Incardex - · PDF filedesigns and setup databases) and Incardex Producer ... (if key protected version is supplied). Incardexex: ... have the free USB port. 3

Incardex

ID card design and printing

User Guide

2014

Incardexex: User Guide A.V. Povarkova, [email protected]

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Akond company 197342, Russia, St.-Petersburg, Serdobolskaya, 65a Phone/fax: +7(812)384-6430 Cell: +7(921)757-8319 e-mail: [email protected] http://www.akond.net Incardex User Guide © 2014. A.V. Povarkova Information in this document is subject to change without notice. This document is a property of A.V. Povarkova. It may be copied or transmitted to a third party only in its complete form with no omissions; all trade marks and copyrights be preserved. Any changes or amendments shall be agreed upon in writing with A.V. Povarkova.


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Content Introduction 4 Software package and PC requirements 4 Software installation 5 Incardex operation 5 Connect to the external data sources 24 Incardex options 27 How to use Incardex with inPhoto ID SLR / inPhoto ID PS 38 About company 40


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1. INTRODUCTION Thank you for purchasing Incardex software! Incardex is designed for design, management and printing ID cards and badges. Incardex includes two modules: Incardex Designer (create ID card designs and setup databases) and Incardex Producer (enter personal information, photographs, and print ID cards). Incardex can be used together with inPhoto Capture designed for full control of the Canon cameras from PC. inPhoto Capture provides automatic image capture and transfer to the Incardex database. For full information on inPhoto Capture refer to the corresponding User Guide. Basic features of Incardex software:

• Create ID card templates of the standards and user defined size. The following elements can be used in the ID card design: line, rectangle, image, bar-code, text.

• Create and manage the database of ID holders. • Connect to the external database. • Capture images to the database with the Canon camera controlled

with inPhoto Capture software or with the web camera. Load image to the database from the file.

• Print ready ID cards. • Two modes are supported: Designer (ID card design, database

management) and Producer (data entry and ID card printing).

2. SOFTWARE PACKAGE AND PC REQUIREMENTS Software package includes the following: 1. Setup file (Incardexsetup.exe or Incardexsetupgk.exe), 2. User guide (Incardex_Userguide.pdf file), 3. Serial number required to activate the software. Or USB dongle (if key protected version is supplied).


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Note: if Incardex is purchased together with inPhoto Capture SLR (Canon SLR camera control) it will also be required to install inPhoto Capture SLR. if Incardex is purchased together with inPhoto ID SLR (Canon Powershot camera control) it will also be required to install inPhoto ID PS. PC requirements:

• Windows 2000, XP, Vista, Windows 7 • Free 20MB on hard disk for inPhoto Capture software files, • If the software is supplied with the USB dongle your computer shall

have the free USB port. 3. SOFTWARE INSTALLATION If the software is supplied with the Serial Number: Run Incardexsetup.exe and follow the instructions you will get. Activate your license using on-line or off-line activation and enjoy working with Incardex. If the software is supplied with the USB dongle protection: Run Incardexsetupgk.exe and follow the instructions you will get. If the installation went all right you will get the corresponding notification. After inPhoto Capture is installed plug the USB dongle (USB Guadrant Stealth) nto the USB port of your computer. The New Hardware Installation Wizard will start up. Select “Automatic installation” and press Next.

The Wizard will search for New Hardware installed (USB Guadrant Stealth dongle). The box notifying that the drivers are not signed by Microsoft will be invoked next. Select “Continue anyway” to continue the dongle driver installation, and the USD Guadrant Stealth driver will be installed.

Now you can run Incardex software in Designer (Incardex Designer) and Producer (Incardex Producer) mode. 4. INCARDEX OPERATION Incardex Designer window


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Incardex Designer window is shown on Figure 1. The menu in the upper part of the software window provides access to Incardex Designer commands and settings.

Figure 1. Incardex Designer window

Use Toolbar buttons for the quick access to the software commands and settings.

New. Click this button to create a new ID card layout.

Open… Click this button to open the existing ID card layout. The ID card layouts are saved as “Incardex projects” with .icp extension.

Save. Click this button to save ID card layout. The ID card layouts are saved as “Incardex projects” with .icp extension.


