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IndependentEnvironmentalAudit–SSDConstructionComplianceReportLINDFIELDLEARNINGVILLAGEMARCH2019
AspectProjectReference:0011030320
REVISIONSRevision Date Description Preparedby Reviewedby Approvedby0 16/01/2019 Issuedto
Savillsforreviewandcomment
NormanMcComb;RichardJohnson;CaitlinJohnson
RichardJohnson RichardJohnson
1 12/02/2019 FinalDraftReport
NormanMcComb;RichardJohnson;CaitlinJohnson
RichardJohnson RichardJohnson
2 20/03/2019 Final-UpdatedfollowingDoEandSavillsreview
NormanMcComb;RichardJohnson
RichardJohnson RichardJohnson
Limitation:ThisdocumenthasbeenpreparedbyAspectEnvironmentalPtyLimitedforSavills(Aust)PtyLtd(actingonbehalfofDepartmentofEducationNSW).Thedocumentandcontentsissubjectto,andissuedinaccordancewith,theprovisionsofthecontractbetweenAspectEnvironmentalPtyLimitedandSavills(Aust)PtyLtd.AspectEnvironmentalPtyLimitedacceptsnoliabilityorresponsibilitywhatsoeverfor,orinrespectof,anyuseof,orrelianceupon,thisdocumentbyanythirdparty.
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EXECUTIVESUMMARY
Conditions of Consent, issued in respect of the Partial Development Consent for Statesignificant development SSD 8114 (24 October, 2018) require, under condition B57,independentauditsofthedevelopmenttobecarriedout.Thisindependentenvironmentalauditreportsatisfiesthatrequirement.Theaudithasbeenconductedinaccordancewith:
• theIndependentAuditProgramsubmittedtotheDepartmentandtheCertifierunderConditionofConsentB56
• the requirements of an Independent Audit Methodology and Independent AuditreportintheIndependentAuditPostApprovalRequirements(DepartmentofPlanningandEnvironment,June2018)
• the processes and practice procedures identified in AS/NZS ISO 19011:2014 -GuidelinesforAuditingManagementSystems.
TheauditreportdocumentstheoutcomesofthereviewofcomplianceundertakenbyAspectEnvironmental Pty Limited (Aspect). The audit process comprised pre-site auditdocumentation review, opening meeting, site audit, closing meeting and post-site auditdocumentationreviewandfollowup.ThesiteauditwasconductedinDecember2018andJanuary2019,withsiteinspectionsandinterviewsundertakenonthe11thand13thofDecember2018aswellasthe4thJanuary2019.Findingsoftheauditarepresentedagainsttherequiredscopewithinthebodyofthisreport,theattachedAuditTable(AppendixB)andinthePhotoLogprovidedatAppendixC.Consultationwithotheragencieswasundertaken,namelyKu-ring-gaiCouncil;TransportforNewSouthWales(TfNSW);RoadsandMaritimeServices(RMS);SafeWorkNewSouthWales(SafeWork);DepartmentofEducation(DoE);andDepartmentofPlanningandEnvironment(DP&E).Noadjustmentwasmadetotheauditscopeand/oraudittableasaresultofthisconsultation.It was found that the site was generally compliant, and the project was generally beingmanaged in accordance with the requirements of the SSD 8114 consent. Of the 134conditionsofconsentrelevanttothecurrentaudit,thefollowingfindingsofcomplianceweremade:
• 103compliant• 5non-compliant• 26nottriggered
The timing constraints for theproject have required reliance tobeplacedon compliancebeingdemonstratedretrospectively.Asaresult,non-compliancescanbeattributedtoworkshaving commenced prior to documented Planning Secretary approval. Environmentalperformanceofthedevelopmentwasconsideredtobesatisfactorywithnodiscernibleoff-
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siteimpactsatthetimeofaudit.Appropriatemitigationcontrolsimplementedonsitewereobservedthroughouttheaudit.As the initial constructionaudit for thedevelopment, and site as awhole, therewerenopreviousauditfindingstoreview.AreviewofperceivedimpactsandthesuggestedmitigationandmanagementmeasuresfromtheEISversustheactualimpactsandmitigationmeasuresimplementedontheprojectwasalso undertaken. The requirement for site activities and management plans and controldocumentation toaddress thepredicted impactswasevidencedhowever, someexpecteddocumentationwasnotidentified.Itwasdeterminedthatpredictedimpactsalignwiththenature,scaleandextentofworksobservedonsite.Noclearlyreferencedenvironmentalmanagementsystem(EMS)wasidentifiableforthesiteordevelopment.ThisauditisnotanassessmentofaconformingEMSunderISO14001,butthefindingsidentifiedanabsenceofimplementationofsomeofthecomponentsexpectedofanEMSthatwouldassistandinformsitemanagementactivities.Thisabsencecreatesagapinappreciationofmanagementofriskandchangemanagementpracticewhichinturnfeeds down to documentation, communication, training and monitoring and reportingrequirementsforthedevelopment.Thiswasparticularlynoticeableinrelationtobushfiremanagementpractices,whichwereprimarilyfocusedonmanagementofaninnerprotectionarea(IPA)andAssetProtectionZones(APZ),inaccordancewithCoCB5toB13,ratherthanincluding an appreciation and consideration of managing risk associated with hot worksduringthedeclaredbushfireseason.ThereviewedEnvironmentalManagementPlansandSub-planswereconsideredtogenerallybeadequateforthenatureofthesite.Improvementopportunitieswereidentifiedinrespectof:
• bushfiremanagementcontrolsandperformanceofhotworks;• floodevacuationconsiderationsforregionalroads(DelhiRoadandLadyGameDrive);• integrationofcomplaintsregisters;and• alignmentofmanagementplandocumentationtothecontentexpectationsoftheCoC
(e.g.sequencingofaddressofthesub-conditionrequirementsofaCoC)Improvementopportunitiesandobservationswereidentifiedpertainingto:
• documentinglegalrequirements;• documenting and referencing a risk-based approach to support compliance
demonstration;• aligningsitedocumentation(downtosite inductiondocumentation,site inspection
andtoolboxtalks)tobereflectiveoftheCoCandCEMPcontent;and• Clear integration of SSD requirements across management systems and work
practices,includingnominatedrolesandresponsibilities.TheauditprotocolandfindingsaresummarisedinSection3ofthereportandprovidedindetailinAppendixA.
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TableofContentsEXECUTIVE SUMMARY ................................................................................................................................... I1. INTRODUCTION ........................................................................................................................................ 1
1.1. PROJECT BACKGROUND ........................................................................................................................ 11.2. PROJECT LOCATION ............................................................................................................................... 11.3. STATE SIGNIFICANT DEVELOPMENT ...................................................................................................... 21.4. AUDIT INTRODUCTION ........................................................................................................................... 31.5. AUDIT OBJECTIVES ................................................................................................................................ 31.6. AUDIT TEAM ......................................................................................................................................... 31.7. AUDIT CRITERIA .................................................................................................................................... 41.8. AUDIT SCOPE ......................................................................................................................................... 41.9. AUDIT PERIOD ....................................................................................................................................... 5
2. AUDIT METHODOLOGY ......................................................................................................................... 62.1. SELECTION AND ENDORSEMENT OF AUDIT TEAM ................................................................................. 62.2. INDEPENDENT AUDIT SCOPE DEVELOPMENT ........................................................................................ 62.3. COMPLIANCE EVALUATION ................................................................................................................... 72.4. SITE INTERVIEWS .................................................................................................................................. 82.5. SITE INSPECTIONS .................................................................................................................................. 82.6. CONSULTATION ..................................................................................................................................... 82.7. COMPLIANCE STATUS DESCRIPTORS ..................................................................................................... 92.8. OPENING MEETING ................................................................................................................................ 92.9. CLOSING MEETING – SITE AUDIT ........................................................................................................ 102.10. REVIEW AND RESPONSE TO DRAFT INDEPENDENT ENVIRONMENTAL AUDIT REPORT ........................ 11
3. AUDIT FINDINGS .................................................................................................................................... 233.1. PROJECT BOUNDARY AND SETTING ..................................................................................................... 233.2. APPROVAL AND DOCUMENT LIST ........................................................................................................ 233.3. OTHER APPROVALS ............................................................................................................................. 263.4. COMPLIANCE PERFORMANCE .............................................................................................................. 273.5. SUMMARY OF AGENCY NOTICES, ORDERS, PENALTY NOTICES OR PROSECUTIONS ............................ 273.6. AUDIT NON-COMPLIANCES .................................................................................................................. 283.7. PREVIOUS AUDIT RECOMMENDATIONS ............................................................................................... 313.8. EMP, SUB-PLANS AND POST APPROVAL DOCUMENTS ........................................................................ 313.9. ENVIRONMENTAL MANAGEMENT SYSTEM .......................................................................................... 313.10. ENVIRONMENTAL PERFORMANCE ....................................................................................................... 323.11. CONSULTATION OUTCOMES ................................................................................................................ 333.12. COMPLAINTS ....................................................................................................................................... 343.13. INCIDENTS ........................................................................................................................................... 353.14. ACTUAL VERSES PREDICTED ENVIRONMENTAL IMPACTS ................................................................... 353.15. SITE INSPECTION ................................................................................................................................. 383.16. SITE INTERVIEWS ................................................................................................................................ 383.17. PREVIOUS ANNUAL REVIEW OR COMPLIANCE REPORT RECOMMENDATIONS ..................................... 393.18. IMPROVEMENT OPPORTUNITIES .......................................................................................................... 393.19. KEY STRENGTHS ................................................................................................................................. 41
4. RECOMMENDATIONS ........................................................................................................................... 424.1. NON-COMPLIANCE RECOMMENDATIONS ............................................................................................ 424.2. IMPROVEMENT OPPORTUNITIES RECOMMENDATIONS ......................................................................... 42
5. CONCLUSION ........................................................................................................................................... 45APPENDIX A - AUDIT PROTOCOL AND FINDINGS ................................................................................. 47APPENDIX B – APPROVAL & DOCUMENT LIST ...................................................................................... 48
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APPENDIX C - SITE AUDIT PHOTO LOG ................................................................................................... 51APPENDIX D - INDEPENDENT AUDIT DECLARATION FORM ............................................................ 52FiguresandTablesFigure1SiteLocation(Source:UrbisEnvironmentalImpactStatementJune2017).............................................2Figure2AerialPhotographofSiteShowingBoundaryofSSD8114(Source:UrbisEISJune2018).....................23 Table 1 Draft Report Findings and Additional information provided ..................................... 12Table 2 Approval and document list ........................................................................................ 24Table 3 Construction site document list ................................................................................... 25Table 4 Summary of SSD Compliance Findings ..................................................................... 27Table 5 Summary of Audit Non-Compliances ........................................................................ 28Table 6 EMS Component Audit Scope .................................................................................... 31Table 7 Environmental Aspect Audit Scope ............................................................................ 32Table 8 Agency consultation outcomes ................................................................................... 33Table 9 Actual Versus Predicted Environmental Impacts ....................................................... 36Table 10 Improvement Opportunities vs Prescribed CoCs ...................................................... 39Table 11 Improvement Opportunities VS EMS Components ................................................. 40Table 12 Improvement Opportunities vs Environmental Aspects ........................................... 41Table 13 Non-Compliance Classifications .............................................................................. 42Table 14 Improvement Opportunities Classifications ............................................................. 43
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Glossary
Audit Systematic,independentanddocumentedprocessforobtainingauditevidenceandevaluatingitobjectivelytodeterminetheextenttowhichtheauditcriteriaarefulfilled.
Auditcriteria Setofpolicies,proceduresorrequirementsAuditevidence Records,statementsoffactorotherinformation,whicharerelevantto
theauditcriteriaandverifiable.Auditevidencemaybequalitativeorquantitative
Auditfindings Resultsoftheevaluationofthecollectedauditevidenceagainsttheauditcriteria
Auditconclusion
Outcomeofanauditprovidedbytheauditteamafterconsiderationoftheauditobjectivesandallauditfindings
Auditclient OrganizationorpersonrequestinganauditAuditee OrganizationbeingauditedAuditor PersonwithcompetencetoconductanauditAuditteam Oneormoreauditorsconductinganaudit,supportedifneededby
technicalexperts.Oneauditoroftheauditteamisappointedastheauditteamleader.Theauditteammayincludeauditorsintraining.
Auditplan DescriptionoftheactivitiesandarrangementsforanauditAuditscope Extentandboundariesofanaudit.Compliant Theauditorhascollectedsufficientverifiableevidencetodemonstrate
thatallelementsoftherequirementhavebeencompliedwithwithinthescopeoftheaudit.
Improvementopportunity
Afindingresultingfromeithersiteinspectionordocumentreviewwhichenablestheauditeetoconsidertheadoptionofanactionorstrategythatwillenhanceenvironmentalperformanceagainsttheauditcriteria.
Non-Compliant Theauditorhasdeterminedthatoneormorespecificelementsoftheconditionsorrequirementshavenotbeencompliedwithwithinthescopeoftheaudit.
NotTriggered Arequirementhasanactivationortimingtriggerthathasnotbeenmetatthetimewhentheauditisundertaken,thereforeanassessmentofcomplianceisnotrelevant.
Observation Acommentonanenvironmentalaspect,valueormanagementcontrol,processorrecordthatisnotaspecificrequirementoftheauditcriteria.
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1. INTRODUCTION
1.1. ProjectBackground
The Lindfield Learning Village (the School) is proposed to ultimately accommodate 2,100students from kindergarten to Year 12. The school will take enrolment pressure offsurroundingprimaryschoolsexceedingstudentcapacityandaccommodatefuturepopulationgrowthwithin the Ku-ring-gai Local Government Area (LGA). The schoolwill contain highquality classrooms, collaborative learning spaces, open play spaces, sports courts andassociatedfacilities.
Thedevelopment,asawhole,willinclude:• threenewhome-baseschoolswithintheexistingbuildings;• upgradestotheexistingtheatre;• upgradestotheexistingsportshall;• provisionofa40-spacechildcarefacility;and• high-qualitytechnicalspacesforscience,engineering,hospitality,visualand
performingarts,aswellasmusicandfilm.
Theprojectwillbedeliveredinthreestagestoallowtheschooltogrowwhilemeetingtheneedsofincreasingenrolments.
Theproject currently in Stage1, is tobe completedby the startof Term1,2019 (endofJanuary2019).Thisstageinvolvestherefurbishment/redevelopmentofexistingstructuretocreatelearningspacesandschoolfacilitiesforupto350students.Stage1isthesubjectofthisconstructionperiodIndependentEnvironmentalAuditundertheconditionsofconsent(CoC)issuedinrespectofStatesignificantdevelopment(SSD)8114.
Stage2,willinvolvetheexpansionoftheschoolfacilitiestoprovideadditionalcapacity.Finalworks will involve construction of further administration facilities and completing anyfinishingtouchesontheschoolfacilitiesandclassrooms.
1.2. ProjectLocation
Thesiteislocatedat100EtonRoad,LindfieldandislegallydescribedasLot2DP1151638.ThesiteiswithintheKu-ring-gaiLocalGovernmentArea(LGA)andcomprisesanirregular-shapedparceloflandwithatotalareaofapproximately3.6ha.
TheformerUniversityTechnologySydney(UTS)Ku-ring-gaiCampuscurrentlyoccupiesthesite and it is proposed to be refurbished to accommodate the new school. The buildingconsistsofasingleconcretestructureandhassixstoreyswithbasementandrooftopplantroomsandanastronomyobservationtower.
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Figure1SiteLocation(Source:UrbisEnvironmentalImpactStatementJune2017)
VehicularandpedestrianaccesstothecampusisavailableviaEtonRoad,withrowsofcarparkinglocatedtotheeastoftheexistingbuildingreflectingthetopographyofthesiteanddense pockets of native vegetation. A total of 184 marked parking spaces are currentlyavailablewithinthesite,including35spaceswithinthebasementand149at-gradespaces.ApedestrianfootbridgeoverDunstanGrovelinksthemaincampusbuildingtothegymnasium.
1.3. StateSignificantDevelopmentUnderthePartialDevelopmentConsentforSSD8114,thefollowingdevelopmentispermittedasPhase1orStage1:
• adaptivereuseoftheexistingbuildingtoconstructonehome-basefor350students;• constructionofalladministrativeandtechnicalspacestosupportafullyprimaryand
secondarycurriculumfor350students;• constructionofafiretrailforbushfiremanagementpurposes;• trafficandtransportinfrastructure;and• treeremovaltoestablisha100metreAssetProtectionZone(APZ)aroundthehome-
baseonthesite.TheconditionsoftheSSDPartialDevelopmentConsentarestructuredunderthefollowingcategoryheadings:
• AdministrativeConditions(ConditionsA1toA25)• PriortoCommencementofConstruction(ConditionsB1toB58)
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• DuringConstruction(ConditionsC1toC43)TheSSDinstrumentalsoprovidesdefinitionsforkeytermsusedwithintheconditions.
1.4. AuditIntroductionIndependentenvironmentalauditsarerequiredtobeundertakenunderCoCB57ofPartialDevelopmentConsentSSD8114.
ConditionB57identifiesthattheindependentauditmustbecarriedoutinaccordancewith:
(a) the Independent Audit Program submitted to the Department and the Certifier underconditionB56ofthisconsent;and(b)therequirementsforanIndependentAuditMethodologyandIndependentAuditReportintheIndependentAuditPostApprovalRequirements(Department2018).
The IndependentAudit Program (IAP)waspreparedbyAspect Environmental Pty LimitedsubmittedtotheDepartmentofPlanningandEnvironment(DP&E)on26October2018.TheIAPwasprepared inaccordancewith the IndependentAuditPostApprovalRequirements(IAPAR) (DP&E, 2018). This Independent Environmental Audit has been prepared inaccordance with the submitted IAP, inclusive of the documented Independent AuditMethodologywithintheIAP,andtheIAPAR.
1.5. AuditObjectivesTheobjectivesof the IndependentEnvironmentalAuditare to identify thecompliance,orotherwise, of the current (construction) phase of development of the Lindfield LearningVillage with the issued conditions of consent for SSD 8114 and to provide an objectiveevaluationofenvironmentalperformanceofthedevelopment.
1.6. AuditTeamTheauditteamconsistedof:
• RichardJohnson(LeadAuditor),DirectorofAspectEnvironmentalPtyLimited• NormanMcComb(Auditor),AssociateDirectoratAspectEnvironmentalPtyLimited• CaitlinJohnson(Audit-support),ConsultantatAspectEnvironmentalPtyLimited
This initial independentenvironmentalauditwasconductedbyRichardJohnsonofAspectEnvironmentalPtyLimited(Aspect)astheleadauditor.Richardhastertiaryqualificationsinscience (BSc) and law (Diploma in Law) and has 28 years of experience in environmentalassessmentandmanagement. RichardcompletedcertificationforenvironmentalauditingfromDetNorskeVeritasin1997.Astatementof independenceisprovidedatthebeginningofthisdocumenttoidentifynoactual or perceived conflict exists in the performance of the independent environmentalaudit.
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1.7. AuditCriteriaThe audit criteria for this audit are identified by the Partial Conditions of DevelopmentConsentforSSD8114andbytheexpectationsoftheIAPAR(DP&E,2018).TheAuditFindings(APPENDIXA)identifiestherelevantcriteriaandtheperformanceintermsofauditevidencecollectedorobservedagainstthecriteriatoverifycomplianceduringthecourseofconductingtheaudit.
1.8. AuditScope
Thescopeofauditingrequirementshasbeenbasedonconsiderationof:
• The project SSD EIS (Urbis, June 2017) and associated Response to Submissiondocumentation
• The compliance requirements typical of such developments, in this instancereferencedtotheCoCproceduralanddocumentationrequirements:
– Tosupporttheadministrativeconditions(PartA)
– Priortocommencementofconstruction(PartB)
– Duringconstruction(PartC)
• The independent auditing requirements and expectations specified in the IAPAR(2018).
Theauditscopeconsistedof:
• AnassessmentofcompliancewithConditionsofConsentandotherrelevantapprovalsandlicences;
• Anassessmentofenvironmentalperformanceofthedevelopment,including:
– Anassessmentofactualimpactscomparedtopredictedimpactsdocumentedintheenvironmentalimpactassessment;
– An assessment of incidents, non-compliances and complaints that haveoccurredontheproject;
– AnassessmentoffeedbackreceivedfromtheDepartment,andotheragenciesandstakeholders;and
– An assessment of the performance of the development having regard toagency policy and any particular environmental issues identified throughconsultationcarriedoutwhendevelopingthescopeoftheaudit.
• Identificationofthestatusofimplementationofpreviousauditfindings;
• Ahigh-levelreviewoftheProject’senvironmentalmanagementsystem(EMS);
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• Ahigh-levelassessmentoftheadequacyoftheProject’senvironmentalmanagementplansandsub-plans;and
• Any othermatters considered relevant (eg as identified through consultationwithrelevantagenciesandreviewofcomplaintsregisters).
Thisscopeisconsistentwiththat identifiedwithintheIAP(Aspect,October2018)andtheIAPAR.
1.9. AuditPeriodTheauditisconfinedintimetothestatusofthesitedocumentation,reviewedbetween27November2018and18January2019,andsiteoperationsatthetimeofthesiteinspections,undertakenbytheAuditteamon11thand13thDecember2018,and4thJanuary2019.
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2. AUDITMETHODOLOGY
2.1. SelectionandEndorsementofAuditTeamLeadAuditor:RichardJohnsonRichardholdstertiaryqualificationsinscience(BSc)andlaw(DiplomainLaw)andhas28yearsof experience in environmental assessment and management. Richard completedcertificationforenvironmentalauditingfromDetNorskeVeritasin1997.Auditor:NormanMcCombNormanholdstertiaryqualificationsinGeography(BSc,Hons)andEnvironmentalEngineering(MSc) and has 12 years of experience in environmental management, auditing andassessment.NormancompletedLeadAuditortrainingunderSAIGlobalin2013.Request forendorsementwas includedwithin the IndependentAuditProgram(Aspect26October2018)andprovidedbyemailtotheDP&EComplianceteamon6November2018.AsubsequentrequestfortheCVwasmadebyDP&Eon20December2018andrespondedtoon21December2018.AdditionalsupportinginformationwasprovidedtotheDP&Eon11January2019.TheDP&Eagreementtothenominatedleadauditorwasreceivedon17January2019andisincludedwiththeauditdeclarationatAppendixA.
2.2. IndependentAuditScopeDevelopment
TheDP&Esetsout theminimumrequirements tobemetwhenundertaking independentauditsinaccordancewithCoCandtheIndependentAuditPostApprovalRequirements(DP&E2018).TheserequirementsapplytoallSSDwhereanindependentauditisrequiredbytheCoC.
AnindependentauditprogrampreparedbyAspect(October2018)outlinedtheinitialscopeofauditingrequirementsfortheproject(aspresentedaboveinSection1.8).Thisauditscopewasdiscussedduringtheopeningmeetingon27November2018.Attendeesat themeetingwere EmmaViljoen (Savills), Sasha Serrao (Savills), Stephanie Edmondson(Savills),RichardJohnson(Aspect)andNormanMcComb(Aspect).Furtherdevelopmentofthescopeoftheauditwasconsideredthroughagencyconsultationandreviewofcomplaintsregistersandadditionallicence,permitorapprovalrequirements.
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Agency/StakeholderConsultation
Consultationwiththefollowingagencies/stakeholderswasundertakenbyAspect:• Ku-ring-gaiCouncil• TransportforNewSouthWales(TfNSW)• RoadsandMaritimeServices(RMS)• SafeWorkNewSouthWales(SafeWork)• DepartmentofEducation(DoE)• DepartmentofPlanningandEnvironment(DP&E)
BothSavillsandDoEhavehadongoingconsultationwiththefollowingagenciesthroughouttheproject:
• RegionalFireServices(RFS)• OfficeofEnvironmentandHeritage• StateEmergencyServices
Uponcompletionofconsultationwiththenominatedagencies,noamendmenttotheauditscopewasrequired.ReviewofComplaintsRegisters
Areviewofcomplaintsregistersidentifiedvariousmeansofregisteringacomplaintforthedevelopment.Complaints may be recorded via the project’s website to [email protected] or [email protected] oralternatively to the dedicated project 1300 Community Hotline number or to Taylors’Project/SiteManagementTeamdirectly(3potentialnumbers).Areviewofthevariouscomplaintsregistersidentifiedthat,althoughtherewasadisparityinthenumberandnatureofcomplaintsrecorded,thenatureofallcomplaintswasadequatelycoveredwithintheexistingscopeoftheauditandcouldbereferencedintermsofconsideringthegeneralenvironmentalperformanceofthesite,theadequacyofcontrolmeasures,andtheproject’sEMS.Noamendmentwasmadetotheauditscopefollowingreviewofthecomplaintsregisters.
2.3. ComplianceEvaluationThe audit findings are based on verifiable evidence either sighted, reviewed, collated orobserved. The followingmethodswereused toobtain verifiable evidence relevant to theauditscope:
• reviewofprojectrecords,documentationandreports;• interviewswithconstructionprojectpersonnel;• interviewswiththird-partystakeholders;and
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• siteinspections,includingcollectionofphotographicevidence.A review of verifiable evidence was undertaken against the identified audit criteria todeterminethelevelofcompliance.
2.4. SiteInterviewsSiteinterviewswereconductedonthe11thand13thDecember2018aswellasthe4thJanuary2018.Thefollowingpersonnelwereinterviewed:
• DeanFondas–SeniorProjectManager,TaylorsConstruction• BrentKendall–SiteManager,TaylorsConstruction• DanielDiab–SiteEngineer,TaylorsConstruction• ShaggyShen–ProjectSafetyAdvisor,TaylorsConstruction
Siteinterviewswereconductedwithinthesiteofficeenvironmentandduringthecourseofsiteinspections.
2.5. SiteInspectionsInspectionsoftheentireprojectsitewerecarriedoutoneachofthefollowingdates:
• 11thDecember2018• 13thDecember2018• 4thJanuary2019
All site inspections were accompanied by at least one representative of Taylors’ sitemanagementteam.Site inspections comprised awalkover of the defined construction footprint and includedinternalandexternalworkenvironments.
2.6. ConsultationThefollowingstakeholderswerecontactedduringtheauditperiod:
• Ku-ring-gaiCouncil• TransportforNewSouthWales(TfNSW)• RoadsandMaritimeServices(RMS)• SafeWorkNewSouthWales(SafeWork)• DepartmentofEducation(DoE)• DepartmentofPlanningandEnvironment(DP&E)
Asummaryoftheconsultationfindingswiththeabovestakeholdershasbeenprovided inTable5 in Section3.11of this report.Asa resultof this consultation,noadjustmentwasrequiredtotheauditscopeand/oraudittable.Consultation with SafeWork NSW regarding the form of asbestos labelling identified noprescribed form other than the general form provided within Code of Practice: How toManageandcontrolAsbestosintheWorkplace(SafeWorkNSW,September2016).
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2.7. ComplianceStatusDescriptorsCompliancefindingsresultingfromtheassessmentofauditevidencehavebeendividedintothreecategoriesasfollows:
• Compliant:Theauditorhascollectedsufficientverifiableevidencetodemonstratethatallelementsoftherequirementhavebeencompliedwithwithinthescopeoftheaudit.
• Non-compliant:Theauditorhasdeterminedthatoneormorespecificelementsoftheconditionsorrequirementshavenotbeencompliedwithwithinthescopeoftheaudit.
• Nottriggered:Arequirementhasanactivationortimingtriggerthathasnotbeenmetatthetimewhentheauditisundertaken,thereforeanassessmentofcomplianceisnotrelevant.
Someoftherecordedauditfindingsidentifyimprovementopportunitiesinrelationtoauditcriteria that have been identified as compliant, for consideration by the proponent. Theprovidedcountofcompliancesandnon-compliancesrepresentsthecountagainstconditionsofconsentonly. Non-complianceshavebeenrecordedagainstthehigh-levelEMSreview,however, this is not an assessment of a conforming EMS system under ISO 14001, butrepresentsanabsenceofimplementationofsomeofthecomponentsexpectedofanEMS.
2.8. OpeningMeetingTheauditcommencedwithanopeningmeetingon27November2018atSavills’offices.Duringtheopeningmeetingtheobjectivesoftheaudit,thescopeoftheaudit,theresourcesrequiredandmethodologytobeappliedwerediscussed.Thisopeningmeetingprecededcommencementofexistingdocumentreview.Attendeesatthemeetingwere:
• EmmaViljoen(SeniorProjectManager,Savills);• SashaSerrao(ProjectManager,Savills);• StephanieEdmondson(ProjectManager,Savills);• RichardJohnson(LeadAuditor,Aspect);and• NormanMcComb(Auditor,Aspect).
Theopeningmeetingformatandcontentwasrepeatedon-siteonthe11thDecember2018intheTaylors’projectofficeprecedingthesiteinterviewandinspectioncomponentoftheaudit.Attendeesatthismeetingwere:
• DeanFondas(SeniorProjectManager,Taylors);• BrentKendall(SiteManager,Taylors);• DanielDiab(SiteEngineer,Taylors);• ShaggyShen(ProjectSafetyAdvisor,Taylors);• SashaSerrao(ProjectManager,Savills);
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• RichardJohnson(LeadAuditor,Aspect);and• CaitlinJohnson(AuditSupport,Aspect).
Theon-siteopeningmeetingconfirmedtimingrequirements,auditmethodologyandresourcingneeds.Timingfortheon-sitecomponentoftheaudithadoriginallybeenintendedforthe11th–13thofDecember2018,inclusive.Duringdiscussionattheopeningmeetingitwasidentifiedthatvegetationremovalworkshadnotcommencedasyet.Itwasagreedtoadjustthedateoftheauditsitecomponenttocapturethisworkactivitywithintheaudittiming.Reviseddatesof13thDecember2018and4thJanuary2019wereconfirmed.
2.9. ClosingMeeting–SiteAuditThesiteauditclosingmeetingwasheldontheafternoonof4thJanuary2019.Thesiteauditclosingmeetingwasattendedby:
• DeanFondas(SeniorProjectManager,Taylors);• BrentKendall(SiteManager,Taylors);• DanielDiab(SiteEngineer,Taylors);• RichardJohnson(LeadAuditor,Aspect);and• NormanMcComb(Auditor,Aspect).
At thesiteaudit closingmeeting,preliminaryaudit findingswerepresentedwith relevantrecommendations.Theserelatedto:
• Initialfindings–nositeactivitynon-compliances,subjecttoreviewagainsttheexpresswordingoftheconditions.Itwasnotedthatthereneededtobeanincreasedfocusonmaintenanceoferosionandsedimentcontrolmeasures(i.e.sedimentfencingandsedimentcontrolsoverdrains).
• ObservedenvironmentalperformanceinrespectofmaintenanceofErSedcontrols,bushfire management controls in respect of hot works, and asbestos materialsmanagement/labelling.
• The content and expectationswithin site environmentalmanagement plans beingeffectivelycommunicatedtocontractorstaffonsiteandintegratedintotoolboxtalks.
It was identified that during the post-site audit phase further review of records anddocumentationwouldbeundertakenpriortoissueofthedraftauditfindings.ThisprocesswouldprovideSavillsandTaylorsswiththeabilitytoprovidefurtherevidenceforverification(if required/available) against the audit criteria that may not have been identified oraccessibleatthetimeofsiteaudit.Provisionofanysuchevidencewouldenablethecomplianceassessmenttobereviewedpriortoissueofthefinalauditfindings,althoughitwasidentifiedthatthereviewofsupplementaryevidencewouldnotautomaticallychangeanauditfinding.
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Uponissuingofadraftreport,afollowupmeetingwasheldwithSavillsandtheDepartmentof Educationon28th January2019. Thedraft audit findingswerepresentedwith relevantrecommendations.ThesearepresentedinSection4ofthisreport.
2.10. ReviewandResponsetoDraftIndependentEnvironmentalAuditReportThedraftAuditReportwasprovidedtoSavillsandTaylorsforreviewon16thJanuary2019toallowanopportunitytoprovideanyadditionalinformationbeforefinalisingtheAuditReport.A draft report finding would generally only be revised in instances where the auditor issatisfiedthattheadditionalinformationorevidenceprovidedissufficienttodeterminethatanerroroffactormisunderstandinghastakenplace,andthisisadequatelysupportedbytheprovisionof additionalobjective audit evidence thatwasnot available at the timeof siteaudit.Anyadditionalinformationprovidedbyaproponentinthisregardmustbenotedinthereportandtheauditor’sviewinrelationtoitrecorded.A follow up meeting to discuss the draft report findings was held with Savills and theDepartmentofEducationon28thJanuary2019.Thismeetingwasattendedby:
• DeanFondas(SeniorProjectManager,Taylors);• BrentKendall(SiteManager,Taylors);• SashaSerrao(ProjectManager,Savills);• RobertWalker(ProjectDirector,Savills)• AndrewKyriacou(ProjectDirector,DepartmentofEducation)• RebeccaWillott(ProjectManager,DepartmentofEducation)• JimLewis(ProjectDirector,DepartmentofEducation)• RichardJohnson(LeadAuditor,Aspect);and• NormanMcComb(Auditor,Aspect).
