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IMPORTANT!Please read carefully!
MINUTES OF THE REGULAR MEETING OFTHE BOARD OF DIRECTORS
SEAL BEACH MUTUAL NINEJUNE 8, 2020
The Regular Monthly Meeting of the Board of Directors of Seal Beach Mutual Nine was calledto order by President Mayer at 9:01 a.m. on Monday, June 8, 2020 via Zoom.
SHAREHOLDER(S') COMMENTS
One shareholder made comments.
ROLL CALL
Present:
Absent:
GRF Representative:
Guests:
Staff:
President Mayer, Vice-President Walz, Secretary Dodero, ChiefFinancial Officer McFadden, and Director Turner.
Directors Muller-Gray and Croft
Mr. Dodero
Fifteen Mutual Nine Shareholders
Ms. Hopkins, Mutual Administration DirectorMr. Rodriguez, Building Inspector
President Mayer welcomed the shareholders and staff to the meeting.
MINUTES
The regular meeting minutes of the May 11,2020 were approved by general consent of the Boardas distributed.
BUILDING INSPECTOR'S REPORT
Inspector Rodriguez presented his report (attached).
Following questions, Mr. Rodriguez left the meeting at 9:09 a.m.
GRF REPRESENTATIVE
Mr. Dodero provided a verbal update.
Following questions, Mr. Dodero left the meeting at 9:12 a.m.
BOARD OF DIRECTORSMUTUAL NINE June 8, 2020
UNFINISHED BUSINESS
No unfinished business.
NEW BUSINESS
Following a discussion and upon a MOTION duly made by Chief Financial Officer McFaddenand seconded by Director Turner, it was
RESOLVED that the Board authorizes the following transfers of funds, per detailedand dated resolution, by consent calendar
W57iBIBIL-,!.;
05/15/2020 $44,213.74 US Bank Checking to US Bank Restricted MoneyMkt.
The MOTION passed unanimously.
Following a discussion and upon a MOTION duly made by Chief Financial Officer McFaddenand seconded by Director Turner, it was
RESOLVED to acknowledge that, per the requirements of Civil Code Section5500(a)-(f), a review has been completed of the Mutual's reconciliations of theoperating and reserve accounts, operating revenues and expenses compared tothe current year's budget, statements prepared by the financial institutions wherethe Mutual has its operating and reserve accounts, income and expense statementfor the Mutual's operating and reserve accounts, the check registers, the monthlygeneral ledger and delinquent assessment receivable reports, for the month of April2020.
The MOTION passed unanimously.
Following a discussion and upon a MOTION duly made by President Mayer and seconded bySecretary Dodero, it was
RESOLVED to approve new 50-gallon water heaters for Laundry Room 230, at acost not to exceed $1 ,500.00. Funds to be taken from Infrastructure Reserves.
The MOTION passed unanimously.
-2-
BOARD OF DIRECTORSMUTUAL NINE
NEW BUSINESS (CONT)
June 8, 2020
Following a discussion and upon a MOTION duly made by President Mayer and seconded bySecretary Dodero, it was
RESOLVED to DENY the 2020 Annual Meeting, Physical Distancing Layout waiverfor the Mutual Nine Annual Election Meeting.
The MOTION passed unanimously by roll call vote.
Following a discussion and upon a MOTION duly made by President Mayer and seconded byDirector Turner, it was
RESOLVED to approve the J&J Landscaping proposal to remove a Fiscus Treeat Unit 206-F at a cost not to exceed $850.00. Funds to be taken from Trees andauthorize the President to sign the work order.
The MOTION passed unanimously.
Following a discussion and upon a MOTION duly made by President Mayer and seconded bySecretary Dodero, it was
RESOLVED to approve to have a Zoom Townhall Meeting regarding Mutual NineGoverning Documents.
The MOTION passed unanimously.
Following a discussion and upon a MOTION duly made by President Mayer and seconded byChief Financial Officer McFadden, it was
RESOLVED to cancel the July 13, 2020 Monthly Board Meeting due to the AnnualShareholders Meeting.
The MOTION passed unanimously.
Following a discussion and upon a MOTION duly made by President Mayer and seconded byChief Financial Officer McFadden, it was
RESOLVED to amend the motion by deleting "go out to bid for five (5) roofs" andreplacing it with "go out to bids for ten (10) roofs."