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Print... Click this button to print the ID card.

Print Preview… Click this button to preview the ID card before printing.

Cut. Click this button to cut the ID card element to the clipboard.

Copy. Click this button to copy the ID card element to the clipboard.

Paste. Click this button to paste the ID card element from the clipboard.

Front Side / Back Side. Click these buttons to work with (1) the front side, or (2) the back side of the ID card.

Layout properties… Click this button to activate the Layout Properties window. In the Layout Properties window it is possible to select the ID card format, type, size, orientation, and background.

Database Setup… Click this button to activate the Database Setup window. In the Database Setup window it is possible to create the internal database and set all fields required or connect to the external database. The Incardex database is saved in .mdb file.

Select. Click this button to select the ID card element.

Line. Click this button to draw the line on the ID card layout.

Rectangle. Click this button to draw the rectangle on the ID card layout.

Text. Click this button to type the text on the ID card


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layout (e.g. company name).

Image. Click this button to insert the image on the ID card layout (e.g. company logo).

Text form DB. Click this button to insert the text from the database field (e.g. First Name, Second Name, Date of Issue, etc.) on the ID card layout.

Image from DB. Click this button to insert the image from the database field (e.g. Photo) on the ID card layout.

Barcode. Click this button to insert the barcode on the ID card layout.

2D Barcode. Click this button to insert the 2D barcode on the ID card layout.

Fingerprint. Click this button to insert the fingerprint image on the ID card layout.

Incardex Producer window Incardex Producer window is shown on Figure 2. The menu in the upper part of the software window provides access to Incardex Producer commands and settings.


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Figure 2. Incardex Producer window

Use Toolbar buttons for the quick access to the software commands and settings.

Open… Click this button to open the existing ID card layout. The ID card layouts are saved as “Incardex projects” with .icp extension.

Save. Click this button to save ID card layout. The ID card layouts are saved as “Incardex projects” with .icp extension.

Print... Click this button to print the ID card.

Print Preview… Click this button to preview the ID card before printing.


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Cut. Click this button to cut the ID card element to the clipboard.

Copy. Click this button to copy the ID card element to the clipboard.

Paste. Click this button to paste the ID card element from the clipboard.

Click these buttons to go to the previous, next, first and last records of the database.

Add Record. Click this button to add a new record to the database.

Delete Record. Click this button to delete the existing record from the database.

Create Filter… Click this button to create New Filter.

Edit Filter… Click this button to edit the existing filter.

Filter ON / Filter OFF. Click this button to switch the filter ON or OFF.

Mark selected. Click this button to mark the current record in the database.

Show marked records only. Click this button to filter marked records only. Un-press this button to cancel database filtration.

Form. Click this button to view the database record in a view of form.


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Table. Click this button to view the database record in a view of table.

Incardex: how to start The exercise below will allow you to learn major functions of Incardex software. Incardex software consists of two modules: Incardex Designer and Incardex Producer. Incardex Designer provides an ability to create the ID card templates, the databases to store information, and create links between ID card entries and database fields. Incardex Producer is used for entering the data and photos and for card printing. Incardex Designer 1. To start Incardex Designer click Incardex Designer shortcut on the desktop or select Incardex Designer in Start / Programs / Incardex. 2. Create a New Card layout. For this press New button on the Toolbar or click New on the File menu. See Figure 3.


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Figure 3. Incardex Designer with a new card layout.

3. To create a double-sided ID card click on the Layout Properties button, or click Layout Properties on the File menu, or select Layout Properties in the card context menu (right mouse click on the card). In the Card Type field select Double-sided. 4. Select a card background. The card background is selected in the Layout Properties dialogue box. To display Layout Properties dialogue box click Layout Properties button on the Toolbar, or click Layout Properties on the File menu, or select Layout Properties in the card context menu (right mouse click on the card). In the Card Properties dialogue box check Image, press Browse, select [Shared Documents]\Incardex Samples\sample_background.bmp, and press OK. See Figure 4.


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Figure 4. Select background for the ID card.