Anumberofconditionswereidentifiedas“Non-Compliant”and/or“Tobeconfirmed”duetoanabsenceininformationprovided,orabsenceofdocumentationatthetimeoftheaudit.Uponreviewofthedraftauditreportthefollowingadditionalinformationwasprovidedandfindingsupdatedaccordingly.
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Table1DraftReportFindingsandAdditionalinformationprovidedApprovalReference
DraftReportFindings AdditionalInformationProvided UpdatedFindings
A14Evidenceofconsultation
Consultationtrackerswereprovideddemonstratingconsultationwiththefollowingstakeholders:
• Ku-ring-gaiCouncil• StateEmergencyServices• RegionalFireServices• DepartmentofPlanningand
Environment• RoadsandMaritimeServices• TransportforNSW
Theseconsultationtables/trackersinadditiontotheAconexsystemdemonstratesthattheprojectisgenerallycompliantwiththiscondition.
General compliance withthis condition has beendemonstrated.
A18Demolition Demolition work has been carried out by PerfectContracting. No demonstration of submission ofwork plan and statement of compliance beingsubmittedtotheCertifierpriortocommencementofworkshasbeensighted.No correspondence or documentation visible onAconex.
DemolitionworksontheprojectwereincludedinReviewofEnvironmentalFactors(REF)asexemptworks.ExemptworkscoveredundertheREFapprovalwassighted.
Demolition works areexempt and thereforedefinedas‘NotTriggered’.
A23AccesstoInformation
NodocumentationpubliclyavailableonApplicant'swebsite (as accessed 8/1/19), except access tocomplaintsregisterandheritageinformation.Link is provided to SSD EIS and approvaldocumentation on DP&E website, but does notinclude strategies, plans and programs required
SavillshaddirectedAspecttotheprojectwebpageforreviewofrecentdocumentationadded.Requisiteinformationtobemadeavailableontheprojectwebpagehadstillnotbeensightedby31January2019.
Compliance with thiscondition has not beendemonstrated at time ofaudit.
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ApprovalReference
DraftReportFindings AdditionalInformationProvided UpdatedFindings
under the conditions of consent or otherdocumentation.Currentstageandprogressofthedevelopmentdoesnotprovideclear indicationofactualcurrentstageandprogress(asof8/1/19).Contact details are provided for feedback andenquiries.Complaints register (update dated 17/12/19) isaccessibleforreview.
B1NotificationofCommencement
This item was classified as “To be confirmed”,pendingprovisionoffurtherinformation.
NotificationofstagedcommencementofSSDworksfromDoEtoDP&Ewassighted.TheletterwasprovidedbyAndrewKyriacou(DoE),withSunday11thNovembernotedascommencementdate.
General compliance withthis condition has beendemonstrated.
B7Bushfire The Vegetation Management Pan is presented ascontent within the Landscape Management PlanpreparedbyKleinfelder(NCA18R82665,Rev4dated12/11/18).DP&E comments of 7/11/18 noted as identifyingconsultation effort as being demonstrated byobtaining and addressing responses anddocumentingasatable.Consultation table with RFS prepared by Savillssighted - identifies submission of the completeddocumentforRFSreviewratherthanconsultationinits preparation. Noting RFS correspondence of12/11/18indicatingnocommentsontheLMP.
ProjectcouldnotdemonstratethattheDepartmenthadapprovedtheLMP(astheVMP).AletterfromDP&Edated30/11/2018wassightedasconfirmingapprovalbyDP&EforthisCoC
General compliance withthis condition has beendemonstrated.
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ApprovalReference
DraftReportFindings AdditionalInformationProvided UpdatedFindings
Approval by Backash dated 13 November 2018"BushfireCertificateLandscapingandConditionB6,B7,B8,B10,B13".Project is required to demonstrate that theDepartmenthasapprovedtheLMP(astheVMP).
B11Bushfire Constructionidentifiedascommencing11/11/18.Executed Positive Covenant sighted (referenceAN894063G).NSWLRSreceiptdated29/11/18.Theinstrumentisdatedandregisteredon29/11/18.Both dates occur after the identifiedcommencementof construction. Theeffectof thecondition has been met, but not the timingrequirementsasspecifiedintheCondition.
Theprojectcouldnotdemonstratecomplianceinthefirstinstanceagainsttheidentifiedcommencementdateforconstruction.StagedcommencementofworkscommunicatedinaletterfromDoEtoDP&E(01LTRSINSWConditionB1_14Dec18[5].pdf)asagreedbyDP&Einnotificationletterissued2ndNovember,wassighted.Basedonthestagingdates,vegetationremovalcommenced12December2018.NSWLandRegistryServicereceiptdated29/11/18.
General compliance withthis condition has beendemonstrated.
B13Landscaping
Vegetationremovalcommenced12/12/18.ThelandscapemanagementplanhasbeenproducedbyKleinfelder.Theplan isoriginallydated24/8/18withthefinalversion(v4)dated12/11/18toreflectconsultation.
ApprovalfromDP&Ewasnotsightedduringthesiteaudit.AnapprovalletterfromDP&Edated7Decemberwassighted.ThislettersuggestedthattheBushfireLandscapeManagementPlanandsupportinginformationgenerallysatisfiesconditionrequirementsforthe
General compliance withthis condition has beendemonstrated.
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ApprovalReference
DraftReportFindings AdditionalInformationProvided UpdatedFindings
Approval by Backash dated 13 November 2018"BushfireCertificateLandscapingandConditionB6,B7,B8,B10,B13".LMP submitted by DoE to DP&E 1/11/18; 2/11/18and19/11/18 reflectiveof responses tocommentsreceived(DP&EandRFS).TheLMPhasbeendevelopedingeneralaccordancewithCoCB13andsatisfiessub-conditionsa,b,c,e,f,i, and l, however the following sections needaddressing:d: LMP is required to be updated to include theadditional information:provisionswithinCoCB5&B6g:LMPtobeupdatedwiththeinclusionofcontourlines.h:LMPneedstoreferenceprotectionmeasures.j & k: Design Inc Partial SchoolMaterials, FinishesandPlantingSchedules (DocNo. LA-T-1000) tobeprovidedm: Taylorss to provide evidence that all outdoorfencing is being constructed of non-combustiblematerial.n:Design IncPartial SchoolMaterials, FinishesandPlanting Schedules (Doc No. LA- T-1000) to beprovided.Also, the Project to demonstrate plan has beendeveloped to the satisfaction of the PlanningSecretary.
exceptionofamendmentsrequestedaspartofSchedule1ofthatletter.TheamendmentsrequestedaspartofSchedule1wereaskedtobeaddressedandsubmittedtotheDP&E.SavillsaddressedtheSchedule1itemsandsentevidencetotheDoE19December(AconexGCOR-001871).TheapprovalletterdoesnotrequestsubmissionofamendmentsforapprovalorconfirmationthatamendmentshavebeenmadetothesatisfactionoftheDP&E.
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ApprovalReference
DraftReportFindings AdditionalInformationProvided UpdatedFindings
Compliance with this condition has not beendemonstrated.
B16RemediationActionPlan
ARAPhasbeenproducedbyEIS.TheRAPisdated16August2018.Worksidentifiedinsiteinterviewascommencingonsite29October2018.AddendumtotheRAPwaspreparedbyEIS(reportref: E30259KMrpt3_RAP_Addendum, darted 21November2018).a:NomentionofCostBenefitAnalysis.Section5.2ofRAP"considerationofRemediationOptions".b:Novolumeestimatesc: RAP provides procedure for non-investigatedareas. Need to demonstrate how this will befollowed/implementedd:Noindicationthatthishasbeenmet?e:Seepointd.Sighted Interim Advice #11 from Accredited SiteAuditor,DrIanSwane,dated21November2018.DoEemaildated30/11/18identifiestheRAPupdateunder CoC B16 being submitted to DP&E on28/11/18.Updated RAP has not been submitted prior tocommencementofworks in general, but has been
ARAPhasbeenproducedbyEIS.TheRAPisdated16August2018.Worksidentifiedinsiteinterviewascommencingonsite29October2018.AddendumtotheRAPwaspreparedbyEIS(reportref:E30259KMrpt3_RAP_Addendum,darted21November2018).a:NomentionofCostBenefitAnalysis.Section5.2ofRAP"considerationofRemediationOptions".b:Novolumeestimatesc:RAPprovidesprocedurefornon-investigatedareas.Needtodemonstratehowthiswillbefollowed/implementedd:Noindicationthatthishasbeenmet?e:Seepointd.SightedInterimAdvice#11fromAccreditedSiteAuditor,DrIanSwane,dated21November2018.DoEemaildated30/11/18identifiestheRAPupdateunderCoCB16beingsubmittedtoDPEon28/11/18.
General compliance withthis condition has beendemonstrated.
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ApprovalReference
DraftReportFindings AdditionalInformationProvided UpdatedFindings
submitted toDP&E in advanceofworksdisturbingthesiteareasaddressedbythecondition.RAP addendum 21/11/18 addresses items (c) ; (d)and(e)ofthecondition,butnot(a)and(b).Item(c)oftheconditionidentifiestheprocedureforadditionalsiteinvestigationsbutnotthefindings.Acopy of the findings of the EIS investigationswererequestedduringsiteauditon4/1/19. IdentifiedinRFIresponse(4/1/19)asnotbeingrelevanttoACM.NomentionofPCBorleadhotspot.IfPCBcontaminatedmaterialhasbeenidentifiedonsite,ChemicalControlOrder (CCO)PolychlorinatedBiphenyl(PCB)ChemicalControlOrder1997,wouldneed to be adhered to. The keeping of PCBcontaminatedsoilson thepremiseswouldneedtosatisfySection6.3oftheCCO.
UpdatedRAPwasnotsubmittedpriortocommencementofworksingeneralbuthasbeensubmittedtoDP&Einadvanceofworksdisturbingthesiteareasaddressedbythecondition.RAPaddendum21/11/18addressesitems(c);(d)and(e)ofthecondition,butnot(a)and(b).Item(c)oftheconditionidentifiestheprocedureforadditionalsiteinvestigationsbutnotthefindings.AcopyofthefindingsoftheEISinvestigationswererequestedduringsiteauditon4/1/19.IdentifiedinRFIresponse(4/1/19)asnotbeingrelevanttoACM.NomentionofPCBorleadhotspot.ASiteAuditStatementdated25/01/2019wasprovidedasevidenceaspartoftheauditclosingmeetingsuggestingthattheSSDprojectsitehasbeeninvestigatedandremediatedsothatthesiteissuitableforitsintendedusewithouttheneedforanyotherconditions.
B29 TaylorssCEMPdated29/10/18,reference18236.Savills' letter of 31/10/18 to DoE identifiessubmission of the CEMP to the certifier for theiraction.
BCACertifierformallyacknowledgedreceiptandsatisfactionwiththeCEMP,aspertheBCACertifier’sletterdated31Oct2018[emailfromSavillstoAspect4Mar2019].
General compliance withthis condition has beendemonstrated.
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ApprovalReference
DraftReportFindings AdditionalInformationProvided UpdatedFindings
DoE correspondence to DPE dated 30/11/18identifiessubmissionofCEMPtoDPEon2/11/18.BCA Logic letter dated 10/12/18 certifies providedCEMPandCFFMPassatisfyingtherequirementsofthecondition.Constructioncommenced11/11/18.ThecontentoftheCEMPgenerallycomplieswiththerequirementsofsub-conditionsofCoCB29(a-i).Constructionworkscommenced11/11/18.The CEMP was not approved at time ofcommencementofworks.Compliancewiththisconditionhasnotbeenmet.
B35BushfireandFloodEmergencySubPlan
TheBFFERSP for theprojectwas sighted andhavebeendeveloped ingeneral compliancewith theallsub-conditionofCoCB35.Anon-siteBushfireEvacuationPlanA3,Taylorss,andSite Evacuation Plan A3, Taylorss, were sightedduringtheaudit(4/1/19).BCA Logic letter dated 1/11/18 affirms certifier'sconsiderationthatconditionissatisfiedbyreferencetoBlackashBushfireEmergencyResponseSub-PLan(Version 1.0 dated 11/10/18) and EWFW FloodEmergencyManagementPlanreferenceno.21151-
SavillsprovidedconsultationtrackertodemonstrateconsultationwithStateEmergencyServices.
General compliance withthis condition has beendemonstrated.
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ApprovalReference
DraftReportFindings AdditionalInformationProvided UpdatedFindings
001, dated 18/10/18) and Bushfire and FloodEvacuation Routes plan (Taylorss - as referencedabove).Savills' letter to DoE dated 19/10/18 identifiesdocumentationtobeforwardedtoRFSandNSWSESfor approvals. Additionally, plans are identified asbeingissuedtoPCAandCouncilforapproval,ratherthanforconsultationasperthecondition.RFS consultation table sighted, identifying nocommentmadeinrespectoftheevacuationplanasat12/11/18.Council consultation initiated by SchoolsInfrastructureNSW(SINSW)on27/9/18identifiedinCouncil Correspondence tracker identifyingwalkover of area on-site and evacuation footpathroute.NoindicationofconsultationwithNSWSES.…… Compliance with this condition has not beendemonstrated.
B48ConstructionandDemolitionWasteManagement
Truck routes have been provided as part of theCTPMSP(page11ofplandated02October2018).General compliance with this condition has beenmet. However, project is required to demonstratethat RMS has been notified to satisfy compliancewiththiscondition.
AdditionalevidenceprovideddemonstratesRMSnotificationviaemailon16October2018fromPerfectContracting.CommunicationwithbothRMSSpecialPermitsUnit(SPU)andRMSTransportManagementCentre(TMC)hasbeensighted.
General compliance withthis condition has beendemonstrated.
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ApprovalReference
DraftReportFindings AdditionalInformationProvided UpdatedFindings
B50Rainwaterharvesting
AconexreferencetoB50defaultstoB49.Conditioncompliancetobeconfirmed.
AconexLetterfromErbasstates:aColorbondsteelrainwatertankwithacapacityofapproximately1000literswillbeinstalledonlevelfour(4)totheNorthernsideofthebuildingdesignatedasZoneA,documentedonhydraulicdrawingSYD18152-LI-H-A105.Letteriscertifiedbyahydraulicengineer.
General compliance withthis condition has beendemonstrated.
B51&B52RoadworksandAccess
Email correspondenceSavills toKu-ring-gaiCouncil(Jim Turner) 23/10/18. Comments requested by26/10/18.ARUP Certification dated 30 October identifyingdesignmeetsthecondition.Noconfirmation identifiedofCouncil'ssatisfaction.Noted that the condition itself does not specify"priortocommencementofconstruction",however,theconditionsitsunderSchedule2PartB"PriortoCommencementofConstruction".Letter from BCA (1 November 2018) certifyingsatisfaction of condition sighted for CoC B52.CouncilapprovalforB52(f)notsighted.General compliance with B51 has beendemonstrated, however, "satisfaction of therelevantroadsauthority"hasnotbeenevidenced.General compliance with B52 has beendemonstrated,however,approvalforsub-condition(f)hasnotbeendemonstrated.
Drawing#TCI-6200&TCI-6201,issueB,preparedbyBirzulisConsultingStructural&CivilEngineers,dated15/10/2018anddisplayingcouncilstamp(5November2018)hasbeensighted.
General compliance withtheseconditionshasbeendemonstrated.
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ApprovalReference
DraftReportFindings AdditionalInformationProvided UpdatedFindings
C1HeritageInterpretationstrategy
Interpretationstrategynotsighted.Newhandrails-colourmatchedforcurrentstandardcomplianthandrailswereidentifiedandobserved.Some of the change room benches in zone Awereidentifiedtobere-used.Matchedreplacedwindowsdesigntobefireratingappropriate.Adocumentedheritageinterpretationstrategywasnotevidencedattimeofaudit.
AHeritageInterpretationStrategy(Urbis,28/11/2018)wasprovidedwithinfourweeksofcommencementofconstructionandhasbeensighted.
General compliance withthis condition has beendemonstrated.
C40IncidentNotification,ReportingandResponse
Asiteprojectincidentregisterwasprovidedaspartof the site audit. The register has two entries, themostrecent incident,“Drillingofasbestos inmusicroomfromMechanical”,datedDecember2018.Projecthasrecordedtwoincidentstodate.Thereisno evidence to suggest that the DP&E has beennotified nor the incidents reported in accordancewiththiscondition.Need to verify communications with DP&EComplianceteam.Generalcompliancewithrecordingofthisincidencehowever, there is a need to demonstrate incidentnotificationandreportinginlinewiththiscondition.Compliance with this condition has not beendemonstrated.
SavillsrequestedthatincidentnotificationtotheDP&Ebereviewed.UponreviewitwasestablishedthatDP&EComplianceTeamidentifyanincidentas:“anoccurrenceorasetofcircumstancesthatcausesorthreatenstocausematerialharm”.Basedonthisdefinition,theproponenthasnotidentifiedanyoccurrencesorasetofcircumstancesontheprojectrequiredtobereported.
General compliance withthis condition has beendemonstrated.
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The final audit findings are presented in Section 3 of this report and detailed findingspresentedinAPPENDIXA.Under SSD 8114 CoC B58, the Applicant is required to prepare a response to the finalIndependentAuditReportandsubmititsresponsetotheDepartmentandCertifierandtomaketheIndependentAuditReportandtheApplicant’sresponsepubliclyavailablewithin60daysofsubmission.
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3. AUDITFINDINGS
Thissectionoftheauditidentifiesthereportedauditfindingsbasedonareviewofavailableauditevidenceduringtheauditperiod,evaluatedagainstthedefinedauditcriteria.
3.1. ProjectBoundaryandSettingTheprojectboundaryisidentifiedbytheboundariesofSSD8114asshowninFigure2below.Theauditisconfinedintimetothestatusofsiteoperationsatthetimeofthesiteinspectioncomponentoftheaudit,being11thand13thDecember2018,and4thJanuary2019.Theauditprovidesarepresentativesnapshotofperformanceatthetimeofthesiteaudit.Documentationrelevanttotheauditscopewasmadeavailablepre-siteauditforinformationandreview.Follow-updocumentationwasprovidedpost-siteaudittoaddressquestionsoritemsraisedatthetimeofthesiteaudit,duringtheclosingmeetingoridentifiedinthedraftauditfindings.
Figure2AerialPhotographofSiteShowingBoundaryofSSD8114(Source:UrbisEISJune2018)
3.2. ApprovalandDocumentListDocumentsreferencedaspartofthisauditareprovidedinthetablesbelow.AlistofrelevantapprovaldocumentsisprovidedinTable2.Sitespecificregisters,proceduresandchecklistssightedaspartofthisauditareprovidedinTable3.
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Table2ApprovalanddocumentlistApprovalReference DocumentDetailsEnvironmentalImpactStatement LindfieldLearningVillageEISwasproducedbyURBISand
dated8thJune2017.StateSignificantDevelopment8114PartialDevelopmentConsent
SSD8114dated24thOctober2018.
B7VegetationManagementPlan(VMP)
AVMPwasnotreferencedduringaudit.ThecontentprovidedwithintheLandscapeManagementPlan(CoCB13)addressesVMPrequirements.
B13LandscapeManagementPlan ThelandscapemanagementplanhasbeenproducedbyKleinfelder.Theplanisdated24August2018.
B14ContaminatedSiteInvestigations
ThefollowingreportsandcorrespondencehavebeenviewedandsatisfiesCoCB14.
• VirginExcavatedNaturalMaterialAssessment,EIS,13November2018
• InterimAdvice#08forStatutorySiteAuditNo.279byDrIanSwane,ReviewofStagingofRAPforLindfieldLearningVillageProject,8thNovember2018
• InterimAdvice#11forStatutorySiteAuditNo.279byDrIanSwane,RAPAddendumforLindfieldLearningVillageProject,21stNovember2018
• AddendumtotheRAPwaspreparedbyEIS(reportref:E30259KMrpt3_RAP_Addendum,darted21November2018).
B17UnexpectedContaminationProcedure
AnunexpectedcontaminationprocedureisprovidedwithintheRAP.
B21CommunityCommunicationStrategy
ACommunityCommunicationStrategydatedOctober2018wasproducedbySchoolInfrastructureNSW.
B29ConstructionEnvironmentalManagementPlan
ZoicEnvironmentalproducedtheprojectCEMP.Theplanisdated29October2018.
B30TheConstructionTrafficandPedestrianManagementSub-Plan(CTPMSP)
CommercialTCproducedtheCTPMSP.Theplanisdated2October2018.
B31TheConstructionNoiseandVibrationManagementSub-Plan(CNVMSP)
TheCNVMSPwasproducedbyAcousticLogic.Theplanisdated5thOctober2018.
B32TheConstructionWasteManagementSub-Plan(CWMSP)
ThefollowingdocumentshavebeenpreparedtosatisfyCoCB32:
• DumpitBins,WasteandRecyclingProcess&Flow,Notdated
• ForesightEnvironmental-ConstructionandDemolitionWasteManagementPlan,27March2017
• PureContracting-AsbestosRemovalControlPlan,10August2018
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ApprovalReference DocumentDetailsB33ConstructionSoilandWaterManagementPlan(CSWMSP)
Aconstructionsoilandwatermanagementplanwasnotreviewedaspartoftheaudit.ThemanagementrequirementsassociatedwithCoCB33isaddressedinanumberofotherdocuments,theseinclude:
• CEMPSection3.2.1• Figures4-11,AppendixA.• Section13.2.3ofTheProjectEnvironmental
ManagementPlan(PEMP)• EWFWConsultingEngineersprovidedaCertificate
ofDesignErosionandSedimentControlPlansreferenceNos.C-011throughC-017revisionAalldated10/10/18
B34ConstructionFloraandFaunaManagementSub-Plan(FFMSP)
TheFFMSPhasbeenpreparedbyKleinfelder.TheplanisdatedOctober2018
B35BushFireandFloodEmergencyResponseSub-Plan(BFFERSP)
EWFWConsultingEngineersproducedtheBFFERSP.Theplanisdated18October2018
B42ConservationManagementPlan(CMP)
URBISproducedtheprojectCMP.Theplanisdated6November2018.
B43HeritageImplementationStrategy(HIS)
AHISwasproducedbyURBIS.Thestrategyisdated14November2018.
C1HeritageInterpretationStrategy
AHeritageInterpretationStrategywasproducedbyURBIS.Thestrategyisdated28November2019.
Table3ConstructionsitedocumentlistDocumentDetails DocumentDetails&ObservationsProjectIncidentRegister Twoeventsentered,mostrecententryDecember2018
relatingtodisturbanceofasbestoscontainingmaterialinthebuildingstructure.
LegalRequirementsRegister Providedlegalregisterdidnothaveanyentries.Taylorssgeneralregisterprovidedatfinalcloseoutmeeting.
SiteinductionSE-F-11 DatedJanuary2018,theinductionwasnotsignedonorhavethenamesoftheinductees.
SafetyDataSheet(SDS)RegisterSE-F-10(notdated)
Toolbox/DailyPre-StartTalkSE-F-20
Thefollowingtoolboxesweresightedduringthesiteaudit:• HighRiskWorks–TreeCutting03/01/2019• Toolboxesfor28&29November2018references
WetWeather• Toolboxfor7January2019makesreferenceto
excavationexclusionzonebelow1m,wetweathernotice,maintenanceofstormwaterprotection,and
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DocumentDetails DocumentDetails&Observationsageneralenvironmentalnoteregardinghousekeepingandstockpilemanagement.
SafeWorkMethodStatements(SWMS)
ThefollowingSWMSweresightedduringthesiteaudit:• KLFF&F03:VegetationQuadratSurveysand
CollectingVegetationSamples,August2018• KLF21:SWMS-UseofMulcher,September2018• SiteClearingWorks–AllPlantandOperations,Aura
Trees,2August2018BushfireEvacuationPlanA3 A3mapofbushfireevacuationroutesightedonofficewall.
Theplanwasnotdated.ItwasnotedthatthisplanwasnotprovidedaspartoftheBushFireandFloodEmergencyResponseSub-Plan(CoCB35)
ConstructionNoiseMonitoringReport06-13December2018
ReportpreparedbyMarshallDayanddated14December2018.
Deliveryschedule Adeliveryschedulefortrucksenteringthesiteforthe5thDecember2018wassighted.
EnvironmentalInspectionRecords AnenvironmentalweeklyChecklistforthe10th–15thDecember2018wassighted.
AsbestosManagement Thefollowingdocumentsregardingasbestosmanagementduringconstructionweresighted:
• TargetedAsbestosInvestigationandSampling,August2018
• AsbestosCoreSampling,Risktech,22august2018• Disposalof3.5TonneofAsbestosSheeting,Perfect
Contracting28September2018• AsbestosClearanceCertificate,Airsafe,2October
2018• AsbestosIdentificationAnalysis,Greencap,31
October2018• AsbestosClearanceCertificate,Risktech,10
December2018WasteDisposalRecords
WasteDisposalRecordsweresightedforAugust2018,September2018,andOctober2018.ThereportswerepreparedbyFreshStartAustralia
TreeRemovalRecords
• AtRiskTree–AboriculturalReportTree49,RainTreeConsulting,19November2018
• AtRiskTree–AboriculturalReportTree66,67&96,RainTreeConsulting,19November2018
• AtRiskTree–AboriculturalReportTree88,RainTreeConsulting,19November2018
3.3. OtherApprovalsDuringtheaudititwasidentifiedthattheprojecthasacquiredanadditionalapprovalfromKu-ring-gaiCouncilpertainingtofootpathandexternalprojectworks.Theapprovalsforthese
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workswereissuedbyKu-ring-gaionthe5thNovemberandpermitforsaidworksreceivedon19thNovember2018(ApplicationNoROP18/0272|LicenceNo.113536C).Anassessmentoftheproject’scomplianceregardingthisapprovalisprovidedinSection3.4.ofthereport.
3.4. CompliancePerformanceComplianceperformance isassessedagainstthenominatedauditcriteriaasappliedtotheauditscopeandareincludedindetailinAPPENDIXA.Findingsarebasedonanevaluationofthedocumentationandfield-basedobservations,presentedinsupportofcomplianceagainsttheauditrequirements.AphotologtosupportthefindingswascompiledduringthesiteauditispresentedinAPPENDIXCtothisreport.AsummaryofcompliancefindingsagainsttheSSDconditionsofconsentispresentedinthetablebelowTable4SummaryofSSDComplianceFindings
Non-complianceshavealsobeenidentifiedseparatelyforhighlevelreviewofProjectEMSimplementationwithinAPPENDIXAthatarenotrecordedinthetableaboveasthesereflectanabsenceofsomeimplementationcomponentsofanexpectedProjectEMS.DetailoftheevidenceandfindingsoftheauditareprovidedinAPPENDIXA.Compliancewithotherapprovals
- ApprovalofWorksinthePublicRoadUnderSection139RoadsAct1993,Ku-ring-gaiCouncil,November2018:Itwasdeterminedthattheprojectwascompliantwithprescribedconditionsofthisapproval.
3.5. SummaryofAgencyNotices,Orders,PenaltyNoticesorProsecutionsThe project has not been issued with any agency notices, orders, penalty notices orprosecutionstodate.
SSDCategory #Requirements
#Compliant #Non-Compliant
#NotTriggered
PartA-Administrative
28 14 1 13
PartB-PriortoCommencementofConstruction
59 55 4 0
PartC-DuringConstruction
47 34 0 13
Total 134 (103) (5) (26)
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3.6. AuditNon-compliancesOfthe134conditionsofconsentrelevanttothecurrentauditatotalof5Non-Complianceswereidentified.Themajorityofnon-compliancesrelatetoprojectworkshavingcommencedinabsenceofhavingdocumentedapprovalfromthePlanningSecretarypriortocommencementofworks.The remaining non-compliances relate to other administrative requirements such as nothavingallapprovedplanspublishedontheApplicant’spublicwebsite.Table5SummaryofAuditNon-CompliancesApproval(ID) AuditfindingsA23AccesstoInformation
NodocumentationpubliclyavailableonApplicant'swebsite(asaccessed8/1/19),exceptaccesstocomplaintsregisterandheritageinformation.https://www.schoolinfrastructure.nsw.gov.au/projects/l/lindfield-learning-village.htmlLinkisprovidedtoSSDEISandapprovaldocumentationonDP&Ewebsite,butdoesnotincludestrategies,plansandprogramsrequiredundertheconditionsofconsentorotherdocumentation.Currentstageandprogressofthedevelopmentdoesnotprovideclearindicationofactualcurrentstageandprogress(asof8/1/19).Contactdetailsareprovidedforfeedbackandenquiries.Complaintsregister(updatedated17/12/19)isaccessibleforreview.Documentationpublicationrequirementsoftheconditionarenotbeingfullymetattimeofaudit.Lineitem(a):(i)WebsitedoesnotprovidealldocumentslistedinA2ofSSDCoC.(iii)allapprovedstrategies,plansandprogramsrequiredundertheconditionsofthisconsent.FollowingCoCforapproveddocuments:B16RemediationActionPlan(RAP)B29ConstructionEnvironmentalManagementPlan
B21CommunityCommunicationStrategy
Commencementofworksonsiteidentifiedduringsiteinterviewas11/11/2018.AconexreferencesCommunityCommunicationStrategyinitiallyissuedtoDPEforapprovalon25/10/18andsubsequentrevisiondatedOctober2018respondingtoDPEcommentsof29October2018,issuedtoDoEon16/11/18.CopyoftheCCSnotsightedduringtheinitialaudit.
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Approval(ID) AuditfindingsDoEcorrespondencetoDPEdated30/11/18identifiesissueofCCStoDPEforapproval23/10/18andrevisedon19/11/18.ApprovalletterfromDPE7/12/2018.DPEhasconfirmedcomplianceofsubmitteddocumentationinaccordancewiththisrequirementinaletterdated7/12/2018.CopyofCCSprovidedaspartofclosingmeeting.CCSnotapprovedpriortocommencementofwork,thereforecompliancewithallcomponentsofthisconditionhasnotbeendemonstrated.
B55ComplianceReporting
AComplianceMonitoringandReportingProgram(CMRP)hasbeendevelopedfortheproject(AspectEnvironmentalPtyLimited,Reference0011021018,Rev2dated26/10/18).LetterfromBCA(1Novemberand10November2018)certifyingsatisfactionofconditionsightedforCoCB55.CorrespondencefromDoEtoDPEdated30/11/18identifiesissueoftheCMRPtotheDPEon26/10/18(reflectingupdatedconditionsofconsenttoSSD8114),and28/11/18(respondingtoDPE).ThesamecorrespondenceidentifiesissueoftheBCALogicCertifier'sletterofcompliancetotheDPEon1/11/18.NocompliancereportsaddressingtheentiretyofthepreparedCMRPcontenthavebeenidentifiedasbeingcompletedfortheproject.Apre-constructioncompliancereportwouldhaveordinarilybeenexpectedtobeundertakenforpre-constructionactivitiespriortocommencementofconstruction.TheCMRPwasissuedtoDPEon26/10/18,BCALogicpreparedacertificationassessmentofaddressofconditionsrequiringcertificationon1/11/18(whichwasissuedtotheDPE)andconstructioncommencedon4/11/18.Thetimingconstraintsfortheprojecthaveplacedrelianceforconsiderationofcomplianceforpre-constructiondemonstrateduponBCALogiccertifyingsatisfactoryaddressofconditionsandreviewofresidualitemsbeingpickedupintheindependentaudittoavoidduplicationofeffort.Generalcompliancewiththisconditionhasbeendemonstrated,however,theCMRPwasnotsubmittedtoDPEatleasttwoweeksinadvanceofconstructioncommencing.TheComplianceReportingPost-ApprovalRequirements(DPE2018)identifycompliancereportswhereaparticularphaseisrequiredtobenotifiedtotheDepartmentandincludessubmissionofapre-constructioncompliancereportwhereaconstructionphaseisrequiredtobenotified.Thetimingrequirement
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Approval(ID) Auditfindingsforapre-constructioncompliancereportisidentifiedasbeingrequiredtobesubmittedtothePlanningSecretarypriortocommencementofconstruction.TheBCALogicletterofcertificationrepresentsacompliancereviewandreportforthepre-constructionphase,however,isnotintheformofthesubmittedCMRPdocument.Compliancewiththisconditionhasnotbeenfullydemonstrated.
