Updated 2017-05-08

Import publications to and from DiVA with ORCID

A guide

Import publications to and from DiVA

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Import publications from DiVA to ORCID

If you do not already have an ORCID account, you need to create one at https://orcid.org/.

1. In DiVA http://diva-portal.org/ simple search function, click Create feeds.

2. You can retrieve a list of your publications in two ways: with your name or your Local user ID. If you search with your name, DiVA will provide suggestions of names already registered. If you have registered your publications under different name variants, or you have published under another name, you can perform several searches.

Another way to search is with your Local user ID. To ensure you retrieve a complete list of your publications, each publication must have your Local user ID.

Tips! To ensure you find all your publications, search each of you name variants.

Import publications to and from DiVA

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3. At the bottom of the page, under Choose format and sort order, choose BibTex as the Format.

4. Enter the number of results as Number of rows. If you are unsure about your total number of publications, you can give a larger value.

5. Click Create link.

Click create link

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6. Copy the Feed link and past it into a new browser window.

A BibTeX file is created.

7. Save the file.

8. Log into your ORCID account: http://orcid.org

9. Under Works in your ORCID profile page, click on Add works and choose Import BibTex.

10. Click Choose file and choose the BibTeX file you saved.

Import publications to and from DiVA

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11. You will see your publications in a list. Choose the ones you want to import into ORCID by clicking on the save icon beside each publication. Otherwise, you can import all publications at once by clicking Save all.

Import publications to and from DiVA

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Import publications from ORCID to DiVA

1. In your ORCID profile under Works, click Export works, then click Export to create a BibTeX file.

2. Save the file.

3. In DiVA’s registration interface https://ltu.diva-portal.org/login, click Import references.

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4. Click Import from external databases at the top right-hand side.

5. Choose BibTex as the format, then Browse to upload your file.

6. Click Import.

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You will receive a list of your imported publications.

7. To complete the import into DiVA, click each publication to review it before saving it. Make sure to review each publication and check that all information is correct.

Make sure you check: • Publication type (ORCID publication types can differ from DiVA) • Local user ID (After you have saved one, your personal details will be saved in the system for

subsequent publications) • ORCID • Department, unit or program • Email • National subject category • Research subject

N.B. If a publication already exists in DiVA, do not import it.

8. After you have imported your publications, check that there are no doubles.

Import publications to and from DiVA

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9. You can remove doubles by choosing Edit/ Delete record.

10. Search for your publications with your name and sort by title. Delete doubles of those publications that are already registered.