5. Create a database to store the cardholders’ data. Click Database Setup

button on the Toolbar or use menu Database / Database Setup. The Database Setup dialogue box appears. Select database type (Incardex Database or External Database). Select Incardex Database in the drop-down list, click Create Database…, and set database location and name, e.g. [Shared Documents]\Incardex Samples\sample_db.mdb. Add the following fields to the database:

• First name (text) • Last name (text) • Department (text) • ID number (number) • Expiry date (date) • Photo (image)

Press OK.


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Figure 5. Database setup.

6. Add the data objects on the card layout and set their properties. To draw objects select the object type on the Objects toolbar in the left part of the software window and draw the selected object on the card. To set the object properties click the right mouse button on the object and select Properties in the context menu or double click the left mouse button. Draw the following objects on the card:

• Image from database . In the Object properties dialogue box select Photo from the linked database fields drop-down list. As example insert the photo from [Shared Documents]\Incardex Samples\sample_photo.jpg


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• Text from database . In the Object properties dialogue box select First Name from the linked database fields dropdown list. Set the following text properties: font type Arial, 12, bold, align center

• Text from database . In the Object properties dialogue box select Last Name from the linked database fields dropdown list. Set the following text properties: font type Arial, 12, bold, align center

• Text from database . In the Object properties dialogue box select Department from the linked database fields dropdown list. Set the following text properties: font type Arial, 10, bold, align center.

• Constant text . In the Object properties dialogue box enter «ID number:». Set the following text properties: font type Arial, 8, align left.

• Text from database . In the Object properties dialogue box select ID number from the linked database fields dropdown list. Set the following text properties: font type Arial, 8, align left.

• Constant text . In the Object properties dialogue box enter «Expiry date:». Set the following text properties: font type Arial, 8, align left.

• Text from database . In the Object properties dialogue box select Expiry date from the linked database fields dropdown list. Set the following text properties: font type Arial, 8, align left.

You may also insert the Barcode, 2D Barcode, and Fingerprint on the ID card layout. For this use the corresponding buttons on the Toolbar.


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Рисунок 6. Ready ID card layout.

7. Save the card template. For this press Save button on the Toolbar or click Save on the File menu. Enter the file name, e.g. [Shared Documents]\Incardex Samples\sample_card.icp and press Save button.

8. To preview the card to be printed out press Preview button on the Toolbar or click Preview on the File menu. 9. Close Incardex Designer. Incardex Producer 1. To start Incardex Producer click Incardex Producer shortcut on the desktop or select Incardex Producer in Start / Programms / Incardex.


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2. Open the card template (see Figure 8). Click Open button on the Toolbar or click Open on the File menu and select [Shared Documents]\Incardex Samples\sample_card.icp file in the file open window.

Figure 7. Incardex database.

3. Add a new record to the database. For this click Add Record button on the Toolbar or click Add Record on the Record menu. 4. Enter data to the First Name, Last Name, Department, ID number, Expiry date fields (see Figure 8).


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Figure 8. Data entry to the database record.

5. Insert the photo. For this double click on the Photo field and select image file in the window which will appear, e.g. [Shared Documents]\Incardex Samples\Kate.jpg. The image file opens in the image enhancement window (see Figure 9). The human face is detected automatically, the face area is cropped, and the cropped image is enhanced if necessary (brightness, contrast, gamma, sharpness).


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Figure 9. Image enhancement window.

Press OK, and the cropped and enhanced image will be inserted into the Photo field (see Figure 10).


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Рисунок 10.

Install Incardex together with inPhoto ID SLR software, and you will be able to capture ID photos directly to Incardex with Canon SLR (reflex) cameras.

Canon SLR cameras supported with inPhoto ID SLR: Canon EOS 1D Mark III Canon EOS 40D Canon EOS 1Ds Mark III Canon EOS 450D / Canon EOS DIGITAL REBEL Xsi Canon EOS 1000D / Canon EOS DIGITAL REBEL XS Canon EOS 1100D / Canon EOS DIGITAL REBEL T3 Canon EOS 50D Canon EOS 5D Mark II Canon EOS 500D / Canon EOS REBEL T1i Canon EOS 550D / Canon EOS REBEL T2i Canon EOS 7D Canon EOS 1D Mark IV Canon EOS 60D Canon EOS 600D / Canon EOS DIGITAL REBEL T3i


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Canon EOS 5D Mark III Canon EOS 1D X Canon EOS 650D / Canon EOS DIGITAL REBEL T4i Canon EOS 100D / Canon EOS Rebel SL1 Canon EOS 700D / Canon EOS Rebel T5i Canon EOS 1200D / Canon EOS DIGITAL REBEL T5

Install Incardex together with inPhoto ID PS software, and you will be able to capture ID photos directly to Incardex with the following Canon Powershot cameras.