B56IndependentEnvironmentalAudit
AnIndependentAuditProgrampreparedinaccordancewiththeIndependentAuditPostApprovalRequirements(Department2018)hasbeenprepared(AspectEnvironmentalPtyLimited,Reference0011011018,Rev2,dated25/10/18).LetterfromBCA(1Novemberand10November2018)certifyingsatisfactionofconditionsightedforCoCB56.Savillsletterdated6NovembernotingIndependentAuditProgramsubmittedtoDPEon1November.Notecommencementofconstruction11November.Emaildated6/11/18fromSavillsnominatingIndependentauditortocompliance@planning.nsw.gov.ausighted.Generalcompliancewiththisconditionhasbeendemonstrated.However,theIndependentAuditProgramwasnotsubmittedtoDPEatleasttwoweeksinadvanceofconstructioncommencing.Compliancewiththisconditionhasnotbeendemonstrated.
B57IndependentEnvironmentalAudit
Addressedwithinthepreparationofthiscurrentindependentauditscope.TheIAPARidentifiesarequirementtosubmittheinitialindependentauditfinalAuditReportwithin16weeksofthecommencementofconstruction,makingthefinalAuditReportdueon25/2/19.Constructionisduetobecompletedby31/1/19.TheIndependentAuditProgramandauditornominationwereprovidedtotheDP&Eon6/11/18.On20/12/18DP&Erequestedtheauditor'sCVandaletterconfirmingindependencefromtheProject.ThiscontentwasoriginallyprovidedinSection6oftheIndependentAuditProgramsubmittedtotheDepartmenton26/10/18.ReplicateconfirmationwasprovidedbyAspectandtotheDepartmenton21/12/18.TheSiteAuditcommencedon11/12/18.Section3.1.3oftheIAPARidentifiesthatIndependentAuditsmustnotcommenceuntiltheproposedauditorhasbeenagreedtoinwritingbythePlanningSecretary.
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Approval(ID) AuditfindingsNowrittenagreementtotheproposedauditorhadbeenprovidedbythePlanningSecretaryatthetimeofauditcommencement.Generalcompliancewiththisconditionisdemonstratedbythisaudititself,however,theindependentaudithascommencedinadvanceofreceiptofwrittenagreementtothenominatedauditorbeingreceivedfromthePlanningSecretary.DPEreceivedconfirmationofbothauditorcompetenceandindependencefromtheprojectasof26/10/18.FollowupbyDPEon20/12/18byrequestofauditorCVandletterofindependenceandfurtherrequestforinformationon9/1/18.Compliancewiththisconditionhasnotbeendemonstrated.
3.7. PreviousAuditRecommendationsNopreviousauditswereidentifiedashavingbeencompletedfortheproject.
3.8. EMP,Sub-plansandPostApprovalDocumentsA list of the post approval EMP and Sub-plans has been provided in Section 4.1.DocumentationreviewedaspartofthesiteauditisprovidedinSection4.9.
3.9. EnvironmentalManagementSystemAhigh-levelreviewoftheEMSadequacywasundertakenaspartoftheprojectaudit.TheEMScomponentsreviewedaspartoftheauditscopeareprovidedinTable6:Table6EMSComponentAuditScope
EMSComponent RequirementLegalRequirementsRegister
Identificationofapplicablelegislativerequirements,applicablestandards,codesofpracticeandindustryguidelineswithdemonstrationofrelevancetotheprojectscope.
Aspects/ImpactsRegister
IdentificationoftheProjectsenvironmentalaspectsandimpactswithidentificationofthoseaspects/Impactsofhighsignificancetotheproject.
RolesandResponsibilities
Identificationandallocationofrolesandresponsibilitiestorelevantsiteandmanagementpersonneltoprovideeffectivesiteenvironmentalmanagementandperformance.
Training IdentificationofawarenessandvocationaltrainingrequirementsrelevanttothenatureofworkstobeperformedandassociatedenvironmentalvaluesorrequirementsidentifiedwithintheAspects/ImpactsandLegalRequirementsregister.
MonitoringandReview ProgramandprocessformonitoringandreviewoftheProjectEMStodemonstrateapplicability.
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Communications IdentificationofhowtheEMSisimplementedduringthecourseoftheproject,includingthecommunicationofchangeandaccesstoinformation.
Findings fromtheaudit concluded thatnoclearly referencedenvironmentalmanagementsystem (EMS) was identifiable for the construction site or the development project.Components of an EMSwere generally evidenced although not demonstrably integrated.Thesehavebeen identified separately in the audit findings andAPPENDIXA as four non-compliances,althoughtheyrepresentanon-conformancewithexpectationsofanintegratedEMS.Thisabsencecreatesagapinappreciationofmanagementofriskandchangemanagementpractice which in turn feeds down to documentation, communication, training andmonitoring and reporting requirements for the development. While there were variousappropriateenvironmentalmanagementplans(EMP)evidenced inplacefortheproject,asuiteofEMPsisnotinitselfanEMS.Withtheexceptionofthelegalrequirementsregisterpresentedattheclosingmeeting,therewasnoevidenceofaproject-tailoredEMSAcomprehensivesummaryofauditfindingsisprovidedwithinAPPENDIXA.
3.10. EnvironmentalPerformanceTheenvironmentalperformanceoftheprojectwasassessedoverthreesitevisitsonthefollowingEnvironmentalAspects(Table7):Table7EnvironmentalAspectAuditScope
EnvironmentalAspect RequirementAir Dustandotheremissionsarebeingmanagedonsiteandgenerally
confinedtosite.Recordofincidents/complaints.Noise Workhoursarewithinapprovedhours.Noisemitigationevident.
Recordofincidents/complaints.Land(ErSed) Sedimentanderosioncontrolsareperformingtocontrolsurface
erosionanddischargesfromsitewithinacceptablelimits.Recordofincidents/complaints.
Land(contam) Anyidentifiedcontaminantmaterialsareeffectivelycontained,controlledandremovedfromsitefortreatmentanddisposal.Recordofanyunexpectedfinds.
Water Sitesurfacewaterismanagedtopreventscouringofbanksofreceivingwaters.Cleanwaterisseparatedfromdirtywater(ieconstructionworkscontactwater).SpillNotifications.Recordofincidents/complaints.
Waste Containmentandappropriatesortingofwasteasappropriate.Recordofincidents/complaints.
Heritage Clearidentificationofheritageitemsanddemarcationwithintheconstructionsitetopreventaccidentalharm.
Traffic Trafficmanagement,accessandflowismaintained.Notrackingofsoil/mudsontopublicroads.Recordofincidents/complaints
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Flora/Fauna Pre-clearingchecksundertaken.Demarcationofno-gozones.Recordofincidents/complaints.
Environmentalcontrolsimplementedacrossthesiteweregenerallyadequateincontrollingenvironmental risks across the project site, controls in respect of “Heritage” were lessapparent.Althoughlabellingandstorageofheritageitemswasobservedontheprojecttherewasnoobservedevidenceofdemarcationorprotectionmeasurestoprotectinadvertentimpacttoin-situ heritage items. It is important to note, however, that theproject has not had anyreportedheritageincidentsontheprojectsattimeofaudit.Theprojectsitehasreportedlybeen separately inspected by officers of OEH on occasion, with no identified issue.Identificationofprotectionmeasurestoin-situheritageitems(i.e.seating)wasprovidedatthefinalclose-outmeetingwithobservationthattheseitemswereappropriatelycoveredandlabelled.Auditfindingsontheproject’senvironmentalaspectsisprovidedwithinAPPENDIXA.
3.11. ConsultationOutcomesStakeholdersidentifiedwithinSection2.6werecontactedbetweenthe7thDecember2018and29thJanuary2019,andfeedbacksoughtwithregardstoprojectperformance.AsummaryofthefeedbackreceivedisprovidedinTable8.Table8AgencyconsultationoutcomesAgency Contact Date Comment AuditScopeConsiderationKu-ring-gaiCouncil
JimTurner 7/12/2018 Thecontractorswereprofessionalintheirapproachtomanagingworksonsiteandthingsappearedtobemanagedwellduringsitevisitsfromcouncil.Thetemporaryimpactonparkingaroundthesoccerfieldwasconsideredtobetheonlynegativeimpactonthelocalcommunitywithregardsthedeliveryoftheproject(viaphonecall).
Allaspectsoftheconstructiondeliveryoftheproject.
TfNSW KenHo 7/12/2018 TfNSWweren’tawareofanyissueswithprojectcomplianceandgeneraldealingswiththeprojecthadbeengood(viaphonecall).
Impactoftheprojectonbusroutesandtimetables.
RMS AhsanulAmin 8/1/2019 RMSinformedthattheirinvolvementhasbeenminimalonStage1andtheywerenotawareofanyconcernsorissues
Impactoftheprojectonotherroadusersandtransportflows.
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Agency Contact Date Comment AuditScopeConsiderationassociatedwiththeproject(viaphonecall)
SafeWorkNSW
ThomasYeung 7/12/2018 SafeWorkwerenotawareofanycomplianceissueswiththeproject(viaphonecall)
Legislative compliance withSafeWork.
DoE Andrew Kyriacou&RebeccaWillot
11/01/201928/01/2019
MeetingbetweenDP&E,DoE,SavillsandAspectdiscussedtheapprovalandappointmentofRichardJohnson(Aspect)asIndependentAuditor.DuringthefinalauditmeetingDoEwererequestedtobringforwardanyissuesthatshouldbeconsideredwithintheindependentenvironmentalauditfortheLindfieldLearningVillagethatshouldbeaddedtothescopeoftheauditandrequiresubsequentadjustmenttotheauditscope.
Acceptanceandapproval ofRichard Johnson (Aspect) asIndependentAuditor.Impactonprojectcompliancewithconditionsofconsent.
DP&E AndrewBeattie 11/01/201929/01/2019
MeetingbetweenDP&E,DoE,SavillsandAspectdiscussedtheapprovalandappointmentofRichardJohnson(Aspect)asIndependentAuditor.Phonecallandemailfollow-uprequestingfeedbackonparticularareasthatshouldbeconsideredwithintheindependentenvironmentalauditfortheLindfieldLearningVillagethatshouldbeaddedtothescopeoftheauditandrequiresubsequentadjustmenttotheauditscope.
Acceptanceandapproval ofRichard Johnson (Aspect) asIndependentAuditor.Noadditionalscopeitemsidentified.Impactonprojectcompliancewithconditionsofconsent.
Based on consultationwith agencieswithin this audit scope, it can be reported that theprojecthasbeenoperatingwithinexpectationsofthoseindividualagencies.
3.12. ComplaintsAsiteprojectcomplaintregisterwithasingleentrywassightedon11thDecember2018.Theauditidentified4differentavenuesforregisteringacomplaint,theproject’swebsitetoeither [email protected] [email protected]
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alternatively to the dedicated project 1300 Community Hotline number or to Taylors’Project/SiteManagementTeamdirectly(3potentialnumbers).TheNSWDepartmentofEducation–SchoolInfrastructureComplaintsRegisterfortheprojectwas viewed online (last updated 17 December 2018). The register had a total of fourcomplaints, three of which are closed out and one remaining open and still underinvestigation.However,therewasnoevidenceofverifiedcloseoutwiththecomplainant.
3.13. IncidentsAsiteprojectincidentregisterwasprovidedaspartofthesiteaudit.Theregisterhastwoentries, themost recent incident dated December 2018. A summary of the incidents isprovidedbelow:Incident01:InjurytositestaffDate:25/10/2018Description:TravisfromWacoScaffoldingwaswalkingdownstairstolowercarpark,steppedinaholeinthestepandfelloverinjuringrightankle.Resolution:Gotsenttothedoctorandwasplacedonlightduties.Incident02:DisturbanceofAsbestosContainingMaterialDate:December2018(exactdatenotprovided)Description:DrillingofasbestosinmusicroomfromMechanical.Resolution:Areagotbarricadedoffandpurecontractingcametositeanddecontaminatedalltheworkers.Clothing&toolsgotdecontaminated.Workareais isolatedwithhardfencingandPVAcompressedplasticsheets.Airmonitoringwas inplace.Purecontractingdoneaninspectionetc.Resultscameback,andasbestoswasnegative.Closeoutdocumentationforeitherincidentorconfirmationofcommunication/reportingtoSavillsortheDepartmentEducationwasnotsightedduringtheaudit.PreviousdealingswiththeDP&EComplianceTeamhaveidentifiedthatanincidentisdefinedas:“anoccurrenceorasetofcircumstancesthatcausesorthreatenstocausematerialharm”.Based on this definition, the proponent has not identified any occurrences or a set ofcircumstancesontheprojectrequiredtobereported.
3.14. ActualVersesPredictedEnvironmentalImpactsThe following section addresses the perceived impacts and suggested mitigation andmanagement measures from the EIS versus actual impacts and mitigation measuresimplementedaspartoftheprojectdelivery.FollowingreviewoftheEISrecommendationsandfindingsoftheprojectaudit,ithasbeendeterminedthatpredictedimpactsalignwiththenaturescaleandextentofworksobservedonsite.
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Site activities and management plans / control documentation needed to address thepredicted impacts was evidenced, however, some expected documentation was notidentified i.e. a hazmat register for the building, procedures formanaging specialwastes(storage/disposal of Ardex™ chemical drums [refer to Appendix C Photolog], and PCBcontaminatedsoils),andidentificationandcommunicationofbushfireriskandperformanceofconstructionactivitiescomprisinghotworks.AmoredetailedsummaryisprovidedinTable9.Table9ActualVersusPredictedEnvironmentalImpactsEISComponent Approval
IDAssessmentofactualversusactualimpacts
Waste-EISSection3.5StateEnvironmentalPlanningPolicyNo.55–RemediationofLand(SEPP55)–EISSection5.4Construction&DemolitionWasteManagementPlan–AppendixT
B14,B15,B16,B29,C38
Section 3.5 of the EIS points to, but does not identify,Australian Standards, conditions of consent and measuresoutlined in the Construction & Demolition WasteManagement Plan (Appendix T) “to ensure all waste iscarefullyremoved,packagedandtransportedfromthesitetoan appropriate waste facility. This will minimise potentialcontactwiththewasteandreduceenvironmentalriskfromanaccidentalrelease.”.AppendixTidentifies407m3ofasbestosmaterialsinthesitedemolitionwastestream.Itfurtheridentifiesthat“aseparateasbestosmanagement planwill be produced”. There is noconsideration of hazardous materials waste managementotherthanforasbestos.APreliminaryEnvironmentalSiteAssessmentwasundertakenas part of the initial contamination assessment forconsiderationduring theEIS. The report concluded that:“Ahazardousbuildingmaterialassessmentshouldbeundertakenpriortoanyrefurbishmentworks.Anasbestosregisterforthebuildingsmayalreadyhavebeencompleted.”A hazardous materials building assessment report has notbeen sighted as part of this audit. Although an asbestosidentificationanalysisreportwassighted.NospecificproceduresforthemanagementofPCBwastesorwasteArdex™drumshavebeenidentifiedforconsideration.
Bushfire–EISSection7.11andTable8Section9
B35 ThepreparationofaBushFireEmergencyManagementandEvacuationPlanwassuggestedbytheEIS.A Bush Fire and Flood Emergency Response Sub-Plan waspreparedbyEWFWConsultingEngineerstosatisfyCoCB35.Althoughthecontentoftheplangenerallycomplieswiththe
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EISComponent ApprovalID
Assessmentofactualversusactualimpacts
requirementsofCoCB35,consultationwithSESwhichhadnotbeeninitiallyevidenced.ThepotentialimpactidentifiedintheEISisaccurate,however,it lacks a consideration of the potential impact forconstructionhotworkstobean ignitionsourceforbushfirewithin the site and therefore subsequent site controls areabsent, i.e. identification of bushfire risk on a daily basis,integration of this into pre-start risk advisory notices andinclusion on the site risk board as well as consideration ofelevationofcontrolsforperformanceofhotworksbasedonescalatingfireriskortotalfirebandays.
NoiseandVibration–EISSection7.10andTable8Section9
B31 The EIS concluded that aNoise andVibrationManagementPlanshouldbedevelopedfortheproject.A Construction Noise and Vibration Management Sub-PlanpreparedbyAcousticLogiccomplieswithCoCB31andnoisemonitoring results identified general compliance withoccasionalexceedancesandoccasionalnoisepeaksoutsideofapprovedconstructionhours.NorevieworanalysisoftheseresultstointerpretanysiteresponsewasprovidedaspartoftheMarshallDayreport.Elevatednoiselevelswererecordedontheprojectsitebeforeapproved construction start times on the following days:Friday 07 December (Logger 3) before 8am; Saturday 08December (Logger 2) before 7am; Saturday 08 December(Logger3)before7am;Sunday09December(Logger3)foraperiodbetween6amand7am(NBnoconstructionauthorisedonSundays); Monday10December(Logger4)before7am;Thursday13DecemberLogger4recordingwasdisturbedjustafter6amandresumedshortlybefore9am."HighlyNoiseAffected"levelsLAeq>75dB(A),werenotedtohaveoccurredonthefollowingdays:Saturday08Decemberat Logger 2, 6:30am - 7am; Wednesday 12 December atLogger 1, 8am - 10am and 12pm - 3pm; Thursday 13DecemberatLogger1,8am-3pm;andThursday13DecemberatLogger4,11am-3pm.Intheabsenceofanalysisoftherecordedresultsthereisnoconfirmationprovidedoflikelysourcesofnoisegeneratedoutofhours,andnoabilitytodemonstratenoisesourcesdidnotoriginatefromtheworksitewherethesitehasbeenaccessedoutsideofnominatedconstructioncommencementhours.
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3.15. SiteInspectionSiteinspectionsaspartoftheauditwereundertakenon11thand13thofDecemberaswellasthe4thJanuary2019.Duringthesiteinspections,observationsontheproject’senvironmentalperformance (Section 3.10) were made and captured by site photos. The reviewing ofdocumentation and EMS components, where available, was also undertaken to identifypotentialenvironmentalandoperationalrisks(Section3.9).Environmentalperformancewasobservedtobegenerallyacceptable.Reviewofdocumentationidentifiedanabsenceofchangemanagementprocessesandthetrackingandmonitoringofcorrectiveactionsacrosstheproject.Forinstance,anumberofErSedcontrolswereobservedonthe11thand13thDecemberrequiringcorrectiveactions.Onreturningtositeonthe4thofJanuarynocorrectiveactionshadbeenundertakentoaddresstheseobservations.
3.16. SiteInterviewsThepersonnellistedinSection3.4wereinterviewedduringthethreesitevisitstotheprojectsite.Siteinterviewsonthe11thand13thDecemberweregenerallystructuredaroundtheSSDCoCandhowtheprojectdemonstratescompliancewitheachofthoseconditions,andassessingunderstandingofenvironmentalriskandperformancemanagementrequirementsonsite,onthebasisofreviewedEIScontentandexpectedEMSelements(i.e.aspects/impactsregister).Followingreviewofinformationgatheredduringtheprevioussitevisitsonthe11thand13thDecember, the site interviews conducted on the 4th of January targeted specificdocumentationprocessesandsiteprocedurespertainingtoenvironmentalmanagementon-site.Overall, thesite interviewsdemonstratedthattheprojectpersonnelgenerallyhadagoodunderstanding of environmental risks and controls associated with the project with theexceptionofbushfiremanagement.Inthisinstance,staffinterviewedhadidentifiedthesiteasbeingtheirfirstconstructionsitewithasignificantbushfirerisk.ThesiteinterviewsalsoindicatedanabsenceinclarityofhowanEMSshouldbeimplementedatprojectlevelandits interrelationshipwithsiteEMPs.Thiswasparticularlyrelevantwithrespect tocommunicationandmanagementofchangewhere intervieweeswereaskedtodescribe a process to document/record, communicate, and assign managementmeasures/actionstomanagechangeontheproject.Whileprocessesweredescribed,theydid not link back to an integrated management system including reference to the legalrequirementsregisteroraspectsimpactsregistertoinformtheprocess.
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3.17. PreviousAnnualRevieworComplianceReportRecommendationsTherehasbeennopreviouscompliancereportsorannualreviewsfortheproject.
3.18. ImprovementOpportunitiesImprovement opportunities for 7 conditions of consent were identified during the audit.ThesearesummarisedinTable10(below).Considerationofthesesuggestionsmayenhancesiteenvironmentalperformance.Table10ImprovementOpportunitiesvsPrescribedCoCsConditionReference ImprovementOpportunityA21ApplicabilityofGuidelines
Referencetoguidelines,CodesofPractice,protocols,StandardsorpoliciesofparticularrelevancetothesiteandprojectshouldbedocumentedwithinaLegalRequirementsRegisterforeaseofreferencetobaselineversionsattimeofconsent.
AN1AdvisoryNotes Maintaininganup-to-datesite/projectfocussedlegalrequirementsregistertoenablemonitoringandperformanceassessmentagainstregulatoryobligations.
B26Biodiversity Thereisnoverificationofimplementationofthedocumentedprocesstodemonstratehowclearingactivitiesarebeingmonitoredandmanagedweektoweek.Sometreereportsidentifyapotentialchangetothetotalnumberoftreesremoved,butnoindicationofwherethisquantumistrackedorcommunicated.FinalreportbyKleinfelderexpectedtoprovidequantificationagainstCoCprescriptionof1.74ha,however,proactivechangemanagementidentifyinganyadditionalclearingrequirementsorlossofvegetation(iestormorsafetyrelated)andnotificationswouldbeofbenefitratherthanbeinglefttotheendofclearingreportwherespecificknowledgeoractualrecordmaybelost.
B30ConstructionTrafficandPedestrianManagementSub-Plan
NotedthatinCTPMSPSection1.5Objectivesincludes“tosatisfythekeylegalrequirementsrelatedtoTraffic,TransportandAccesstosite”andto“ensurecompliancewithrelevantspecificationandtheRMS–TrafficControlatWorkSitesHandbookVersion4”,yetthesearenotspecifiedfurtherandnotrecordedinalegalrequirementregisterforthesite/development.
B31ConstructionNoiseandVibrationManagementSub-Plan
Theprojecthasfouravenuesforcomplaints(Taylors’directly,1800number,SIFeedbackandLLVdirectemail).Thismayresultinnotallcomplaintsbeingdocumentedandeffectivelyclosedout.Taylors’complaintsregisterhasasinglecomplaintwhereastheSINSWcomplaintsregisteronlinehasfour.Allcomplaintsregisteredshouldbereviewedregularlytoenableconsolidationofallprojectcomplaintssotheycanbeefficientlymanagedandclosedoutandanycorrectiveactionssystemicallyimplementedacrossthesite.
C28ErosionandSedimentControl
Anapproachtodetail,recordandmonitortheimplementationandcloseoutofenvironmentalpreventiveandcorrectiveactionswouldbebeneficial.
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ConditionReference ImprovementOpportunityDuringthesiteauditson11thand13thDecember,anumberofErSedcontrolswereobservedrequiringattentionthatwerenotaddressedby4thJanuarydespiteexpectedidentificationwithindailywalkoversanddocumentedweeklysiteinspectionshavingbeenundertaken.
GeneralObservation Whereaplanordocumentisapprovedbutamendments/additionsarerequested,includetrackingtodemonstratetheamendment/additionhasbeeneffectedandcurrentdocumentisissuedforreference.
AsummaryofimprovementopportunitieswithrespecttotheimplementationofanEMSaresummarisedinthetablebelow(Table11).Table11ImprovementOpportunitiesVSEMSComponentsEMSComponent ImprovementOpportunityLegalRequirementsRegister
Acurrentandup-to-dateandcurrentlegalregistershouldbedevelopedspecifictothesiteandproject.
Aspects/ImpactsRegister
AcurrentAspect/Impactsregistershouldbedevelopedfortheprojecttosupportriskassessment,changemanagementandcommunicationsandtraining.
RolesandResponsibilities
ProjectshouldconsiderconsolidatingrolesandresponsibilitiesprovidedintheCEMPandPEMP,andbetterdefiningtherolesandresponsibilitiesassignedtositeenvironmentalmanagementactivitiesfortheproject.
Training Projectshouldconsidertheimplementationofaformaltrainingregisterthatcandemonstrateundertakingofenvironmentaltrainingontheproject.Particularlyinrespectofspecialistroles/responsibilities(egtreeclearingandhazardouswastemanagement/removal)
MonitoringandReview TheimplementationofaformalprogramorprocesstomonitorandreviewtheprojectEMS,updatestoEMPsandsiteenvironmentalperformanceinformation(egnoisemonitoringdata)shouldbeconsidered.
Communications Aprocesstoformallycommunicate,trackandmonitorcorrectiveactionsaswellasthecommunicationofchangemanagementshouldbeconsidered.Whiletheprojectdemonstratedthatregularenvironmentalsiteinspectionshavebeenundertakenitwasnotdemonstratedhowfollow-up/correctiveactionswerebeing,tracked,monitoredorcommunicatedatprojectandsystemicleveltoincreaseawareness,enhanceriskassessmentprocessesandpreventrecurrence.
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AsummaryofimprovementopportunitiesforEnvironmentalAspectsareprovidedinTable12(below).Table12ImprovementOpportunitiesvsEnvironmentalAspectsEnvironmentalAspect RequirementLand(ErSed) Anapproachtodetail,recordandmonitortheimplementationand
maintenanceofenvironmentalcontrolsaspreventativeandcorrectiveactionswouldbebeneficialtoenhancesiteperformance.
Land(contam) Aprocesstorecordunexpectedfindsneedstobeestablishedandupdatedforfuturereference.Thiscouldbeintheformofaregisterorsitemap.
Water AttentiontomaintenanceofErSedcontrolsisrequiredacrossthesite.
Waste Confirmationrecordsofanyspecialwastedisposalshouldbemaintainedseparately(i.e.PCBcontaminatedsoilsandArdexdrumsinaccordancewithPCBChemicalControlOrderorMSDSrespectively).
Heritage Aformalprocessforthetrackingandmonitoringtheconditionofheritageitemsremovedorremainingin-situontheprojectshouldbeconsidered.
3.19. KeyStrengthsThroughouttheauditprocessthesitedemonstratedagenerallygoodlevelofhousekeeping(site inspections). The key strengthdemonstratedat site levelwas theproject’s ability tocommunicateandmanagehigh-riskactivitiesbetweensimultaneousoperationsviathedailypre-startnotificationsandhigh-riskwhiteboard.Althoughsomeenvironmentalissueswereobservedrequiringcorrectiveactions,atnotimeduringthesiteinspectionswereunsafeactionsoractivitiesobserved.Thisisatestamenttothe diligence and attention provided by the project delivery team, given the acceleratedtimeframefacingthecontractorsandthedeliveryteamtoensureprojecthandoverforthemilestonedateattheendofJanuary.
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4. RECOMMENDATIONS
4.1. Non-ComplianceRecommendationsAtotalof5non-complianceswereassignedtotheproject.Thesenon-compliancescanbecategorisedintothreemainareas:
• Documentationandverificationofevidence• Commencementofconstructioninadvanceofinstrumentapproval• Commencementofinstrumentoutsideofdesignatednotificationperiod
Due to an accelerationproject delivery schedule, 4non-compliances canbe attributed totimingandcommencementofconstruction.Theothernon-compliancecanbeattributedtotheabsenceofdocumentedandverifiedevidence.AsummaryofthesemanagementareaswiththeassignedCoCisprovidedinTable13(below).Table13Non-ComplianceClassificationsApproval(ID) Managementarea/classificationA23AccesstoInformation
Documentationandverificationofevidence
B21CommunityCommunicationStrategy
Commencementofconstructioninadvanceofinstrumentapproval
B55ComplianceReporting
Commencementoutsideofdesignatedperiod/timeframe
B56IndependentEnvironmentalAudit
Commencementoutsideofdesignatedperiod/timeframe
B57IndependentEnvironmentalAudit
Commencementoutsideofdesignatedperiod/timeframe
It is key that the Project continues to document and confirm relevant certifications andapprovalswiththerelevantapprovalauthorityand/orcertifier.
4.2. ImprovementOpportunitiesRecommendationsAtotalof7improvementopportunitieswereassignedtotheproject’sperformanceagainsttheprescribedCoC.Fromasystemicperspective,theseimprovementopportunitiescanbebroadlyclassifiedintothefollowingmanagementareas:
• ImplementationofLegalRequirementsRegister;and• Monitoringandmeasurementofenvironmentalperformance
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These findings were further consolidated by the high-level EMS review which identifiedanother6improvementopportunities,pertainingto:
• ImplementationofLegalRequirementsRegister;• ImplementationofAspect/ImpactsRegister;• ConsolidationofRolesandResponsibilities;• Documentationoftrainingandinductionrecords;• Monitoringandmeasurementofenvironmentalperformance;and• ImplementationofChangeManagementProcess
A review of management measures implemented to manage risk associated withenvironmental aspects on the project, an additional 5 improvement opportunities wereidentified.Theseimprovementopportunitieswereattributedto:
• Monitoringandmeasurementofenvironmentalperformance;• DocumentationofTrainingandInduction;• ImplementationofChangeManagementProcess;and• DocumentationandMaintainingofRecords
AnoverviewoftheseimprovementopportunitiesisprovidedinTable14(below).Table14ImprovementOpportunitiesClassificationsApprovalID ImprovementopportunityclassificationA21ApplicabilityofGuidelines ImplementationofLegalRequirementsRegisterAN1AdvisoryNotes ImplementationofLegalRequirementsRegisterB26Biodiversity MonitoringandmeasurementofenvironmentalperformanceB30ConstructionTrafficandPedestrianManagementSub-Plan
ImplementationofLegalRequirementsRegister
B31ConstructionNoiseandVibrationManagementSub-Plan
Monitoringandmeasurementofenvironmentalperformance
C28ErosionandSedimentControl
Monitoringandmeasurementofenvironmentalperformance
C40IncidentNotification,ReportingandResponse
Monitoringandmeasurementofenvironmentalperformance
LegalRequirementsRegister(EMS)
ImplementationofLegalRequirementsRegister
Aspects/ImpactsRegister(EMS) ImplementationofAspect/ImpactsRegisterRolesandResponsibilities(EMS) ConsolidationofRolesandResponsibilitiesTraining(EMS) DocumentationoftrainingandinductionrecordsMonitoringandReview(EMS) MonitoringandmeasurementofenvironmentalperformanceCommunications(EMS) Monitoringandmeasurementofenvironmentalperformance
ImplementationofChangeManagementProcessLand(ErSed)(EnvironmentalAspect)
Monitoringandmeasurementofenvironmentalperformance
LindfieldLearningVillageFinalReportREV_3190320.docx 44
ApprovalID ImprovementopportunityclassificationLand(contam)(EnvironmentalAspect)
DocumentationofTrainingandInductionMonitoringandmeasurementofenvironmentalperformanceImplementationofChangeManagementProcess
Water(EnvironmentalAspect) MonitoringandmeasurementofenvironmentalperformanceWaste(EnvironmentalAspect) DocumentationandMaintainingofRecordsHeritage(EnvironmentalAspect) Monitoringandmeasurementofenvironmentalperformance
LindfieldLearningVillageFinalReportREV_3190320.docx 45
5. CONCLUSION
ThisIndependentAuditReportsatisfiestherequirementsofSSD8114conditionofconsentB57. The audit has been conducted in accordancewith theDepartment of Planning andEnvironment’s IndependentAuditPostApprovalRequirements(June2018)andtheAS/NZSISO19011:2014–GuidelinesforAuditingManagementSystems.Theauditreportdocumentsthe outcomes of the review of compliance undertaken by Aspect. The audit processcomprisedof:
• Apre-siteauditdocumentationreview,siteopeningmeetingandaudit(conductedonthe11thand13thofDecember2018andthe4thofJanuary2019);
• Post-siteauditdocumentationreviewandfollowupincludingclosingmeeting;• Issuingofdraftauditreport;• Post-DraftAuditreportreviewandprovisionofadditionaldocumentation;• IssuingofFinalReport(thisreport)
ItwasfoundthattheprojectwasgenerallycompliantwiththeCoCandconstructionactivitiesaregenerallybeingmanagedinaccordancewiththerequirementsoftheSSDinstrument.Non-complianceswereidentifiedinrespectof:
• Absenceofpublicationofdocumentation;• Commencementofconstructioninadvanceofsomeoftherequirementsunderthe
consent;and• Commencementofanactivityoutsideofprescribedperiod.
