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Implementing and Measuring Sustainable Practices at PennImplementing and Measuring Sustainable Practices at PennSmart & Sustainable Campus Conference - April 2013Smart & Sustainable Campus Conference - April 2013
290 acres
14 million sf in 180 buildings
20,000 students
20,000 faculty and staff
12 schools
1 campus
2
Penn Today
Penn’s leadership continues to be recognized nationally and locally:
Princeton Review‘Top Greenest Schools in America’
Tree Campus USAPenn an Arbor Day Foundation Tree Campus
EPA Green Power PartnershipSixth consecutive year as the #1 green power purchaser among American colleges and universities
Creating CanopyOver 120 trees distributed to Penn employees in partnership with the City of Philadelphia
3
2007 – 2009: Environmental
Sustainability Advisory Committee writes Penn’s
Climate Action Plan
2007 – 2009: Environmental
Sustainability Advisory Committee writes Penn’s
Climate Action Plan
2007: Dr. Gutmann signs American College
and University Presidents’ Climate
Commitment
2007: Dr. Gutmann signs American College
and University Presidents’ Climate
Commitment
September 2009:
Climate Action Plan submitted
September 2009:
Climate Action Plan submitted
2007 2008 2009
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Climate Action Plan Implementation
Climate Action Plan Implementation
2010 20122011
January 2012:
ACUPCC Progress Report
January 2012:
ACUPCC Progress Report
2013 2014
Penn’s Climate Action Plan
Six initiatives: Utilities & Operations Physical Environment Waste Minimization & Recycling Transportation Academics Communications
Outreach to faculty, staff, & students
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Stakeholder Engagement
Efficient OperationsPurchase
clean energy
University Strategies
University sustainability:
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Green Campus Partnership website
Stakeholder Engagement
GCP Newsletter
Power Down ChallengeMove-in Green
Green Labs program
Green Office Certification program
Eco-Reps programs
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Engagement Programs:•Peer education & modeling•Provide feedback to facilities•Changing behavior•People are influenced most by peer behavior, not by information
• Goal is to change the middle of the bell curve: to make average performers into high performers
STU
DEN
TS
&
S
TA
FF
Stakeholder Engagement
Why focus on Offices?Penn offices:
• House over 15,000 Penn staff
• Practices influence behavior in classrooms, labs, & research
• Offices & classrooms are responsible for ~$20M in utility costs
• Generate recycling (and landfill waste)
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Penn Energy Use (2009)
Penn offices:
• Responsible for Penn’s purchasing and “upstream environmental impact
• Control the indoor environment
• Impact commuting and travel choices
• Order food and organize events
66% Electricity 3% Commuting20% Steam
(heating) 1% Solid Waste 9% Air Travel
Campus Emissions by Source (2009)
Why focus on Offices?
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Voluntary program to improve office sustainability
•Requires participation of the entire office
•Point-based system to achieve Levels 1 through 4
•Points assigned for green actions accomplished
•Higher point values for actions with greater impact and/or difficulty
What is Green Office Certification?
• Rewards actions by staff & administrators – is not based on building management or mechanical controls
Certification program:• Focuses on daily operations• Actions within offices’
control:
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Indoor Air Quality & Human Health
Transportation / commuting
Staff Engagement
Waste minimization
Purchasing Energy use Water
What is Green Office Certification?
Program Structure• Checklist of actions to
implement
• Actions are assigned point valueso >250 possible points
• Certification Levels: Level 1 > 25 pointsLevel 2 > 70 points Level 3 > 130 pointsLevel 4 > 180 points
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Green Offices at Penn
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• Kicked off March 31, 2012
• 36 Offices Certified by December 31, 2012
• 748 Staff Involved
• 1, 794 Sustainability Actions Implemented
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GREEN OFFICE SCORECARD Total Points: 0
WASTE Subtotal for section: 0
ID Action Pts. 0
W.1 We conducted an audit of our waste stream. 4
W.2We have held at least one Office Clean Out Day that promoted recycling and reuse in the past year. 1
W.3We list any used equipment, furniture and supplies on Ben's Attic, donate, or list on Craigslist before disposing of furniture. 1
Paper and Office Supply Waste 0
W.4
We set double-sided printing as a default on our office computers, and we placed a visual prompt on our copy machine to remind members of our office to double-side copy. 2
W.5We have an office policy to use reduced paper margins in order to decrease the length of documents we print. 2
W.6We hold zero-waste staff meetings (at least 80% of the staff meetings are zero-waste). 2
W.7 We use an electronic timesheet system. 2 W.8 We use electronic financial reports. 3
Sample Checklist Points
• Metrics provide an indication of real-world impact
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• Immediate feedback on scoring