Canon A480 Canon A495 Canon SX200 ISI Canon SX210 IS Canon SX130 IS Canon SX150 IS Canon SX40 HS Canon A800 Canon A810 Canon A2200 Canon A4000 Canon SX160 IS Canon SX500 IS Canon SX 510 HS, Canon SX170 IS, Canon A1400, Canon G15 Canon ELPH135 (IXUS145)

In order to control camera and capture images to Incardex select the image source (Menu Settings / Default Data Source or click the right mouse button on the Photo field, and choose Select Source… item in the context menu). In the image source window select inPhoto ID SLR (if you use inPhoto ID SLR software), inPhoto ID PS (if you use inPhoto ID PS software), or USB-device (if you use web camera to capture photos).


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Double click on the Photo field. inPhoto ID SLR / inPhoto ID PS software starts up. Please refer to inPhoto ID SLR / inPhoto ID PS User Guide for more details on how to use it. After the image is captured it will be transferred to the Image Processing window (Figure 10).

6. Save Record. For this press Save button on the Toolbar or click Save on the File menu.

7. To preview the ready card before printing press Preview button on the Toolbar or click Preview on the File menu. See Figure 11.

Figure 11. ID card preview before printing.

8. Print the ready card out. For this click Quick Print button on the Toolbar or click Print / Quick Print on the File menu. The Print Properties


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window appears. Perform all necessary adjustments and press OK. The card will be printed out. 9. Congratulations! You have made all steps required to create an ID card in the Incardex software. You can create the unlimited number of new card templates and databases, and add the unlimited number of records to the database. 5. CONNECT TO EXTERNAL DATA SOURCES Incardex provides an ability to connect to the external data sources (external databases, Excel and text files). In order to connect to the external database perform the following actions: 1. Click Database Setup on the Toolbar or click Database Setup on the

Database menu. The Database Setup dialogue box will be displayed. 2. In the Database Setup dialogue box select the database type –

External Database. Click Select button. The Database Connect Wizard will help you to setup the connection to the external database.

Work with Database Connect Wizard 1. First step.

It is necessary to select the connection type: ODBC or OLE DB (ADO). The ODBC sources are usually pre-installed in the system and do not require the additional adjustments. In most cases we recommend to select ODBC type of connection. If the extended connection settings or full control of the database connection are required select OLE DB (ADO) connection. If the ODBC connection is selected:

• You can setup the ODBC source, add new ODBC source or delete the existing DBC source. For this click ODBC Manager. The ODBC Manager will start up. When it is closed the ODBC source list will be automatically updated.

• If you need to update the ODBC sources list manually click Update. • Select the required ODBC source and click Next. Enter the data required if necessary (e.g. database file name). Upon all necessary data is entered the database source connection will be set.


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If OLE DB (ADO) connection is selected:

• Click Select. The OLE DB (ADO) setup window will be displayed. Perform all necessary settings in this window and click OK. • To view the connection settings click the button located to the right from selected ADO source field.

• Click Next. Enter the data required if necessary. Upon all necessary data is entered the database source connection will be set.

2. Second step • Select a table. All tables are available are listed in the left part of the

Wizard window. To renew the list click Renew. If you need to select the system table check System, and the system tables will be displayed in the tables list.

• Select a table and click Finish. • The Wizard will be closed, and the structure of the external database

table will be displayed in the Database Setup dialogue box. Below you will find several examples of external database connection (ODNC and ADO). MS Access database

1. In the Database Connect Wizard select ODBC connection – MS Access Database. Click Next.

2. Select the Database file: [Shared Documents]\Incardex Samples\access_sample.mdb

3. Select Sample Table and click Finish. 4. If necessary re-arrange the database fields, change their labels,

and other options.