Improvementopportunitiesandobservationswereidentifiedpertainingto:
• Documentinglegalrequirements;• Documenting a risk-based approach to support compliance demonstration with
proceduralrequirementsoftheCEMP;• Needforprogressiverecordingofenvironmentalsiteperformanceandmanagement
of change as well as linking these both to a higher-level risk assessment (egaspects/impactsregister)andcommunicationofchange;
• Aligning site documentation to be reflective of the SSD 8114 prescribed contentexpectations;
• ProceduralrequirementsoftheCEMP,specificallythemanagementofhotworksonsiteandmanaging siteawarenessnotifications forbushfiredanger levels thatmayhaveimplicationsforconductofhigh-riskactivitiesonsite;
• ManagementandimplementationoftheAsbestosManagementPlanwithrespecttothe site structures / built-form, and consideration of statutory requirementspertainingtocommunication(i.e.labelling)andconsultationintheworkplace,andinadvanceofprojecthandover;
• Collationofthird-partyreferencedocumentation;and• Clear integrationof requirementsacrossmanagementsystemsandworkpractices,
includingnominatedrolesandresponsibilities.
LindfieldLearningVillageFinalReportREV_3190320.docx 46
TheauditconcludesthattheLindfieldLearningVillageprojectisgenerallybeingundertakenincompliancewiththerequirementsofSSD8114.
LindfieldLearningVillageFinalReportREV_3190320.docx 47
APPENDIXA-AUDITPROTOCOLANDFINDINGS
Appendix A Construction Audit Table
Page1of27
DatesofAudit 11/12/18;13/12/18;4/1/19Auditors RichardJohnson;NormanMcCombLocation LindfieldLearningCentre,Ku-Ring-Gai
CompliantNon-
compliantNotTriggered
Air Dustandotheremissionsarebeingmangedonsiteandgenerallyconfinedtosite.Recordofincidents/complaints.
Anumberofminordustgeneratingoccurrenceswereobservedduringthesiteauditonthe13thDecember.Theseacivitiesincludedstockpilingandexcavatoractivities,althoughminorinnature.Duringthesitevisitonthe13thDecember,stockpiliesattotherearofthesitewereobservedtobecoveredbypolyandgeofabricsheeting.Thestockpileswereobservedtobedry.
Whilstmeasuresweretakentocontroldustemissionsfromstaticstockpilesbycovering,dustsupression(wettingdown)onloosedirtareasofthesitewasnotobserved.
Emissionsobservedtobeconfinedtosite.
Noise Workhoursarewithinapprovedhours.Noisemititgationevident.Recordofincidents/complaints.
Thesiteaccesslogbookwasobsevedtocontainsiteentriesbefore07:00am,howeveritwasidentifiedthatthisrepresentssiteentryandmakesallowanceforpre-startsandtoolboxtalksinadvanceofcommencementofactualsiteconstructionworks.
Thereisnorecordofincidentsorcomplaintsofexcessivenoisegeneratingactivitiesoutsidetheapprovedworkhours.
Land(ErSed) Sedimentanderosioncontrolsareperformingtocontrolsurfaceerosionanddischargesfromsitewihtinacceptablelimits.Recordofincidents/complaints.
AnumberofErSedcontrolsrequiringattentionandmaintenancewereobservedacrossthethreesiteauditvisits,on11and13December,and4thJanuary.Aweeklyenvironmentalinspectionchecklist(10-15December)referstosedimentcontrol"Areallsedimentcontrolmeasuresfollowed,aspersedimentcontrolplan?"
TherewasnoevidencetosuggestcorrectiveactionsweretakentoaddresstheErSedcontrolsidentifiedasneedingattentionwithinthesiteinspectioncomponentsoftheaudit.
WhilesomeErSedcontrolsinternaltothesitewereobservedtorequiremoreroutinemaintenancetomaintaintheirintegrity,therewerenoobservedsedimentdischargesfromsitethatwererelatedtoconstructionsurfacedisturbanceactivitiesthatwouldotherwisebeabovewhatwouldbeexpectedfromanaturalstormevent.Itwasnotedduringtheinspectionofthe4/1/19thatsomevegetationmanagementofstormaffectedtreeshadresultedinimpacttosomeoftheinternalsiteErSedcontrols.
Anapproachtodetail,recordandmonitortheimplementationandmaintenanceofenvironmentalcontrolsaspreventativeandcorrectiveactionswouldbebeneficialtoenhancesiteperformance.
Land(contam) Anyidentifiedcontaminantmaterialsareeffectivelycontained,controlledandremovedfromsitefortreatmentanddisposal.Recordofanyunexpectedfinds.
AnunexpectedfindsprocedureisprovidedwithintheRAPforthesite.WhereunexpectedcontaminationhasbeeencounteredTaylorshaveengagedaspecialistEnvironmentalConsultanttomonitorworksandprovideclearancecertificates.RecordssightedofEISfieldvalidationinspection(referenceEISJobNo:E30259KD,dated13/11/2018).Noindicationastohowthisinformationwasbeingrecordedorcontrolledwithintheprojectmanagementsystem.
Aprocesstorecordunexpectedfindsneedstobeestablishedandupdatedforfuturereference.Thiscouldbeintheformofaregisterorsitemap.
Water Sitesurfacewaterismanagedtopreventscouringofbanksofreceivingwaters.Cleanwaterisseparatedfromdirtywater(ieconstructionworkscontactwater).SpillNotifications.Recordofincidents/complaints.
Therewasnoevidenceofscouring,orrillerosionontheproject.
Theprojectdidnothaveanyreportedspillincidentsoranywaterrelatedincidents.
AttentiontomaintenanceofErSedcontrolsisrequiredacrossthesite.
Waste Containmentandappropriatesortingofwasteasappropriate.Recordofincidents/complaints. Allbinswereobservedonsitewerewellmaintainedandwasteappearedtobesegregatedappropriately.TheTaylors'projectteamreceivesmonthlyreportsonwastevolumesandclassfification.
Wastemanagementmeasuresforthesitearesatisfactory.Confirmationrecordsofanyspecialwastedisposalshouldbemaintainedseparately(iePCBcontaminatedsoilsandArdexdrumsinaccordancewithPCBChemicalControlOrderorMSDSrespectively).
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
AssessmentofEnvironmentalPerformance
EnvironmentalAspect
Appendix A Construction Audit Table
Page2of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Heritage Clearidentificationofheritageitemsanddemarcationwithintheconstructionsitetopreventaccidentalharm.
Heritageitemstoberetainedhavebeenremovedandstoredinasecurelocation.
Remainingitemsin-situhavebeencolourcoded/taggedinaccordancewiththeirheritagestatus.
Therewasnoinitialobservedevidenceofdemarcationorprotectionmeasurestoprotectin-situheritageitemsduringtheaudit.
Demonstrationofrestrictionofaccesstoheritageitemsbymeansofcoverprotectiontoseatingwasdemonstratedbytheprojectteamduringthesiteclosuremeeting.
Asanimprovementopportunity,theprojectteamcouldtrackandmonitortheconditionofheritageitemsremovedorremainingin-situtoaffirmsuitabilityofprotectionmeasures.
Traffic Trafficmanagement,accessandflowismaintained.Notrackingofsoil/mudsontopublicroads.Recordofincidents/complaints
Thetrackingofsoil/mudstopublicroadswasnotobservedduringthesiteauditdates.
Theprojecthastrafficcontrolsubcontractorsmanagingtheflowofvehiclesaroundthesiteentryandlocalroads.
TheNSWDepartmentofEducation–SchoolInfrastructureonlinecomplaintsregisterhasaTrafficComplaintlogged12December.Thecomplaintisstillbeinginvestigated.
Adeliverylogdated5thDecember2018wassightedidentifyingcontrolofmaterialsdeliveryandsiteco-ordinationforreceptionofthedelivery.
Sitetrafficmeasuresforthesiteareconsideredsatisfactory
Flora/Fauna Pre-clearingchecksundertaken.Demarcationofno-gozones.Recordofincidents/complaints. ThisareaissolelymanagedbyKleinfelder.Treetaggingsandmarkingswereobservedacrosstheprojectsitethatidentifiedtreestoberetained,removedorcontainingnests.Demarcationofno-gozoningwasobservedintheareatothefrontandeasternsideofthemainschoolbuilding.Taggingalonewasusedfortreesintheeasterncarparkandtothesouthofthemainbuilding.
Controlmeasuresimplementedtomanagetheprojectrisksassociatedwithfloraandfaunaaregenerallyacceptable.Howver,therewereinstanceswhendemarcationofno-gozoiningwasinconsistentacrosstheproject.
LegalRequirementsRegister
Identificationofapplicablelegislativerequirements,applicablestandards,codesofpracticeandindustryguidelineswithdemonstrationofrelevancetotheprojectscope.
Alegalregisterfortheprojectwassightedbutthisdidnothaveanyentries.
Therewasnoclearindicationofalinkagebetweenon-siteactivitiesandchangemanagementprocessesandoverarchingEMSelements.ReliancewasontheprojectCEMPasthereferenceforsitecontrolmeasures.
ConditionsofapprovalcontainedinCouncilapprovalofworksinthepublicroad(s139RoadsAct),datedOctober2018andNovember2018respectively,shouldberecorded.
ALegalRegisterwasprovidedbyTaylorsduringtheclosingauditmeeting.Theexcelcopyoftheregisterwaslastupdated30/10/09(footer)althoughitdoesincludeProtectionoftheEnvironmentOperationsAmendment(ScheduledActivitiesandWaste)Regulation2008,2011amendment.
Anup-to-dateandcurrentlegalregistertailoredtotheprojectwasnotsightedduringtheaudit.
Someobservationsforupdateofthelegalregisterinclude:(i)RegisterreferencesDepartmentofEnvironmentandClimateChange(DECC).TheregistershouldreferenceNSWEPA;(ii)NomentionofRuralFiresAct;(iii)PesticidesActdoesn'treferencetheuseofherbicidesandassociatedcontrols;iv)identifiesasunlikleytheabilityforTaylortogenerateasbestosorPCBwastes.
Adequacyoftheproject'sperformanceinlinewiththisEMSmanagementareawasdemonstrated,notingthereareareasforimprovementinrespectofcurrencyofreferencesandapplicationtositespecifics.
Aspects/ImpactsRegister
IdentificationoftheProjectsenvironmentalaspectsandimpactswithidentificatonofthoseaspects/Impactsofhighsignificancetotheproject.
AnAspects/Impactsregisterwasnotsightedfortheproject.Adailyriskregisternoticeboardwasobservedoneachdayofauditing.Pre-workriskreviewswereindicatedasbeingundertakenandissuedtocontractorteamseachafternoontoinformtheirrespectiveToolboxtalksandpre-startsthefollowingday.
Itwasidentifiedthattherewasnoprovisionforreviewofbushfirerisklevelswithinthedeclaredbushfireseasonandassociatedcommunicationstocontractorstafftoenableadjustmentofsiteactivity.AtotalfirebanwasdeclaredforSydneyon2November2018.
Therewasnoclearindicationofalinkagebetweenon-siteactivitiesandchangemanagementprocessesandoverarchingEMSelements.ReliancewasontheprojectCEMPasthereferenceforsitecontrolmeasures.
Aprojectaspects/impactsregisterwhichfeedsintothesiteriskregistershouldbedevelopedthatreferencestheProject'ssignificantaspects/impacts.
AdequacyoftheProject'sperformanceinlinewiththisEMSmanagementareacannotbedemonstrated.
High-LevelReviewofProjectEMS
Appendix A Construction Audit Table
Page3of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
RolesandResponsibilities
Identifcationandallocationofrolesandresponsibilitiestorelevantsiteandmanagementpersonneltoprovideeffectivesiteenvironmentalmanagementandperformance.
TheCEMPoutlinesrolesandresponsibilitiesof"variousprojectpersonnel"and"sitestaff"generally.SitesupervisorystaffandtheHSEOfficerareidentifiedasbeingresponsibleforweeklyenvironmentalchecklistcompletion.RolesandresponsibilitiesarealsooutlinedinTaylors'ProjectEMP(PEMP).
Anumberofdiscrepanciesofassignedrolesandresponsibilitiesbetweenthetwoplanswerenoted:(1)AddtionalpersonnelareincludedinthePEMP,TheChiefOperatingOfficer(COO)andGeneralManager(GM)forFitoutandRefurbishment.(2)It'snotapparentwherethePEMPresponsibilitiesrelatingtotheCOOandGMarepickedupintheCEMPandhowthesearecommunicatedatproject/sitelevel.(3)ResponsibilitiesassignedtotheConstructionManagerinthePEMPdiffersfromCEMP(preparedbyZoic)responsibilities.(4)ThePEMPreferstoProjectSafetyAdvisor,andtheCEMPreferstoSiteHSEOfficer.(5)Theresponsibilitiesassignedtothe'ProjectSafetyAdvisor'andthe'SiteHSEOfficer'vary,withlittleoverlapinresponsibilitiesassigned.
Duringthesiteaudittherewasnoclearindicationofalinkagebetweenon-siteactivitiesandchangemanagementresponsibilitiesassignedtoprojectpersonnel.
ThePEMPpreparedbyTaylorstalkstotheirinternalEMS.ThishasnotbeencapturedbytheCEMP.
ReliancewasontheprojectCEMP(preparedbyZoic)asthereferenceforsitecontrolmeasures,notthePEMP(preparedbyTaylors).
TherewasnomentionorrecognitionofEMS
AuditfindingswouldsuggestgeneralcompliancewiththisEMSmanagementareahowever,itwouldbebeneficialtohavebetterdefinedrolesandresponsibilitiesassignedtositeenvironmentalmanagementactivities.Thiswouldprovidemoreclarityandcertaintytoprojectandsitestaffandcontractors.
Training IdentificationofawarenessandvocationaltrainingrequirementsrelevanttothenatureofworkstobeperformedandassociatedenvironmentalvaluesorrequirementsidentifiedwithintheAspects/ImpactsandLegalRequirementsregister.
Nospecifictrainingrecordsweresighted.
NoAspects/Impactsregistersighted.
Legalrequirementsregisterwasblank.
Environmentalawarenesswasincludedinsiteinductionprocess(SE-F-11RevJanuary2018),howevertheenvironmentalinductionmaterialcontentwasnotprovided.EnvironmentalawarenessontheInductionformreferedtoControlofhazardoussubstancesenteringstorwaterdrainsandwaterways,AsbestosRemovaltobecarriedourbylicencedremovalists,BushfireDangerPeriod,andcompliancewith"CEMPplan"atalltimes.
AnimplementedEMSshouldprovidearelevantanduptodatelegalregisterandanAspects/Impactsregisterrelvantforsiteoperationsandactivities.
Thesiteinductionshouldatleastprovideanoverviewofenvironmentalrisksandcontrolsrelvanttotheprojectsite.Theinductiondoesnotrefertowastemanagementcontrols,potentialforgroundcontaminants,unexpectedfinds(heritageorcontaminants),erosionandsedimentcontrols,constructionworkhours,trackingofmud,treemanagementandbushfireawareness.
Therewasalsonoclearindicationofalinkagebetweenon-siteactivitiesandchangemanagementprocessesandoverarchingEMSelements,forinstancewhattodoforanenvironmentalincident.ReliancewasontheprojectCEMPasthereferenceforsitecontrolmeasures.Adequacyoftheproject'sperformanceinlinewiththisEMSmanagementareacannotbedemonstrated.
MonitoringandReview
ProgramandprocessformonitoringandreviewoftheProjectEMStodemonstrateapplicability.
Anenvironmentalmonitoringprogramwasnotsightedfortheproject.
Therewasnoclearindicationofalinkagebetweenon-siteactivitiesandchangemanagementprocessesandoverarchingEMSelements.ReliancewasontheprojectCEMPasthereferenceforsitecontrolmeasures.
TheprojecthasnotdemonstratedaformalorinformalprogramorprocessformonitoringandreviewoftheProjectEMS,.
Appendix A Construction Audit Table
Page4of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Communications IdentificationofhowtheEMSisimplementedduringthecourseoftheproject,includingthecommunicationofchangeandaccesstoinformation.
TheprojectteamhasdemonstratedeffectiveretentionandaccessibilitytodocumentationofrecordsviatheimplementationoftheAconexsystem.Howevertheredoesn'tappeartobyanymeanstodocumentandtrackchangemanagementregardingenvironmentalrisksandenablingafeedbackloopintositecommunications,trainingandcontrols.
Therewasnoclearindicationofalinkagebetweenon-siteactivitiesandchangemanagementprocessesandoverarchingEMSelements.ReliancewasontheprojectCEMPasthereferenceforsitecontrolmeasuresbutnodemonstratedprocesstocheckonthetheimplementationofactionsonthefollow-upofsiteinspections.
Whiletheprojectdemonstratedthatregularenvironmentalsiteinspectionshavebeenundertakenandthatthesefeedintothedailypre-workbriefingstocontractors,itwasnotdemonstratedhowfollow-up/correctiveactionswerebeing,tracked,monitoredorcommunicatedatprojectleveltoinformsystemicaspect/impactriskassessmentsortodriveachangeinapproachtoreducerisk.
ObligationtoMinimiseHarmtotheEnvironmentSchedule2A1
Inadditiontomeetingthespecificperformancemeasuresandcriteriainthisconsent,allreasonableandfeasiblemeasuresmustbeimplementedtoprevent,andifpreventionisnotreasonableandfeasible,minimise,anymaterialharmtotheenvironmentthatmayresultfromtheconstructionandoperationofthedevelopment.
GeneralsiteenvironmentalcontrolsinaccordancewithCEMPandsub-plansareinplace.Noevidenceofmaterialharmonoroffistewasobservedduringthreeseparatesiteinspections
TermsofConsent
Schedule2A2
Thedevelopmentmayonlybecarriedout:(a)incompliancewiththeconditionsofthisconsent;(b)inaccordancewithallwrittendirectionsofthePlanningSecretary;(c)generallyinaccordancewiththeEIS(relatingtoPhase1),ResponsetoSubmissions(relatingtoPhase1)andSupplementaryResponsetoSubmissions;(d)inaccordancewiththeapprovedplansinthetablebelowidentifiedasPhase1:DA-100RevJSitePlan08/06/2018DA-102RevDPhase1SitePlan08/06/2018DA-112RevAPhase1ProposedFloorPlanLevel206/06/2018DA-113RevCPhase1ProposedFloorPlanLevel306/06/2018DA-114RevDPhase1ProposedFloorPlanLevel406/06/2018DA-115RevEPhase1ProposedFloorPlanLevel506/06.2018DA-116RevEPhase1ProposedFloorPlanLevel606/06/2018DA-117RevBPhase1ProposedFloorPlanLevel701/06/2018DA-118RevBPhase1ProposedFloorPlanRoofLevel07/05/2018DA-300RevJNorth&SouthBuildingElevation04/05/2018DA-301RevJEast&WestBuildingElevation04/05/2018DA-400RevHBuildingSections-Sheet104/052018DA-401RevHBuildingSections-Sheet204/05/2018
Items(a)to(c)verifiedthroughsiteobservationduringsiteauditinspectionson11/12/18;13/12/18;and4/1/19,siteinterviewsonthesamedateswithTaylors'supervisorystaffandHSEOfficer,interviewswithSavill'sProjectManagementteam(4/12/18)anddocumentreview.
Item(d)notverifiedatthisstageofthedevelopment.
Schedule2A3
Consistentwiththerequirementsinthisconsent,thePlanningSecretarymaymakewrittendirectionstotheApplicantinrelationto:(a)thecontentofanystrategy,study,system,plan,program,review,audit,notification,reportorcorrespondencesubmittedunderorotherwisemadeinrelationtothisconsent,includingthosethatarerequiredtobe,andhavebeen,approvedbythePlanningSecretary;and(b)theimplementationofanyactionsormeasurescontainedinanysuchdocumentreferredtoin(a)above.
N/A Nottriggered
Schedule2A4
TheconditionsofthisconsentanddirectionsofthePlanningSecretaryprevailtotheextentofanyinconsistency,ambiguityorconflictbetweenthemandadocumentlistedinconditionA2(c)(d).Intheeventofaninconsistency,ambiguityorconflictbetweenanyofthedocumentslistedinconditionA2(c)(d),themostrecentdocumentprevailstotheextentoftheinconsistency,ambiguityorconflict.
Noprojectchangesdocumentedtriggeringanaccordanceorconsistencyassessment.
Nottriggered
LimitsofConsentSchedule2A5
Thisconsentlapsesfiveyearsafterthedateofconsentunlesstheworksassociatedwiththedevelopmenthavephysicallycommenced.
N/A Nottriggered
StudentNumbers Schedule2A6
ThispartialconsentrelatestoPhase1ofthedevelopmentonly,whichistoaccommodate350enrolledstudents.
N/A Nottriggered
ArtificialSurfaces
PartAAdministrative
ConditionsofConsent-24/10/18
Appendix A Construction Audit Table
Page5of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2A7
Theremustbenoexternaluseofartificialturforsyntheticplaysurfacesonthesite,unlessaStormwaterManagementPlanispreparedandapprovedbythePlanningSecretarydetailinghowstormwaterwillbetreatedpriortoitbeingdischargedintotheNationalPark.
Taylorsconfirmedartificialturforsyntheticplaysurfaceswillnotbeinstalledonsite.
DesignModificationsSchedule2A8
TherooftopCoveredOutdoorLearningAreaandassociatedscreensandplaygroundarenotapprovedandamendedplansmustbesubmittedtothePlanningSecretaryandCertifier.
N/A Nottriggered
Schedule2A9
ThefireisolatedstairextensiontotheeasternsideoftheexistingbuildingisnotapprovedandamendedplansmustbesubmittedtothePlanningSecretaryandCertifier.
N/A Nottriggered
PrescribedConditionsSchedule2A10
TheApplicantmustcomplywithallrelevantprescribedconditionsofdevelopmentconsentunderPart6,Division8AoftheEP&ARegulation.
Achievementdemonstratedbyfindingsofthisaudit.
PlanningSecretaryasModeratorSchedule2A11
IntheeventofadisputebetweentheApplicantandapublicauthority,inrelationtoanapplicablerequirementinthisapprovalorrelevantmatterrelatingtotheDevelopment,eitherpartymayreferthemattertothePlanningSecretaryforresolution.ThePlanningSecretary’sresolutionofthemattermustbebindingontheparties.
NodisputesrelatingtoStage1oftheprojecthavebeencommunicatedduringthisaudit.
Nottriggered
LongServiceLevySchedule2A12
Forworkcosting$25,000ormore,aLongServiceLevymustbepaid.ForfurtherinformationpleasecontacttheLongServicePaymentsCorporationHelplineon131441.
Documentationthatthelongservicelevyhasbeenpaidwassighted. Compliant
LegalNoticesSchedule2A13
AnyadviceornoticetotheconsentauthoritymustbeservedonthePlanningSecretary. N/A Nottriggered
EvidenceofConsultationSchedule2A14
Whereconditionsofthisconsentrequireconsultationwithanidentifiedparty,theApplicantmust:(a)consultwiththerelevantpartypriortosubmittingthesubjectdocumenttothePlanningSecretary/Certifierforinformation/approval;and(b)providedetailsoftheconsultationundertakenincluding:i)theoutcomeofthatconsultation,mattersresolvedandunresolved;andii)detailsofanydisagreementremainingbetweenthepartyconsultedandtheApplicantandhowtheApplicanthasaddressedthemattersnotresolved.
ConsultationwithidentifiedpartieshasbeenloggedbySavillsontheAconexsystem.
ConsultationwithidentifiedpartiesforanumberofindividualCoCswassightedincorrespondencefollowingtheclosingAuditmeeting.TheseconsultationtablesinadditiontotheAconexsystemdemonstratesthattheprojectisgenerallycompliantwiththiscondition.
Staging,CombiningandUpdatingStrategies,PlansorProgramsSchedule2A15
WiththeapprovalofthePlanningSecretary,theApplicantmay:(a)prepareandsubmitanystrategy,planorprogramrequiredbythisconsentonastagedbasis(ifacleardescriptionisprovidedastothespecificstageandscopeofthedevelopmenttowhichthestrategy,planorprogramapplies,therelationshipofthestagetoanyfuturestagesandthetriggerforupdatingthestrategy,planorprogram);(b)combineanystrategy,planorprogramrequiredbythisconsent(ifaclearrelationshipisdemonstratedbetweenthestrategies,plansorprogramsthatareproposedtobecombined);and(c)updateanystrategy,planorprogramrequiredbythisconsent(toensurethestrategies,plansandprogramsrequiredunderthisconsentareupdatedonaregularbasisandincorporateadditionalmeasuresoramendmentstoimprovetheenvironmentalperformanceofthedevelopment).
Nostrategyorplansidentifiedasbeingstaged.
Schedule2A16
IfthePlanningSecretaryagrees,astrategy,planorprogrammaybestagedorupdatedwithoutconsultationbeingundertakenwithallpartiesrequiredtobeconsultedintherelevantconditioninthisconsent.
Nostrategyorplansidentifiedasbeingstaged.
Schedule2A17
IfapprovedbythePlanningSecretary,updatedstrategies,plansorprogramssupersedethepreviousversionsofthemandmustbeimplementedinaccordancewiththeconditionthatrequiresthestrategy,planorprogram.
Nostrategyorplansidentifiedasbeingupdated.
DemolitionSchedule2A18
DemolitionworkmustcomplywithAustralianStandardAS2601-2001Thedemolitionofstructures(StandardsAustralia,2001).TheworkplansrequiredbyAS2601-2001mustbeaccompaniedbyawrittenstatementfromasuitablyqualifiedpersonthattheproposalscontainedintheworkplancomplywiththesafetyrequirementsoftheStandard.TheworkplansandthestatementofcompliancemustbesubmittedtotheCertifierbeforethecommencementofworks.
DemolitionworkswerecarriedoutundertheREFasexemptworks. Nottriggered
StructualAdequacySchedule2A19
Allnewbuildingsandstructures,andanyalterationsoradditionstoexistingbuildingsandstructures,thatarepartofthedevelopment,mustbeconstructedinaccordancewiththerelevantrequirementsoftheBCA.Notes:Part8oftheEP&ARegulationsetsouttherequirementsforthecertificationofthedevelopment.
LettersightedfromBCALogicdated1/11/18confirmingacceptanceofsubmitteddocumentationundertheSSDConditionsofConsentrequiringacceptancebytheCertifyingAuthority.
Appendix A Construction Audit Table
Page6of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
ExternalWallsandCladdingSchedule2A20
TheexternalwallsofallbuildingsincludingadditionstoexistingbuildingsmustcomplywiththerelevantrequirementsoftheBCA.
LetterfromBCA(1November2018)forallapprovedconditionsrequringcertificationhasbeenacceptedbyapprovedcertifier.
ApplicabilityofGuidelinesSchedule2A21
Referencesintheconditionsofthisconsenttoanyguideline,protocol,AustralianStandardorpolicyaretosuchguidelines,protocols,Standardsorpoliciesintheformtheyareinasatthedateofthisconsent.However,consistentwiththeconditionsofthisconsentandwithoutalteringanylimitsorcriteriainthisconsent,thePlanningSecretarymay,whenissuingdirectionsunderthisconsentinrespectofongoingmonitoringandmanagementobligations,requirecompliancewithanupdatedorrevisedversionofsuchaguideline,protocol,Standardorpolicy,orareplacementofthem.
NodirectionsissuedbyPlanningSecretary. Referencetoguidelines,protocols,StandardsorpoliciesshouldbedocumentedwithinaLegalRequirementsRegisterforeaseofreferencetobaselineversionsattimeofconsentwouldbeofbenefit.
MonitoringandEnvironmentalAuditSchedule2A22
Anyconditionofthisconsentthatrequiresthecarryingoutofmonitoringoranenvironmentalaudit,whetherdirectlyorbywayofaplan,strategyorprogram,istakentobeaconditionrequiringmonitoringoranenvironmentalauditunderDivision9.4ofPart9oftheEP&AAct.Thisincludesconditionsinrespectofincidentnotification,reportingandresponse,non-compliancenotification,compliancereportingandindependentauditing.
N/A Nottriggered
AccesstoInformationSchedule2A23
Atleast48hoursbeforethecommencementofconstructionuntilthecompletionofallworksunderthisconsent,orsuchothertimeasagreedbythePlanningSecretary,theApplicantmust:(a)makethefollowinginformationanddocuments(astheyareobtainedorapproved)publiclyavailableonitswebsite:(i)thedocumentsreferredtoinconditionA2ofthisconsent;(ii)allcurrentstatutoryapprovalsforthedevelopment;(iii)allapprovedstrategies,plansandprogramsrequiredundertheconditionsofthisconsent;(iv)regularreportingontheenvironmentalperformanceofthedevelopmentinaccordancewiththereportingarrangementsinanyplansorprogramsapprovedundertheconditionsofthisconsent;(v)acomprehensivesummaryofthemonitoringresultsofthedevelopment,reportedinaccordancewiththespecificationsinanyconditionsofthisconsent,oranyapprovedplansandprograms;(vi)asummaryofthecurrentstageandprogressofthedevelopment;(vii)contactdetailstoenquireaboutthedevelopmentortomakeacomplaint;(viii)acomplaintsregister,updatedmonthly;(ix)auditreportspreparedaspartofanyindependentenvironmentalauditofthedevelopmentandtheApplicant’sresponsetotherecommendationsinanyauditreport;(x)anyothermatterrequiredbythePlanningSecretary;and(b)keepsuchinformationuptodate,tothesatisfactionofthePlanningSecretary.
NodocumentationpubliclyavailableonApplicant'swebsite(asaccessed8/1/19),exceptaccesstocomplaintsregisterandheritageinformation.
https://www.schoolinfrastructure.nsw.gov.au/projects/l/lindfield-learning-village.html
LinkisprovidedtoSSDEISandapprovaldocumentationonDP&Ewebsite,butdoesnotincludestrategies,plansandprogramsrequiredundertheconditionsofconsentorotherdocumentation.
Currentstageandprogressofthedevelopmentdoesnotprovideclearindicationofactualcurrentstageandprogress(asof8/1/19).
Contactdetailsareprovidedforfeedbackandenquiries.
Complaintsregister(updatedated17/12/19)isaccessibleforreview.
Documentationpublicationrequirementsoftheconditionarenotbeingfullymetattimeofaudit.Lineitem(a):(i)WebsitedoesnotprovidealldocumentslistedinA2ofSSDCoC.(iii)allapprovedstrategies,plansandprogramsrequiredundertheconditionsofthisconsent.FollowingCoCarereferencedforrelevantapproveddocuments:B16RemediationActionPlan(RAP)B29ConstructionEnvironmentalManagementPlan
SignageSchedule2A24
Buildingidentificationsignageisnotapprovedaspartofthisconsent N/A Nottriggered
HistoricHeritageSchedule2A25
Thefollowingheritageelementsmustberetained:(a)Extanttimberceilingoftheexistinglibraryarea;(b)Thespiralstairstowardsthesouthernboundaryofthebuilding;(c)Allinternalandexternalbuiltinbenchseatingincommunalareas;(d)Alloriginalsphericallightfittingsincommunal/publicareaswithinthesite;and(e)Planterboxesonroofterraces.
Items(a)to(d)observedasretainedduringsiteinspectioncomponentoftheaudit.Roofterracenotaccessedduringinspections.Identificationofitemstoberetainedandretainedinsituwereidentified.
AdvisoryNotes
Appendix A Construction Audit Table
Page7of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2AN1
Alllicences,permits,approvalsandconsentsasrequiredbylawmustbeobtainedandmaintainedasrequiredforthedevelopment.Noconditionofthisconsentremovesanyobligationtoobtain,reneworcomplywithsuchlicences,permits,approvalsandconsents.
Legalrequirementsregisterprovidedandsighted,butnotpopulatedwhichwouldassistinmaintainingvisibilityofrenewal,reportingandcompliancerequirements.
ConditionsofapprovalcontainedinCouncilapprovalofworksinthepublicroad(s139RoadsAct)forFootpathworks(October2018)andexternalworks(November2018)shouldberecorded.
AuditconsultationwithCouncilre:siteperformancehasindicatedsatisfactionwithperformance.
Noreferencemadeduringsiteinterviewstoanover-archingEMSthatprovidesguidanceontypicallegalrequirementsforconstructionprojects.
Conditionisgenerallycompliant.
Therewouldbebenefitinmaintaininganuptodatelegalrequirementsregistertoenablemonitoringandperformanceassessmentagainstregulatoryobligations.