The MOTION passed unanimously.
- 3 -
BOARD OF DIRECTORSMUTUAL NINE June 8, 2020
Following a discussion and upon a MOTION duly made by President Mayer and seconded byChief Financial Officer McFadden, it was
RESOLVED to approve the J&J Landscaping proposal to remove a deadBottlebrush Tree at Unit 211-D at a cost not to excess $450.00. Funds to be takenfrom Trees and authorize the President to sign the work order.
The MOTION passed unanimously.
SECRETARY/CORRESPONDENCE
Secretary M. Dodero received no correspondence.
CHIEF FINANCIAL OFFICER'S REPORT
Chief Financial Officer McFadden submitted her financial report (attached).
MUTUAL ADMINISTRATION DIRECTOR'S REPORT
No comments.
ANNOUNCEMENTS
a. NEXT REGULAR MEETING: Monday, August 10, 2020 at 9:00 a.m. TBA
COMMITTEE REPORTS
No reports were presented.
DIRECTORS' COMMENTS
Several Directors made comments.
SHAREHOLDER COMMENTS
Several Shareholders made comments.
ADJOURNMENT
There being no further business to conduct, President Mayer adjourned the meeting at 10:06a.m. and announced there would be an Executive Session following the meeting to discussmember issues.
-4-
BOARD OF DIRECTORSMUTUAL NINE
EXECUTIVE SESSION SUMMARY
June 8, 2020
The Board met in Executive Session on June 8, 2020, at 11:00 a.m., and took the followingactions:
The board approved the Executive Session Minutes of May 11, 2020.
1. Legal Mattersa. Legal matters were discussed. One file sent to attorney regarding fines.
2. Contractsa. No contracts discussed.
3. Assessments / Delinquenciesa. Seven Delinquent letter was drafted.b. Four Delinquent accounts were closed.
4. Disciplinary Hearingsa. One Disciplinary Hearings was discussed.
The Executive Session was adjourned at 11:50 a.m.
7)ry?^yi^i. 'TD . 2)^ /'^Attest: Marjorie Dodero, SecretarySEAL BEACH MUTUAL NINEJH: 06/08/2020Attachments
-5-
MUTUAL: NO. 9 Victor Rodriguez
UNIT/BLDG DESCRIPTION OF WORKGRF/CITY
PERMITS
PERMIT
ISSUE
COMP
DATE
CHANGE
ORDERRECENT INSPECTION CONTRACTOR / COMMENTS
204 WASHER AND DRYER AND FRAME PATIO SKYLIGHT BOTH 05/15/20 08/31/20 NO BA CONSTRUCTION
208 D REPLACE WOOD WITH HARDY BACKER/12X24 TILES GRF 01/15/20 03/15/20 NO ALPHA MASTER BUILDERS
212K HEAT PUMP/ CONCRETE BASE BOTH 04/13/20 06/24/20 NO HEATWAVE A/C/ & HEATING
212K REMODEL,KITCHEN,WINDOWS,SWITCHES BOTH 03/20/20 09/30/20 NO LW DÉCOR
213C SHOWER CUTDOWN BOTH 03/24/20 05/14/20 NO NUKOTE
216I WASHER AND DRYER BOTH 05/20/20 08/31/20 NO BA CONSTRUCTION
216I HEAT PUMP/ CONCRETE BASE BOTH 05/07/20 08/13/20 NO GREENWOOD
217C INSTALL ENTRY DOOR GRF 04/07/20 05/08/20 NO 5/28/20 FINAL JOHN M. BERGKVIST
218B INSTALL CARPORT CABINET GRF 05/19/20 06/01/20 NO 6/02/20 FINAL IMAGINATION UNLIMITED
218F HEAT PUMP/ CONCRETE BASE GRF 04/17/20 07/17/20 NO GREENWOOD
219J CARPORT CABINET GRF 05/11/20 06/01/20 NO 5/19/20 FINAL IMAGINATION UNLIMITED
218k SOLAR TUBE 290 DS BOTH 05/27/20 08/26/20 NO SOLATUBE HOME
218I CARPORT CABINET BOTH 05/29/20 06/15/20 NO IMAGINATION UNLIMITED
