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In-house training programme for the Skill enhancement of library professionals in the present era: case study of Central Library, Visva-Bharati University, Santiniketan.
Presented by
Mr. Nimai Chand Saha
April 18, 2023 2NACLIN 2011
Libraries at the Cross Roads
April 18, 2023 3NACLIN 2011
INTRODUCTION
April 18, 2023 4NACLIN 2011
INTRODUCTION
April 18, 2023 5NACLIN 2011
April 18, 2023 6NACLIN 2011
Human component in Library =
Library personnel + Users
April 18, 2023 7NACLIN 2011
April 18, 2023 8NACLIN 2011
Human component in Traditional & Electronic Library environment
Skill Requirement
April 18, 2023 9NACLIN 2011
Skill requirement for Institutional Repositories (IR)
April 18, 2023 10NACLIN 2011
Skill requirement for Information Retrieval (IR) by using Search Engine
April 18, 2023 11NACLIN 2011
Activities of Human Resource Development Equal employment opportunity programs; Task analysis; Human Resource Planning (HRP) Employee Retirement, selection and orientation; Career development & counseling, performance evaluation and
training & development; Compensation and benefit; Safety and health; Employee relation; Discipline and control; Work scheduling; Quality of work etc.
April 18, 2023 12NACLIN 2011
Factor to be considered for formulating plan for training programme:
According to Schermerhorn (1984) and Stewart (1994):
•Identify performance shortfalls (current and potential);
•Identify ways in which training might rectify things;
•Implement appropriate training;
•Evaluate results; and
•Repeat process continuously
April 18, 2023 13NACLIN 2011
Objectives of the Study To represent the required actions for organizing In-house training programme in the university library for the skill development of the individual libraries; To identify the participants’ opinion about the in-house training programme; To identify whether the training programme really up-date the existing library professionals; and To identify the problems associated with the in-house training programme and point out some recommendations to overcome the problems.
April 18, 2023 14NACLIN 2011
Steps for conducting the training programme:
• Programme will be arranged in four phase having ten participants at most in each phase and attention are to be given to make available computer for each participant.
• Enough care is to be taken so that normal flow of work will not be hampered for the proposed training programme and to do this date will be fixed accordingly and In-charges of individual section of Central Library and Sectional Libraries to depute their staff accordingly.
• Participation almost all Cadres (Assistant Librarians, Professional Assistants, Semi-Professional Assistants, and Library Attendants etc.) are to be ensured.
Contd…
April 18, 2023 15NACLIN 2011
Factor to be considered for formulating plan for training programme:
• Duration of the programme will be four consecutive days comprising one and half our each day. Proposed time may be 11.00am to 12.30 noon.
• Practical / hands-on classes will get more emphasize (one hour) followed by theoretical class (half an hour).
• All officers are requested to prepare themselves as per his/her section oriented services, because topic will be assigned accordingly.
• Try to continue this programme at a regular interval with the emerging topics
April 18, 2023 16NACLIN 2011
Programme Schedule:
Phase Participants Date Time
I
Sectional Libraries (10) July 10-15, 2010 (except holidays)
11am to 12.30noon
Central Library (10) July 16-19, 2010 11am to 12.30noon
II
Sectional Libraries (08) August 12-16, 2010 (except holidays)
11am to 12.30noon
Central Library (10) October 01-05, 2010 (except holidays)
11am to 12.30noon
April 18, 2023 17NACLIN 2011
Main areas covered in the programme:
AREAS/TOPICS TIME
Overview and necessity of the In-house Training program 30 minutes
Installation of LibSys: Hands on 60 minutes
Status of Library Automation: Visva-Bharati Library 30 minutes
Different Modules of LibSys and their activities: Hands on 60 minutes
UGC-Infonet : An Overview 30 minutes
Data Entry by using catalogue Module of LibSys: Practical approach
60 minutes
Virtual Reference Services: an insight view 25 minutes
Data entry : Practical 50 minutes
Interactive / Feedback session 15 minutes
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Participants: Phase wise & Gender wise
BatchParticipants from Number of participants
Male Female TotalI Sectional Libraries 7 3 10
II Central Library 8 2 10III Sectional Libraries 8 0 08IV Central Library 5 5 10
Total 28 10 38
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Number of participants Batch wise and Gender Wise
78 8