Schedule2AN2
Pursuanttosection4.16(4)(c)oftheAct,thispartialconsentisgrantedonlyforPhase1ofthedevelopmentreferredtointhedevelopmentapplication,ontheconditionssetoutinthisconsent.
N/A Nottriggered
Schedule2AN3
DevelopmentconsentisrequiredtocarryoutPhases2and3ofthedevelopmentreferredtointhedevelopmentapplication.
N/A Nottriggered
NotificationofCommencementSchedule2B1
TheDepartmentmustbenotifiedinwritingofthedatesofcommencementofphysicalworkandoperationatleast48hoursbeforethosedates.Iftheconstructionoroperationofthedevelopmentistobestaged,theDepartmentmustbenotifiedinwritingatleast48hoursbeforethecommencementofeachstage,ofthedateofcommencementandthedevelopmenttobecarriedoutinthatstage.
NotificationfromTaylorstoSavills(30/10/18)andSavillstoDoE(30/10/18)forthecommencementofworksinaccordancewithConditionsprovided.
DoEcorrespondencedated30/11/18identifiesissueofnoticetocommenceworksissuedtoDPEon2/11/18.
DateforcommencementofphysicalSSDworksisidentifiedas11/11/18.OfficialnotificationfromDoEtoDPEforstagedcommencementdate
Generalcompliancewiththisconditionhasbeendemonstrated.
CertifiedDrawingsSchedule2B2
Priortothecommencementofconstruction,theApplicantmustsubmittothesatisfactionoftheCertifierstructuraldrawingspreparedandsignedbyasuitablyqualifiedpractisingStructuralEngineerthatdemonstratescompliancewith:(a)therelevantclausesoftheBCA;and(b)thisdevelopmentconsent.
LettersfromBCA(31October2018,1November2018and10December2018)affirmingallapprovedconditionsrequringcertificationhavebeenacceptedbyapprovedcertifier.
Generalcompliancewiththisconditionhasbeendemonstrated.
ExternalWallsandCladdingSchedule2B3
Priortothecommencementofconstruction,theApplicantmustprovidetheCertifierwithdocumentedevidencethattheproductsandsystemsproposedforuseintheconstructionofexternalwallsincludingfinishesandcladdingssuchassyntheticoraluminiumcompositepanelscomplywiththerequirementsoftheBCA.TheApplicantmustprovideacopyofthedocumentationgiventotheCertifiertothePlanningSecretarywithinsevendaysaftertheCertifieracceptsit.
LettersfromBCA(31October2018,1November2018and10December2018)affirmingallapprovedconditionsrequringcertificationhavebeenacceptedbyapprovedcertifier.
Generalcompliancewiththisconditionhasbeendemonstrated.
ProtectionofPublicInfrastructureSchedule2B4
Beforethecommencementofconstruction,theApplicantmust:(a)consultwiththerelevantownerandproviderofservicesthatarelikelytobeaffectedbythedevelopmenttomakesuitablearrangementsforaccessto,diversion,protectionandsupportoftheaffectedinfrastructure;(b)prepareadilapidationreportidentifyingtheconditionofallpublicinfrastructureinthevicinityofthesite(includingroads,guttersandfootpaths);and(c)submitacopyofthedilapidationreporttothePlanningSecretary,CertifierandCouncil.
a:ConsultationdocumentedinSavillslettertoDoEdated6/11/18b:SavillslettertoDoEdated6/11/18identifiesdilapidationreportpreparedbyProjectSolutionsdated3/7/18c:LettersfromBCA(31October2018,1November2018and10December2018)forallapprovedconditionsrequringcertificationhasbeenacceptedbyapprovedcertifier.
Asreferencedinthesightedcorrespondence,compliancewiththeconditionhasbeenmet.Thedilapidationdocumentitselfwasnotsighted.
BushFire
PriortoCommencementofConstruction
Appendix A Construction Audit Table
Page8of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2B5
Priortothecommencementofconstruction,adetaileddesignfortheupgradeofexistingroadsbetweentheexistingbusstoploopandthesite(includinginternalroadswithinthesiteandexcludingDunstanGrove)mustbecertifiedbyanappropriatelyqualifiedpersonandsubmittedtothePlanningSecretary.Thedetaileddesignmustdemonstratecompliancewithsection4.2.7ofPlanningforBushFireProtection2006,including:(a)Internalroadsmustbetwo-wheeldrive,sealed,all-weatherroads;(b)Internalperimeterroadsmustbeprovidedwithatleasttwotrafficlanewidths(carriageway8metresminimumkerbtokerb)andshouldersoneachsideunlessanalternativesolutionisagreedbyRFS),allowingtraffictopassinoppositedirections;(c)Deadendroadsmustincorporateaminimum12metreouterradiusturningcircleandmustbeclearlysignpostedasadeadend;(d)Trafficmanagementdevicesmustbeconstructedtofacilitateaccessbyemergencyservicevehicles;(e)Aminimumverticalclearanceof4metrestoanyoverhangingobstruction,includingtreebranches,mustbeprovided;(f)Curvesmusthaveaminimuminnerradiusof6metresandmustbeminimalinnumbertoallowforrapidaccessandegress;(g)Theminimumdistancebetweentheinnerandoutercurvesmustbe6metres;(h)Maximumgradesmustnotexceed15degreesandaveragegradesmustnotbemorethan10degrees;(I)Roadsmustnottraversethroughlandpotentiallysubjecttoperiodicinundation(otherthanfloodorstormsurge);(j)Roadsmustbeclearlysignpostedandbridgesmustclearlyindicateloadratings;and(k)Theinternalroadsurfacesandbridgesmusthaveacapacitytocarryfully-loadedfirefightingvehicles(15tonnes).
LettersfromBCA(31October2018,1November2018and10December2018)forallapprovedconditionsrequringcertificationhasbeenacceptedbyapprovedcertifier.
Generalcompliancewiththisconditionhasbeendemonstrated.
Schedule2B6
Priortocommencementofconstruction,detailedfiretraildesignplansmustbecertifiedbyanappropriatelyqualifiedpersonandsubmittedtothePlanningSecretary.DesignsmustbegenerallyconsistentwithPhase1SitePlanpreparedbyDesignIncSydneyPtyLimiteddated08June2018(ReferenceProjectNo.P18-023andDrawingNo.DA-102)andbeinaccordancewithsection4.1.3(3)ofPlanningforBushfireProtection2006,NSWFireTrailStandardsandaddressthefollowing:(a)Noartificialturfshouldbeusedfortheproposedfiretrails;(b)Theproposedfiretrailmustavoidandminimisewherepossible,impactsonrockyoutcropsanddrainagelines;and(c)Suitablearrangementshallbeputinplacetoensuretheongoingmanagementandavailabilityoffiretrailsforfiremanagementpurposes.TheplansaretobecertifiedbyanappropriatelyqualifiedpersonandacopysubmittedtotheSecretary
LettersfromBCA(31October2018,1November2018and10December2018)affirmingallapprovedconditionsrequringcertificationhavebeenacceptedbyapprovedcertifier.
ApprovalbyBackashdated13November2018"BushfireCertificateLandscapingandConditionB6,B7,B8,B10,B13".
Generalcompliancewiththisconditionhasbeendemonstrated.
Schedule2B7
Priortothecommencementofvegetationremoval,aVegetationManagementPlan(VMP)mustbepreparedinconsultationwithRFSfortheongoingmaintenanceoftheproposedAPZs,inaccordancewiththebushfirereportpreparedbyBlackashBushfireConsultingdatedAugust2018(ReferenceVersion1.3).TheVMPmustbesubmittedtothesatisfactionofthePlanningSecretary.
TheVegetationManagementPanispresentedascontentwithintheLandscapeManagementPlanpreparedbyKleinfelder(NCA18R82665,Rev4dated12/11/18)
DPEcommentsof7/11/18notedasidentifyingconsultationeffortasbeingdemonstratedbyobtainingandaddressingresponsesanddocumentingasatable.
ConsultationtablewithRFSpreparedbySavillssighted-identifiessubmissionofthecompleteddocumentforRFSreviewratherthanconsultationinitspreparation.NotingRFScorrespondenceof12/11/18indicatingnocommentsontheLMP.
ApprovalbyBackashdated13November2018"BushfireCertificateLandscapingandConditionB6,B7,B8,B10,B13".
Generalcompliancewiththisconditionhasbeendemonstrated.
Schedule2B8
Priortothecommencementofvegetationremoval,detailedlandscapeplansfortheIPAmustbepreparedandcertifiedbyanappropriatelyqualifiedpersondemonstratingcompliancewithAppendix5ofPlanningforBushFireProtection2006 andacopysubmittedtothePlanningSecretary.
Approvallettersighted.ApprovalbyBackashdated13November2018"BushfireCertificateLandscapingandConditionB6,B7,B8,B10,B13" .
Generalcompliancewiththisconditionhasbeendemonstrated.
Schedule2B9
WheretheAPZsarelocatedinslopesgreaterthan18degrees,theAPZmustbelandscapedormanaged(e.g.terracing)withsuitableaccessbeingprovidedtotheAPZtoensuretheongoingmaintenanceofthearea.
LettersfromBCA(31October2018,1November2018and10December2018)affirmingallapprovedconditionsrequringcertificationhavebeenacceptedbyapprovedcertifier.
Generalcompliancewiththisconditionhasbeendemonstrated.
Appendix A Construction Audit Table
Page9of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2B10
TheentiresitemustbemanagedasanInnerProtectionArea(IPA)asindicatedinFigure6APZProvisionforPhase1SchoolinthebushfirereportpreparedbyBlackashBushfireConsultingdated9July2018(ReferenceVersion1.2).
TheIPAmustbemanagedasoutlinedinsection4.1.3andAppendix5ofPlanningforBushFireProtection2006andtheNSWRFSdocumentStandardsforassetprotectionzones.
CertificationprovidedbyBlackash(23/10/18)certifyingimplementationofLMPachievesCoCB10.
LettersfromBCA(31October2018,1November2018and10December2018)affirmingallapprovedconditionsrequringcertificationhavebeenacceptedbyapprovedcertifier.
Generalcompliancewiththisconditionhasbeendemonstrated.
Schedule2B11
Priortocommencementofconstruction,unlessotherwiseagreedbythePlanningSecretary,suitablywordedinstrumentsmustbedraftedpursuanttoSection88oftheConveyancingAct1919toensureongoingmanagementoftheproposedAPZswithinthesubjectsiteinperpetuityandinaccordancewithconditionB10.TheinstrumentmustbelodgedwithNSWLandRegistryServicesandevidenceofthelodgementsubmittedtothePlanningSecretary.TheNSWRFSmustnotbebeneficiarytothislegalinstrument.
Constructionidentifiedinsiteinterviewascommencing11/11/2018.
ExecutedPositiveCovenantsighted(referenceAN894063G).
NSWLRSreceiptdated29/11/18.Vegetationremovalcommenced12December2018.
Theinstrumentisdatedandregisteredon29/11/18,vegetationremovaldidnotcommenceuntil12december.
Compliancewiththisconditionahasbeenmet.
Schedule2B12
Priortothecommencementofconstructiondetailedplansmustbecertifiedbyanappropriatelyqualifiedpersondemonstratingthat;(a)Allelevationsandroofoftheexistingbuilding(s)willbeupgradedtocomplywithsections3and9(BushFireAttackLevel(BAL)FlameZone(FZ)ofAustralianStandardAS3959-2009ConstructionofbuildingsinbushfireproneareasorNASHStandard(1.7.14updated)NationalStandardSteelFramedConstructioninBushfireAreas–2014asappropriate.Exceptforwindows,flamingofthespecimenisnotpermittedandtheremustbenoexposedtimber;(b)NewconstructionmustcomplywithSections3and9(BAL-FZ)ofAustralianStandardAS3959-2009ConstructionofbuildingsInbushfireproneareasorNASHStandard(1.7.14updated)NationalStandardSteelFramedConstructioninBushfireAreas–2014asappropriate.Exceptforwindows,flamingofthespecimenisnotpermittedandtheremustbenoexposedtimber;and(c)Atwohourfireratedwallmustbeconstructedinternallyonproposedlevelsfour,fiveandsixalignedtothe100metreAPZasmeasuredfromthesouthernboundary,consistentwiththedrawingspreparedbyDesignIncdated8June2018(ProjectNumberP18-023)andtherecommendationsinsection12asindicatedonFigure6APZProvisionofPhase1SchoolinthebushfirereportpreparedbyBlackashBushfireConsultingdated9July2018(ReferenceVersion1.2).
LettersfromBCA(31October2018,1November2018and10December2018)forallapprovedconditionsrequringcertificationhasbeenacceptedbyapprovedcertifiercoversCoCitemsa-c.
Generalcompliancewiththisconditionhasbeendemonstrated.
Landscaping
Schedule2B13
Priortothecommencementofvegetationremoval,theApplicantmustprepareaLandscapeManagementPlantomanagetherevegetationandlandscapingworkson-site,tothesatisfactionofthePlanningSecretary.Theplanmust:(a)ensurenomorethan872treesareremovedfromthesite;(b)identifyallexistingtree/shrubspeciestoberetained(atleast228treesmustberetained);(c)haveregardtotheheritagesettingofthesite;(d)haveregardtothebushfireprotectionmeasures(B5-B6);(e)includetheentiretyofthesite(firetrails,footpaths,busstopetc);(f)identifyexistingnaturalfeaturessuchasrockoutcrops;(g)includecontourlinesandlevels;(h)includedetailsofterracingorotherslopestabilitymeasures;(i)includedetailsformanagingstormwaterrunoff;(j)includenativegrassesendemictothelocality;(k)detailthespeciestobeplantedon-site;(l)describethemonitoringandmaintenancemeasurestomanagerevegetationandlandscapingworks;and(m)includedetailsofallboundaryandinternalfencingconstructedofnon-combustiblematerials;(n)includedetailsofanylandscapefurniture/structuressuchasseating,lightingetc.
Vegetationremovalcommenced12/12/18.
ThelandscapemanagementplanhasbeenproducedbyKleinfelder.Theplanisoriginallydated24/8/18withthefinalversion(v4)dated12/11/18torefelctconsultation.
ApprovalbyBackashdated13November2018"BushfireCertificateLandscapingandConditionB6,B7,B8,B10,B13".
LMPsubmittedbyDoEtoDPE1/11/18;2/11/18and19/11/18reflectiveofresponsestocommentsreceived(DPEandRFS).
CorrespondencefromDPEtoSavillson7/12/2018suggeststhattheLMPsatisfiedconditionrequirementsfortheexceptionofoutstandingmattersreferencedwithinSchedule1ofthatletter.
SavillsaddressedtheSchedule1itemssenttoDoE19December(AconexGCOR-001871).
Generalcompliancewiththisconditionhasbeenmet.
SiteContaminationSchedule2B14
Priortothecommencementofexternalworksorvegetationclearing,additionalsiteinvestigationforcontaminantsacrosspreviouslyuntestedareasofthesitemustbeundertakeninaccordancewith:(a)NSWEPASamplingDesignGuidelines(b)GuidelinesfortheNSWSiteAuditorScheme(3rdedition)2017(c)https://www.epa.nsw.gov.au/publications/contaminatedland/17p0269-guidelines-for-the-nsw-site-auditor-scheme-third-edition(d)GuidelinesforConsultantsReportingonContaminatedSites,2011www.epa.nsw.gov.au/resources/clm/20110650consultantsglines.pdf(e)TheNationalEnvironmentProtection(assessmentofcontamination)Measures2013asamendedTestingmustincludeassessmentofboththesoilandgroundwaterprofile.
VegetationClearingworkscommenced12/12/18.
Thefollowingreportsandcorrespondencehavebeenviewed:-"WasteClassifictionmeeting"discussingapproachtoadditionalinvestigations,12November2018-VirginExcavatedNaturalMaterialAssessment,EIS,13November2018-InterimAdvice#08forStatutorySiteAuditNo.279byDrIanSwane,ReviewofStagingofRAPforLindfieldLearningVillageProject,8thNovember2018-InterimAdvice#11forStatutorySiteAuditNo.279byDrIanSwane,RAPAddendumforLindfieldLearningVillageProject,21stNovember2018
Thereportsandcorrespondencesatisifycomplianceinlinewiththiscondition.
Appendix A Construction Audit Table
Page10of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2B15
Priortocommencementofexternalworksorvegetationclearing,anunexplodedordinance(UXO),explodedordinance(EO)andexplodedordinancewaste(EOW)SiteAssessmentSurveymustbeundertakenbyanUXOcontractorlistedontheDefencePanelofsuitablyqualifiedUXOconsultantsandcontractorsandsubmittedtotheSecretary.Note:Incrementalvegetationclearingmaycommenceinareascertifiedasbeingeitherfreefromcontaminationorremediated(includingUXO,EOandEOW)bytheaccreditedsiteauditor.
AUXOfieldvalidationsurveydated29October2018wasundertakenbyG-tekAustraliaPtyLimitedwhoisamemberofthecurrentDepartmentofDefenceEnvironmentalandHeritagePanel.
Generalcompliancewiththisconditionhasbeendemonstrated.
Schedule2B16
TheRemediationActionPlanmustbeupdatedto:(a)includeacostbenefitanalysistocomparethedifferentremedialoptionsconsidered;(b)estimatesoflikelyvolumesofcontaminatedmaterialtoberemediatedorremovedfromsiteunderthepreferredoptions;(c)reflectthefindingsoftheadditionalsiteinvestigationrequiredbyconditionB14;(d)reflectthefindingsoftheUXO,EOandEOWSiteAssessmentSurveyrequiredbyconditionB15;and(e)includeaUXO,EOandEOWManagementPlan(ifrequired);TheupdatedRemediationActionPlanmustbeapprovedbyaNSWEPAAccreditedSiteAuditorandsubmittedtothePlanningSecretarypriortocommencementofworks.
ARAPhasbeenproducedbyEIS.TheRAPisdated16August2018.Worksidentifiedinsiteinterviewascommencingonsite11November2018.AddendumtotheRAPwaspreparedbyEIS(reportref:E30259KMrpt3_RAP_Addendum,dated21November2018).
a:NomentionofCostBenefitAnalysis.Section5.2ofRAP"considerationofRemediationOptions".b:Novolumeestimatesc:RAPprovidesprocedurefornon-investigatedareas.Needtodemonstratehowthiswillbefollowed/implementedd:Noindicationthatthishasbeenmet?e:Seepointd.
SightedInterimAdvice#11fromAcceditedSiteAuditor,DrIanSwane,dated21November2018.DoEemaildated30/11/18identifiestheRAPupdateunderCoCB16beingsubmittedtoDPEon28/11/18.
Item(c)oftheconditionidentifiestheprocedureforadditionalsiteinvestigationsbutnotthefindings.AcopyofthefindingsoftheEISinvestigationswererequestedduringsiteauditon4/1/19.IdentifiedinRFIresponse(4/1/19)asnotbeingrelevanttoACM.NomentionofPCBorleadhotspot.
ASiteAuditStatementdated25/01/2019wasprovidedasevidenceaspartoftheauditclosingmeetingidentifyingthattheSSDprojectsitehasbeeninvestigatedandremediatedsothatthesiteissuitableforitsintendedusewithouttheneedforanyotherconditions.
UpdatedRAPwasnotbeensubmittedpriortocommencementofworksingeneral,buthasbeensubmittedtoDPEinadvanceofworksdisturbingthesiteareasaddressedbythecondition.
RAPaddendum21/11/18addressesitems(c);(d)and(e)ofthecondition,butnot(a)and(b).
SiteAuditStatementprovidesconclusivefindingre:remediation.
UnexpectedContaminationProcedureSchedule2B17
Priortothecommencementofearthworks,theApplicantmustprepareanunexpectedcontaminationproceduretoensurethatpotentiallycontaminatedmaterialisappropriatelymanaged.TheproceduremustformpartoftheoftheCEMPinaccordancewithConditionB29andmustensureanymaterialidentifiedascontaminatedmustbedisposedoff-site,withthedisposallocationandresultsoftestingsubmittedtothePlanningSecretary,priortoitsremovalfromthesite.
RAPreferstoUnexpectedFindsinSection10.Section3.3.1ofCEMPreferstoCLMunexpectedfindsprocedure.AppendixJofCEMPprovidesUnexpectedFindsProtocol
Generalcompliancewiththisconditionhasbeendemonstrated.
UtilitiesandServicesSchedule2B18
Beforetheconstructionofanyutilityworksassociatedwiththedevelopment,theApplicantmustobtainrelevantapprovalsfromserviceproviders.
SydneyWaterapprovalsightedonAconex. Generalcompliancewiththisconditionhasbeendemonstrated.
Schedule2B19
Priortothecommencementofabovegroundworkswrittenadvicemustbeobtainedfromtheelectricitysupplyauthority,anapprovedtelecommunicationscarrierandanapprovedgascarrier(whererelevant)statingthatsatisfactoryarrangementshavebeenmadetoensureprovisionsofadequateservices.
ErbasEngineeringConsultantshavereviewedtheutilitydocumentsandcertifytheadequateprovisionofservicesfortheLindfieldLearningVillage.DocumentsightedonAconex.
Generalcompliancewiththisconditionhasbeendemonstrated.
Schedule2B20
Water,electricity,telecommunicationsandgasservicesmustbeprovidedorupgradedtocomplywithsections4.2.7and4.1.3ofPlanningforBushFireProtection2006.
LettersfromBCA(31October2018,1November2018and10December2018)forallapprovedconditionsrequringcertificationhasbeenacceptedbyapprovedcertifier.DocumentsightedonAconex
Generalcompliancewiththisconditionhasbeendemonstrated.
CommunityCommunicationStrategy
Appendix A Construction Audit Table
Page11of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2B21
ACommunityCommunicationStrategymustbepreparedtoprovidemechanismstofacilitatecommunicationbetweentheApplicant,therelevantCouncilandthecommunity(includingadjoiningaffectedlandownersandbusinesses,andothersdirectlyimpactedbythedevelopment),duringthedesignandconstructionofthedevelopmentandforaminimumof12monthsfollowingthecompletionofconstruction.TheCommunityCommunicationStrategymust:(a)identifypeopletobeconsultedduringthedesignandconstructionphases;(b)setoutproceduresandmechanismsfortheregulardistributionofaccessibleinformationaboutorrelevanttothedevelopment;(c)providefortheformationofcommunity-basedforums,ifrequired,thatfocusonkeyenvironmentalmanagementissuesforthedevelopment;(d)setoutproceduresandmechanisms:i)throughwhichthecommunitycandiscussorprovidefeedbacktotheApplicant;ii)throughwhichtheApplicantwillrespondtoenquiriesorfeedbackfromthecommunity;andiii)toresolveanyissuesandmediateanydisputesthatmayariseinrelationtoconstructionandoperationofthedevelopment,includingdisputesregardingrectificationorcompensation.TheCommunityCommunicationStrategymustbesubmittedtothePlanningSecretaryforapprovalnolaterthantwoweeksbeforethecommencementofanywork.WorkforthepurposesofthedevelopmentmustnotcommenceuntiltheCommunityCommunicationStrategyhasbeenapprovedbythePlanningSecretary,orwithinanothertimeframeagreedwiththePlanningSecretary.
Commencementofworksonsiteidentifiedduringsiteinterviewas11/11/2018.
AconexreferencesCommunityCommunicationStrategyinitiallyissuedtoDPEforapprovalon25/10/18andsubsequentrevisionrespondingtoDPEcommentsof29October2018,issuedtoDoEon16/11/18.
DoEcorrespondencetoDPEdated30/11/18identifiesissueofCCStoDPEforapproval23/10/18andrevisedon19/11/18.
ApprovalletterfromDPE7/12/2018
CopyoftheCCSprovidedatcloseoutmeeting.
DPEhasconfirmedcomplianceofsubmitteddocumentationinaccordancewiththisrequirementinaletterdated7/12/2018.
CCSnotapprovedpriortocommencementofwork.
ComplianceSchedule2B22
TheApplicantmustensurethatallofitsemployees,contractors(andtheirsub-contractors)aremadeawareof,andareinstructedtocomplywith,theconditionsofthisconsentrelevanttoactivitiestheycarryoutinrespectofthedevelopment.
Table2.2ofCEMPreferstoEPAAct1979."Worksmustproceedinaccordancewiththeconsentprovided,includinganyconditions".
SiteinductionforprojectpersonnelstatesthatworkstobeundertakeninaccordancewithallenvironmentalmitigationmeasuresintheCEMP.IdentifescopyavailableonsiteinTaylors'officeforreference.
Generalcompliancewiththisconditionhasbeendemonstrated.
EcologicallySustainableDevelopmentSchedule2B23
Priortothecommencementofconstruction,theApplicantmustsubmitdetailsofalldesignmeasurestotheCertifierdemonstratingthattheproposednewbuildingsincorporateecologicallysustainabledevelopmentinitiativesasoutlinedwithintheESDReportpreparedbyUMOWLAIConsultingEngineersdated20March2017comparabletoaninformal4-starGreenStar–Design&AsBuilttoolrating.
LettersfromBCA(31October2018,1November2018and10December2018)forallapprovedconditionsrequringcertificationhasbeenacceptedbyapprovedcertifier.
Generalcompliancewiththisconditionhasbeendemonstrated.
OutdoorLightingSchedule2B24
Priortocommencementofconstruction,theApplicantmustsubmitdetailsofalloutdoorlightingwithinthesitetothesatisfactionoftheCertifierdemonstratingcompliancewithAS1158.3.1:2005Lightingforroadsandpublicspaces–Pedestrianarea(CategoryP)lighting–PerformanceanddesignrequirementsandAS4282-1997Controloftheobtrusiveeffectsofoutdoorlighting.
LettersfromBCA(31October2018,1November2018and10December2018)forallapprovedconditionsrequringcertificationhasbeenacceptedbyapprovedcertifier.
Generalcompliancewiththisconditionhasbeendemonstrated.
AccessforPeoplewithDisabilitiesSchedule2B25
TheworksthatarethesubjectofthisapplicationmustbedesignedandconstructedtoprovideaccessandfacilitiesforpeoplewithadisabilityinaccordancewiththeBCA.Priortothecommencementofconstruction,theCertifiermustensurethatevidenceofcompliancewiththisconditionfromanappropriatelyqualifiedpersonisprovidedandthattherequirementsarereferencedonanycertifiedplans.
LettersfromBCA(31October2018,1November2018and10December2018)forallapprovedconditionsrequringcertificationhasbeenacceptedbyapprovedcertifier.
Generalcompliancewiththisconditionhasbeendemonstrated.
Biodiversity
Appendix A Construction Audit Table
Page12of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2B26
TheApplicantmust:(a)Ensurethatnomorethan1.74hectaresofnativevegetationisaffectedbythedevelopment;and(b)Minimise:i)Theimpactsofthedevelopmentonhollow-bearingtrees;andii)Theclearingofnativevegetationandkeyhabitatwithintheapproveddisturbancefootprint.
LettersightedonAconexstating"KleinfelderastheprojectecologistswillensurewithreferencetoconditionB26,thatwewillfollowtheseconditionsasdocumentedontheapproveddrawings,theLandscapeManagementPlanandtheFloraandFaunaManagementSubplan" .
AnumberofatRisktreereportsweresightedfortheproject:-AtRiskTree–AboriculturalReportTree49,RainTreeConsulting,19November2018-AtRiskTree–AboriculturalReportTree66,67&96,RainTreeConsulting,19November2018-AtRiskTree–AboriculturalReportTree88,RainTreeConsulting,19November2018.
LMPidentifiespre-clearingsurveystoavoidaccidentalincursions.
LMPidentifiesaMonitoringDatasheet(includedinAppendix4oftheLMP-Kleinfelder,12/11/18)andadailylogcompletedwhichwouldbeprovidedinaletter/reportoncompletionofclearing.NeitheradailylogorAppendix4LandscapeandFuelMonitoringDatasheetweresightedduringtheaudit.
Clearingofvegetationnotcompletedasat4/1/19.
Thereisnoverificationofimplementationofthedocumentedprocesstodemonstratehowthisiscurrentlybeingmonitoredandmanagedweektoweek.
Risktreereportsidentifyapotentialchangetothetotalnumberoftreesremoved,butnoindicationofwherethisquantumistrackedorcommunicated.Similarly,norecordoftreesthatmayhavecomedowninstormeventsacrossNovember-Januaryduringsignificantstormevents.
FinalreportbyKleinfelderexpectedtoprovidequantificationagainstCoCprescriptionof1.74ha,however,proactivechangemanagementidentifyinganyadditionalclearingrequirments(iestormorsafetyrelated)andnotificationswouldbeofbenefitratherthanbeinglefttotheendofclearingreport.
Schedule2B27
Priortothecommencementofvegetationremoval,theApplicantmustretirebiodiversitycreditsofanumberandclassspecifiedinTable1andprovideevidencetothesatisfactionofthePlanningSecretary.TheretirementofcreditsmustbecarriedoutinaccordancewiththeNSWBiodiversityOffsetsPolicyforMajorProjects,andcanbeachievedby:(a)AcquiringorretiringcreditsundertheBiobankingschemeestablishedunderthethenThreatenedspeciesConservationAct1995;(b)makingpaymentsintoanoffsetfundthathasbeenestablishedbytheNSWGovernment;or(c)providingsuitablesupplementarymeasures.*SeeTable1EcosystemcreditrequirementsB27CoC
Vegetationremovalidentifiedduringsiteauditascommencing12/12/18.
DoEcorrespondencetoDPEdated30/11/18identifiesretirementofcreditsviapaymenttoBCFbyNSWDoEExecutiveDirectoron29/11/18.
Generalcompliancewiththisconditionhasbeendemonstrated.
EnvironmentalManagementPlanRequirementsSchedule2B28
Managementplansrequiredunderthisconsentmustbepreparedinaccordancewithrelevantguidelines,andinclude:(a)detailedbaselinedata;(b)detailsof:i)therelevantstatutoryrequirements(includinganyrelevantapproval,licenceorleaseconditions);ii)anyrelevantlimitsorperformancemeasuresandcriteria;andiii)thespecificperformanceindicatorsthatareproposedtobeusedtojudgetheperformanceof,orguidetheimplementationof,thedevelopmentoranymanagementmeasures;(c)adescriptionofthemeasurestobeimplementedtocomplywiththerelevantstatutoryrequirements,limits,orperformancemeasuresandcriteria;(d)aprogramtomonitorandreportonthe:i)impactsandenvironmentalperformanceofthedevelopment;ii)effectivenessofthemanagementmeasuressetoutpursuanttoparagraph(c)above;(e)acontingencyplantomanageanyunpredictedimpactsandtheirconsequencesandtoensurethatongoingimpactsreducetolevelsbelowrelevantimpactassessmentcriteriaasquicklyaspossible;(f)aprogramtoinvestigateandimplementwaystoimprovetheenvironmentalperformanceofthedevelopmentovertime;(g)aprotocolformanagingandreportingany:i)incidentandanynon-compliance(specificallyincludinganyexceedanceoftheimpactassessmentcriteriaandperformancecriteria);ii)complaint;iii)failuretocomplywithstatutoryrequirements;and(h)aprotocolforperiodicreviewoftheplan.
Projectmanagementplansreviewedaspartofthisauditinclude:B13LandscapeManagementPlan(Kleinfelder,24/8/18andrevisedv4dated12/11/18)B29ConstructionEnvironmentalManagementPlan(ZoicEnvironmental,29October2018).B30TheConstructionTrafficandPedestrianManagementSub-Plan(CTPMSP)(CommercialTC,2October2018).B31TheConstructionNoiseandVibrationManagementSub-Plan(CNVMSP(AcousticLogic,5thOctober2018).ThefollowingdocumentshavebeenpreparedtoaddressrequirementsofCoCB32TheConstructionWasteManagementSub-Plan(CWMSP):-DumpitBins,WasteandRecyclingProcess&Flow,Notdated-ForesightEnvironmental-ConstructionandDemolitionWasteManagementPlan,27March2017-PureContracting-AsbestosRemovalControlPlan,10August2018B34ConstructionFloraandFaunaManagementSub-Plan(FFMSP)(Kleinfelder,October2018)B35BushFireandFloodEmergencyResponseSub-Plan(BFFERSP)(EWFWConsultingEngineers,18October2018).B42ConservationManagementPlan(CMP)(URBIS,6November2018).ProjectEnvironmentalManagementPlan(PEMP)(Taylors,January2018).
Allprojectmanagementplansreviewedaspartoftheauditscopesatifythegeneralrequirementsofthiscondition.