220H FLOORING GRF 05/11/20 06/30/20 NO 5/28/20 FINAL KARYS CARPETS
222G WINDOWS GRF 04/17/20 06/10/20 NO 6/2/2020 FINAL OGAN CONSTRUCTION
229K INSTALL GFCI GRF 03/24/20 03/27/20 NO OGAN CONSTRUCTION
227I HEAT PUMP/ CONCRETE BASE BOTH 04/13/20 07/20/20 no GREENWOOD
227I FLOORING GRF 04/13/20 04/30/20 NO KARYS CARPETS
230K HEAT PUMP/ CONCRETE BASE BOTH 02/24/20 05/24/20 NO GREENWOOD
231H FLOORING AT KITCHEN GRF 05/04/20 06/15/20 NO 5/12/2020 FINAL KARY'S CARPET
232K OUTDOOR CARPET GRF 03/26/20 09/30/20 NO 5/11/20 FINAL LW DÉCOR
233L FLOORING GRF 05/14/20 07/20/20 NO BIXBY PLAZA
blue color indicates roofs that have been completed and to let contractors know that only Roofing Standards can penetrate the roof on any project
INSPECTORS REPORT 2020
INSPECTOR:
MUTUAL BOARD MEETING DATE: June 8, 2020
PERMIT ACTIVITY
UNIT # DOCUMENTS/COMMENTS PLI NBO FI FCOEI ROF NMI
207D 02/12/20
209E 03/30/20 04/16/20 04/23/20 05/07/20 06/02/20
212 H 06/12/19
214J 03/31/20
218F 03/16/20 03/31/20 04/06/20 04/16/20
218K 04/29/20
220 A 10/04/19
222L 04/24/19 04/20/20 04/24/20 05/07/20 05/28/20
223G 02/05/20
226L 02/26/20
227I 02/07/20 03/11/20 03/19/20 04/02/20 05/12/20
232I 02/12/20
237F 02/06/20
check tree at 206f
check unit 206 Lcheck unit 224J check light at 230K
check tree at 211D
ESCROW ACTIVITY
CONTRACTOR PROJECT
FENN PEST CONTROL JUN 1,2020- MAY 31,2023
PINNACLE JULY 1ST 2018-JUNE 30TH 2021
CONTRACTS
NMI = New Member Inspection PLI = Pre-Listing Inspection NBO = New Buyer Orientation
FI = Final Inspection FCOEI = Final COE Inspection ROF = Release of Funds
UNIT NUMBER
SITE VISITS
check walk lightssidewalks inpectioncheck out side 218J
P.O. Box 2069Seal Beach CA 90740
1009 Seal Beach Mutual No. NineFinancial Statement Recap
04/30/2020
Page: 1
AprActual
AprBudSiet-
12020Y-TOActual
2020Y-T-DBudget
100,25249,895
150,148
100,25149,896
150,147
Carrying ChargesReserve Funding
Total Regular Assessments
401,010199,582
600,591
401,004199,584
600,588
550461
10,856
11,866
162,014
998668
7,715
9,381
159,528
Service IncomeFinancial IncomeOther Income
Total Other Income
Total Mutual Income
2,0493,260
32,482
37,791
638,382
3,9922,672
30,860
37,524
638,112
62,6348,4228,086
16,13511,82349,895
156,996
5,018
8,371
(3,353)
62,63410,8523,429
21,97410,74449,896
159,529
(1)
0
(1)
GRF Trust Maintenance FeeUtilitiesProfessional FeesOutside ServicesTaxes & InsuranceContributions to Reserves
Total Expenses Before Off-Budget
Excess lnc/(Exp) Before Off-Budget
Depreciation Expense
Excess lnc/(Exp) After Off-Budget
250,53636,52110,27673,93647,226
199,582
618,076
20,306
33,483
(13,177)
250,53643,40813,71687,89642,976
199,584
638,116
(4)
0
(4)
2,902212417
15,42328,579
00000
Restricted ReservesAppliance Reserve EquityPainting ReserveContingency Operating EquityRoofing ReserveInfrastructure Reserve
27,97775,57443,407
966,746412,432
00000
47,533 0 Total Restricted Reserves 1,526,136 0