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Audited Project Financial Statements
Project Number: 48226-003 Loan Number: 3611 Period covered: 1 April 2017 to 31 March 2018
IND: Second Rural Connectivity Investment Program – Tranche 1 Prepared by Assam State Road Board, Government of Assam
For the Asian Development Bank Date received by ADB: 24 October 2018 The audited project financial statements are documents owned by the borrower. The views expressed herein do not necessarily represent those of ADB’s Board of Directors, Management, or staff. These documents are made publicly available in accordance with ADB’s Access to Information Policy and as agreed between ADB and Public Works Department, Government of Uttarakhand.
~UTSRQPONMLKJIHGFEDCBAK H E T A W A T A K A S H K U M A R & A S S O C I A T E S ihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA
CHARTERED ACCOUNTANTS
R.Na 207, Kejriwal Bhawan,
Paltan Bazaar,
Guwahati -781008, Assam
Ph: 98644-06273, 2731114
MANAGEMENT LETTER
As mentioned in the notes to account, some of the packages under Pradhan Mantri Gram Sadak Yojana
(PMGSY) are funded by Asian Development Bank (ADB) and a single bank account is used for the purpose of both
ADB funded and other packages.
We are entrusted with the audit of PMGSY and our report thereon has been issued. Since, the auditing
exercise was conducted for PMGSY as a whole, hence our observations are also produced in the management letter
issued for PMGSY as a whole .
. That, for separate financial statements prepared for ADB, the expenditure figures were checked to establish
whether only the ADB funded packages are considered in these separate financial statements. Further, as apparent
from these separate financial statements, expenditures are incurred in excess of the grants received from MORO
towards ADB funded packages and the shortfall has been paid from other PMGSY grants.
Place: Guwahati
Date: 20.09.2018
(AkaS~~~partn~~'1<
Membership No : 066628
For Khetawat Akash Kumar & Associates
Chartered Accountants
Firm Registration No. 326578E
K H E T A W A T A K A S H K U M A R utsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA& A S S O C L 4 T E S ihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA
CHARTERED ACCOUNTANTS
R.No 207, Kejriwal Bhawan,
Paltan Bazaar,
Guwahati -781008, Assam
Ph: 98644-06273,2731114
INDEPENDENT AUDITORS' REPORT
Report on the Financial Statements
We have audited the accompanying financial statements of Project- PMGSY, ADB SRCIP-I, 2017-18,
financed by Asian Development Bank Loan No. 3611 - IND as implemented by Assam State Road Board
(ASRB) under Public Work Department, Government of Assam, which comprise Statement of Receipts and
Payments, Statement of Expenditure by category and financer, the Statement of disbursement and related
notes for the year ended as on 31st
March'2018.
Management's Responsibility for the Financial Statements
. Management is responsible for the preparation of these financial statements that give a true and fair view
of the ·financial position and financial performance of the project. This responsibility also includes
maintenance of adequate accounting records for safeguarding of the assets and for preventing and
detecting frauds and other irregularities; selection and application of appropriate accounting policies;
making judgments and estimates that are reasonable and prudent; and design, implementation and
maintenance of adequate internal financial controls, that were operating effectively for ensuring the
accuracy and completeness of the accounting records, relevant to the preparation and presentation of the
financial statements that give a true and fair view and are free from material misstatement, whether due
to fraud or error.
Auditor's Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We conducted
our audit in accordance with the Standards on Auditing issued by the Institute of Chartered Accountants of
India. Those Standards require that we comply with ethical requirements and plan and perform the audit'
to obtain reasonable assurance about whether the financial statements are free from material
misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in
the financial statements. The procedures selected depend on the auditor's judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or
error. In making those risk assessments, the auditor considers internal financial control relevant to the
Company's preparation of the financial statements that give a true and fair view in order to design audit, .
procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on
whether the Company has in place an adequate internal financial controls system over financial reporting
and the operating effectiveness of such controls. An audit also includes evaluating the appropriateness of
the accounting policies used and the r.easonableness of the accounting estimates made by management, as
well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for
our audit opinion.
K H E T A W A T A K A S H K U M A R utsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA& A S S O C L 4 T E S ihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA
CHARTERED ACCOUNTANTS
R.No 207, Kejriwal Bhawan,
Paltan Bazaar,
Guwahati -781008, Assam
Ph: 98644-06273, 2731114
Opinion
In our opinion, the financial statements present fairly, in all material respects, the sources and applications of
funds of Project for the year ended on si" March'18 in accordance with Government of India accounting
standards.