MS SQL database

1. In the Database Connect Wizard select OLE DB (ADO) connection and click Select. The ADO connection dialogue box will be displayed. 2. On the first tab select Microsoft OLE DB Provider for SQL Server and click Next. The “Connection” tab will open.

3. 1. Select or enter server name - select the available SQL server, e.g., local. 2. To login to server use – enter the user name and password, e.g. Admin/Admin. If you wish the connection to setup


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automatically in the future check Save password. Attention! To save password is not safe. 3. Select database on server – select the database you need to connect, e.g. master. To check the connection click Check connection.

4. If you need to setup the additional options use tabs 3 and 4. 5. Click OK to close the ADO connection dialogue box. 6. Click Next to go to the next window of the Wizard. 7. In the list of the tables and представлений select the table

required and click Finish. 8. If necessary re-arrange the database fields, change their labels,

and other options. Excel file

1. In the Database Connect Wizard select File Microsoft Office Excel. 2. Select [Shared Documents]\Incardex Samples\excel_sample.xls file. Click Next.

3. Select Sample_Table. Check Use First Row as Column Titles (The first row of Excel file will be used as the title of the columns).

4. Click Finish. 5. If necessary re-arrange the database fields, change their labels,

and other options. Excel file with photo links You can import Excel file with the photo links to Incardex. For this please do the following:

1. In your Excel file add a column where the photo links will be stored, e.g. Photo.

2. In Incardex Designer module create ID card layout. Create Database connection. Go to menu Database / Database Source / select External Database. Click Select Database / Microsoft Office Excel. Browse your Excel file.

3. Select Sample_Table. Check Use First Row as Column Titles (The first row of Excel file will be used as the title of the columns).

4. Select Photo and click Image Link. Select the folder where the photos will be stored and choose file naming method from the drop down list. 5. Save created ID card layout. Then open it in Incardex Producer and work.


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Text file

1. Create the file describing the text file format. For this do the following: • Create new text document schema.ini in the text file folder (the

example folder [Shared Documents]\Incardex Samples\ contains example schema.ini text document).

• Type the text file name in the square brackets (e.g. [txt_sample.txt] ) in the first line of schema.ini file.

• Type the following text in the second line: Format=Delimited(<separator ??? symbol>), e.g.: Format=Delimited(;)

• Type ColNameHeader=<true or false> in the third line. True: if the first line of the data text file contains the column titles. False: if the first line of the data text file does not contain the column titles. E.g. ColNameHeader=true.

• Save and close schema.ini file. • For more details in schema.ini file, please refer to MSDN

documentation or read http://msdn.microsoft.com/library/default.asp?url=/library/en-us/odbc/htm/odbcjetschema_ini_file.asp

2. Create new ODBC source. For this:

• In the Database Connect Wizard click ODBC Manager to start data source manager.

• On the «User DSN» tab click Add… In the next window select Microsoft Text Driver and click Finish.

• Enter the data source name: text source. • Uncheck Use current folder, click Select folder and select

[Shared Documents]\Incardex Samples\ folder. • Confirm changes and close ODBC manager to continue

working with the connect Wizards.

3. In the Database Connect Wizard select ODBC connection – Text. Click Next.

4. Select txt_sample.txt table (for the text sources the file name is the table name) and click Finish.


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5. If necessary re-arrange the database fields, change their labels, and other options.

6. INCARDEX OPTIONS Data import from Excel file (Incardex Producer) The data import from Excel file is performed in в Incardex Producer. Go to Menu File / Import… Select Excel file to import. For training purposes select excel_sample.xls from [Shared Documents]\Incardex Samples\ folder. The Excel Import wizard window will be displayed. Select Sheets or Named Ranges to import the data from. Also check Use First Row as Column Title in order the Excel file column titles are considered as the column titles and not data. In the bottom area you will see the Excel file data preview.

Figure 12. Excel import window


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Click Next and the second window of Excel Import wizard will be displayed. It is used to connect the existing database fields with the Excel file columns. On the left you can see the Database fields. On the right, in the Excel column select the Excel file data which will be filled in the corresponding fields of the database.

