisa application well in advance.
Bauhaus students with a non-German citizenship: Please inform yourself at your embassy whether you haveto observe certain rules for studying abroad.
DAAD Country Information
THE DOCUMENTS
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SUBMITTING OFDOCUMENTS
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For whom?
All exchange categories
When?
Depending on the deadlines and periods of your exchange category(see checklists)
How?
by e-mail to [email protected] with the subject
„[DOK] Title of the document“ (e.g. „[DOK] Confirmation of Arrival“)
EMC students: „[EMC] Confirmation of Arrival“ (e.g. „[EMC] Confirmation of Arrival“)
Checklists in theInternational Office Download Centre
Please note
Please send the douments to us individually and- ifpossible – as a PDF document.
1.BEFORE MOBILITY
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Checklist 2: before mobility
1.1 Leave of Absence & Refund of Semester Fee1.2 Application for BAföG abroad1.3 Application for PROMOS Scholarship1.4 Application for an ERASMUS scholarship1.5 Application for ERASMUS Top-Ups1.6 Grant Agreement (in original)1.7 Acceptance at the partner university1.8 current certificate of enrolment at Bauhaus-Universität1.9 Learning Agreement (Section: before mobility)1.10 OLS Language Test
1.1 LEAVE OF ABSENCE & REFUND OF SEMESTER FEE
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Leave of absence
Please contact the examination office at your faculty at Bauhaus-Universität to find out whether you are allowed to take a leave ofabsence for your study abroad; the decision depends on the studyplan of your degree programme.
If you are not granted leave of absence, you must pay the semesterfee in due time.
Refund of semester fee
Regardless of whether you take leave of absence or not: you canalways have the fees for your semester ticket refunded.
further information
1.2 APPLICATION FOR BAFÖGABROAD
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For whom?
All exchange categories
When?
The application for BAföG funding abroad should be submitted at least six months before the start of your stay.
How?
Applications must be submitted via the Foreign Students Office (not the International Office) for your host country: Find your officer in charge here.
For what?
Financing your study abroad
Please note
To contact for queries and processing is not the International Office at Bauhaus-Universität, but the „Amt für Ausbildungsförderung“ (Office forEducational Support) of Studierendenwerk Thüringen ([email protected]).
Scholarships up to an amount of 300 euros do not have an impact on theamount of your BAföG abroad.
Info page on theBAföG abroad
1.3 PROMOS SCHOLARSHIPAPPLICATION
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For whom?
bilateral
Wahen?
for stays July-Dec 2022: 05 May 2022
for stays Jan-June 2023: in December 2022
How?
Application: Please send application documents and queries by e-mail to [email protected]
Fort what?
Financing the stay abroadMore information on financing in part 1 ofthe information event
Information aboutPROMOS-Scholarship
DAAD Country information
Funding is available for study visitsabroad lasting from:
min. 1 month – max. 6 months
Please note
Submission must be complete and on time. You need a letter of recommendation from your faculty at Bauhaus-Universität.
PAYMENT OF THE ERASMUS SCHOLARSHIP
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The payment is made in two instalments:
1. Rate = 70% of the total amount of the ERASMUS grant
2. Rate = 30% of the total amount of the ERASMUS grant
Documents overview1st Rate & 2nd Rate
DOCUMENTS FOR THE 1ST ERASMUS PAYMENT
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Documents to be submitted for the 1st instalment:
1. ERASMUS Scholarship Application
2. Grant Agreement (in the original) together with theConfirmation of acceptance of the partner university
3. Certificate of enrolment at Bauhaus-Universität (covering thestart date of your stay)
Please always keep nomenclature in mind
by mail to [email protected] with the subject
„[DOK] Title of the document“*(e.g. „[DOK] Immabescheinigung“)
* EMC students: Please note nomenclature „[EMC]…“
Document overview1st Rate & 2nd Rate
DOCUMENTS FOR THE2ND ERASMUS PAYMENT
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Documents to be submitted for the 2nd instalment:
1. Confirmation of Stay (Section: arrival)
2. Learning Agreement (before mobility)
3. (if applicable) Learning Agreement (during mobility) in casethere have been changes to the Learing Agreement beforemobility
4. Learning Agreement (after mobility) OR Transcript of Records
5. Confirmation of Departure
6. Personal experience report for the International Office at Bauhaus-Universität
+ Participation in the OLS language test (participation is sufficient, proof does not have to be submitted)
