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Infection ControlUser Handbook – Dashboard
Accessing Infection Control
To access the Infection Control dashboard, enter this URL into an internet browser:
www.synbiotix.com/mymenu
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Logging in
You will be directed to a log in screen.
To log in, enter you username and password before clicking the Login button.
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Accessing the Dashboard
Upon logging in, you will be directed to the Dashboard.
If the dashboard does not appear, use the grey navigation bar and go to:
Tools
Infection Control
Dashboard
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The Dashboard
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Exporting Data to Reports
Any data from the dashboard can be exported to Microsoft Word and Excel to be converted into a report presented in a printable format.
To export data to a report, use the Word or Excel buttons to the top right hand side of the screen.
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Date Ranges
The dashboard will automatically display the data collect in the current or most recent entry period.
To change the range of data that appears on the dashboard, click on the dates in the From and To boxes to change them.
A calendar will appear. Select the desired date from the calendar. The page will automatically refresh.
To view data from a specific hospital, use the drop down box to select the desired location.
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Thresholds
The Thresholds box on the dashboard displays the different coding used within the dashboard.
The RAG rating definitions are broken down to display their percentage definition and what each means.
Eg: a red rating means that the data score is under 70%, making it non-compliant.
Each coding used on the dashboard is also accompanied by its corresponding action.
Eg: a red rating means that urgent action is required to rectify issues and the area should be re-audited in three months time.
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Complete Audits
Beneath the Thresholds the scores for the Complete Audits are displayed, broken down by ward.
The scores for each ward are displayed for each category within the audit: SICP, GAP, TBP and Quality Improvement.
Eg: we can see that A&E scored 94% on the SICP section of the audit, 95% on the GAP section of the audit, 81% on the TBP section of the audit and 100% on the Quality Improvement section of the audit, with an overall performance score of 92%.
Click on a percentage score to look at the details of the section of the audit.
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Section Dashboards
When opening the ward dashboards, the actions generated for that section will be displayed at the top of the screen.
These actions display the question that has been failed, the action generated in response, the person responsible for the action (pre-set by the system), the status of the action, the day that the action is due to be completed by and the activity that has been recorded against the action.
Click Edit to edit the action.
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Editing an Action
Use the drop down box to change the action’s Status.
Click Save to update the action.
All changes made to the action will be recorded in the system, along with the user details of the person that made the changes and the date when the changes were made.
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Actions
From the section dashboard, on the Activities link will display activity recorded against the action
Use the Add Note button to record any activity alongside the action.
Eg: Senior Charge Nurse had made sure that used linen buggies are available at all times.
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Area Results
Below the Actions, the Area Results are displayed. This breaks down the scores for each individual component of the audit.
Click on the + icon or the percentage score to open a question.
Area Results
Opening up a section displays the individual questions and the breakdown of which questions have failed.
If a failed question has evidence added alongside it (a photograph), the Show Evidence button will appear.
Click on the Show Evidence button to view this evidence.
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Manually Adding an Action
Use the text boxes, drop down boxes and the calendar to set the details of the new action.
Click Save to save the action.
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Incomplete Audits
Below the Complete Audits on the dashboard is a list of Incomplete Audits.
These are broken down by ward and split up between the categories within the audit: SICP, GAP, TBP and Quality Improvement.
If a section of a ward’s audit has been completed, the data will appear in the table beneath the relevant category.
Click on this percentage score to look at the details of the section of the audit.
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Audit Scheduler
To access the Audit Schedule go to:
Tools
Infection Control
Schedule Audits
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Audit Scheduler
The Audit Scheduler screen provides a calendar view of the upcoming scheduled audits. These are colour-coded by auditor.
The view of the calendar can be changed by using the buttons in the top right hand corner. The view options are:
• Day – shows the audits scheduled by area and auditor
• Week – shows the audits scheduled by area
• Month – shows the audits scheduled by area
• Timeline - shows the audits scheduled by area
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Audit Scheduler
Clicking into a scheduled audit will allow you to edit its details and reschedule the audit if desired.
Click Save to update any changes that you have made.
Click Remove to remove the scheduled audit.
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Audit Scheduler
Click Unscheduled Audits to add unscheduled audits into the schedule.
Double click on an audit to schedule it.
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Audit Scheduler
Click Unscheduled Audits to add unscheduled audits into the schedule.
Double click on an audit to schedule it.
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Audit Scheduler
Click Unscheduled Audits to add unscheduled audits into the schedule.
Double click on an audit to schedule it.
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Audit Scheduler
A pop-up box will appear.
Enter the desired audit schedule.
Click Save to add the audit to the schedule.
Once the audit has been scheduled, a notification email will be sent to the assigned auditor.
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Emails
After the audit has been completed and submitted, the system will send out a number of emails.
Emails will be sent out when:
• The due date for an action / a number of actions has passed
• All actions for an audit (eg: TBP for Ward 1, NOT for Ward 1 in total) are completed
You will receive these emails if:
• You are assigned to the ward in question
• You performed the audit
• OR both of the above
These emails will be addressed ‘Dear auditor’, regardless of whether you performed the audit in question or not.
If you performed the TBP audit but not the GAP audit, and you are not assigned to the ward in question, you will NOT receive any emails regarding the GAP audit.
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