Figure 13. Excel file data import.

After the database fields – Excel file data connection is performed press Next, and Excel file import starts. The information on import results will be displayed in the third window of Excel Import wizard. Data export toExcel file (Incardex Producer) The data import to Excel file is performed in в Incardex Producer. Go to Menu File / Export… Creat or select Excel file to export data from Incardex. Data Export window will be displayed. You can export all database records, selected (checked) records, or filtered records. Press Start button, and the Incardex records will be exported to Excel file.


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Magnetic stripe encoding (Incardex Designer) Incardex provides an ability to encode static or database data in the magnetic stripe (only for Zebra printers). In order to perform encoding create the ID card layout or open the ready layout from disk. Select Magnetic Stripe Encoding… in File menu. Magnetic Stripe Options window will open. (Figure 14). Select encoding method and data to be encoded.

Figure 14. Magnetic Stripe Options window.


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Filter database records (Incardex Producer) Database records filtration is used to select the required records by condition (conditions) specified by the user. EXAMPLE. We have company database containing the numerous records. It is necessary to select only employers enrolled in 2014. For this click Create Filter… button in Incardex Producer or go to Record menu – Create Filter… The Filter create / edit window will open.

Figure 15. Filter create / edit window.

In this window select Field – Date of issue (Date of issue is the date when the ID card was issued for a new employer). The Date of issue field will be available in the drop-down list if this field exists in the database record. Select Condition Greater than. In Value field type 01.01.2014. Then select Condition Lower than. In Value field type 31.12.2014. Press OK, and all database records will be filtered. In the table will be displayed all records matching the condition specified (employers enrolled in 2014).


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(a)

(b)

Figure 16. (a) All database records. (b) Filtered database records. To switch off the database filtration click Filter OFF button on the toolbar. To edit filter conditions click Edit Filter… button on the toolbar. The database records can be filtered by 1 to 6 conditions. Data search and replace (Incardex Producer)


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The Search and Replace commands are used for data search and replace in the database.. For data search / replace go to menu Edit – Search…/ Replace… Search and Replace window will open (Figure 16).

Figure 17.

The window has two tabs: Search and Replace. To search enter the required data in the Find What field and selct search settings in the corresponding fields.. To replace enter the required data in the Find What field, enter replacement data in the Replace with field and press Replace button. Print multiple ID cards on a sheet (Incardex Producer)


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Incardex provides an ability to print multiple ID cards on a sheet. In order to arrange CR-80 cards on the A4 sheet for printing perform the following steps: 1. Open Page Setup window. For this click Page Setup on the File

menu. 2. Select A4 page size. 3. Select the page orientation (Landscape). 4. In the Multiple Cards Printing group perform the following settings:

• Rows: 3 • Columns: 3 • Left offset: 10 мм • Top offset: 10 мм • Horizontal offset: 9 мм • Vertical offset: 12 мм

5. In the Preview field you will see the cards location on a sheet. 6. Click ОК to save the settings performed. 7. To view the sheet before printing click Preview button on the Toolbar

or select Preview on the File menu. Printing by condition There are situations when it is necessary to print ID card objects depending on the certain conditions. For example, the employees with the different status in the company (Administration, Management, Personnel, Security, etc.) have access to the certain zones on the territory of the company. In order to print the ID card elements depending on conditions (status in our example) it is required to perform the following operations: 1. Run Incardex Designer module of Incardex software.


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2. Create a new ID card template. Setup Database. In the Database create the Status field. Draw on the ID card template all required fields. Draw Status field (Text from DB). Draw permanent text fields - access zones (Shop floor, office, cafe, fitness, everywhere in our example). You can also highlight the text fields with colors for better visibility.

Figure 18. ID card template with the fields to be printed by condition.

3. Double click on the permanent text field. The Object Properties window will be displayed. In the bottom part of this window you will see the Print Condition section. By default it says: "This object is printed always. Press "Set..." button to set a condition for printing this object. You can modify or clear the condition later."

Press Set button.

4. In the Print Condition window setup the printing conditions. In our example, if the Status field contains Personnel, the Shop floor field will be


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printed out on the ID card. Setup printing conditions for all fields. Save ID card template.