+ Participation in the EU Survey
+ (if applicable) Certificate of Enrolment of Bauhaus-Universität in case the previous certificate does not cover the starting date ofyour stay abroad
* EMC students: Please note nomenclature „[EMC]…“
Please always keep the nomenclature in mind
By mail to [email protected] with the subject
„[DOK] Title of the document“* (e.g. „[DOK] Confirmation of Departure“)
Document overview1st Rate & 2nd Rate
1.4 ERASMUS SCHOLARSHIPAPPLICATION
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For whom?Exchange categories KA131 and KA171 and EMC*
When?Application deadline for stays during the Bauhaus winter semester: 01 April until 31 May
Application deadline for stays during the Bauhaus summer semester: 01 Oct until 30 Nov
How?Application (KA131+171): via the portalApplication (EMC): via the portal* Confirmation: via receipt of the Grant Agreement (GA)
by e-mail from the International Office
For what?Prerequisite for receiving the ERASMUS scholarship
Plese note
Submission of the ERAMUS application must be complete and on time. Distrubution of the Grant Agreements (GA):
for stays during the winter semester: starting in Julyfor stays during the summer semester: starting in December
ERASMUS fundingrates
Portal for yourStudy abroad
* EMC students have their own ERASMUS application form in the portal!
1.5 APPLICATION FORERASMUS TOP-UPS
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For whom?
optional for exchange categories KA131 and KA171 and EMC*
When?
With the ERASMUS grant application*
How?
Online via the portal. Please upload the signed „declaration ofhonour“ template in the ERASMUS grant application form
Template „Declaration ofhonour“
Funding rates and criteria ERASMUS Top-Ups
Please note
Students can apply for:
1. Top-Up „Green Travel“
and/or one of the following Social Top-Ups:
1. Social Top-Up „first-time academics“
2. Social Top-Up „working students“
3. Social Top-Up „with child(ren)“
4. Social Top-Up „Disability or/and chronic illness“
The Top-Ups are paid in addition to the ERASMUS scholarship. Please note the eligibility criteria.
* EMC students have their own ERASMUS application form!
Portal for yourStudy abroad
Portal for yourStudy abroad
Layout ERASMUS ApplicationPart I
Please read & payattention to the info
buttons!
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Portal for yourStudy abroad
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Layout ERASMUS ApplicationPart IIApplication for Top-Ups =Upload declaration of honour
Template „Declaration ofhonour“
1.6 GRANT AGREEMENT
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For whom?Exchange categories KA131 and KA171 and EMC
When?Receipt of the Grant Agreement: The International Office will automatically send you an e-mail after you have applied for an ERASMUS grant and depends on the start of your studies abroad.
How?Submission of the Grant Agreement : with original signature in person or by post to the International Office of the Bauhaus-Universität Weimar before departure together with the acceptanceconfirmation of the partner university
For what?Requirement for receiving the 1st instalment of the ERASMUS grant (= 70%)
please note
The Grant Agreement (GA) is the only document in the ERASMUS programme that must be submitted in original with your original signature to the International Office of the Bauhaus-Universität before your departure to the partner university (in person or by postal service).
You will receive the Grant Agreement by e-mail from us after the deadline for submitting the ERASMUS application has passed.
The Grant Agreement will inform you about the amount of your ERASMUS scholarship. The calculation is based on the data your provided in the ERASMUS scholarship application.
Please complete the document in full, sign it at the end and submit it:• with your original signature • together with the confirmation of acceptance by
the partner university • before the start of your mobility• by post or in person to the International Office of
Bauhaus-Universität
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1.7 PROOF OF ACCEPTANCE BYTHE PARTNER UNIVERSITY
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For whom?Exchange category KA131 and KA171
When?Together with the Grant Agreement after you have received the proof from your partner university (e.g. in the form of a "Letter of Acceptance" or by e-mail).
How?Submission together with the originally signed Grant Agreement ashard copy by post, in person or by using the letterbox at Campus.Office Building
For what?Requirement for receiving the 1st instalment of the ERASMUS scholarship (= 70% of the grant)
please note
If you receive the proof of acceptance from the partner university by email, please print out a screenshot of this email and attach it to the Grant Agreement.