Other Reporting Responsibilities
We also report that,
I. No proceeds of the loan have been received till 31-03-2018. However, the expenditure reflected in the
financial statements are found to be incurred for the purpose as per ADB loan agreements.
11. . Financial Covenants in the loan agreements have been complied with.
Ill.
i.
a.
b.
ii.
With respect to SOEs, adequate supporting documentation has been maintained to support
claims to the Asian Development Bank for reimbursements of expenditures incurred; and
Expenditures are eligible for financing under the Loan Agreement.
No Imprest Accounts are maintained in the state and hence no comments are made thereon.
Place: Guwahati
Date: 20.09.2018
Annexure 1
Executing Agency- Public Work Department, Government of Assam
Implementing Agency-Assam State Road Board (ASRB)
Project- PMGSY,ADB SRCIP-I,2017-18
loan No. 3611- IND
Statement of Receipts and Payments
Report for the year ended on 31-03-2018
in (INR) '000
During the current During the previous Cumulative Project
Particulars Note Referenceyear year to date
for 12 month for 12 monthAs at 31-03-2018
period period
Opening Balance (A)ihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA - - -
Receipts
Fund received from Government 4 - - -ADB Loan 6
ADB Grant 6
Co-Financier 1 7
Co-Financier 2 8
Beneficiary Contribution (if any) 9
Other receipts 10
Total Receipts (B) - - ·
Total (C=A + B) - - -
Payments
Investment Costs
Civil Works . 3,644 - 3,644
Mechanical and Equipment
Environment and Social Mitigation11
Consultants
a. Project Management
b. Capacity Development
Others
Sub Total (D) 3,644 - 3,644
Recurrent Costs
Salaries
Accomodation 12
Equipment Operation and Maintenance
Others
Sub Total (E) . - ·
Total Payments
Financing Charges During Implementation (F) 13 . . ·
Total Project Cost (G=D + E + F) 3,644 - 3,644
Closing Balance (C-G) (3,644) - (3,644)UTSRQPONMLKJIHGFEDCBA
* T h e a b o v e d e f ic i t a m o u n t is m e t o u t o f o th e r P M G S Y F u n d s
Notes form an Integral part of these financial statements
In terms of our report of even date
.. ~ ..Empowered Officer ASRB
A~,,~~dlCDffi'ii~,t.}~~ti-3
ASSAM
Chandrnarl,G"~h"~\ 'Vi
Financial Contrsller
For Khetawat Akash Kumar & Associates
Charte~d Accountv(AkashKr. ~
Partner
Memb rship No. 066628
Firm Registration No. 326578E
Date: 20-09-2018
Place: Guwahati
Annexure 2
Executing Agency- Public Work Department, Government of Assam
Implementing Agency-Assam State Road Board (ASRB)
Project- PMGSY, ADB SRCIP-I, 2017-18
Loan No. 3611- IND
Statement of Expenditure by Category and Financiers
Report for the year ended on 31-03-2018
in (INR) '000
ADB Co-Financier Government
Percentage of Actual Expenditure Actual ExpenditureTotal
ParticularsActual
ExpenditureFinancing Amount % Amount % Amount %
1 2ihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA3 4 5 6 7 8
Investment Costs
Civil Works 41.98% 1,530 41.98% - - 2,114 58.02% 3,644
Mechanical and Equipment -
Environment and Social Mitigation . -
Consultants -
a. Project Management -
b. Capacity Development -
Others -
Sub Total (A) 1,530 - 2,114 3,644
Recurrent Costs
Salaries -
Accomodation -
Equipment Operation and Maintenance -
Others -
Sub Total (B) . - - - -
Total Cost (C=A+B) 1,530 - 2,114 3,644
% Total Project Cost 0.02% 0.02% 0.04%
Total Project Cost for the year 2016-17 - - -
Notes form an Integral part of these financial statements
In terms of our report of even date
E~~~
. Assam.Chandmari,Gu ••••• 3 ... ' . . . C'himdmari, Guwahati - 3';
For Khetawat Akash Kumar & Associates
.Chartered ACCOU
V(AkaSh~r. ~
Partner
Memb rship No. 066628
Firm Registration No. 326S78E
Date: 20-09-2018
Place: Guwahati
I!utsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA Annexure 3
Executing Agency- Public Work Department, Government of Assam
Implementing Agency-Assam State Road Board (ASRB)
Project- PMGSY, ADB SRCIP-I, 2017-18
Loan No. 3611 - IND
Statement of Disbursal
Report for the year ended on 31-03-2018
Details of disbursement by method are given below:
in (INR) '000
Statement of Disbursement Note Current Year Prior YearCumulative Project
to date
ADB Fund claimed during the year
Reimbursement 6.1 - - -Imprest Fund 6.2
Direct Payment . 6.3
Commitment Letter 6.4
Sub Total (A) - - -
Total Expenditure made during the year (B) 3,644 - 3,644
Less: Expenditure not yet claimed (e) 1,530 - 1,530
Borrower's Share (D) 2,114 - 2,114
Total Eligible Expenditure claimed (B-C-D=E=A) (E) - - -
.Notes form an Integral part of these finanCial statements
In terms of our report of even date
.LEt¥RW6~~PeWM~~)/
Assam, Chandmari, GuwA~§j(M
Chandmari, Guwahati - 3
For Khetawat Akash Kumar & Associates
Chart red Accountantsx..(Akash K
Part r
Membership No. 066628
Firm Registration No. 326578E
Date: 20-09-2018
Place: Guwahati
F;n,"'~~ Vf,dtlfi!f~_ MItB
0/0 The ChiefEIl'IlDfA6~ (R)
Assam. Chandmari, Ghy-3
Annexure 4
Name of the country - INDIA
Executive Agency - Public Wark Department, Gavernment of Assam
Implementing Agency - Assam State Raad Baard (ASRB)
Project-ihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBAProject- PMGSY, ADB SRClP-I, 2017-18, financed by Asian Develapment Bank Laan No. 3611 -
IND
NOTESTO THE FINANCIAL STATEMENTS FORTHE YEAR ENDED 31st MARCH,2018
1. PROJECTNATURE AND ACTIVITIES
Description of the project- Pradhan Mantri Gram Sadak Yajana (PMGSY) is a central gavernment
scheme far canstructian af rural roads and ADB has financed same of its batches.
Nature of Activities - Canstructian af Rural Raads.
Location- All parts Of the state of Assam
2. STATEMENT OF COMPLlENCE
These financial statements have been prepared in accardance with terms of reference (TOR)
conveyed by Gavernment of India/Ministry of Finance/Department of Ecanamic Affairs. This refers
to. the cash basis of accounting applied with due regard to. the General Financial Rules, PWD Cades,
Treasury Cades, and similar rules and cades as are in effect and applicable to. the aperatian of the
praject.
3. SIGNIFICANT ACCOUNTING POLICY
3.1 Financial Statement
This camprises of the Statement of Receipts and Payments, the Statements of Expenditure by
Categary and Financier,the statement af Disbursement and related nates appendices to. the
financial statements.
3.2 Basic of Measurement
Financial statements have been prepared under the histarical cast canventian and an cash basis of
accaunting.
3.3 Change of accounting policies-
These Financial statementshave been prepared in accardance with terms of reference (TOR)
canveyed by Gavernment Of India /Ministry of Finance/Department af Ecanamic Affairs. No.
Changes are made in the accaunting palicies.
3.4 Fund Flow Mechanism .
The ASRB is fallo.wing the principle of maintaining anly ane Bank Accaunt apened with a
scheduled bank in the name of SRRDA (Assam) in which all the funds received fram the
Gavernment of India and Gavernment of Assam are credited. Thereafter, the Programme
Implementatian Units (PlUs) submit the demands far funds to. the SRRDA and the autharisatians
are issued at the SRRDA, thereafter, based an the approved autharisatians, the PlUs make e-
payment thraugh an line partal of Central Ga~OMMAS.UTSRQPONMLKJIHGFEDCBAR > : : . . - - - - - - . . . . / ' et
llt/\ \ .: ~
rtered ~Q) A\:;cauntants 5?
~ I ~t» : C:>
* *G'lIwaha\\~
-
3.5 Advance and other receivables
Advances as and when paid are considered as expenditure in the SOE and any recovery in the
interim payment certificate, the net amount paid after recovery are considered as expenditure.
However as per the PMGSY accounts manual, advances are separately accounted and the same is
not considered as expenditure as and when paid. At the time of bill submission, gross bill value
before recovery of advances is considered as expenditure.
3.6 Cash and cash equivalents
All payments are made through bank only. No cash balance is maintained.
3.7 Accrued and other liabilities
There are nomajor liabilities accrued during the year that have not been considered as
expenditure in SOE
3.8 Income
There is no income to be recognized.