ConstructionEnvironmentalManagementPlan
Appendix A Construction Audit Table
Page13of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2B29
Priortocommencementofconstruction,theApplicantmustprepareaConstructionEnvironmentalManagementPlan(CEMP)anditmustinclude,butnotbelimitedto,thefollowing:(a)Detailsof:i)hoursofwork;ii)24-hourcontactdetailsofsitemanager;iii)managementofdustandodourtoprotecttheamenityoftheneighbourhood;iv)stormwatercontrolanddischarge;v)measurestoensurethatsedimentandothermaterialsarenottrackedontotheroadwaybyvehiclesleavingthesite;vi)groundwatermanagementplanincludingmeasurestopreventgroundwatercontamination;vii)externallightingincompliancewithAS4282-1997Controloftheobtrusiveeffectsofoutdoorlighting;viii)communityconsultationandcomplaintshandling;(b)ConstructionTrafficandPedestrianManagementSub-Plan(seeConditionB30);(c)ConstructionNoiseandVibrationManagementSub-Plan(seeConditionB31);(d)ConstructionWasteManagementSub-Plan(seeConditionB32);(e)ConstructionSoilandWaterManagementSub-Plan(seeConditionB33);(f)ConstructionFloraandFaunaManagementSub-Plan(seeConditionB34);(g)BushFireandFloodEmergencyResponse(seeConditionB35);(h)AsbestosManagementPlan;and(i)unexpectedfindsprotocolsforcontamination,Aboriginalandnon-Aboriginalheritageandassociatedcommunicationsprocedure;TheApplicantmustnotcommenceconstructionofthedevelopmentuntiltheCEMPisapprovedbytheCertifierandacopysubmittedtothePlanningSecretary.
Taylors'CEMPdated29/10/18,reference18236.
Savills'letterof31/10/18toDoEidentifiessubmissionoftheCEMPtothecertifierfortheiraction.
BCALogicLetterdated31October2018[Ref:Ref:106808A]inadvanceofConstructionworkscommencingon11/11/18.
DoEcorrespondencetoDPEdated30/11/18identifiessubmissionofCEMPtoDPEon2/11/18.
Constructioncommenced11/11/18.
ThecontentoftheCEMPgenerallycomplieswiththerequirementsofsub-conditionsofCoCB29(a-i).
Compliancewithconditionhasbeendemonstrated.
Schedule2B30
TheConstructionTrafficandPedestrianManagementSub-Plan(CTPMSP)mustaddress,butnotbelimitedto,thefollowing:(a)bepreparedbyasuitablyqualifiedandexperiencedperson(s);(b)bepreparedinconsultationwithCouncilandRMS;(c)detailthemeasuresthataretobeimplementedtoensureroadsafetyandnetworkefficiencyduringconstructioninconsiderationofpotentialimpactsongeneraltraffic,cyclistsandpedestriansandbusservices;(d)detailheavyvehicleroutes,accessandparkingarrangements;(e)includeaDriverCodeofConductto:i)minimisetheimpactsofearthworksandconstructiononthelocalandregionalroadnetwork;ii)minimiseconflictswithotherroadusers;iii)minimiseroadtrafficnoise;andiv)ensuretruckdriversusespecifiedroutes;(f)includeaprogramtomonitortheeffectivenessofthesemeasures;and(g)ifnecessary,detailproceduresfornotifyingresidentsandthecommunity(includinglocalschools),ofanypotentialdisruptionstoroutes.
TMPpreparedbyCommercialTCPtyLimited(ref1829V2,dated2/10/18)
a:Conditionmetb:Section1.6"Priortoconstructionworks,thisCEMPistobeprovidedtoKu-ring-gaiCouncilandtotheSecretaryofDepartmentofPlanningandEnvironment(DP&E)forcomment" .Consultationneedstobedemonstrated.NomentionofRMS.c:SECTION10.PROPOSEDSTRATEGYOFTRAFFICMANAGEMENT-coversmeasurestobeimplemented.dAddressedinSection2ofthereporte:CodeofConductforDriversnotsighted-thisismanageddaytodayviathetrafficpersonnelandoncomingdriversviatwo-wayradioanddeliveryschedulingandco-ordinationbyTaylorssitesupervisor.f:Noprogramtoassessimplementationg:Section12inReportbody-Community&MotoristsConsultation/Notification
ProjectisrequiredtodemonstratethattheplanhasbeenpreparedinconsultationwithCouncilandRMS.However,correspondencefromCommercial(9/10/18)identifiesEtonroadisnotanRMSroadandthereforeRMSdonotneednotification.TruckarrivalroutesincludeM2,EppingRoad,PacificHighway,DelhiRoadandLadyGameDrivewhichwouldindicateRMSweretobeconsultedinTMPpreparation.
BCALogicletterdated1/11/18affirmscertifier'sconsiderationthatconditionissatisfied.
ThecontentoftheCTPMSPgenerallycomplieswiththerequirementsofsub-conditionsofCoCB30.
Notedthatsection1.5PlanObjectiveincludes"tosatisfythekeylegalrequirementsrelatedtoTraffic,TransportandAccesstosite"andto"ensurecompliancewithrelevantspecificationadntheRMS's-TrafficControlatWorkSitesHandbookVersion4",yetthesearenotspecifiedfurtherandnotrecordedinalegalrequirementsregisterforthesite/development.
Planreferences"Council'sapprovedDAsitehours".
Appendix A Construction Audit Table
Page14of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2B31
TheConstructionNoiseandVibrationManagementSub-Plan(CNVMSP)mustaddress,butnotbelimitedto,thefollowing:(a)bepreparedbyasuitablyqualifiedandexperiencednoiseexpert;(b)describeproceduresforachievingthenoisemanagementlevelsinEPA’sInterimConstructionNoiseGuideline(DECC,2009);(c)describethemeasurestobeimplementedtomanagehighnoisegeneratingworkssuchaspiling,incloseproximitytosensitivereceivers;(d)includestrategiesthathavebeendevelopedwiththecommunityformanaginghighnoisegeneratingworks;and(e)describethecommunityconsultationundertakentodevelopthestrategiesinconditionB31(d).(f)includeacomplaintsmanagementsystemthatwouldbeimplementedforthedurationoftheconstruction.
a:PreparedbyAcousticLogic.b:Reportidentifiesimpactonneabyreceptorsasnull,unlesscivilworkswithin40mofresidentialreceptors.Section6oftheNVMPaddressmitigationmeasures.c:SeepointB.d:Section6.1suggestionsnotificationtoimpactedreceptorswherenearbyreceptorsaretobeimpacted.e:letterdropstonearbyresidentshasoccuredinthepast.Theprojectwebpageprovidesprojectupdatesonupcomingactivities.f:Section6.3providescompliantprocedure.ComplaintsmanagementishandledbyDepartmentofEducation.
BCALogicletterdated1/11/18affirmscertifier'sconsiderationthatconditionissatisfied.
ThecontentoftheCNVMSPgenerallycomplieswiththerequirementsofCoCB31.
Thereappeartobefouravenuesforcomplaints(Taylordirectly,1800number,SIFeedbackandLLVdirectemail).Thismayresultinnotallcomplaintsbeingdocumentedandeffectivelyclosedout.Taylor'scompliantsregisterhasasinglecomplaintwhereastheSIcomplaintsregisteronlinehasfour.
Schedule2B32
TheConstructionWasteManagementSub-Plan(CWMSP)mustaddress,butnotbelimitedto,thefollowing:(a)detailthequantitiesofeachwastetypegeneratedduringconstructionandtheproposedreuse,recyclinganddisposallocations;(b)removalofhazardousmaterialsincludingasbestos,particularlythemethodofcontainmentandcontrolofemissionoffibrestotheair,anddisposalatanapprovedwastedisposalfacilityinaccordancewiththerequirementsoftherelevantlegislation,codes,standardsandguidelines,priortothecommencementofanybuildingworks;and(c)includedetailsforairqualitymonitoringduringremedialworks.
TheCWMSPconsistofthefollowingreports:-DumpitBins,WasteandRecyclingProcess&Flow,Notdated-ForesightEnvironmental-ConstructionandDemolitionWasteManagementPlan,27March2017-PureContracting-AsbestosRemovalControlPlan,10August2018
Specificwasteswithparticulardisposalrequirements(iePCB(asperPCBCCO)andArdexdrums(asperSDS))shouldbedocumented.
BCALogicletterdated1/11/18affirmscertifier'sconsiderationthatconditionissatisfied.
ThecontentoftheCWMSPgenerallycomplieswiththerequirementsofCoCB31.
Schedule2B33
TheApplicantmustprepareaConstructionSoilandWaterManagementPlan(CSWMSP)andtheplanmustaddress,butnotbelimitedtothefollowing:(a)bepreparedbyasuitablyqualifiedexpert,inconsultationwithCouncil;(b)besubmittedtotheapprovaloftheCertifyingAuthoritypriortothecommencementofconstruction;(c)describeallerosionandsedimentcontrolstobeimplementedduringconstruction;(d)provideaplanofhowallconstructionworkswillbemanagedinawet-weatherevents(i.e.storageofequipment,stabilisationoftheSite);(e)detailalloff-SiteflowsfromtheSite;(f)describethemeasuresthatmustbeimplementedtomanagestormwaterandfloodflowsforsmallandlargesizedevents,including,butnotlimitedto1in1-yearARI,1in5-yearARIand1in100-yearARI);(g)bepreparedinaccordancewiththedocumentManagingUrbanStormwater-Soils&ConstructionVolume1(2004)byLandcom.
CEMPSection3.2.1providesanoverviewoftypicalESCcontrolmeasures.Figures4-11,AppendixAofCEMPprovidesoverviewofwherecontrolsaretobeinstalled.TheProjectEnvironmentalManagementPlan(PEMP)producedbyTaylorsaddressessoilandwatermanagementinsection13.2.3.
CEMPstates:ThecontrolsshouldbeinspectedandapprovedbytheSiteHSEOfficerpriortothecommencementofworks.Thecontrolsshallbemaintainedingoodworkingorderandinspectedtoensuretheyareeffectiveincontrollingerosionandsedimentation.Accumulatedsedimentshallberemovedanddisposedofregularly,i.e.weeklyandafterrainevents.....
EWFWConsultingEngineersprovidedaCertificateofDesignErosionandSedimentControlPlansreferenceNos.C-011throughC-017revisionAalldated10/10/18.CertificationexcludesB33(d)-identifyingitascapturedwithintheCSWMP-whichcontentisactuallyintheCEMPandPEMP.CertifiesdesigniscompliantwithandconsistentwiththeDAapprovedstormwaterdrainageplans,conditionsofconsentandAS3500.3
BCALogicletterdated1/11/18affirmscertifier'sconsiderationthatconditionissatisfiedbyreferencetoCertificateofDesigndarted24/10/18.
ProvidedEWFWPlansC-011-A;C-012-A;C-013-A;C-014-A;C-015-A;C-016-A;andC-017-A(alldated12/10/18)arelabelledasbeing"Preliminary-notforConstruction".
GeneralcompliancewiththisconditionhasbeendemonstratedviatheCEMPandPEMPandassociatedErSedplans,
Documentcontrolandcross-referencingshouldbeconsistentandreflectfinalsitedesignplansratherthan"Preliminary"or"PreliminaryNotforConstruction".
CEMPidentifiesinspectionandmaintenanceofcontrolsweeklyandafterrainevent.Siteinspectionidentifiedmaintenanceofcontrolsrequiredadditionalattention.
Appendix A Construction Audit Table
Page15of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2B34
TheApplicantmustprepareaConstructionFloraandFaunaManagementSub-Plan(FFMSP)inconsultationwithOEH.Theplanmustaddress,butnotbelimitedto,thefollowing:(a)measurestominimisethelossofkeyfaunahabitat,includingtreehollows;(b)measurestominimisetheimpactsonfaunaonsite,includingconductingfaunapre-clearancesurveyspriortovegetationclearing,building/structuredemolition;(c)engagementofanappropriatelyqualitiedecologistwithexperienceincapturingnativewildlifetobeonsiteforallvegetationremovalactivities;(d)controllingweedsandferalpests;(e)anUnexpectedFindsProceduredetailingproceduresandmanagementmeasurestobeimplementedintheeventthatfloraandfaunaisuncoveredinanyareanotidentifiedintheupdatedBiodiversityAssessment(BAR);(f)measurestoensurebiodiversityvaluesnotintendedtobeimpactedareprotected,includingbarriersandmappingofprotected/’no-go’areas;and(g)aprogramtomonitortheeffectivenessofthemeasuresintheFFMSP.
TheupdatedFFMSPfortheproject(Version1.6Kleinfelder,December2018)wassightedandhasbeendevelopedingeneralcompliancewiththeallsub-conditionofCoCB34.
BCALogicletterdated1/11/18affirmscertifier'sconsiderationthatconditionissatisfiedforversion1.5dated28/11/18.Version1.6incorporatedcommentsfromDPEandwascompleted18/12/18.
DoEcorrespondenceof30/11/18identifiessubmissiontoDPEon26/10/18,15/11/18(responsetoDPE),and29/11/18(ResponsetoOEHasidentifiedinDPEletterdated7/12/18).
18/12/18version1.6identifiedasincorporatingDPEcomments.NotrequiredforsubmissiontoDPEforapproval.
Kleinfeldertoolboxtalk/SWMS/pre-startsreviewedtodemonstrateimplementationonsiteofFFMSPcontrolmeasures.Verificationdocumentationrequestedat4/1/19siteaudit.
ThecontentoftheFFMSPgenerallycomplieswiththerequirementsofCoCB34.
Schedule2B35
TheBushFireandFloodEmergencyResponseSub-Plan(BFFERSP)mustbepreparedinconsultationwiththeRFSandNSWSESandCouncilandaddress,butnotbelimitedto,thefollowing:(a)bepreparedbyasuitablyqualifiedandexperiencedperson(s);(b)addressthePlanningforBushfireProtection2006;(c)addresstheprovisionsoftheFloodplainRiskManagementGuideline(OEH,2007);(d)includedetailsof:i)thebushfireandfloodemergencyresponsesfortheconstructionphaseofthedevelopment;ii)predictedfloodlevels;iii)floodwarningtimeandfloodnotification;iv)assemblypointsandevacuationroutes;v)evacuationandrefugeprotocols;andvi)awarenesstrainingforemployeesandcontractors.
TheBFFERSPfortheprojectwassightedandhavebeendevelopedingeneralcompliancewiththeallsub-conditionofCoCB35.
Anon-siteBushfireEvacuationPlanA3,Taylors,andSiteEvacuationPlanA3,Taylors,weresightedduringtheaudit(4/1/19).
BCALogicletterdated1/11/18affirmscertifier'sconsiderationthatconditionissatisfiedbyreferencetoBlackashBushfireEmergencyResponseSub-PLan(Version1.0dated11/10/18)andEWFWFloodEmergencyManagementPlanreferenceno.21151-001,dated18/10/18)andBushfireandFloodEvacuationRoutesplan(taylors-asreferencedabove).
Savills'lettertoDoEdated19/10/18identifiesdocumentationtobeforwardedtoRFSandNSWSESforapprovals.AdditionallyplansareidentifiedasbeingissuedtoPCAandCouncilforapproval,ratherthanforconsultationasperthecondition.
RFSconsultationtablesighted,identifyingnocommentmadeinrespectoftheevacuationplanasat12/11/18.
CouncilconsultationinitiatedbySchoolsInfrastructureNSW(SINSW)on27/9/18identifiedinCouncilCorrespondencetrackeridentifyingwalkoverofareaon-siteandevacuationfootpathroute.NoindicationofconsultationwithNSWSES.
Section7oftheFEMSPmayhavethediscussiononfloorlevelsandfloodlevels(AHD)aroundthewrongway.
ConsultationwithSESwhichhasbeenevidencedinconsultationtable(excel)providedduringtheauditclosingmeeting.ConsultationwithSESiniatedwithSES11/12/2018.
TheBFFERSPshouldbeupdatedtoreflectprojectBushfireEvacuationandSiteEvacuationPlansobservedon-siteandtoensureconsistencyofassemblypoints.GiventheproximitytotheLaneCoveRivercauseway(atDelhiRoad)andthesusceptibilityofGrosvenorRoad,LadyGameDriveandDelhiRoadinthisvicintytoflooding,itwouldbebeneficialfortheEmergencyandevacuationplantohaveconsiderationoftheeffectsoftheseroadclosuresontriggeringevacuationresponseratherthanbeinglimitedtolocalised/siteflooding.ThisisapplicableinresponsetonominatedtravelroutesintheContructionTrafficManagementPlanandinconsiderationofaccess/egresstositeforparents/pupilsandpublictransportduringoperationofthesite.
TheprojectgenerallycomplieswiththerequirementsofCoCB35.
ConstructionParkingSchedule2B36
TheApplicantmustprovidesufficientparkingfacilitieson-site,includingforheavyvehiclesandforsitepersonnel,toensurethatconstructiontrafficassociatedwiththedevelopmentdoesnotutiliseon-streetparkingorpublicparkingfacilities.
AsitelayoutplanhasbeenviewedviaAconex(referenceTaylorsSiteHoardings/AccessPlan,identifiedasTaylorSiteEstablishmentPlan20/7/2018,dated20/7/18).Theplanindicatesthatparkingiswithinthesiteandisofsufficientcapacitytomeettheprojectdemands.
Heavyvehicleswereobservedtobecontainedwithinsiteboundariesandnoon-roadqueuingoridlingwasobserved.
Adjacentvacantlandhasbeenleasedtoprovideadditionalcarparkingforsitestaffandcontractors.
Generalcompliancewiththisconditionhasbeendemonstrated.
InfrastructureUpgrades
Appendix A Construction Audit Table
Page16of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2B37
Priortothecommencementofconstruction,theApplicantmustsubmitforapprovalbyCouncil’sDirectorofOperationsonbehalfofCouncilasaroadauthority,fulldesignengineeringplansandspecificationspreparedbyasuitablyqualifiedandexperiencedcivilengineerforthefollowinginfrastructureworks:(a)upgradeofpedestrianfacilities/connectionsbetweentheEtonRoadBusBayandthefront/mainentranceoftheschoolincluding:i)Areconfiguredintersection,approximately30msouthoftheEtonRoadintersectionwithDunstanGrove,toensurethepedestriancrossingisconsistentwithAustroadsrequirementsforpedestriancrossinglengths,vehicleandbicyclemovements;ii)Thepedestriancrossingmustbearaisedcrossingtomoderatevehiclespeedsandhighlightpedestrianpriorityatthisintersection;andiii)2.5mminimumwidthfootpaths.(b)constructionofnewfootpaths/footpathupgradesandassociatedpedestriancrossingsatnocosttoCouncilbetweenthesiteandLindfieldPublicSchoolincluding:i)FullsurveydetailsforthefulldistanceoftravelonthefootpathfromthesubjectpropertyallthewaytoLindfieldrailwaystation.Detailstoincludealongitudinalsectionandcross-sectionsevery5m,showingcompliancewithCouncil’sgradientrequirements;andii)AnArboristassessmentinrelationtotheimpactontreesfromtheconstructionofthefootpath/upgradestoexistingfootpaths.(c)constructionofaprioritisedraisedpedestriancrossingonGrosvenorRoadbetweenAustralRoadandBentStreet
Commencementofconstructionidentifiedonsiteas29/10/18.WorkssubjecttotheCouncilapprovalsspecified,identifiedasnothavingbeencommencedpriortoreceiptofapproval.
CouncilConditionsofapprovalforFootpaths(October2018)andExternalWorks(November2018)sighted.
ArupcertificationforConditionsB37,B38,B39,B51andB52dated22/10/18sighted-reference251272(notingreferencetoDraftCoC52and53).
Generalcompliancewiththisconditionhasbeendemonstrated.
Schedule2B37(cont.)
TherequiredplansandspecificationsaretobedesignedinaccordancewiththeGeneralSpecificationfortheConstructionofRoadandDrainageWorksinKu-ring-gaiCouncil,datedNovember2014.Thedrawingsmustdetailexistingutilityservices(mainsandhouseconnections)andtreesaffectedbytheworks.ConstructionoftheworksmustproceedonlyinaccordancewithanyconditionsattachedtotheRoadsActapprovalissuedbyCouncil.Aminimumofthree(3)weekswillberequiredforCounciltoassesstheRoadsActsubmissions.Earlysubmissionisrecommendedtoavoiddelaysincommencingconstruction.ForthepurposeofinspectionscarriedoutbyCouncilEngineers,thecorrespondingfeessetoutinCouncil’scurrentFeesandChargesSchedulearepayabletoCouncilpriortoissueoftheapprovedplans.Anengineeringplanassessmentfeeisalsoapplicable.ApprovalmustbeobtainedfromKu-ring-gaiCouncilastheroadauthorityunderSection139RoadsAct1993foranyproposedworksinthepublicroadpriortothecommencementofconstruction.EvidenceofapprovalmustbesubmittedtothePlanningSecretarywithin8weeksofcommencementofconstruction.
ParkingRestrictionsSchedule2B38
Priortothecommencementofconstruction,theApplicantmustconsultwithTfNSWtodeterminewhetheradditional‘NoParking’signsarerequiredtoensuretwobusesareabletopasseachotheronallbusroutesinthevicinityoftheschool.
CorrespondencefromArupdated22October2018sightedonAconexcertifiyingcompliancewithconditionCoCB38.
ConsultationidentifiedashavingcommencedwithTfNSWinSavills'lettertoDoEdated23/10/18.
Generalcompliancewiththisconditionhasbeendemonstrated.
Schedule2B39
Priortothecommencementofconstruction,theApplicantmustsubmittoCouncil,forapprovalfromCouncil’sTrafficCommittee,documentationfortheinstallationof‘NoParking’restrictionsonthesouthernsideofEtonRoadbetween(approximately)76EtonRoadatthecurvewestofAustralAvenue.The‘NoParking’restrictionsaretoapplyonapart-timebasis(7:00am-9.30am,2.30pm-4.30pm,SchoolDaysonly).Additional‘NoParking’signsmayalsoberequiredtoensuretwobusesareabletopasseachotheronallbusroutesinthevicinityoftheschool.NotethataspartoftheTrafficCommitteeprocess,Councilwillconsultwithdirectlyaffectedresidentsontheproposaltoinstalltherestrictions.FeesassociatedwithreportingtotheKu-ring-gaiTrafficCommitteemustbepaidbytheApplicantpriortoprocessingtheapplication.TheinstallationofthesignsmustbeatnocosttoCouncil.EvidenceofapprovalmustbesubmittedtothePlanningSecretarywithin8weeksofcommencementofconstruction,unlessotherwiseagreedbythePlanningSecretary.
CorrespondencefromArupdated22October2018sightedonAconexcertifiyingcompliancewithconditionCoCB39.
CouncilConditionsofapprovalforFootpaths(October2018)andExternalWorks(November2018)sighted.
DoEissueofapprovalstoDPEidentifiedinDoEcorrespondenceof30/11/18identifyingtransmittalon9/11/18(within8weeksofcommencementofconstruction).
Generalcompliancewiththisconditionhasbeendemonstrated.
DesignofMechanicalPlantandEquipmentSchedule2B40
Priortocommencementofconstruction,plantandequipmentmustbeselectedanddesignedtoachievetherelevantintrusivenesscriteriasetoutinTable2ofthelettertitled‘LindfieldLearningVillage–ResponsetoEPAQueries’preparedbyAcousticLogic,dated13August2018.TheCertifiermustverifythatallreasonableandfeasiblenoisemitigationmeasureshavebeenincorporatedintothedesigntoensurethedevelopmentwillnotexceedtherecommendedoperationalnoiselevelsidentified.
CertifiedbyErbas22/10/2018-Aconex.
LetterfromBCA(1November2018)forallapprovedconditionsrequringcertificationhasbeenacceptedbyapprovedcertifier.
Generalcompliancewiththisconditionhasbeendemonstrated.
NoteforrecordsmanagementandQA/QC-thecertificationletterisdated22/10/18andthesignatureisdated3/10/18.
Appendix A Construction Audit Table
Page17of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2B41
TheschoolPAsystemandbellsmustbedesignedinaccordancewiththedesigncriteriaoutlinedinthelettertitled‘LindfieldLearningVillage–ResponsetoEPAQueries’preparedbyAcousticLogic,dated13August2018andinstalledtofacilitateadjustmentinresponsetoanycomplaintsofoffencenoisethatmaybereceivedduringitsoperation.
CertifiedbyErbas26/10/2018-Aconex.
LetterfromBCA(1November2018)forallapprovedconditionsrequringcertificationhasbeenacceptedbyapprovedcertifier.
Generalcompliancewiththisconditionhasbeendemonstrated.
HistoricHeritageSchedule2B42
Priortothecommencementofconstruction,aConservationManagementPlan(CMP)mustbepreparedinaccordancewiththerelevantguidelinesoftheNSWHeritageCouncil,inconsultationwiththeHeritageDivisionandsubmittedtothesatisfactionofthePlanningSecretary.TheCMPmustbepreparedbyanappropriatelyqualifiedandexperiencedheritageconsultant(s)andhaveappropriateskillsandexperienceinbothbuiltformandlandscapeheritagewithdocumentedexperienceinthepreparationandimplementationofCMPs.TheCMPmustinclude,butnotbelimitedto:(a)Asummaryofalreadydocumentedheritagevaluesofthesite;(b)Thedevelopmentofheritagedesignprinciplesfortheprojecttoretaintheheritagesignificanceofthesite;(c)Specificmitigationmeasuresforthesitetominimiseimpactandtoensurethefinalmeasuresselectedareappropriateandtheleastintrusiveoption;and(d)Changestothedetaileddesigntomitigateheritageimpacts.
TheprojectCMPproducedbyURBISanddated6November2018hasbeenreviewed.AconnexLetterB42:ItisnotedthattheconditionrequirestheCMPbeprepared“inconsultationwiththeHeritageDivision.”DuringthepreparationoftheCMP,UrbisHeritagemadecontactwiththeHeritageDivisionandwereunabletoconsultonthedevelopmentoftheCMPfortheLindfieldLearningVillage.a:ComprehensiveCMPthataddressesheritagevaluesofthesite.b:Sections8and9ofthisCMPprovideanoverviewofheritageopportunitiesandconstraintsspecifictotheproperty,aswellasconservationpoliciesandguidelinestoassistinthemanagementofthesite’sheritagevalues.Section8.8.2'DesignDevelopmentandResponsetoConstraints".c:Section9providedConservationpolicyoverviewforthesite.d:Section9.5referstomanagingchange.
DoEcorrespondenceof30/11/18identifiestransmittaloftheCMPtotheDPEon19/11/18.
HeritageConsultationTablepreparedbySavillsidentifiesconsultationattemptswithOEHandconfirmationfromFionaBinnsinlettertoDPE(16/11/18)thatOEHnotabletoconsultandtheCMPwaspreparedinaccordancewithB45(referencingdraftconditionreference),andrelevantguidelines.
ThecontentoftheCMPgenerallycomplieswiththerequirementsofCoCB42.
Schedule2B43
Priortothecommencementofconstruction,aHeritageImplementationStrategy(HIS)includingadetailedScheduleofConservationWorkspreparedbyasuitablyqualifiedheritageconsultantmustbeprepared.AcopymustbesubmittedtotheHeritageDivision,CouncilandthePlanningSecretaryandincludebutnotbelimitedto:(a)Retainingtheextanttimberceilingoftheexistinglibraryarea.Thismustincludeamethodologyfortheremovalandsalvageofceilinganditsreinstatementaftertheinstallationofservicesandincludemeasurestominimiseimpactsasaresultoftheinstallationofservices;(b)Significantfabricaffectedbytheinternalfirewall(includingparquetryfloorwithinthecafeteria)mustbesalvagedandstoredforreinstatement(c)Retainingthespiralstairstowardsthesouthernboundaryofthebuilding(forpossiblefuturereuse)andinstallinglockablegatestopreventaccessastheyarenotBCAcompliant;(d)Retainingallbuiltinbenchseatinginthecommunalareas(insideandoutside);(e)Alterationoradaptationofthespacesthatareaccesseddirectlyfromthemaincirculationspineshouldutilisetheexistingpatternsofblackanodisedglazing;(f)Retaining,replacinglike-for-likeorreinterpretingthegreencarpetinthemainentryandmaincirculationspace(s),andidentifyanyotherareasfornewfloorfinishes(epoxy,brightcolouredcarpet);(g)Retainingalloriginalsphericallightfittingsincommunal/publicareaswherepossible,andanyfittingsthatcannotberetained/upgradedinsitubesalvagedforreusewithinthebuilding;(h)Retainingplanterboxesonroofterraces;(i)Includeamethodologyformaintenanceandcleaningactivities(egconcretecleaning);and(j)Includedetaileddesignofanycolouredpanelstobeaffixedtoexternalsurfaces,playequipmentandshadestructures.
Commencementofconstructionworkscommenced29October2018.
AHISproducedbyUrbisanddated14November2018hasbeensighted.
TheScheduleofConservationWorkswasprovidedbyApexDiagnostics24Oct2018.
a:AddressedinSection2.1.2oftheHISb:2.1.3c:2.1.4d:2.1.5e:2.1.6f:2.1.7g:2.1.8h:2.1.9i:2.1.10j:2.1.11
DoEcorrespondenceof30/11/18identifiestransmittaloftheHISandScheduleofConservationWorkstotheDPEon15/11/18.
ThecontentoftheHISgenerallycomplieswiththerequirementsofCoCB43.
Schedule2B44
Priorthecommencementofanyinternalworkstotheexistingbuilding,theApplicantmustpreparedetailedplansinconsultationwithanappropriatelyqualifiedheritagespecialistdemonstratingtheapprovedfireseparationwallcanbereversiblewithnopermanentimpactonthefabricofthebuilding.DetailsendorsedbytheheritageconsultantmustbesubmittedtothePlanningSecretary.
ThisisaddressedwithinSection2.2oftheHIS.
DoEcorrespondenceof30/11/18identifiestransmittaloftheHISandScheduleofConservationWorkstotheDPEon15/11/18.
ThecontentoftheHISgenerallycomplieswiththerequirementsofCoCB44.
Schedule2B45
Newworkslikelytohaveanimpactonanysignificantheritagefabricoftheexistingbuilding(notincludingthelandscapesetting)mustbedesignedtobereversibleinthefuture.
ThisisaddressedwithinSection2.3oftheHIS ThecontentoftheHISgenerallycomplieswiththerequirementsofCoCB45.
Appendix A Construction Audit Table
Page18of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2B46
Priortothecommencementofanyexternalworkstotheexistingbuilding:(a)theApplicantmustpreparedetailedelevationandwindowplansinconsultationwithanappropriatelyqualifiedheritagespecialistdemonstratinghowfireprotectionmeasureswillbeinstalledtoensureheritageimpactswillbeminimisedtothegreatestextentpracticable;and(b)thedesignofanycolouredpanelstoexternalfacades,playequipmentandshadestructuresmustbeendorsedbyasuitablyqualifiedheritageconsultant.PlansendorsedbytheheritageconsultantmustbesubmittedtothePlanningSecretary
ThisisaddressedwithinSection2.4oftheHIS.
DoEcorrespondenceof30/11/18identifiestransmittaloftheHISandScheduleofConservationWorkstotheDPEon15/11/18.
ThecontentoftheHISgenerallycomplieswiththerequirementsofCoCB46.
Schedule2B47
Priortothecommencementofconstruction,photographicarchivalrecordingmustbeundertakenfortheexistingbuildingandlandscapestructures/featuresinaccordancewiththeHeritageDivisionPublicationsHowtopreparearchivalrecordsofheritageitemsandPhotographicRecordingofHeritageItemsusingFilmorDigitalCapture.AdigitalandhardcopymustbeprovidedtotheHeritageDivision,CouncilandthePlanningSecretary.
Constructionidentifiedtohavecommencedonsiteon29/10/18.
ArchivalRecordinghasbeenundertakenbyAlexMayesPhotography(notsightedduringaudit)andprovidedtoDPEon26Octoberand9November2018(Aconex)
DoEcorrespondenceof30/11/18identifiestransmittalototheDPEon26/10/18.
Generalcompliancewiththisconditionhasbeendemonstrated.
ConstructionandDemolitionWasteManagementSchedule2B48
TheApplicantmustnotifytheRMSTrafficManagementCentreofthetruckroute(s)tobefollowedbytruckstransportingwastematerialfromthesite,priortothecommencementoftheremovalofanywastematerialfromthesite.
TruckrouteshavebeenprovidedaspartoftheCTPMSP(page11ofplandated02October2018).
RMSnotifiedviaemailcorrespondance.ContactwasmadewithRMSon16October2018viaPerfectContracting.CommunicationwithbothRMSSpecialPermitsUnit(SPU)andRMSTransportManagementCentre(TMC).