Gamification Strategies• Point system promotes
competition• Teamwork necessary for the office to be successful
• Certification provides a public recognition of accomplishment
• It’s fun!• Office green champions are
recognized
• Award “ceremony” creates an event to talk about accomplishments
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Incentive: Level 4 offices get a certificate signed by Penn President Amy Gutmann
Gamification Strategies
Big hitters:• Research & Policy Centers (7)• University Administration (6)• College House Offices (6)
Entire entities:• Department of Public Safety• Office of the General Counsel• Office of the Treasurer• Annenberg School for Communication
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Program Participants
Average Percentage of Actions ImplementedCategory # of
Actions
Level 1 Level 2 Level 3 Level 4
Waste 31 32% 54% 73% 83%
Purchasing 25 19% 31% 56% 75%
Energy 25 24% 39% 60% 68%
Water 2 38% 44% 60% 67%
IAQ/Health 4 31% 56% 78% 100%
Transport. 8 28% 45% 50% 79%
Involvement
14 7% 29% 65% 79%
OVERALL 109 26% 43% 63% 79%21
Program Analytics
Percent of Actions Implemented:
Small Medium LargeWaste 55% 56% 67%Purchasing 35% 35% 42%
Energy 38% 49% 50%
Water 44% 40% 72%IAQ/Health 53% 48% 64%
Transportation 47% 41% 46%
Involvement 34% 33% 56%
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Program Analytics
• Penn Women’s Center
• Penn Law Information Technology Services
• Business Services Division – Main Office
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Level 4 Case Studies
Contrasts:• 3 Different Sizes
• PWC – 5 staff• Law IT Services – 17 staff• BSD – 42 staff
• 3 Different Functions• PWC: Resource Center – student services• Law IT: support function within a school• BSD: university-wide functions (e.g. purchasing, dining,
housing, transportation)
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Level 4 Case Studies
Commonalities:• Renovations: all 3 offices
were recently renovated• PWC – New Green Student/Staff
Kitchen• Law IT Services – Office
Remodeling• BSD – Complete Office
Renovation
• ChampionsReceived management support
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Level 4 Case Studies
Commonalities:• All 3 office gained points in all
categories: Waste Reduction & Recycling Purchasing Energy Water IAQ/Health Transportation Involvement
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Level 4 Case Studies
Green Offices at Penn
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• Kicked off March 31, 2012
• 36 Offices Certified by December 31, 2012
• 748 Staff Involved
• 1, 794 Sustainability Actions Implemented
What made the difference?PWC
• Environmental Education Kitchen, including worm composting – with videos, press coverage, signage
• Recycled rainwater in bathrooms• Green personal supplies in the lactation and bathrooms
BSD• Office sponsored campus-wide Initiatives: Writing
Instrument Brigade, Sustainable Transportation Initiatives, OD Tote Program, Penn Moves.
Law ITS• Motion Sensors in all offices
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Level 4 Case Studies
Example:
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Action
Carbon Equivalent reduction
metric
Measurement Carbon
emissions Reduction
(in lbs)Implemented Y/N number unit
purchase copy, computer, fax paper with a min: 30% post consumer waste content
28.5 lbs CE/case
purchased y 10
# cases of 30% recycled
content paper
purchased
285
purchase copy, computer and fax paper with a mini: 100% post consumer waste content
85.6 lbs CE/case
purchasedy 1
# cases of 100%
recycled content paper
purchased
85.6
Carbon Calculator
Example:
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Action
Carbon Equivalent reduction
metric
Measurement Carbon
Emissions Reduction
(in lbs)Implemented Y/N number unit
We recycle laser toner cartridges.
saves 10.56 lbs CO2/reman. cartridge sent for reman.
y 10 number of
cartridges recycled
105.6
We purchase food in bulk trays and avoid purchasing cardboard and plastic-boxed meals.
0.011 lbs CE/ lunch box not used
y 400
number of people catering ordered for that previous would have been ordered as box lunches
4.4
Carbon Calculator
Example:
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Action
Carbon Equivalent reduction
metric
Measurement Carbon Emissions
Reduction (in lbs)Implemented
Y/N number unitWe have held at least one Office Clean Out Day that promoted recycling and reuse in the past year.
.858 lbs CE/lb mixed recyclables collected
Y 300
lbs mixed recyclables collected during cleanout
257.4
Carbon Calculator
Challenges for Carbon Measurement
• Actions Implemented Before Tracking
• Measuring recycling quantities from individual offices
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Carbon Calculator
Actions to Be Targeted
• Purchasing Remanufactured Toner Cartridges (3 pts)
• Recycling all Electronics that Leave the Office (4 pts)
• Consolidating Networked Printers (3 pts)
• Power Management Enabled on all Computers/Shut Down at Night (2/4 pts)
• CFL/LED task lighting at work stations (3 pts)
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Actions to Be Targeted
Questions?
For more information, contactAndrea Kreiner, Sustainability [email protected] G. [email protected]
http://www.upenn.edu/sustainability/programs/green-office-certification
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Questions