53
20
5
02468
10
I II II IVBatch
Num
ber Male
Female
April 18, 2023 20NACLIN 2011
Cadres Central Library Sectional Library
Participants Existing strength Participants Existing strength
Assistant Librarian
01 05 0 07
Professional Assistant
06 08 04 08
Semi-Professional Assistant
05 06 07 08
Library Attendant
08 08 07 13
Total 20 27 18 36
Participants and existing staff strength: Cadres wise
April 18, 2023 21NACLIN 2011
No. of participants and existing professionals
20 18
27
36
0
10
20
30
40
Central Library Sectional LibrariesFeeder Library
Number
Participants
ExistingProfessionals
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Suitability of the programme
Options Most Suitable (%)
Suitable (%) Not Suitable (%)
No comments (%)
Number of respondents
19 (50) 15 (36) 0 4 (14)
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Suitablity of the training programme
50%
36%
0%
14%
Most Suitable Suitable Not Suitable No Comments
April 18, 2023 24NACLIN 2011
Degree of Content and deliberation: day wise
Options Outstanding (%)
Good (%)
Moderate (%)
Poor (%)
Irrelevant (%)
Day – I 23 (61) 12 (32) 3 (7) 0 0
Day – II 20 (53) 11 (29) 6 (15) 0 1 (3)
Day – III 19 (50) 16 (43) 3 (7) 0 0
Day – IV 26 (68) 11 (29) 1 (3) 0 0
April 18, 2023 25NACLIN 2011
Over all degree of content and deliberation
Options Outstanding (%)
Good (%)
Moderate (%)
Poor (%)
Irrelevant (%)
No. and % of respondents
21 (55) 11 (29)
5 (13) 0 1(3)
April 18, 2023 26NACLIN 2011
Over all level of content and deliberation0% 3%13%
29%55%
Outstanding Good Moderate Poor Irrelevant
April 18, 2023 27NACLIN 2011
Degree of satisfaction of participants
Options Outstanding (%)
Good (%)
Moderate (%)
Poor (%)
No. and % of respondents
21 (56) 09 (23) 6 (16) 2 (5)
April 18, 2023 28NACLIN 2011
Participants' level of satisfactionion
56%
23%
16%
5%
Outstanding Good Moderate Poor
April 18, 2023 29NACLIN 2011
Whether Training Programme was Helpful
Options Yes (%) No (%)No. and % of respondents
35 (92) 03 (08)
Rank Problems No. of Respondents
1 Time is not enough to covered all the topics as discussed
28
2 Without hard copy of the lecture material it is not easy to apply in day-to-day works as expected
17
Problems of the Training Programme as opined by Participants
April 18, 2023 30NACLIN 2011
Selected suggestions
Rank Problems No. of Respondents
1 This type of training programme will be arranged at a regular interval
33
2 Training programme will be more practical instead of theoretical
29
3 Hardcopy of topics of the lecture is to be circulated in advance
26
4 Workshop is to be arranged for only LibSys Software
20
5 External software experts may be invited for the proper training
16
6 Certificate of participation is urgent 11April 18, 2023 31NACLIN 2011
Major Findings
• The training programme is most helpful to the colleagues and gets them up-date with the frequent changes of the technologies of the present era.
• The training programme helps to motivate the professionals for better and qualitative performance.
• Some colleagues inspired to do some work even which are not formally assigned for the particular staff or Cadres.
• This type of programme is to be arranged on the regular and continuous basis and attention is to be given for the participation of all Cadres.
• External expert may be invited to make it more attractive among the participants.
April 18, 2023 32NACLIN 2011
Recommendations
• The library authority should adopt a policy of organizing training workshops of this nature regularly since this is a cost effective way of training library staff on the job as such training outside the university is not usually approved due to financial constraints.
• To motivate the library staff it is to be ensured that the scope is to be opened for all levels of professional staff and a record is to be maintained for the promotion and recruitment opportunity of the staff in the higher grade.
• Adequate planning which will make provision for adequate number of computers to facilitate the hands on exercise should be done.
April 18, 2023 33NACLIN 2011
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ConclusionThe training and development programme is to be offer to the professionals in a continuing and need based way so that they can easily adjust themselves with the frequent changes of technology. The skills needed to be effective in the new environment are likely to be found in an aggregation of professional talent. Thus when libraries address clear roles, organizational structure, education, and training for Library Human Resources, ICT application in libraries can be successfully achieved.
April 18, 2023 42NACLIN 2011
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