Generalcompliancewiththisconditionhasbeendemonstrated
MechanicalVentilationSchedule2B49
AllmechanicalventilationsystemsmustbedesignedinaccordancewithPartF4.5oftheBCAandmustcomplywiththeAS1668.2-2012Theuseofair-conditioninginbuildings–MechanicalventilationinbuildingsandAS/NZS3666.1:2011Airhandlingandwatersystemsofbuildings–Microbialcontroltoensureadequatelevelsofhealthandamenitytotheoccupantsofthebuildingandtoensureenvironmentprotection.DetailsmustbesubmittedtothesatisfactionoftheCertifierpriortothecommencementofconstruction.
CertifiedbyErbas26/10/2018-sightedonAconex.
LettersfromBCA(31October2018,1November2018and10December2018)forallapprovedconditionsrequiringcertificationhasbeenacceptedbyapprovedcertifier.
Generalcompliancewiththisconditionhasbeendemonstrated.
RainwaterHarvestingSchedule2B50
Priortothecommencementofconstruction,theApplicantmustensurethatarainwaterreuse/harvestingsystemforthedevelopmentisdevelopedforthesite.Arainwaterre-useplanmustbepreparedandcertifiedbyanexperiencedhydraulicengineer.
AconexreferencesA50.LetterfromErbasstates:aColorbondsteelrainwatertankwithacapacityofapproximately1000literswillbeinstalledonlevelfour(4)totheNorthernsideofthebuildingdesignatedasZoneA,documentedonhydraulicdrawingSYD18152-LI-H-A105.
Generalcompliancewiththisconditionhasbeendemonstrated.
RoadworksandAccessSchedule2B51
TheApplicantmustsubmitdesignplanstothesatisfactionoftherelevantroadsauthoritywhichdemonstratethattheproposedaccessestothedevelopmentaredesignedtoaccommodatetheturningpathofthelongestvehicleenteringthesite.
EmailcorrespondenceSavillstoKu-ring-gaiCouncil(JimTurner)23/10/18.Commentsrequestedby26/10/18.
ARUPCertificationdated30Octoberidentifyingdesignmeetsthecondition.
Notedthattheconditionitselfdoesnotspecify"priortocommencementofconstruction",however,theconditionsitsunderSchedule2PartB"PriortoCommencementofConstruction".
CouncilPermit:CouncilPermittoOpeningaPublicPlace|RoadsAct1993Section101and102|ApplicationNo.:ROP18/0272|LicenceNo:113546C|Date:19November2018
Drawing#TCI-6200&TCI-6201,issueB,preparedbyBirzulisConsultingStructural&CivilEngineers,dated15/10/2018anddisplayingcouncilstamp(5November2018).
Generalcompliancewiththisconditionhasbeendemonstrated.
CarParkingandServiceVehicleLayout
Appendix A Construction Audit Table
Page19of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2B52
PlansdemonstratingcompliancewiththefollowingrequirementsmustbesubmittedtothesatisfactionoftheCertifyingAuthoritypriortothecommencementofbuildingworks:(a)minimumof65on-sitecarparkingspacesforuseduringoperationofthedevelopmentandconstructedinaccordancewiththelatestversionofAS2890.1;(b)alloperationalvehiclesaccessingtheSite,includingtheloadingdock,aretobelimitedtoMediumRigidVehiclesorsmalleronly,unlessotherwiseagreedbySecretary;(c)alldemolitionandconstructionvehicles(excludingworkervehicles)aretobecontainedwhollywithintheSiteandvehiclesmustentertheSitebeforestopping;(d)appropriatepedestrianadvisorysignsaretobeprovidedattheegresspointofthecarpark;(e)allworks/regulatorysignpostingassociatedwiththeproposeddevelopmentmustbeatnocosttotherelevantroadsauthority;(f)thesweptpathofthelongestvehicleenteringandexitingtheSiteinassociationwiththenewwork,aswellasmanoeuvrabilitythroughtheSite,mustbeinaccordancewithAUSTROADS.Inthisregard,aplanmustbesubmittedtoCouncilforapproval,whichshowsthattheproposeddevelopmentcomplieswiththisrequirement;and(g)thesafetyofvehiclesandpedestriansaccessingadjoiningproperties,wheresharedvehicleandpedestrianaccessoccurs,istobeaddressed.
LetterfromBCA(1November2018)certifyingsatisfactionofconditionsightedforCoCB52.
CouncilPermit:CouncilPermittoOpeningaPublicPlace|RoadsAct1993Section101and102|ApplicationNo.:ROP18/0272|LicenceNo:113546C|Date:19November2018
Drawing#TCI-6200&TCI-6201,issueB,preparedbyBirzulisConsultingStructural&CivilEngineers,dated15/10/2018anddisplayingcouncilstamp(5November2018).
Generalcompliancewiththisconditionhasbeendemonstrated.
BicycleParkingandEnd-of-TripFacilitiesSchedule2B53
Plansdemonstratingcompliancewiththefollowingrequirementsforsecurebicycleparkingandend-of-tripfacilitiesmustbesubmittedtothesatisfactionoftheCertifier:(a)theprovisionofaminimum42bicycleparkingspaces;(b)thelayout,designandsecurityofbicyclefacilitiesmustcomplywiththeminimumrequirementsofAS2890.3:2015Parkingfacilities-Bicycleparking,(includingprovisionforbothwheelsandtheframetobelockedtothebicyclerack)andbelocatedineasytoaccess,well-litareasthatincorporatepassivesurveillance;(c)theprovisionofend-of-tripfacilitiesforstaffinaccordancewiththeESDDesign&AsBuiltratingtool;(d)appropriatepedestrianandcyclistadvisorysignsaretobeprovided;and(e)allworks/regulatorysignpostingassociatedwiththeproposeddevelopmentsmustbeatnocosttotherelevantroadsauthority.
LetterfromBCA(10December2018)certifyingsatisfactionofconditionsightedforCoCB53.CertificationreferencesDesignIncdesigncertificate(24/10/18).
Generalcompliancewiththisconditionhasbeendemonstrated.
PublicDomainWorksSchedule2B54
Priortothecommencementofanyfootpathorpublicdomainworks,theApplicantmustconsultwithCouncilanddemonstratetotheCertifierthatthestreetscapedesignandtreatmentmeetstherequirementsofCouncil,includingaddressingpedestrianmanagement.TheApplicantmustsubmitdocumentationofapprovalforeachstagefromCounciltotheCertifier.
LetterfromBCA(10December2018)certifyingsatisfactionofconditionsightedforCoCB53.CertificationreferencesBirzulisConsutingStructuralandCivilEngineers,dated15/10/18)displayingKu-ring-gaiCouncilApprovalstamp.
Ku-ring-gaiCouncilConditionsofApprovalofWorkssighted,datedNovember2018)
Generalcompliancewiththisconditionhasbeendemonstrated.
ComplianceReporting
Appendix A Construction Audit Table
Page20of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2B55
Nolaterthantwoweeksbeforethedatenotifiedforthecommencementofconstruction,aComplianceMonitoringandReportingProgrampreparedinaccordancewiththeComplianceReportingPostApprovalRequirements(Department2018)mustbesubmittedtotheDepartmentandtheCertifier.
ComplianceReportsoftheprojectmustbecarriedoutinaccordancewiththeComplianceReportingPostApprovalRequirements(Department2018).TheApplicantmustmakeeachComplianceReportpubliclyavailable60daysaftersubmittingittotheDepartmentandnotifytheDepartmentandtheCertifierinwritingatleastsevendaysbeforethisisdone.
AComplianceMonitoringandReportingProgram(CMRP)hasbeendevelopedfortheproject(AspectEnvironmentalPtyLimited,Reference0011021018,Rev2dated26/10/18).
LetterfromBCA(1Novemberand10November2018)certifyingsatisfactionofconditionsightedforCoCB55.
CorrespondencefromDoEtoDPEdated30/11/18identifiesissueoftheCMRPtotheDPEon26/10/18(reflectingupdatedconditionsofconsenttoSSD8114),and28/11/18(respondingtoDPE).ThesamecorrespondencveidentifiesissueoftheBCALogicCertifier'sletterofcompliancetotheDPEon1/11/18.
NocompliancereportsaddressingtheentiretyofthepreparedCMRPcontenthavebeenidentifiedasbeingcompletedfortheproject.
Apre-constructioncompliancereportwouldhaveordinarilybeenexpectedtobeundertakenforpre-constructionactivitiespriortocommencementofconstruction.TheCMRPwasissuedtoDPEon26/10/18,BCALogicpreparedacertificationassesmentofaddressofconditionsrequiringcertificationon1/11/18(whichwasissuedtotheDPE)andconstructioncommencedon4/11/18.
Thetimingconstraintsfortheprojecthaveplacedrelianceforconsiderationofcomplianceforpre-constructiondemonstrateduponBCALogiccertifyingsatisfactoryaddressofconditionsandreviewofresidualitemsbeingpickedupintheindependentaudittoavoidduplicationofeffort.
Generalcompliancewiththisconditionhasbeendemonstrated,however,theCMRPwasnotsubmittedtoDPEatleasttwoweeksinadvanceofconstructioncommencing.
TheComplianceReportingPost-ApprovalRequirements(DPE2018)identifycompliancereportswhereaparticularphaseisrequiredtobenotifiedtotheDepartmentandincludessubmissionofapre-constructioncompliancereportwhereaconstrucitonphaseisrequiredtobenotified.Thetimingrequirementforapre-constructioncompliancereportisidentifiedasbeingrequiredtobesubmittedtothePlanningSecretarypriortocommencementofconstruction.
TheBCALogicletterofcertificationrepresentsacompliancereviewandreportforthepre-constructionphase,however,isnotintheformofthesubmittedCMRPdocument.
Compliancewiththisconditionhasnotbeenfullydemonstrated.
IndependentEnvironmentalAuditSchedule2B56
Nolaterthantwoweeksbeforethedatenotifiedforthecommencementofconstruction,anIndependentAuditProgrampreparedinaccordancewiththeIndependentAuditPostApprovalRequirements(Department2018)mustbesubmittedtotheDepartmentandtheCertifier.
AnIndependentAuditProgrampreparedinaccordancewiththeIndependentAuditPostApprovalRequirements(Department2018)hasbeenprepared(AspectEnvironmentalPtyLimited,Reference0011011018,Rev2,dated25/10/18).
LetterfromBCA(1Novemberand10November2018)certifyingsatisfactionofconditionsightedforCoCB56.
Savillsletterdated6NovembernotingIndependantAuditProgramsubmittedtoDPEon1November.Notecommencementofconstruction11November.
Emaildated6/11/18fromSavillsnominatingIndependentauditortocompliance@planning.nsw.gov.ausighted.
Generalcompliancewiththisconditionhasbeendemonstrated.However,theIndependentAuditProgramwasnotsubmittedtoDPEatleasttwoweeksinadvanceofconstructioncommencing.
Compliancewiththiscondtionhasnotbeendemonstrated.
Schedule2B57
IndependentAuditsofthedevelopmentmustbecarriedoutinaccordancewith:(a)theIndependentAuditProgramsubmittedtotheDepartmentandtheCertifierunderconditionB56ofthisconsent;and(b)therequirementsforanIndependentAuditMethodologyandIndependentAuditReportintheIndependentAuditPostApprovalRequirements(Department2018).
Addressedwithinthepreparationofthiscurrentindependentauditscope.
TheIAPARidentifiesarequirementtosubmittheinitialindependentauditfinalAuditReportwithin16weeksofthecommencementofconstruction,makingthefinalAuditReportdueon25/2/19.Constructionisduetobecompletedby31/1/19.
TheIndependentAuditProgramandauditornominationwereprovidedtotheDPEon6/11/18.On20/12/18DPErequestedtheauditor'sCVandaletterconfirmingindependencefromtheProject.ThiscontentwasoriginallyprovidedinSection6oftheIndependentAuditProgramsubmittedtotheDepartmenton26/10/18.ReplicateconfirmationwasprovidedbyAspectandtotheDepartmenton21/12/18.
TheSiteAuditcommencedon11/12/18.
Section3.1.3oftheIAPARidentifiesthatIndependentAuditsmustnotcommenceuntiltheproposedauditorhasbeenagreedtoinwritingbythePlanningSecretary.
NowrittenagreementtotheproposedauditorhasbeenprovidedbythePlannningSecretary.
Generalcompliancewiththisconditionisdemonstratedbythisaudititself,however,theindependentauditwascommencedinadvanceofreceiptofwrittenagreementtothenominatedauditorbeingreceivedfromthePlanningSecretary.
DPEreceivedconfirmationofbothauditorcompetenceandindependencefromtheprojectasof26/10/18.FollowupbyDPEdidnotcommenceuntil20/12/18byrequestofauditorCVandletterofindependenceandfurtherrequestforinformationon9/1/18.
Compliancewiththisconditionhasnotbeenfullydemonstrated.
Appendix A Construction Audit Table
Page21of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2B58
InaccordancewiththespecificrequirementsintheIndependentAuditPostApprovalRequirements(Department2018),theApplicantmust:(a)reviewandrespondtoeachIndependentAuditReportpreparedunderconditionB57(b)ofthisconsent;(b)submittheresponsetotheDepartmentandtheCertifier;and(c)makeeachIndependentAuditReportandresponsetoitpubliclyavailablewithin60daysaftersubmissiontotheDepartmentandnotifytheDepartmentandtheCertifierinwritingwhenthishasbeendone.
Addressedaspartofthisauditscope.Applicant'sresponsetobeappendedtotheFinalAuditReport.
Compliancewithsubsequentelementsunabletobeverifiedpriortofinalisationofthisaudit.
Generalcompliancewiththisconditionisdemonstratedbythisaudititself.
InterpretationStrategySchedule2C1
Withinfourweeksofcommencementofconstruction,anInterpretationStrategyforthebuildingmustbepreparedtoguidehowinformationonthehistoryandsignificanceofthebuildingwillbeprovidedforthestudentsandthegeneralpublic.Thestrategyshouldidentifythetypesandlocationsofinterpretivemediathatwillbeinstalledaspartofthisproject.
Interpretationstrategynotinitiallysighted.
Newhandrails-colourmatchedforcurrentstandardcomplianthandrailswereidentifiedandobserved.SomeofthechangeroombenchesinzoneAwereidentifiedtobere-used.Matchedreplacedwindowsdesigntobefireratingappropriate.
Constructioncommencedon11/11/18.
InterpretationStrategybyURBISdated28/11/2018
SchoolBusPlanSchedule2C2
Withineightweeksofcommencementofconstruction,aSchoolBusPlanmustbepreparedinconsultationwithTfNSWandacopysubmittedtothePlanningSecretary.Theplanmusthaveregardtoexistingphysicalconstraints,integrationwithexistingservices,funding,availabilityofbusesandexpecteddemandforanyservicesbyschoolstudents
Constructioncommencementdateis11/11/18.ASchoolBusplanpreparedandcertifiedbyARUPdated30/11/18wassighted.
ConsultationwithTfNSWandTransdevdated4/12/18identifiedconsultationprocessfortheSchoolBusPlancommencing31/5/18andcontinuingwithmeetingson31/10/18andcorrespondence12/11/18and4/12/18.
Generalcompliancewiththisconditionhasbeendemonstrated.
ApprovedPlanstobeOn-siteSchedule2C3
Acopyoftheapprovedandcertifiedplans,specificationsanddocumentsincorporatingconditionsofapprovalandcertificationmustbekeptontheSiteatalltimesandmustbereadilyavailableforperusalbyanyofficeroftheDepartment,CouncilortheCertifier.
Copiesoftheapprovedandcertifiedplans,specificationsanddocumentsincorporatingconditionsofapprovalandcertificationcanbeaccessedviaAconexonsite.Hardcopiesofplanswerealsoidentifiedonsite(egCEMPandsiteplans)duringsiteauditinspections.
Generalcompliancewiththisconditionhasbeendemonstrated.
SiteNoticeSchedule2C4
Asitenotice(s):(a)mustbeprominentlydisplayedattheboundariesofthesiteforthepurposesofinformingthepublicofprojectdetailsincluding,butnotlimitedtothedetailsoftheBuilder,CertifierandStructuralEngineer.(b)istosatisfyallbutnotbelimitedto,thefollowingrequirements:i)minimumdimensionsofthenoticemustmeasure841mmx594mm(A1)withanytextonthenoticetobeaminimumof30-pointtypesize;ii)thenoticeistobedurableandweatherproofandistobedisplayedthroughouttheworksperiod;iii)theapprovedhoursofwork,thenameofthesite/projectmanager,theresponsiblemanagingcompany(ifany),itsaddressand24-hourcontactphonenumberforanyinquiries,includingconstruction/noisecomplaintmustbedisplayedonthesitenotice;andiv)thenotice(s)istobemountedateyelevelontheperimeterhoardings/fencingandistostatethatunauthorisedentrytothesiteisnotpermitted.
Projectsitenoticeswereobservedattheprojectsiteboundariesduringeachofthesitevisits.
Generalcompliancewiththisconditionhasbeendemonstrated.
OperationofPlantandEquipmentSchedule2C5
Allplantandequipmentusedonsite,ortomonitortheperformanceofthedevelopmentmustbe:(a)maintainedinaproperandefficientcondition;and(b)operatedinaproperandefficientmanner.
Allpalntandequipmentaresubjecttopre-mobilisationcheckspriortoarrivalonprojectsites.Taylors'plantandequipmentcertificationstickerswerealsoobservedonmultipleitemsofplant.
Dailypre-startlogbooksarefilledinforplantandequipmentontheproject.AlogbookwassightedforPlant#29duringsiteauditinspection.
Generalcompliancewiththisconditionhasbeendemonstrated.
DemolitionSchedule2C6
DemolitionworkmustcomplywithAustralianStandardAS2601-2001Thedemolitionofstructures(StandardsAustralia,2001).TheworkplansrequiredbyAS2601-2001mustbeaccompaniedbyawrittenstatementfromasuitablyqualifiedpersonthattheproposalscontainedintheworkplancomplywiththesafetyrequirementsoftheStandard.TheworkplansandthestatementofcompliancemustbesubmittedtotheCertifierbeforethecommencement
AlldemolitionworkhasbeenundertakenbyPerfectContracting.
Workplansandwrittenstatementofcompliancenotsighted.
Certifierverificationofworkplansandstatementofcompliancenotsighted.
NottriggeredasdemolitionworkswereidentifiedasbeingincludedinanearlyworkspackageapprovedasanREFandoutsidethescopeoftheSSDCoC
ConstructionHours
DuringConstruction
Appendix A Construction Audit Table
Page22of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2C7
Construction,includingthedeliveryofmaterialstoandfromthesite,mayonlybecarriedoutbetweenthefollowinghours:(a)between7:00amand6:00pm,MondaystoFridaysinclusive;and(b)between8:00amand3:30pm,Saturdays.NoworkmaybecarriedoutonSundaysorpublicholidays.
Accesstotheprojectsiteoutsidetheapprovedtimeof07:00am(Mon-Fri)hasbeenobservedinthesecuritysign-insheet.Thereisnoindicationthatconstructionactivitiesarecommencingbeforetheapprovedconstructionhours.Withearlyaccessbeingundertakentoenablepre-startchecksandtoolboxtalksinpreparationofactualcommencementofworks.Analysisofnoisemonitoringtoverifyearlyaccessisnotcreatinganissuewouldbebeneficial.
Nocomplaintsre:worksoutsideofhourshavebeenidentified.
Generalcompliancewiththisconditionhasbeendemonstrated.
Schedule2C8
ActivitiesmaybeundertakenoutsideofthehoursinConditionC7ifrequired:(a)bythePoliceorapublicauthorityforthedeliveryofvehicles,plantormaterials;or(b)inanemergencytoavoidthelossoflife,damagetopropertyortopreventenvironmentalharm;or(c)wheretheworksareinaudibleatthenearestsensitivereceivers;or(d)whereavariationisapprovedinadvanceinwritingbytheSecretaryorhernomineeifappropriatejustificationisprovidedfortheworks.Notificationofsuchactivitiesmustbegiventoaffectedresidentsbeforeundertakingtheactivitiesorassoonasispracticalafterwards.
Fromsiteinterview,OutofHoursworkshasnotbeenundertakenontheprojecttodate.
Nocomplaintsre:worksoutsideofhourshavebeenidentified.
Generalcompliancewiththisconditionhasbeendemonstrated.
Schedule2C9
Rockbreaking,rockhammering,sheetpiling,piledrivingandsimilaractivitiesmayonlybecarriedoutbetweenthefollowinghours:(a)9amto12pm,MondaytoFriday;(b)2pmto5pmMondaytoFriday;and(c)9amto12pm,Saturday.
Arecordofrockbreakingactivitieswasnotprovided.Therehavebeennoreportedincidents/complaintspertainingtoexcessivenoiseorrockbreakingactivitiesontheprojecttodate.
Generalcompliancewiththisconditionhasbeendemonstrated.
ImplementationofManagementPlansSchedule2C10
TheApplicantmustcarryouttheconstructionofthedevelopmentinaccordancewiththemostrecentversionoftheapprovedCEMP(includingSub-Plans).
Adequacyofmitigationmeasuresimplementedfortheprojectisbeingassessedaspartofthisaudit.
NoevidencetosuggesttheconstructionofthedevelopmentisnotbeingcarriedoutinaccordancewiththeCEMPandSub-plans,albeitmaintenanceofsomecontrolmeasures(specificallysedimentfencingandfiltersarounddrains)couldbeimproved.
Generalcompliancewiththisconditionhasbeendemonstrated.
ConstructionTrafficSchedule2C11
Allconstructionvehicles(excludingworkervehicles)aretobecontainedwhollywithinthesite,exceptiflocatedinanapprovedon-streetworkzone,andvehiclesmustenterthesitebeforestopping.
Allconstructionvehicleswereobservedcontainedwithintheprojectsiteboundaryforthedurationofthesiteaudit.
Generalcompliancewiththisconditionhasbeendemonstrated.
RoadOccupancyLicenceSchedule2C12
ARoadOccupancyLicencemustbeobtainedfromtherelevantroadauthorityforanyworksthatimpactontrafficflowsduringconstructionactivities.
NoindicationoftheneedforaRoadOccupancyLicencewasidentifiedduringtheaudit.
Section10.oftheConstructionTrafficManagementPlanstatesthat"Theproposedworkswillnotrequireanyroadorlaneclosures".
Section13oftheConstructionTrafficManagementPlanstatesthat"ARoadOccupancyLicencewillnotberequiredforthisjobasvehiclesenter/exitingonWongaRoadwhichisnotanRMSroad".
Nottriggered.
SafeworkRequirementsSchedule2C13
Toprotectthesafetyofworkpersonnelandthepublic,theworksitemustbeadequatelysecuredtopreventaccessbyunauthorisedpersonnel,andworkmustbeconductedatalltimesinaccordancewithrelevantSafeWorkrequirements.
Thesitewasobservedtobewellsecured.Accesstothesitecanonlybegainedbyapprovedconstructionanddeliverypersonnelwithasign-inprocessinplacetorecordentryandexitfromsite.
Generalcompliancewiththisconditionhasbeendemonstrated.
HoardingRequirementsSchedule2C14
Thefollowinghoardingrequirementsmustbecompliedwith:(a)nothird-partyadvertisingispermittedtobedisplayedonthesubjecthoarding/fencing;(b)theconstructionsitemanagermustberesponsiblefortheremovalofallgraffitifromanyconstructionhoardingsorthelikewithintheconstructionareawithin48hoursofitsapplication;and(c)theApplicantmustsubmitahoardingapplicationtoCouncilfortheinstallationofanyhoardingsoverCouncilfootwaysorroadreserve.
Nothirdpartyadvertisingorgrafittiwereobservedonprojectsitehoarding.
NohoardingsinstalledoverCouncilfootwaysorroadreserves.
Generalcompliancewiththisconditionhasbeendemonstrated.
NoObstructionofPublicWay
Appendix A Construction Audit Table
Page23of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2C15
Thepublicway(outsideofanyapprovedconstructionworkszone)mustnotbeobstructedbyanymaterials,vehicles,refuse,skipsorthelike,underandcircumstances.Non-compliancewiththisrequirementwillresultintheissueofanoticebytherelevantAuthoritytostopallworksonsite.
Allpublicwaysinproximityoftheprojectsitewereobservedtobefreeofobstructions.
Generalcompliancewiththisconditionhasbeendemonstrated.
ConstructionNoiseLimitsSchedule2C16
ThedevelopmentmustbeconstructedtoachievetheconstructionnoisemanagementlevelsdetailedintheInterimConstructionNoiseGuideline(DECC,2009).AllfeasibleandreasonablenoisemitigationmeasuresmustbeimplementedandanyactivitiesthatcouldexceedtheconstructionnoisemanagementlevelsmustbeidentifiedandmanagedinaccordancewiththemanagementandmitigationmeasuresidentifiedintheapprovedConstructionNoiseandVibrationManagementPlan.
DailyacousticmonitoringisundertakenandreportedbyMarshallDay.ConstructionNoiseMonitoringReportsfor06-13Decemberweresighted.
Noiseexceedanceforthisperiodwerenotreported.Nocomplaintshavebeenidentifiedasbeingrecievedfromlocalresidentsforanyperceivedexcessivenoisegeneratingactivitiesfromtheprojecttodate.
Generalcompliancewiththisconditionhasbeendemonstrated.
Schedule2C17
TheApplicantmustensureconstructionvehicles(includingconcreteagitatortrucks)donotarriveatthesiteorsurroundingresidentialprecinctsoutsideoftheconstructionhoursofworkoutlinedunderConditionC7.
Theprojectsitesecuritysign-insheetindicatesthatthesitehasbeenaccessedbefore07:00amon13December2018and4January2018.Thisindicatespersonnelaccessasopposedtoconstructionvehicles.ConstructionvehicleaccesswasidentifiedasbeingscheduledbyTaylors'sitesupervisorystaff.Runningsheetobservedfor05December2018.
Nocomplaintshavebeenidentifiedasbeingreceivedfromlocalresidentsforanyperceivedexcessivenoisegeneratingactivitiesoutsideoftheapprovedconstructionhours.
Generalcompliancewiththisconditionhasbeendemonstrated.
Schedule2C18
TheApplicantmustimplement,wherepracticableandwithoutcompromisingthesafetyofconstructionstafformembersofthepublic,theuseofaudiblemovementalarmsofatypethatwouldminimisenoiseimpactsonsurroundingnoisesensitivereceivers.
Nocomplaintshavebeenidentifiedasbeingreceivedfromlocalresidentsforanyperceivedexcessivenoisegeneratingactivitiesfromtheprojecttodate.
Variousalarmtypeswereobservedduringthesiteaudit,includingthenormalbeepingalarmsratherthansquawkers.
Generalcompliancewiththisconditionhasbeendemonstrated.
Schedule2C19
AnynoisegeneratedduringconstructionofthedevelopmentmustnotbeoffensivenoisewithinthemeaningoftheProtectionoftheEnvironmentOperationsAct1997orexceedapprovednoiselimitsforthesite.
UponreviewoftheMarshallDaynoisereports(6-13December2018)"HighlyNoiseAffected"levelsLAeq>75dB(A),werenotedtohaveoccuredonthefollowingdays:Saturday08DecemberatLogger2,6:30am-7amWednesday12DecemberatLogger1,8am-10amand12pm-3pm.Thursday13DecemberatLogger1,8am-3pmThursday13DecemberatLogger4,11am-3pm
Inadditontothis,elevatatednoiselevelswererecordedontheprojectsitebeforeapprovidedconstructionstarttimesonthefollowingdays:Friday07December(Logger3)before8amSaturday08December(Logger2)before7amSaturday08December(Logger3)before7amSunday09December(Logger3)foraperiodbetween6amand7am(NBnoconstructionauthorisedonSundays)Monday10December(Logger4)before7amThursday13DecemberLogger4recordingwasdisturbedjustafter6amandresumedshortlybefore9am.
Nocomplaintshavebeenidentifiedasbeingreceivedfromlocalresidentsforanyperceivedexcessivenoisegeneratingactivitiesfromtheprojecttodate.
Generalcompliancewiththisconditionhasbeendemonstrated.
Analysisofnoiseresultswouldbebeneficialtoenableatimelyandinformedresponsetoanycomplaintsreceivedtoidentifylikelynoisesources(onoroffsite).ThereIsnothingaccompanyingtheprovideddatatoconfirmnoisesourcesagainstrecordedresults.
VibrationCriteriaSchedule2C20
Vibrationcausedbyconstructionatanyresidenceorstructureoutsidethesitemustbelimitedto:(a)forstructuraldamage,thelatestversionofDIN4150-3(1992-02)Structuralvibration-Effectsofvibrationonstructures(GermanInstituteforStandardisation,1999);and(b)forhumanexposure,theacceptablevibrationvaluessetoutintheEnvironmentalNoiseManagementAssessingVibration:atechnicalguideline(DEC,2006)(asmaybeupdatedorreplacedfromtimetotime).
Therehasbeennoidentificationofrecordedincidentsorcomplaintsbylocalresidentsregardingperceivedvibrationimpactfromconstructionactivities.
Nomonitoringresultsforvibratoryequipmenthavebeenobserved.
Generalcompliancewiththisconditionhasbeendemonstrated.
Schedule2C21
Vibratorycompactorsmustnotbeusedcloserthan30metresfromresidentialbuildingsunlessvibrationmonitoringconfirmscompliancewiththevibrationcriteriaspecifiedinconditionC20.
Taylorshaveconfirmedthatvibratorycompactoractivitywithin30metresfromresidentialbuildingshasnotbeenundertakenontheproject.
Nocomplaintshavebeenidentifiedasbeingreceivedfromlocalresidentsforanyperceivedexcessivevibrationgeneratingactivitiesfromtheprojecttodate.
Generalcompliancewiththisconditionhasbeendemonstrated.
Schedule2C22
ThelimitsinconditionsC20andC21applyunlessotherwiseoutlinedinaConstructionNoiseandVibrationManagementPlan,approvedaspartoftheCEMPrequiredbyconditionB29ofthisconsent.
NA
TreeProtection
Appendix A Construction Audit Table
Page24of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2C23
Forthedurationoftheconstructionworks:(a)streettreesmustnotbetrimmedorremovedunlessitformsapartofthisdevelopmentconsentorpriorwrittenapprovalfromCouncilisobtainedorisrequiredinanemergencytoavoidthelossoflifeordamagetoproperty;(b)allstreettreesmustbeprotectedatalltimesduringconstruction.Anytreeonthefootpath,whichisdamagedorremovedduringconstructionduetoanemergency,mustbereplaced,tothesatisfactionofCouncil;(c)alltreesonthesitethatarenotapprovedforremovalmustbesuitablyprotectedduringconstruction;and(d)ifaccesstotheareawithinanyprotectivebarrierisrequiredduringtheworks,itmustbecarriedoutunderthesupervisionofaqualifiedarborist.Alternativetreeprotectionmeasuresmustbeinstalled,asrequired.Theremovaloftreeprotectionmeasures,followingcompletionoftheworks,mustbecarriedoutunderthesupervisionofaqualifiedarboristandmustavoidbothdirectmechanicalinjurytothestructureofthetreeandsoilcompactionwithinthecanopyorthelimitoftheformerprotectivefencing,whicheveristhegreater.
Nostreettreeswereidentifiedforremoval.
Kleinfielder,workwithAuraTreeservicesandadvisethemwhatneedstocomedownandwhatisstaying.
Treeshavebeenmarkedtoidentifywhatstays,whathasanest&whathasn’tbeendecidedonyet.AuraTreesdon’tcutanytreesunlessinstructedbyKleinfielderwhoareonsitethedurationoftreeremovalactivities.
Kleinfeldermaintainadailylog(unsighted).AtthecompletionofworksKleinfielderwillprovideareportdocumentingclearingresultsinaccordancewithAppendix4oftheLandManagementPlan.
Inadditontomarking/tagging,barrierfencingwasobservedaroundtreesbeingretained,predominantlysmallclustersoftreesratherthanonanindividualbasis,notablyaroundhightrafficzonestothefrontofthesiteasopposedtothebottomareaofthesiteadjacentthespoilandmaterialsstockpiles.
Generalcompliancewiththisconditionhasbeendemonstrated.
RockOutcropsSchedule2C24
Rockoutcropsmustbeprotectedduringconstructionactivitiesandappropriatelyfenced. Anumberofrockoutcropslocatedacrosstheprojectsitewereobservedwithoutaphysicalformofprotectionduringthesiteaudit.Rockoutcropsweretypicallyobservedasnotbeingproximaetoareasofworkactivity,withtheexceptionofworksalongtheperimeteraccessroadandinthebottomcarparkarea,andareotherwiselocatedontheoutersideofsedimentfencingand/orsiteperimeterhoardingfencing
Unplannedimpacttorockoutcropsasaresultofconstructionactivitieson-sitewasnotidentifiedorobservedduringthesiteaudit.