5. Run Incardex Producer module and open the created ID card template. Add New Record to the Database and enter the card holder data.

6. Depending on the employee status the permitted access zone fields will be printed out or not.

Create different ID card layouts connected to the same database Create different ID card layouts in Incardex Designer There are situations when it is necessary to use different ID card layouts to print ID cards from the same database. For example, the different ID card layouts may be used to print ID cards for different groups of people employed in the same company (Administration, Workers, Security, etc.) In order to create different ID card layouts connected to the same database it is required to perform the following operations: 1. Create ID card layout which will be used as DEFAULT. 2. Go to menu Database – Database Setup… Add a New TEXT field to the database. This new field will be used to store the list of ID card layouts. Assign the name to this new field (e.g., Layouts) Attention!!! The length of text field shall be at least 38 characters. 3. Create additional ID card layouts. Each new layout shall be connected to the same database. Save all created layouts. 4. Open the ID card layout created as DEFAULT. Go to menu Database / Templates setup… 5. Check Use multiple templates. Select database field to store layouts. The drop-down list contains only compatible fields (all fields with the length 38 characters and more). Select the field you created to store the list of ID card layouts (named Layout).


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Figure 19. Templates setup window.

6. The table of the layouts by default contains the DEFAULT layout. The DEFAULT layout can be renamed if necessary. 7. Other layouts shall be added to the layouts table (click Add button). Assign name to the layout and select the layout file from a drop down list. When the layout list is created click OK. Work with ID card layouts in Incardex Producer 1. Run Incardex Producer module and open DEFAULT layout. The database will be loaded. Check that the database field created in Incardex Designer to store ID card layouts list contains the drop-down list of layouts.

Figure 20. Database field for layouts.


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When you select layout from the list you will see selected ID card layout in the right. When you create a new record in the database the DEFAULT layout will be selected automatically. 7. HOW TO USE INCARDEX WITH INPHOTO ID SLR / INPHOTO ID PS Below you will find the general description on how to work with Incardex installed together with inPhoto ID SLR / inPhoto ID PS. In the Incardex Designer module: 1. Create new ID card layout. Click New button. 2. Create Incardex database with the required entries:

• Text fields (e.g., First Name, Last Name, Position, etc.), • Numeric fields (e.g. unique ID number), • Date fields (e.g. Date of Issue, Date of Expiry), • Image fields (Photo, Fingerprint, etc). See Figure 5.

For more details refer to Chapter 4: Incardex Operation / Incardex: how to start. 3. Add all necessary fields on the ID card layout. Use graphic

elements (line, rectangle), permanent text fields (company name), permanent images (company logo), and the fields from the database.


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Figure 21. ID card layout.

For more details refer to Chapter 4: Incardex Operation / Incardex: how to start. In the Incardex Producer module: 1. Open Database.

2. Add new record to the database. For this click button. Fill the fields (text, numeric, date) in with the personal information. Click on the Photo field with the right mouse button and select Select Source… in the context menu. The Image Source window will open. Select inPhoto ID SLR / inPhoto ID PS – depending on camera used - and click OK. Double click on the Photo field. inPhoto ID SLR / inPhoto ID PS will starts up.

3. Control the live image preview in the Preview area on the PC display..


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Control camera settings (zoom the image in and out, change image brightness, select image format, etc). Press Capture to TWAIN to capture the image and transfer it to the Image Processing window. 4. In the Image Processing window use Face Crop operation, enhance image brightness, contrast, and sharpness if necessary (see Figure 22).

Figure 22. ID photo crop.

5. Image transfer to the active record of the database. See Figure 23.


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Figure 23. Image transferred to the database record.

6. Now you can print the ready ID card out! 8. ABOUT COMPANY We hope that you install Incardex software and learn how to use it with no problems, and that your work will be more effective and comfortable than before.

Please feel free to contact us

• If you have any problems or questions concerning Incardex, • If you have any suggestions or comments on Incardex operation,

We will be happy to help you! Contact: Akond company 197342, Russia, St.-Petersburg Phone/fax: +7(812)384-6430 Cell: +7(921)757-8319 e-mail: [email protected] [email protected] http://www.akond.net