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Performance Management SystemFor IMNU

Presented By:

Harleen Kaur Sodhi (091217)

Sayan Das Sharma (091248)

Shilpa Agarwal (091250)

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Performance Management System

The

Evaluation

Objective

The

Development

Objective

Continuous ProcessAligns Performance To

Strategic Goals

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A Model of PMS

Team & Personal Performance Planning

Performance Monitoring & Coaching

Personal Performance

Performance Review

Succession Planning T&D R&R

Organizational

Strategy Cultures and values

Role Profiles,

Resource Allocation

Behaviors &

Competency

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PMS for IMNU

Vision: Shaping a better future for mankind by developing

effective and socially responsible individuals & organisations

Mission: To be one of the best business schools in the AsiaPacific Region by developing leaders and entrepreneurs

through cutting edge and relevant management education

anddevelopment, conducting applied research, and

preparing instructional resources

Values: Academic Excellence, Creativity, Respect for the

Individual, Concern for Society

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Roadblocks

Not-for-profit organization

Defining Performance

Agreeing on the KRAs

Identifying Competencies

Measures & Metrics

Tying Performance to reward & punishment

Development Plans

Administrative difficulties

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WE STILL TRIED

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Organizational Effectiveness Model

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We have divided

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Faculty

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Featured KRAs Teaching a certain number of credit courses (15/year)

Conducting a Course: preparing course outline, prescribing

textbooks, evaluating the answer sheets

Publishing research papers

Mentoring students

Chairing conclaves etc.

Conducting MDPs

Attending/delivering lectures at seminars/FDPs

Unbiased & timely assessment

Administrative Responsibilities

Over viewing activities of clubs & committees

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What they Said.

Credit hours/year....1

Conducting courses .2

Research papers ...........3

Unbiased & timely assessment.4

Administrative responsibilities..5

Conducting MDPs ..6

Mentoring ..............7

Attending FDPs .8

Over viewing clubs & committees.9

Chairing Conclaves 10

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Present PMS Structure

Yearly process

Self appraisal

Appraisal by superiors

UGC Guidelines Academic Performance Indicators (API)

Teaching, learning & evaluation related activities

Research & academic contribution

Co-curricular, extension, professional development

Student Feedback form Freedom to decide course structure, books, materials and also to

choose number of courses in each trimester

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Suggested PMS Structure For Evaluation

Assign weight to each activities (depending on the post, Ex. Assistant

Prof, Associate Prof etc.)

Assign points within an activity. Ex. If paper is published in foreign

journal then higher points

Work out a composite score

Higher the score better the performance

Use a Graphic Rating Scale Method

For Development 360 Degree Feedback: self appraisal, peer review, student feedback

form

Analyze the gap and build a development plan

Senior professors can be assigned mentor to Juniors

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PMS Process

Performance Planning

(February)

Deciding Courses

Assigning Responsibilities

Communicating Expectations

Mid Term Review

(September)

For new professors

Identifying Problem Areas

Development purpose

Evaluative Appraisal (March)

Determine scores

Communicate results

Developmental Appraisal

(May)

Identifying problem areas

Developmental Plans

Constant Feedback & Monitoring

(Throughout the Year)

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Reward & Recognitions

Performance Related Pay (PRP)

Based on the composite score calculated earlier

With relation to the minimum required scoreDepending on the workload, added responsibilities

Faculty of the Year Award

Letter of Appreciation

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Staff

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Featured KRAs

Accounts Section Fee receipt

Maintaining database

Bill checking & clearing (electricity, book)

Reimbursements

Academic Section

Designing academic calendar

Liasioning with faculties & students

Arrangement of classrooms

Procurement of books & materials

Maintaining database

Transportation, logistics, accomodation

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Present PMS Structure

Appraisal by superior

Annual Confidential Report

Appraisal once a year

Interview for promotion purposes once

every three years

Not related to compensation

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Library

KRAs:

Networking issues,

Maintaining database,

Handling all issues related to library

Administrative work

Communication with students

Current Appraisal:

For juniors HOD - once a year For Seniors Institute Head once per 5 years

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Suggested PMS Structure

Performance Planning (June)

Agreeing on Roles, Objectives,Individual Responsibilities

Timelines

Mid Cycle Review (December)Developmental Purposes

Analyzing gap between actual &

desired performance

Critical Incident Method

Development Plans

Final Review (May)

Self Appraisal

Appraisal by deputy registrar,

Programme officer, Library officer

(ACR)

Feedback from concerned

faculties (ACR)

Appraisal Meeting

Performance Monitoring &

Coaching (throughout the year)Open Communication

Constant Feedback

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Rewards & Recognition

Star Performer of the Year

Tie performance to pay

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Students

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Featured KRAs

Getting a minimum required grade

Participating in co & extra curricular activities

Minimum level of attendance/term

Participating in competitions certain numbers

Submitting the assignments & projects on time

Conduct in class, with faculties

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Suggested PMS Structure

Cumulative Grade Point

Grade for extra curricular activities and co

curricular activities Behaviorally Anchored

Rating Scale

Appraisal after each term

Special development plan for students

Awards all rounder of the year etc.

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An Audacious Attempt!!!

A Balanced Scorecard for IMNU???

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Students & External Stakeholders:

Satisfaction: academics, servicefeatures, infrastructure

Student Development

Socially Responsible Practices

Future Actions of students

Community Service

Learning & Growth:

Skill Development: Faculty

Skill development: Student

Innovation & Creativity

Collaboration & Teamwork

Extra & Co Curricular Activities

Student Assessments (CGPA)

Faculty: Research Papers, Pedagogy

Organizational Effectiveness:

Improving Resources

Ethical Practices

Employee , Student satisfactionClimate of Education

Partner performance,

Infrastructure & Image,

Placements

Budget & Finance:

Academic & administrativeExpenditure/Student

Tuition & other fee levels

Cost/academic credit

Resources directed from other areas toacademics

Scholarship Growth