3.9 Foreign currency transaction and translation
(a) Function and presentation currency
Items included in the financial statements of the project are measured using the currency of the
primary economic environment in which the entity operates (the functional currency), which is
the Indian Rupee (INR)
(b) Transactions and balances - No transactions in foreign currency.
3.10 Allocation of common Costs
No common costs are allocated to different output/activities.
3.11 Interest Expenses and Financial Charges
No financial charges & interest have been allocated to the project by the borrower.
4. Funds Received from the Government
ParticularsCurrent Year Prior Year
Cumulatlv •.•v...-.to
date
Government Counterpart funding
Amount Reirnbursable
Gov_ihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA''''' .-
Total
•
5. Date of Authorisation
These financial statements have been authorized for issue by the Empowered Officer of Assam State
Road Board (ASRB) onihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA20-09-2018
For Assam State Road Board
.~
{D.sa~
Empowered Officer
Empowered Officer ASRB
Assam,Chandmari,Guwahati-3t-..
Place: Guwahati
Date: 20.09.2018
(B.K. Seal)
inancial Co~troller
Chief Accoun-s Ofheer ASRB
0/0 The Chief Engineer PWD (R)
Assam. Chandmari, Ghy-3
As per our Report of even date attached
For Khetawat Akash Kumar & Associates
Chartered Accountants
Firm Registration No. 326578E
(Akas)\t.r.~Partner
Membership No : 066628
Annexure 5
Name ofthe country -INDIA
Executive Agency - Public Work Department, Government of Assam
Implementing Agency - Assam State Road Board (ASRB)
Project- Project- PMGSY, ADB SRClP-I,ihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA2017-18, financed by Asian Development Bank Loan No. 3611 -
IND
6. Funds Received from ADB
Date of Loan Agreement 30-01-2018
Loan effectiveness Date 30-04-2018
Key Terms and Conditions Loan taken by Gal for rural road construction under PMGSY&
executed by 5 states including Assam
Disbursement Schedule As per LDH of ADB by reimbursement method
Commitment Fees 0.15% p.a.
Interest Rates LlBOR based lending facility
In (INR),OOO
ADB Source of Funds - Method of Note During the During the Cumulati~.
Withdrawal reference Current Year Previous Year Pro~udte
ADB Loan ------- •.....
- By Reimbursement Method ~- By Imprest Account ---------- By Direct Payment ------- ,....
- By Commitment Procedure ....•••••••••.I--""""'
ADB Loan Total ----------ADBGra~
AI~oan and Grant TotalUTSRQPONMLKJIHGFEDCBA
• A s m e n t io n e d in th e n o te s to a c c o u n ts , G o v tO f I n d ia p r o v id e s g r a n ts to th e s ta te a s a
w h o le a n d h e n c e th e a b o v e d e ta i l s c o u ld n o t b e fu r n is h e d
As per our Report of even date attached
For Assam State Road Board For KhetawatAkash Kumar & Associates
Chartered Accountants
Firm Registration No. 326578E
~(D. Saharia)
~. Empowered Officer. Fi~ancial Controller
Empowered Officer ASRB .'. Chl~f Accounoa Ofhcer ASRB
Assam,Chandmari,Guwahati-3 C/o The ChlefEngineer PWD(R)Assam. Chandmari. Gby-3
Place: Guwahati
Date: 20.09.2018
{Akash Kr.
Par£er
Membership No : 066628
Annexure 6
Name of the country - INDIA
Executive Agency - Public Work Department, Government of Assam
Implementing Agency - Assam State Road Board (ASRB)
Project- Project- PMGSY, ADB SRClP-I, 2017-18, financed by Asian Development Bank Loan No. 3611 -
IND
6.2 Reconciliation of the Imprest Account and the Bank Statement is given below:
STATEMENT OF IMPREST ACCOUNT
FORTHE YEAR ENDED 31-03-2018
In (INR),OOO
Prior Year Current Year
Balance brought forward from previous period ./ihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA
./'
Add: ~UTSRQPONMLKJIHGFEDCBAV
- Advance ./'
- Replenishment received during the year ./'
- Interest earned ~ "Sub Total (A) ~./'
Deduct: ~ ~
Payment made during the year /- Replenishment/Liquidation ./'
- Expenditure yet to be cla~
~
Amount refunded du~he year
/Closing B~e (B)
/As per bank statement (Copy attached)
• A s m e n t io n e d in th e n o te s to a c c o u n ts , G o v tO f I n d ia p r o v id e s g r a n ts to th e s ta te a s a
w h o le a n d h e n c e th e a b o v e d e ta i l s c o u ld n o t b e fu r n is h e d
6.2.1 Information with respect to the USihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA$ equivalent notational amount held at the RBI in respect of