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„Try not only to do things with Erasmus students, but also to get in touch with locals. It really helps to get to know the city even more intensively."
from an experience report at the Politecnico di Torino (Turin ,Italy)WHAT STUDENTSSAY
1.8 CERTIFICATE OFENROLMENT
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For whom?
Exchange categories KA131 and KA171
When?
Ongoing; during your entire stay abroad, we must have a current certificate of enrolment from Bauhaus-Universität Weimar (can be downloaded via the BISON portal).
How?
Submission obligatory for KA131 and KA171: by mail to [email protected] with the subject[DOK] Immabescheinigung
For what?
for ERASMUS students (except EMC): Requirement for receiving the 1st instalment (= 70%) of the ERASMUS scholarship
Please note
You must be enrolled at Bauhaus-Universität Weimar for the entire duration of your stay abroad.
BISON Portal
1.9 LEARNING AGREEMENT (BEFORE MOBILITY)
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For whom?All exchange categories (recommended for bilateral)
When?Preparation: after nomination, but in due time before departure
Submission: before or immediately after the start of your mobility
How?Preparation: together with the contact person at your Bauhaus Faculty and
the partner university
Submission: by e-mail to [email protected] with the subject[DOK] Learning Agreement (before mobility)*
For what?for KA131 + KA171 + EMC:
Requirement for receiving the 2nd instalment (=30%) of the ERASMUS grant
for bilateral:
Security for the recognition of achievements abroad
The Learning Agreement is a contract between you, your
faculty at the Bauhaus-Universität Weimar and the partner
university. In it, you agree which academic achievements you want to take at the partner university
and to what extent.
Contact persons at the Bauhaus faculties
Please note
Please contact the contact person of your faculty before you start preparing your Learning Agreement.
*for EMC students: [EMC] Learning Agreement (before mobility)
1.10 OLS LANGUAGE TEST
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For whom?Exchange categories KA131 and EMC
When?Before departure to the partner university
How?Participation: You will automatically receive a link to the language test from the EU (via [email protected]) to the mail address given in the application form; submission of the confirmation of participation is not necessary.
For what?Requirement for receiving the 2nd instalment (=30%) of theERASMUS grant
Please noteThis online test serves to determine your language skills. The result of the test has no consequences; it is only for self-monitoring purposes. However, completion is compulsory.
The link is only valid for 30 days after receival! If you have any questions, please contact OLS Support.
OLS Support
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WHAT STUDENTSSAY
„My English got much better, even though the OLS language test says otherwise."
From an experience report at the Nationale Technische Universität Athen (Athen, Greece)
2. DURING MOBILITY
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2.1 Confirmation of Stay (Section: Arrival)2.2 If applicable, submission of Learning Agreement(before mobility)2.3 If applicable, submission of Learning Agreement(during mobility)2.4 If applicable, application for an extension of your study abroad
If applicable, current certificate of enrolement from Bauhaus Grant Agreement (the original!) for extension
Checklists 3: during mobility
2.1 CONFIRMATION OF ARRIVAL
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For whom?Exchange categories KA131, KA171 and EMC
When?Submission: max. 2 weeks after the start of mobility
How?Preparation: please use the template from the download centre of the International Office
Submission: by e-mail to [email protected] with the subject[DOK] Confirmation of Arrival*
For what?Requirement for receiving the 2nd instalment (=30%) of the ERASMUS grant
Please note
The Confirmation of Arrival (CoA) must be signed and stamped by the partner university after your arrival.
The Confirmation of Arrival is the first part of the Confirmation of Stay.
* Please note nomenclature for EMC students "[EMC] ...“ and the info on CoA in your Checklist
CoA template in thedownload centre
2.3 LEARNING AGREEMENT (DURING MOBILITY)
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For whom?mandatory for exchange categories KA131 + KA171 + EMC, only if:
• if there are changes to the original Learning Agreement (before mobilty) and/or
• if the your stay abroad is extended
When?Submission: max. 5 weeks after the start of the semester at the partner university
or in case of extension
How?Preparation: together with the contact person at your faculty at Bauhaus-Universität
and the partner university
Submission: by e-mail to [email protected] with the subject[DOK] Learning Agreement (during mobility)*
For what?for ERASMUS students: Requirement for receiving the 2nd instalment (30%) of the ERASMUS scholarship
Please note
It is normal for the contents of the “Learning Agreement (before mobility)” to change several times during the course of your studies abroad. Please always submit the updated version to us.
