Implant Purchase Management

A Web-based, Self-Service Application for Automating Bill-Only Purchase Orders

Confidential

Hospital Bill-Only Workflow & Automation

Hospital negotiates

pricing agreements forimplants and

instrument with each vendor.

1.

Upon receipt of the invoice, the hospital AP clerk will match it to the PO number /

amount and pay the bill

8.Supplier receives the PO number

and implant detail from IPM ®

automatically and separately

sends invoice to hospital

7.

Hospital materials staff uploads contracts to IPM ® . Staff maps contract logic to catalog numbers in addition to loading all pricing, terms,

etc..

2.

4. Once the case is complete, the vendor sales rep can log into IPM and create the record in IPM ®. IPM®

automatically presents pricing per contract, captures capitations

and implant data, tracks any price changes, etc.

9.

Analysis, auditing transactions, and custom reports

can be run in IPM and distributed via email automatically or exported to Excel.

(Subject to Modification, Adjustment)

Vendor reps continue to

work with MDs as usual, bring

trays and products in for

the case.

3.

Once approved, IPM ® will

automatically queue and sent the approved

requisitions to the Hospital

Purchasing System to create the P.O. and the

receipt; PO numbers are

automatically posted to IPM ®

6.

MMISIPM ® automatically routes req. for up to three levels of approval at Hospital based

upon each department’s rules

5.

Confidential

Registered vendor sales representatives can log into the Implant Purchase Management Application at

https://www.blacktiemedical.com/Login.aspx

Confidential

On a daily basis, as soon as a Procedure is complete, vendor reps can log into

IPM and document a bill-only requisition. The first step is to go to

PO Request>Create PO menu.

Selecting from each dropdown enables you to document specific case details.

Clicking on the “lock” icon will make that selection the default for future

requisitions. Click SAVE when finished.

Products can then be added to the requisition by entering each catalog number in the blank field and hitting SEARCH. When the product appears, simply click, ADD.

Confidential 7

When the Edit Product box appears, you can add product specific details

such as lot or serial number, the quantity or even add the price if it was not on the original contract.

Confidential

When appropriate, items can be re-priced as capitations. To do so, simply list all of the

items that make up the capitation as individually priced products and then select the “Calculate as a Capitation” button in the lower

left corner. The vendor’s list of capitations will appear and the correct one can be applied by

clicking “SELECT”. Once the capitation is applied, the items in the capitation will have a price of $0.00 and you can then add any items

that fall outside the capitation.

Confidential

Once all of the items for a specific procedure have been listed, the user can select “Submit for Approval” to send the requisition to the hospital. Notes can also be added by hitting “Add Note” right above the first product.

Confidential

To resume work on a Saved requisition, simply select “View Pending Purchase Orders” from the Overview of Activity landing page immediately after logging into IPM.

Confidential

The IMP Solution includes a fully developed Reports feature which allows

vendor representatives to efficiently study all transaction, pricing and activity data at a granular level and, if desired,

save selected report formats as templates for instant viewing in the

future.

Confidential

When generated, report data is presented to the user who can sort

each column, sub-total, print, export and even view each individual record.

Confidential

IMP’s Report Manager feature allows users to schedule their saved templates to be

automatically run and distributed to colleagues who may or may not be registered users of IPM®. Recipients receive each report as an

Excel attachment.

Confidential

At all times users can contact the IPM staff by clicking “Contact” in the upper right hand corner of each page.