Generalcompliancewiththisconditionhasbeendemonstrated.
DustMinimisationSchedule2C25
TheApplicantmusttakeallreasonablestepstominimisedustgeneratedduringallworksauthorisedbythisconsent.
Stockpilecoveringwasobservedonthestockpileslocatedtotherearoftheschoolbuildingduringthesiteaudit.Someminordustgeneratingactivitieswerenotedonthe13/12/18thatbeingthedumpingofconstructionmaterialtothestockpileandexcavationworkstothefrontoftheschool.Emissionsremainedlocalisedtotheactivityanddidnotleavesite.
Generalcompliancewiththisconditionhasbeendemonstrated.
Schedule2C26
Duringconstruction,theApplicantmustensurethat:(a)exposedsurfacesandstockpilesaresuppressedbyregularwatering;(b)alltrucksenteringorleavingthesitewithloadshavetheirloadscovered;(c)trucksassociatedwiththedevelopmentdonottrackdirtontothepublicroadnetwork;(d)publicroadsusedbythesetrucksarekeptclean;andlandstabilisationworksarecarriedoutprogressivelyonsitetominimiseexposedsurfaces.
Stockpilesonthesitewereobservedtobedryalthoughcoveredwithpolyandgeofabricsheeting.
Notruckswereobservedleavingsiteonanyoftheauditdays.
Therewasnovisiblemudtrackingfromtheprojectsiteontothepublicroadnetwork.Dirttrackingwasobservedon13/12/18butnottosignificantquantities.
Useofwaterasasupressantswasevidencedforlocalisedactivitieson11/12/18.Someminorlandstabilisationactivitieswereobserved.
Generalcompliancewiththisconditionhasbeendemonstrated.
AirQualityDischargesSchedule2C27
TheApplicantmustinstallandoperateequipmentinlinewithbestpracticetoensurethatthedevelopmentcomplieswithallloadlimits,airqualitycriteria/airemissionlimitsandairqualitymonitoringrequirementsasspecifiedintheEPLapplicabletothesite.
ThedailylogbookforPlandID#29wassightedon4thJanuary2019.Taylorsinpsectionofplantstickerswereobservedonmultiplepiecesofmobileplant.Nolowqualityemissionswereobservedduringthesiteauditfromexhaustsofplantorequipment.
Therehavebeennoreportsorincidentsregardingplantandequipmentemissionsontheprojecttodate.
Generalcompliancewiththisconditionhasbeendemonstrated.
ErosionandSedimentControl
Appendix A Construction Audit Table
Page25of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2C28
Allerosionandsedimentcontrolmeasures,mustbeeffectivelyimplementedandmaintainedatorabovedesigncapacityforthedurationoftheconstructionworksanduntilsuchtimeasallgrounddisturbedbytheworkshavebeenstabilisedandrehabilitatedsothatitnolongeractsasasourceofsediment.
AnumberofErSedcontrolsrequiringattentionandmaintenancewereobservedacrossthethreesiteauditvisits,on11and13December,and4thJanuary.TherewasnoevidencetosuggestcorrectiveactionsweretakentoaddresstheErSedcontrolsneedingattentionwithintheauditperiod.Controlsrequiringmaintenanceweregenerallyatcapacity.
Aweeklyenvironmentalinspectionchecklistsighted(10-15December)referstosedimentcontrol"Areallsedimentcontrolmeasuresfollowed,aspersedimentcontrolplan?"whichaffirmativelyidentifiedallcontrolsbeingfollowed.
Generalcompliancewiththisconditionhasbeendemonstrated.However,anapproachtodetail,recordandmonitortheimplementationandcloseoutofenvironmentalpreventiveandcorrectiveactionswouldbebeneficial.
ImportedSoilSchedule2C29
TheApplicantmust:(a)ensurethatonlyVENM,ENM,orothermaterialapprovedinwritingbyEPAisbroughtontothesite;(b)keepaccuraterecordsofthevolumeandtypeoffilltobeused;and(c)maketheserecordsavailabletotheDepartmentand/orCertifieruponrequest.
Importationofsoilontotheprojectsitehasnotcommencedattimeofsiteaudit.
Nottriggered.
DisposalofSeepageandStormwaterSchedule2C30
Anyseepageorrainwatercollectedon-siteduringconstructionorgroundwatermustnotbepumpedtothestreetstormwatersystemunlessseparatepriorapprovalisgiveninwritingbytheEPAinaccordancewiththeProtectionoftheEnvironmentOperationsAct1997.
Externalworkareashavenotbeenimpactedbyrainwateringress. Generalcompliancewiththisconditionhasbeendemonstrated.
AboriginalCulturalHeritageSchedule2C31
ArepresentativeoftheLocalAboriginalLandCouncilmustbepresenttoobserveanyexcavationsgreaterthan1metreindepth.Intheeventthatanyunexpectedfindsbediscovered,anydirectionfromtheLocalAboriginalLandCouncilrepresentativeandtheproceduresoutlinedinConditionC32mustbefollowed.
Taylorshaveadvisedthatexcavationworksontheprojecthavenotexceeded1mindepthandnounexpectedfindshavebeenidentified.Section12.3.13ofTaylorsPEMPprovidesamethodologyformanagingriskassociatedwithheritageunexpectedfinds.
Therequirementoftheconditionisnottriggered.
UnexpectedFindsProtocol-AboriginalCulturalHeritageSchedule2C32
IntheeventthatsurfacedisturbanceidentifiesanewAboriginalobject,allworksmusthaltintheimmediateareatopreventanyfurtherimpactstotheobject(s).AsuitablyqualifiedarchaeologistandtheregisteredAboriginalrepresentativesmustbecontactedtodeterminethesignificanceoftheobjects.ThesiteistoberegisteredintheAboriginalHeritageInformationManagementSystem(AHIMS)whichismanagedbyOEHandthemanagementoutcomeforthesiteincludedintheinformationprovidedtoAHIMS.TheApplicantmustconsultwiththeAboriginalcommunityrepresentatives,thearchaeologistsandOEHtodevelopandimplementmanagementstrategiesforallobjects/sites.WorkscanonlyrecommencewiththewrittenapprovalofOEH.
AdviceprovidedduringsiteauditinterviewsisthattherehasbeennodiscoveryofnewAboriginalobjectsfromworksontheprojectsite.
Section12.3.13ofTaylorsPEMPprovidesamethodologyformanagingriskassociatedwithheritageunexpectedfinds.
Therequirementoftheconditionisnottriggered.
UnexpectedFindsProtocol-HistoricHeritageSchedule2C33
Ifanyunexpectedarchaeologicalrelicsareuncoveredduringthework,thenallworksmustceaseimmediatelyinthatareaandtheOEHHeritageDivisioncontacted.Dependingonthepossiblesignificanceoftherelics,anarchaeologicalassessmentandmanagementstrategymayberequiredbeforefurtherworkscancontinueinthatarea.WorksmayonlyrecommencewiththewrittenapprovalofHeritageDivisionoftheOEH.
Adviceprovidedduringsiteauditinterviewsisthattherehasbeennodiscoveryofunexpectedarchaeologicalrelicsfromworksontheprojectsite.
Section12.3.13ofTaylorsPEMPprovidesamethodologyformanagingriskassociatedwithheritageunexpectedfinds.
Therequirementoftheconditionisnottriggered.
WasteStorageandProcessingSchedule2C34
Wastemustbesecuredandmaintainedwithindesignatedwastestorageareasatalltimesandmustnotleavethesiteontoneighbouringpublicorprivateproperties.
Wastestorageareasacrossthesitewereobservedtobeingoodorderandwellmaintained.Wastegenerallycontainedwithinopenskipsorliddedbins.Occasionaltemporarywastestorageoutsideofdedicatedareaswasinfrequentlyobservedandwasnotobservedtobepersistentacrosssiteauditdates.
Aminoramountofdomesticlitterwasidentifiedonsite,however,thiswasfoundtobefrequentlyattendedtoanddidnotaccumulatebetweensiteinspectionsonthe11/12/18;13/12/18and4/1/19.
Generalcompliancewiththisconditionhasbeendemonstrated.
Schedule2C35
Allwastegeneratedduringconstructionmustbeassessed,classifiedandmanagedinaccordancewiththeWasteClassificationGuidelinesPart1:ClassifyingWaste(EPA,2014).
MonthlywasterecordsareprovidedfortheprojectsbyFreshStartAustralia.ProjectwastereportsforAugust2018,September2018,andOctober2018werereviewed.
Generalcompliancewiththisconditionhasbeendemonstrated.
Appendix A Construction Audit Table
Page26of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2C36
Thebodyofanyvehicleortrailerusedtotransportwasteorexcavationspoilmustbecoveredbeforeleavingthepremisestopreventanyspillageorescapeofanydust,wasteofspoil.Mud,splatter,dustandothermateriallikelytofallfromorbecastoffthewheels,undersideorbodyofanyvehicle,trailerormotorisedplantleavingthesitemustberemovedbeforeleavingthepremises.
Notruckstransportingwasteorothermaterialswereobservedleavingorenteringsiteduringtheaudit.Minoramountsofdusttrackingwereobservedatthesitegate.
Norumblegridsorunderbodywashdownareaswereidenitifedonsite.
Therehasbeennoreportedincidentsorcomplaintswithrespecttounacceptabletransportofwasteorotherconstructionmalterialsontheprojecttodate.
Generalcompliancewiththisconditionhasbeendemonstrated.
Schedule2C37
TheApplicantmustensurethatconcretewasteandrinsewaterarenotdisposedofonthesiteandarepreventedfromenteringanynaturalofartificialwatercourse.
ConcretewasteiscollectedbyapumpanddumpContractor.Therehavebeennoreportedincidentsofconcretewasteorrinsewaterenteringstormwaterdrainsoranywatercourses.
Generalcompliancewiththisconditionhasbeendemonstrated.
HandlingofAsbestosSchedule2C38
TheApplicantistoconsultwithSafeWorkNSWconcerningthehandlingofanyasbestoswastethatmaybeencounteredduringconstruction.TherequirementsoftheProtectionoftheEnvironmentOperations(Waste)Regulation 2014withparticularreferencetoPart7–‘Transportationandmanagementofasbestoswaste’mustalsobecompliedwith.
Anumberofasbestosrelatedreportswerereviewedaspartofthetheausit.Theseincluded:-TargetedAsbestosInvestigationandSampling,August2018-AsbestosCoreSampling,Risktech,22august2018-Disposalof3.5TonneofAsbestosSheeting,PerfectContracting28September2018-AsbestosClearanceCertificate,Airsafe,2October2018-AsbestosIdentificationAnalysis,Greencap,31October2018-AsbestosClearanceCertificate,Risktech,10December2018
Generalcompliancewiththisconditionhasbeendemonstrated.
CommunityEngagementSchedule2C39
TheApplicantmustconsultwiththecommunityregularlythroughoutconstruction,includingconsultationwiththenearbysensitivereceivers,relevantregulatoryauthorities,RegisteredAboriginalPartiesandotherinterestedstakeholders.
Projectupdatesareprovidedtothecommunityviatheprojectinternetpage.https://www.schoolinfrastructure.nsw.gov.au/projects/l/lindfield-learning-village.htmlWhereconstructionactivitiescouldpossiblyimpactonneabyresidentsletterboxdropshavebeendeployedontheproject.
Generalcompliancewiththisconditionhasbeendemonstrated.
IncidentNotification,ReportingandResponseSchedule2C40
TheDepartmentmustbenotifiedinwritingtocompliance@planning.nsw.gov.auimmediatelyaftertheApplicantbecomesawareofanincident.Thenotificationmustidentifythedevelopment(includingthedevelopmentapplicationnumberandthenameofthedevelopmentifithasone),andsetoutthelocationandnatureoftheincident.SubsequentnotificationmustbegivenandreportssubmittedinaccordancewiththerequirementssetoutinAppendix1.
Asiteprojectincidentregisterwasprovidedaspartofthesiteaudit.Theregisterhastwoentries,themostrecentincident,“DrillingofasbestosinmusicroomfromMechanical”,datedDecember2018.
DP&EComplianceTeamidentifyanincidentas:“anoccurrenceorasetofcircumstancesthatcausesorthreatenstocausematerialharm”.
Basedonthisdefinition,theproponenthasnotidentifiedanyoccurrencesorasetofcircumstancesontheprojectrequiredtobereported.
Generalcompliancewiththisconditionhasbeendemonstrated.
Non-ComplianceNotificationSchedule2C41
TheDepartmentmustbenotifiedinwritingtocompliance@planning.nsw.gov.auwithinsevendaysaftertheApplicantbecomesawareofanynon-compliance.TheCertifiermustalsonotifytheDepartmentinwritingtocompliance@planning.nsw.gov.auwithinsevendaysaftertheyidentifyanynon-compliance.Thenotificationmustidentifythedevelopmentandtheapplicationnumberforit,setouttheconditionofconsentthatthedevelopmentisnon-compliantwith,thewayinwhichitdoesnotcomplyandthereasonsforthenon-compliance(ifknown)andwhatactionshavebeen,orwillbe,undertakentoaddressthenon-compliance.Anon-compliancewhichhasbeennotifiedasanincidentdoesnotneedtoalsobenotifiedasanon-compliance.
NonotificationsprovidedtoDP&Eattimeofaudit. Nottriggered
RevisionofStrategies,PlansandProgramsSchedule2C42
Withinthreemonthsof:(a)thesubmissionofacompliancereportunderconditionB55;(b)thesubmissionofanincidentreportunderconditionC36;(c)thesubmissionofanIndependentAuditunderconditionB56;(d)theissueofadirectionofthePlanningSecretaryunderconditionA2whichrequiresareview,Thestrategies,plansandprogramsrequiredunderthisconsentmustbereviewed,andtheDepartmentandtheCertifiermustbenotifiedinwritingthatareviewisbeingcarriedout.
Nottriggered.FirstcompliancereportwillbethePre-constructionComplianceReportwhichwouldtriggerthereviewunderC42inFebruary.
Nottriggered.
Appendix A Construction Audit Table
Page27of27
CompliantNon-
compliantNotTriggered
EvidenceCollectedComplianceStatus
IndependentAuditFindingsandRecommendations
Approval(ID) Requirement
Schedule2C43
Ifnecessarytoeitherimprovetheenvironmentalperformanceofthedevelopment,caterforamodificationorcomplywithadirection,thestrategies,plansandprogramsrequiredunderthisconsentmustberevised,tothesatisfactionoftheCertifier.Whererevisionsarerequired,thereviseddocumentmustbesubmittedtotheCertifierforapprovalwithinsixweeksofthereview.Note:Thisistoensurestrategies,plansandprogramsareupdatedonaregularbasisandtoincorporateanyrecommendedmeasurestoimprovetheenvironmentalperformanceofthedevelopment.
DPErequestedrevisiontotheComplianceMonitoringandReportingProgramsubmitted26/10/18.Revision3oftheCMRPissuedbyAspecton11/1/19.
Noothertriggersfortheconditionhavebeenidentified.
Generalcompliancewiththeconditionhasbeendemonstrated.
Appendix1(1)
AwrittenincidentnotificationaddressingtherequirementssetoutbelowmustbeemailedtotheDepartmentatthefollowingaddress:compliance@planning.nsw.gov.auwithinsevendaysaftertheApplicantbecomesawareofanincident.NotificationisrequiredtobegivenunderthisconditioneveniftheApplicantfailstogivethenotificationrequiredunderconditionC41or,havinggivensuchnotification,subsequentlyformstheviewthatanincidenthasnotoccurred.
Nottriggered Nottriggered
Appendix1(2)
Writtennotificationofanincidentmust:a.identifythedevelopmentandapplicationnumber;b.providedetailsoftheincident(date,time,location,abriefdescriptionofwhatoccurredandwhyitisclassifiedasanincident);c.identifyhowtheincidentwasdetected;d.identifywhentheapplicantbecameawareoftheincident;e.identifyanyactualorpotentialnon-compliancewithconditionsofconsent;f.describewhatimmediatestepsweretakeninrelationtotheincident;g.identifyfurtheraction(s)thatwillbetakeninrelationtotheincident;andh.identifyaprojectcontactforfurthercommunicationregardingtheincident.
Nottriggered Nottriggered
Appendix1(3)
Within30daysofthedateonwhichtheincidentoccurredorasotherwiseagreedtobythePlanningSecretary,theApplicantmustprovidethePlanningSecretaryandanyrelevantpublicauthorities(asdeterminedbythePlanningSecretary)withadetailedreportontheincidentaddressingallrequirementsbelow,andsuchfurtherreportsasmayberequested.
Nottriggered Nottriggered
Appendix1(4)
TheIncidentReportmustinclude:a.asummaryoftheincident;b.outcomesofanincidentinvestigation,includingidentificationofthecauseoftheincident;c.detailsofthecorrectiveandpreventativeactionsthathavebeen,orwillbe,implementedtoaddresstheincidentandpreventrecurrence;andd.detailsofanycommunicationwithotherstakeholdersregardingtheincident.
Nottriggered Nottriggered
(B54)CouncilConditionsofConstructionforApprovalWorksinthePublicRoad
RoadsActSection138&139dated5November2018Drawing#TCI-6200&TCI-6201,issueB,preparedbyBirzulisConsultingStructural&CivilEngineers,dated15/10/2018anddisplayingcouncilstamp(5November2018).
PermitDetals:CouncilPermittoOpeningaPublicPlaceRoadsAct1993Section101and102ApplicationNo.:ROP18/0272LicenceNo:113546CDate:19November2018
Workshadnotyetcommecedattimeofsiteaudit11thand13thDecember.Onreturningtosite4thJanuary2019,workshadbeencompleted.
Nottriggeredattimeofaudit.
AdditionalApprovalsKu-ring-gaiCouncil
Appendix1:WrittenIncidentNotificationandReportingRequirements
LindfieldLearningVillageFinalReportREV_3190320.docx 48
APPENDIXB–APPROVAL&DOCUMENTLISTB1.APPROVALANDDOCUMENTATIONLISTEnvironmentalImpactStatementLindfieldLearningVillageEISwasproducedbyURBISanddated8thJune2017.StateSignificantDevelopment8114–PartialDevelopmentConsentSSD8114dated24thOctober2018.B7VegetationManagementPlan(VMP)AVMPwasnotreferencedduringaudit.B13LandscapeManagementPlanThelandscapemanagementplanhasbeenproducedbyKleinfelder.Theplanisdated24August2018.B14ContaminatedSiteInvestigationsThefollowingreportsandcorrespondencehavebeenviewedandsatisfiesCoCB14.
• VirginExcavatedNaturalMaterialAssessment,EIS,13November2018• InterimAdvice#08forStatutorySiteAuditNo.279byDrIanSwane,Reviewof
StagingofRAPforLindfieldLearningVillageProject,8thNovember2018• InterimAdvice#11forStatutorySiteAuditNo.279byDrIanSwane,RAPAddendum
forLindfieldLearningVillageProject,21stNovember2018B16RemediationActionPlan(RAP)ARAPhasbeenproducedbyEIS.TheRAPisdated16August2018.B17UnexpectedContaminationProcedureAnunexpectedcontaminationprocedureisprovidedwithintheRAP.B21CommunityCommunicationStrategyACommunityCommunicationStrategydatedOctober2018wasproducedbyNAMEOFCONSULTANTB29ConstructionEnvironmentalManagementPlanZoicEnvironmentalproducedtheprojectCEMP.Theplanisdated29October2018.
LindfieldLearningVillageFinalReportREV_3190320.docx 49
B30TheConstructionTrafficandPedestrianManagementSub-Plan(CTPMSP)CommercialTCproducedtheCTPMSP.Theplanisdated2October2018.B31TheConstructionNoiseandVibrationManagementSub-Plan(CNVMSP)TheCNVMSPwasproducedbyAcousticLogic.Theplanisdated5thOctober2018.B32TheConstructionWasteManagementSub-Plan(CWMSP)ThefollowingdocumentshavebeenpreparedtosatisfyCoCB32:
• DumpitBins,WasteandRecyclingProcess&Flow,Notdated• ForesightEnvironmental-ConstructionandDemolitionWasteManagementPlan,27
March2017• PureContracting-AsbestosRemovalControlPlan,10August2018
B33ConstructionSoilandWaterManagementPlan(CSWMSP)Aconstructionsoilandwatermanagementplanwasnotreviewedaspartoftheaudit.B34ConstructionFloraandFaunaManagementSub-Plan(FFMSP)TheFFMSPhasbeenpreparedbyKleinfelder.TheplanisdatedOctober2018B35BushFireandFloodEmergencyResponseSub-Plan(BFFERSP)EWFWConsultingEngineersproducedtheBFFERSP.Theplanisdated18October2018B42ConservationManagementPlan(CMP)URBISproducedtheprojectCMP.Theplanisdated6November2018.B43:HeritageImplementationStrategy(HIS)AHISwasproducedbyURBIS.Thestrategyisdated14November2018.C1HeritageInterpretationStrategy AHeritageInterpretationStrategywasproducedbyURBIS.Thestrategyisdated28November2019.B2.EMSandCEMPDOCUMENTATIONLISTThefollowingdocumentswerereferencedaspartoftheon-siteenvironmentalperformanceassessment:
• IncidentRegisterwithtwoevents,mostrecententryDecember2018• LegalRequirementsRegister,emptywithnoentries• SiteinductionSE-F-11,datedJanuary2018• SafetyDataSheet(SDS)RegisterSE-F-10(notdated)• Toolbox/DailyPre-StartTalkSE-F-20
§ HighRiskWorks–TreeCutting03/01/2019§ Toolboxesfor28&29November2018referencesWetWeather§ Toolboxfor7January2019makereferencetoexcavationexclusionzone
below1m,wetweathernotice,maintenanceofstormwaterprotection,andageneralenvironmentalnoteregardinghousekeepingandstockpilemanagement.
LindfieldLearningVillageFinalReportREV_3190320.docx 50
• SafeWorkMethodStatements(SWMS)§ KLFF&F03:VegetationQuadratSurveysandCollectingVegetationSamples,
August2018§ KLF21:SWMS-UseofMulcher,September2018§ SiteClearingWorks–AllPlantandOperations,AuraTrees,2August2018
• BushfireEvacuationPlanA3,Taylors’,notdated• SiteEvacuationPlanA3,Taylors’,notdated• ConstructionNoiseMonitoring06-13December,MarshallDay,14December2018• Deliveryschedule(Trafficmanagement)for5December.• EnvironmentalInspectionRecords
§ WeeklyChecklist10th–15thDecember2018• AsbestosManagement
§ TargetedAsbestosInvestigationandSampling,August2018§ AsbestosCoreSampling,Risktech,22august2018§ Disposalof3.5TonneofAsbestosSheeting,PerfectContracting28
September2018§ AsbestosClearanceCertificate,Airsafe,2October2018§ AsbestosIdentificationAnalysis,Greencap,31October2018§ AsbestosClearanceCertificate,Risktech,10December2018
• WasteDisposalRecords§ RecordsforAugust2018,September2018,October2018,FreshStart
Australia• TreeRemovalRecords
§ AtRiskTree–AboriculturalReportTree49,RainTreeConsulting,19November2018
§ AtRiskTree–AboriculturalReportTree66,67&96,RainTreeConsulting,19November2018
§ AtRiskTree–AboriculturalReportTree88,RainTreeConsulting,19November2018
LindfieldLearningVillageFinalReportREV_3190320.docx 51
APPENDIXC-SITEAUDITPHOTOLOG
APPENDIXC-SITEAUDITPHOTOLOGDateofAudit 11,13Dec2018,4Jan2019
Auditors RichardJohnson;NormanMcComb Location LindfieldLearningCentre,Ku-Ring-Gai
AuditPhotoLogManagementArea BushfireRelevantCoCs:B5-B12Bushfire
Date:13/12/2018Description:Removedtreesobservedatboundaryfence
Date:13/12/2018Description:Areaoflandscapingaftertreeclearinginlowercarpark
Date:13/12/2018Description:Removedvegetationobservedtotherearoftheschoolhasthepotentialasfuelloadforbushfire
Date:13/12/2018Description:Generatorrunninglocatedondryvegetation
ManagementArea LandscapingRelevantCoCs:B13Landscaping
Date:11/12/2018Description:Densevegetationpre-treefellinginlowercarpark
Date:04/01/2019Description:Lowercarparkaftertreeandvegetationremoval
Date:04/01/2019Description:Mulchingactivitiestakingplacetorearoftheschool
Date:04/01/2019Description:Non-combustiblegalvanisedsteelfencebeinginstalled
ManagementArea ConstructionNoiseLimitsRelevantCoCs:B31ConstructionNoise&VibrationC16-C19ConstructionNoiseLimits
Date:04/01/2019Description:Noisemonitoringstationobserved
Date:04/01/2019Description:Noisemonitoringinlowercarpark
APPENDIXC-SITEAUDITPHOTOLOG
ManagementArea ConstructionWasteManagementRelevantCoCs:B32ConstructionWasteManagementC34-C37WasteStorageandProcessing
Date:13/12/2018Description:Segregationofwasteandgoodhousekeepingobserved
Date:13/12/2018Description:Temporarystorageofgroutlocatedbesideastormwaterdrain
Date:04/01/2019Description:Rubblebagcontainingconcretewaste
Date:04/01/2019Description:Flammableliquidsstoredoutsideonawoodenpallet
ManagementArea ConstructionSoilandWaterManagementRelevantCoCs:B33ConstructionSoilandWaterManagementPlanC28ErosionandSedimentControl
Date:13/12/2018Description:Sedimentladengeotextiledraincover
Date:13/12/2018Description:Filtersocksandgeotextileobservedingoodcondition
Date:13/12/2018Description:Filtersocksremovedfromdrain
Date:04/01/2019Description:Sedimentfencebreachedbyfelledtrees
ManagementArea HeritageRelevantCoCs:B42-B47HistoricHeritageC1InterpretationStrategy
Date:04/01/2019Description:Newinstalledcomplianthandrailspaintedpinkinreferencetoheritagerequirements
Date:04/01/2019Description:Newinstalledcomplianthandrailspaintedpinkinreferencetoheritagerequirements
APPENDIXC-SITEAUDITPHOTOLOG
ManagementArea SiteNotice&SafeworkRequirementsRelevantCoCs:C4SiteNoiceC13SafeorkRequirements
Date:13/12/2018Description:Sitenoticeswelldisplayed
Date:13/12/2018Description:Projectsiteissecureandsafe.
ManagementArea OperationofPlantandEquipmentRelevantCoCs:C5OperationofPlantandEquipment
Date:04/01/2019Description:Excavator#29log-booksightedfor04/01/2019
Date:04/01/2019Description:Excavator#29mobileplanttag
Date:04/01/2019Description:Excavator#67mobileplanttag
Date:04/01/2019Description:Excavator#29mobileplanttag
ManagementArea ConstructionHoursRelevantCoCs:C7-C9ConstructionHours
Date:13/12/2019Description:Siterecordsindicatepersonnelaccessingsitebefore7am
Date:04/01/2019Description:Siterecordsindicatepersonnelaccessingsitebefore7am
Whilesitemaybeaccessedpriortonominatedconstructionhoursitdoesnotindicatecommencementofworkspriortostarttime.Nocomplaintsrecordedofworksbeforehours.Itwouldbebeneficialtocorrelatenoisemonitoringwithworkhourstoenableverificationofnoisesourcesintheeventacomplaintisraisedatsomepoint.
APPENDIXC-SITEAUDITPHOTOLOG
ManagementArea TreeProtectionRelevantCoCs:C23TreeProtection
Date:11/12/2018Description:Treeexclusionzoneobserved
Date:13/12/2018Description:Pinkandbluetreemarkingobservedinthelowercarpark
Date:13/12/2018Description:Treeexclusionzonestothefrontofthemainschoolbuilding
Date:13/12/2018Description:Yellowexclusionzonetapingobservedwithoutexclusionbarriers
ManagementArea RockOutcropsRelevantCoCs:C24RockOutcrops
Date:11/12/2018Description:Exposedrockoutcropswithnoprotectionmeasures
Date:11/12/2018Description:Constructionmaterialsstoredagainstexposedrockoutcrops
Date:13/12/2018Description:Exposedrockoutcropswithnoprotectionmeasures
Date:13/12/2018Description:Constructionmaterialsstoredagainstexposedrockoutcrops
ManagementArea DustMinimisation&AirQualityRelevantCoCs:C25&C26DustMinimisationC27AirQualityDischarges
Date:13/12/2018Description:Stockpilingactivitiesgeneratingdust
Date:13/12/2018Description:Stockpilecovering
Date:04/01/2019Description:Previousstockpileareacleared
APPENDIXC-SITEAUDITPHOTOLOG
ManagementArea HandlingofAsbestosRelevantCoCs:C38HandlingofAsbestos
Date:13/12/2018Description:Non-conformingasbestossignageobserved
Date:04/01/2019Description:Non-conformingasbestossignageobserved
Date:04/01/2019Description:Alternativeasbestossignageobservedon-site.
Date:04/01/2019Description:Asbestosairmonitoringbeingundertakeninauditorium
LindfieldLearningVillageFinalReportREV_3190320.docx 52
APPENDIXD-INDEPENDENTAUDITDECLARATIONFORM
LindfieldLearningVillageFinalReportREV_3190320.docx 53
IndependentAuditDeclarationFormProjectName:LindfieldLearningVillageConsentNumber:SSD8114Description of Project: Refurbishment of the formerUniversity of Technology Sydney (UTS) Ku-ring-gaicampusintoanewschool.ProjectAddress:Lot2DP1151638,100EtonRd,LindfieldNSW2070Proponent:DepartmentofEducationTitleofAudit:IndependentEnvironmentalAudit–SSDConstructionComplianceReportDate:01/02/2019I declare that I have undertaken the Independent Audit and prepared the contents of the attachedIndependentAuditReportandtothebestofmyknowledge:
• the audit has been undertaken in accordance with relevant condition(s) of consent, theIndependentAuditPostApprovalRequirements(IAPAR,DP&E2018),andAS/NZSISO19011.2014–GuidelinesforAuditingManagementSystems;
• thefindingsoftheauditarereportedtruthfully,accuratelyandcompletely;• Ihaveexercisedduediligenceandprofessionaljudgementinconductingtheaudit;• Ihaveactedprofessionally,objectivelyandinanunbiasedmanner;• I amnot related to any proponent, owner or operator of the project neither as an employer,
businesspartner,employee,orbysharingacommonemployer,havingacontractualarrangementoutsidetheaudit,orbyrelationshipasspouse,partner,sibling,parent,orchild;
• Idonothaveanypecuniaryinterestintheauditedproject,includingwherethereisareasonablelikelihoodorexpectationoffinancialgainorlosstomeorspouse,partner,sibling,parent,orchild;
• neitherInormyemployerhaveprovidedconsultancyservicesfortheauditedprojectthatweresubjecttothisauditpriortotheaudit;and
• Ihavenotaccepted,norintendtoacceptanyinducement,commission,giftoranyotherbenefit(apartfrompaymentforauditingservices)fromanyproponent,owneroroperatoroftheproject,theiremployeesorany interestedparty. Ihavenotknowinglyallowed,nor intendtoallowmycolleaguestodoso.
Notes:(a)Undersection10.6oftheEnvironmentalPlanningandAssessmentAct1979apersonmustnotincludefalseormisleadinginformation(orprovideinformationforinclusionin)inareportofmonitoringdataoran audit report produced to the Minister in connection with an audit if the person knows that theinformationisfalseormisleadinginamaterialrespect.Theproponentofanapprovedprojectmustnotfail to includeinformation in(orprovide informationfor inclusion in)areportofmonitoringdataoranauditreportproducedtotheMinisterinconnectionwithanauditifthepersonknowsthattheinformationismateriallyrelevanttothemonitoringoraudit.Themaximumpenaltyis,inthecaseofacorporation,$1millionandforanindividual,$250,000;and(b)TheCrimesAct1900containsotheroffencesrelatingtofalseandmisleadinginformation:section307B(givingfalseormisleadinginformation–maximumpenalty2yearsimprisonmentor200penaltyunits,orboth) NameofAuditor:RichardJohnson
Signature:
Qualification:BSc;DipLaw
Company:AspectEnvironmentalPtyLtd
CompanyAddress:Suite117,25SolentCircuit,BaulkhamHills,NSW2153