* EMC students: Please note nomenclature "[EMC] ..."
Contact persons at the faculties of Bauhaus-Universitä
52
3. IN CASE OFEXTENSION
3. Extension Application for your stay abroad If applicable, current matriculation certificate from the
Bauhaus-Universität Weimar, covering the start of theextended period
New Grant Agreement New Learning Agreement (during mobility)
Checklist 4: with extension
3. EXTENSION OF STAY
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For whom?compulsory for all exchange categories if the stay is to last longer than 1 semester (except EMC)
When?Submission: at least 30 days before the end of the originally planned end of the mobility together with a current enrolment certificate from Bauhaus-Universität Weimar
How?Preparation: together with the International Counsellor of your faculty and the
partner university using the form “Extension Application for Study Abroad" (Downloadcenter of the International Office)
Submission: Completely filled in and signed by e-mail to [email protected] with the subject[DOK] Extension of Stay
For what?for everyone: Prerequisite for the extension of the stay abroad
for ERASMUS students: Prerequisite for the examination for the extension of the ERASMUS grant
Contact persons at the Bauhaus faculties
Application for an extension of stay
Please note
The extension must be signed by 3 parties:
(1) your partner university
(2) your Faculty at the Bauhaus-Universität Weimar
(3) the International Office at the Bauhaus-Universität Weimar
An extension can only be approved if the contractually agreed number of exchange places at the partner university is not exceeded.
An extension from the summer semester to the winter semester (new academic year) is only possible in exceptional cases.
for KA131 and KA171:
In the case of an extension, you will receive a new Grant Agreement and have to prepare an adapted
learning agreement (during mobility).
54
55
„A semester abroad makes you want more! Take every Erasmus opportunity, both in the Bachelor's and the Master's! [...] The biggest challenges were drying the laundry in winter and trying not to slip on the icy roads."
from an experience report at the VGTU (Vilnius, Lithuania)
WHAT STUDENTSSAY
56
4. AFTER MOBILITY
Checklist 5: after mobility
4.1 Confirmation of Stay (Section: Departure)4.2 Transcript of Records OR Learning Agreement
(Section: after mobility)4.3 if applicable, current certificate of enrolment at the
Bauhaus-Universität Weimar (covering the end date)4.4 Personal experience report on studying abroad4.5 EU Survey
4.1 CONFIRMATION OF DEPARTURE
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For whom?Exchange categories KA131 + KA171 + EMC
When?Submission: max. 2 weeks after the end of the mobility
How?Preparation: second section of the Confirmation of Stay, please use template from the download centre of the International Office
Submission: by e-mail to [email protected] with the subject[DOK] Confirmation of Departure*
For what?Prerequisite for receiving the 2nd instalment (=30%) of the ERASMUS scholarship
* EMC students: Please note nomenclature "[EMC] ..."
Please noteThe Confirmation of Departure (CoD) is the second part of the Confirmation of Stay; it must be signed by the partner university immediately before your departure (3-5 days).
The Confirmation of Stay is the official document confirming the duration of your stay. Based on the information stated here, your ERASMUS grant amount will be adjusted to the exact day.
for EMC students:
Please submit the Confirmation of Departure (CoD) at the end of your ERASMUS funding period (see Grant Agreement), even if your stay at Lyon 2 will continue.
CoD template in thedownload center
4.2 TRANSCRIPT OF RECORDS
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For whom?All exchange categories are required to submit the ToR
When?max. 30 after the end of your stay abroad
How?Preparation: by the partner universitySubmission: by e-mail to [email protected] with the subject
[DOK] Transcript of Records*
For what?for ERASMUS Students: Prerequisite for receiving the 2nd instalment (= 30%) of the ERASMUS grant
for bilateral:Security for the recognition by your Bauhaus faculty of the work done abroad
Please note
Please enquire whether you need to request the preparation of the ToR from your partner university.
for ERASMUS students:Instead of the ToR, you can also submit the fully completed and signed Learning Agreement (after mobility).
* EMC Students: please note the nomenclature „[EMC] …“
4.3 IF APPLICABLE, CERTIFICATE OF ENROLMENT
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For whom?Exchange categories KA131 and KA171
When?Ongoing; during your entire stay abroad, we must have a current certificate of enrolment from Bauhaus-Universität Weimar (can be downloaded via the BISON portal).
