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Information and
Communications
Technology
GRADE 9 Lesson 1
How to use Advanced
Formatting? (Part 1)
Unit 3
Spreadsheet
Lesson Contents
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• What formatting in Ms Excel means?
• What is advanced formatting?
• What is Conditional Formatting?
• How to apply Conditional Formatting?
• How to remove Conditional Formatting?
• Quick Test
• Recap
What formatting means in Ms. Excel?
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In Excel spreadsheet, formatting means, changing
the appearance of cells and their contents, like
• Font colour
• Cell color
• Cell margins etc.
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What formatting means in Ms. Excel?
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Study the two spreadsheets below.
Can you spot the differences between the
Unformatted and the Formatted spreadsheet?
Unformatted Worksheet Formatted Worksheet
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What formatting means in Ms. Excel?
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Three differences
Unformatted Worksheet Formatted Worksheet
Why advanced formatting is done in Excel?
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Advanced formatting is done:
• To help users to focus on important parts of a
worksheet.
• To graphically highlight important areas of a worksheet
– when data changes, so does the highlighted area.
Why advanced formatting is done in Excel?
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Worksheet 1 Worksheet 2
• Use Conditional Formatting to display cells differently
based on their values.
Value in cell D4 changes from 17 to 42
What is Conditional Formatting?
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• A feature that allows you to apply
specific formatting to cells that
meet certain criteria.
How to apply Conditional Formatting?
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1. Open an existing worksheet.
How to apply Conditional Formatting?
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2. Select the range of cells B3:B12.
How to apply Conditional Formatting?
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3. Select Home tab on the Ribbon.
How to apply Conditional Formatting?
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4. Click on Conditional Formatting command in the
Styles group.
How to apply Conditional Formatting?
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5.Select Highlight Cells
Rules option.
6. Select Less Than
Option.
How to apply Conditional Formatting?
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7. A dialog box will
appear.
8. Change the
condition to 50.
How to apply Conditional Formatting?
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9. Values which are less than
50 will be highlighted.
How to remove Conditional Formatting?
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1. Select range of cells B3:B12.
How to remove Conditional Formatting?
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2. Select Home tab on the Ribbon.
3. Click on Conditional Formatting command in the
Styles group.
How to remove Conditional Formatting?
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4. Select Clear Rules option.
5. Select Clear Rules from
selected cells.
How to remove Conditional Formatting?
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6. The conditional formatting
will be removed.
Quick Test 1
Which of the following refers to changing the
appearance of cells?
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C. Alignment
B. Conditional Formatting
A. Formatting
Quick Test 1
Which of the following refers to changing the
appearance of cells?
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A. Formatting
In Excel, Formatting means changing the appearance of cells such
as cell color.
Quick Test 2
With advanced formatting, users can focus on
important parts of a worksheet.
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TRUE FALSE
users to focus on important parts of a
Quick Test 2
With advanced formatting, users can focus on
important parts of a worksheet.
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TRUE
Advanced formatting helps users to focus on important parts of a
worksheet.
Quick Test 3
Which feature allows you to apply specific
formatting to cells that meet certain criteria?
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B. Formatting
A. Formulas
C. Conditional Formatting
Quick Test 3
Which feature allows you to apply specific
formatting to cells that meet certain criteria?
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C. Conditional Formatting
Conditional Formatting is applied to cells that meet certain criteria.
Quick Test 4
Which Highlight Cell Rules has been applied to
the following data?
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C. Between…
A. Greater Than…
B. Duplicate Values…
Quick Test 4
Which Highlight Cell Rules has been applied to
the following data?
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B. Duplicate Values…
Quick Test 5
Conditional Formatting can be accessed from
the Formulas tab?
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TRUE FALSE
Quick Test 5
Conditional Formatting can be accessed from
the Formulas tab?
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FALSE
Conditional Formatting can be accessed from the
Home tab.
Recap
• Formatting refers to changing the
appearance of numeric and text formats.
• Advanced formatting helps users to focus on
important parts of a worksheet.
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Recap
• With advanced formatting, the highlighted area
changes each time the data changes.
• Conditional Formatting allows you to apply
specific formatting to cells that meet certain
criteria.
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Tasks to complete at home
• Page 48 – Activity 1
• Page 49 – Activity 2
• Page 52 – Activity 3
• Page 54 – Suggested Activity
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Information and
Communications
Technology
GRADE 9
End
Lesson 1
How to use Advanced
Formatting? (Part 1)
Unit 3
Spreadsheet