the above imprest account balance could not be furnished
6.3 No payments are made directly by ADB
6.4 No payments made through commitment procedure
6.5 No Grantsare received during the year.
For Assam State Road Board
~f~(D. Saharia)
", , Empowered Officer. Financial Controller
Empowered Officer ASRB. Chief Accouncs Ofhcer ASRB
Assam.Chandmari.Guwahatl-~io The Chief Engineer PWD (R)
, Place: Guwahati A3~m. Chandmari, Ghy-3
Date: 20.09.2018
As per our Report of even date attached
For KhetawatAkash Kumar & Associates
Chartered Accountants
Firm Registration No. 326578E
Annexure 7
Executing Agency- 'Public Work Department, Government of Assam
Implementing Agency-Assam State Road Board (ASRB)
Project- PMGSY, ADB SRCIP-I,2017-18
loan No, 3611 - IND
Notes to the Financial Statements
for the year ended on 31-03-2018
6.6 Details of disbursement claimed under Statement of Expenditure (SOE) Procedure are given below
DISBURSEMENTCLAIMED UNDER STATEMENT OF EXPENDITURE(SOE) PROCEDURE
FORTHE YEAR ENDEDON 31-03-2018
in (INR) '000
Net EligibleImp rest Fund Total Disbursement
W/ANo. SOESheet No. Category Total Amount Paid ADB Financing %Amount
Replenished/liquid UsingSOEExpenses Reimbursed
ated Procedure
2 3 4 5 6 (4X5) 7 8 7+8=9
0001 1 Civil Works 3,644 41.98% 1,530ihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA -
2 Mechanical and Equipment - -
0002 1 Consultants -
2 Salaries - -
3 Accomodation - -
0005 1 Environment and Social Mitigation - -2 Equipment Operation and Maintenance - -
Total 3,644 1,530 - - -
Total for Prior Year - -UTSRQPONMLKJIHGFEDCBA
* A D B r e im b u r s e m e n ts i s r e c e iv e d b y G o v t o f I n d ia a n d n o in fo r m a t io n is a v a i la b le a n d h e n c e th e a b o v e ta b le d e ta i l s c o u ld n o t b e f i l le d
Date: 20-09-2018
Place: Guwahati
rh, .~"'~' .
Empowered Officer ASRB
AS~o~~r~'lIHljJ~ati-3 '
ASSAM
Chandmari, Guwahati - 3
A",""'IC;~~(ASRB)& Sen. Fin.~dvisor
PWD,ASSAMChief Accoun~ Ofhcer ASRB
0/0 The Chief Engineer PWD (R)
Assam, Chandrnan, GhY-3 "
Notes form an Integral part of these financial statements
In terms of our report of even date
For Khetawat Akash Kumar & Associates
Chart~eredACCOU~
l.Ai(Akash wat)
Partn
Mem ership No. 066628
Firm Registration No. 326578E
r 'jihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA Annexure 8
Executing Agency- Public Work Department, Government of Assam
Implementing Agency-Assam State Road Board (ASRB)
Project- PMGSY, ADB SRCIP-I, 2017-18
Loan No. 3611 - IND
Notes to the Financial Statements
for the year ended on 31-03-2018
in (lNR) '000
Particulars Current Year Prior YearCumulative Project
to date
Fund Received - - -
~·Empow~erASRB
t.tM~~~b~Y(~MfjtASSAM
Chandmari, Guwahati - 3
i n a n c la l c o : r(ASRB)& Sen. Fin. A~visor
C h ie f Accoun~,&,Iil~~
Djo The ChiefEngineerPWD(Ill
Assam, C p < J 1 )Q m a r i , ~trt·J
For Khetawat Akash Kumar & Associates
Chartered Accountants
(Aka~~~
partl~
Membership No. 066628
Firm Registration No. 326578E
.Date: 20-09-2018
Place: Guwahati
..