How?Submission: by e-mail to [email protected] with the subject[DOK] Certificate of Enrolment
For what?for all students: Prerequisite for the recognition of your
achievements abroad
for ERASMUS students: Requirement for receiving the ERASMUS scholarship (2nd instalment = 30% of the scholarship) BISON Portal
Please note
You must be enrolled at Bauhaus-Universität Weimar for the entire duration of your stay abroad.
4.4 PERSONAL EXPERIENCEREPORT
60
For whom?All exchange categories (except of EMC)
When?Submission: max. 30 days after the end of the stay abroad
How?submission: via the portal for your study abroad
For what?for all: let future exchange students benefit from your experience!for KA131 and KA171: Prerequisite for the payment of the 2nd instalment (30%) of the ERASMUS grant
Portal for your studyabroad
Please note
A digital library of field reports is currently under construction. The first reports should be available online from July 2022.
4.5 EU SURVEY
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For whom?
Exchange categories KA131 + KA171 + EMC
When?
Submission: within 30 days after receipt of the automatic e-mail about the EU
How?
Submission: This is an online survey; you will automatically receive an email from the EU asking you to participate in the survey.
For what?
Requirement for receiving the 2nd instalment of the ERASMUS grant (= 30%)
Please note
The EU Survey does not replace your personal experience report, as the EU does not send us your details.
There is no need to confirm participation in the EU Survey to the International Office. This is done automatically.
WHERE CAN I FIND THE MOST IMPORTANT INFORMATION AGAIN?
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General overview of the study abroad process by exchange category *
„5 Checklists for your study abroad“ in the downloadcenter of the International Office
Overview of (mandatory) documents to be submitted by exchange category
„ Checklist of compulsory documents to be submitted for studying abroad“ in the download center of theInternational Office
Information from the application procedure to acceptance at the host university
Homepage of the International Office
Form templatesIn the download center of the International Office
Download center ofthe InternationalOffice
*for EMC Students: own Checklist and EMC website
Website for EMC students
ORGANISATIONAL QUESTIONS
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Advice on studying abroad and ERASMUS Scholarships(International Office)*
Evelyn Beyer
03643 – 58 23 62
Office hours:
Tue + Thu 10 – 13 o‘clock
Advice on financing, internships abroad and PROMOS scholarships(International Office)
Andrea Weber
03643 - 58 23 61
Office hours (telefphone or prior appointment):
Tue 10.00 – 12.00 and 13.00 – 16.00 o‘clock
Thu 10.00 – 13.00 o‘clock
WHO ARE MYORGANISATIONAL
CONTACT PERSONS?
*for EMC students: only questions regarding ERASMUS
Make use the possibility of theonline consultation!
Appointment bookingOnline consultation hoursfor studying abroad
ACADEMIC QUESTIONS
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1. Subject specific advising*
2. International Counsellor*
• Faculty of A+U: Bernhard Stratmann [email protected]
• Faculty of CE: Birgit [email protected]
• Faculty M: Annette [email protected]
• Faculty A+D: Katja Zimmer [email protected]
WHO ARE MYACADEMICCONTACT PERSONS?
International Counsellor at your Bauhaus faculty *for EMC Students: Ms. Hettich; [email protected]
Subject specific advising
THE PARTNER UNIVERSITY IS LOOKING FORWARD TO WELCOME YOU!
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Therefore, if you decide not to study abroad, please inform us and the partner university.
COVID-19 &SAFETY NOTE
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The Corona virus situation is developing dynamically. We would like to point out that our partner universities may decide to cancel exchanges in the ongoing process.
This is for your safety and cannot be predicted in advance. Please be assured that we will inform you immediately if such news reaches us.
Please inform yourself about the situation (e.g. entry regulations) and the infection situation in the country where you would like to spend your exchange.
Please also consider other potential safety issues related to your country of stay (e.g. political situation).
The decision for or against a stay is of course up to you.
Please inform us at the partner university if you do not wish to take up your stay abroad.
Current travel warnings of the Federal Foreign Office
PRO-TIP TO THE END:TEACH YOUR PARENTS SKYPE
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WHAT STUDENTSSAY
„The organisation can be a pain, but it's worth it! “
From an experience report at the University of Ljubljana (Ljubljana, Slovenia)
Information Event on Studying AbroadPart II
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Contact persons foracademic questions foryour stay abroad
Contact persons fororganisational questionsfor your stay abroad