rLKJIHGFEDCBA -
' 'Z C : : jihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA
Annexure 9
Executing Agency-Public Work Department, Government of Assam
Implementing Agency-Assam State Road Board (ASRB)
Project- PMGSY, ADB SRCIP-I, 2017-18
Loan No. 3611- IND
Statement of Appropriation Vs Actual
For the Current year ended on 31-03-2018 For the Prior year ended on 31-03-2017 Cumulative from beginning of the Project till date
Budgeted Actual Utilization Budgeted Actual UtilizationVariance
Budgeted Actual UtilizationVarianceCost Categories Variance
Expenditures Expenditures Percentage Expenditures Expenditures Percentage Expenditures Expenditures Percentage
INR '000 INR '000 % INR '000 INR '000 INR '000 % INR '000 INR '000 INR '000 % INR '000
Investment Costs
Civil Works 3 ,6 4 4 3 ,6 4 4 100% - 0% - 3 ,6 4 4 3 ,6 4 4 100% -
Mechanical and Equipment
Environment and Social Mitigation
Consultants
a. Project Management
b. Capacity Development
Others. .
Sub Total 3,644 3,644 - - - - 3,644 3,644 -
Recurrent Costs
Salaries -
Accomodation
Equipment Operation and Maintenance
Others -.-
Sub Total - - - - - - - - -
Total Payments 3,644 3,644 - - - - 3,644 3,644 -
Financing Charges during implementation
Total Project Cost 3,644 3,644 - - - - 3,644 3,644 , -
Grand Total of Expenditures in USD
C i2~ ',. "Empo~d OHlcer(ASRB)I
Empowered OfficerAB,.
Assam,atI~~all.3 .
Annexure 10'
Executing Agency- Public Work Department, Government of AssamLKJIHGFEDCBA
~ R ) 'O O O
Implementing Agency-Assam State Road Board (ASRB)
Project- PMGSY,ADB SRCIP-I,2017-18
loan No. 3611- IND
Expenditure by Output Components
Unallocable Common Costs Output 1 Output2~ Total Expenditure
Cost Categories Prior YearCum to Prior
Cum to Date prior~~nt
Cum to Date Prior YearCurrent Cum to
Current Year Current YearDate Year Year Year Date
Investment Costs
->V
Civil Works -
Mechanical and Equipment -
Environment and Social Mitigation
/-
Consultants -
a. Project Management .> -
b. Capacity Development .> -
Others . -
Sub Total (A)~ - - .' -
Recurrent Costs
/i"
Salaries -
Accomodation -
Equipment Operation and Maintenance -
Others -
Sub Total (B) - - - -
Total Cost (C= - - - -
~%T al Project Cost
.Ci2E ~ e d r& 1 I r t e i (M ~ P 3
AssamIChandmari,G~~~i_3 .••.. . . Chandmari, Guwahati- 3 ..
*The abov~ tab~ot applicable
a n c la l C O " " ~
(~RB)& Sen. F~~~visor
PWD,ASSAM
Chlt'f Accou •.•• Ofhcer ASRB
0 /0 T h e C h l" ~ r P " - ' . ' . - : )
A s s a m , ~n~jlri, G41y.3
ASSAM STATE RQAD BOARD (ASSAM)
Other notes to account
For the Year ended 31LKJIHGFEDCBAs tMarch' 2018
It is to be noted that the ASRB is the implementing agency for works under Pradhan Mantri
Gram Sadak Yojana (PMGSY) for the state of Assam. Under PMGSY, some of the "batches"
sanctioned by Ministry of Rural Development (MORD) are financed by Asian Development
Bank (ADB).
ASRB doesn't get direct funding from ADB. All the grants received by ASRB are released by
the MORD. While releasing the grants, MORD mentions the details of the "batch" against
which the grants are released and if the same pertains to the batch financed by ADB, the
same is considered at grants received by ADB for the purpose of these financial statements.
All the grants received towards ADB financed "batches" are shown as funds received from
Government itself and the same is not divided between ADB grant and Government
Counterfunding.
Further, since PMGSY. as a whole is a centrally sponsored programme, no separate bank
accounts are maintained for the grants received for ADB financed works. All the funds are
accumulated at one place and payments are issued therefrom.
A consolidated list of payments along with package numbers is maintained in the state and
the packages financed by ADB out of the same are filtered out to arrive at the expenditure
figures for the purpose of these financial statements.
It may so happen that the expenditures made towards ADB financed works exceed the
grants released by MORD towards ADB sanctioned "batches". The excess amount of
expenditure is met out of the surplus grants received from MORD for other "batches".
For the maintenance of records and book keeping, MORD has issued a detailed guideline
under PMGSY and the same are followed in the state of Assam and hence the audited
financial statements for PMGSY as a whole may also be referred.