imageRUNNER ADVANCE Desktop Installation Guidefiles.oceusa.com/media/.../Software/iR-ADVDesktopInstallationGuide_… · with the installation of this product. ... Desktop is an application

Installation GuideInstallation Guide

Manuals for This ProductManuals for this product have the following structure. Read the manual according to your purpose for using this product.

Disc Guides with this symbol are PDF manuals (*) included on the accompanying disc media.

•Read this manual when you want to know how to install this product. Use this manual also as a reference when you have questions about or troubles with the installation of this product.

Installation Guide(This Manual)

Disc

•Read this manual when you want to know about the detailed information of license authentication. Software License

Registration GuideDisc

•Read this manual when you want to know about the overview and basic operations of this product quickly and easily. It is highly recommended to read this manual first. It can be displayed from the imageRUNNER ADVANCE Desktop manuals.

Ready to Use Desktop

•Read this manual to know how to operate this product. This manual is composed of several parts each of which users can reference according to the purposes and usages. The imageRUNNER ADVANCE Desktop manual can be started up by using any one of the following actions.

imageRUNNER ADVANCE Desktop

Manual (HTML)

Click the [Start] menu and then select [All Programs] → [Canon imageRUNNER ADVANCE] → [iR-ADV Desktop] → [imageRUNNER ADVANCE Desktop Manual]

In Desktop Browser, Document Binder, Annotation Editor, or Object Layout Editor, select the [Help] menu → [Manual]

Right-click (Main) on the task tray and the select [Manual]

* To view the PDF format manual, Adobe Reader/Adobe Acrobat Reader is required. When you do not have Adobe Reader/Adobe Acrobat Reader installed on your computer, install it by downloading from the Adobe’s web site.

Contents of This Manual

Chapter 1Overview of Desktop

Chapter 2Installing Desktop

Chapter 3Repairing Desktop

Chapter 4Uninstalling Desktop

Chapter 5Registering Printer

Chapter 6Appendix

• Please note that the information contained herein is subject to change without prior notice. You should agree with it before using the product. • If you find any question, error, or missing information regarding this manual, please inform us of it. • It is prohibited to copy or transfer any contents of this manual without prior permission from us. • If you should destroy or delete data by using this software, you cannot restore the data. We do not owe any liability for such data destruction or deletion, and any consequence caused by it. You should agree with it before using the product.

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Contents

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ivHow to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv

Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ivButtons/Icons Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ivRegarding Screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vRegarding Abbreviations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi

Trademarks and Copyright . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Chapter 1 Overview of Desktop

What Can I Do with Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2Components of Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Desktop Browser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4Desktop Monitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4Desktop Monitor Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5Document Binder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6Object Layout Editor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7Annotation Editor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8Desktop Monitor Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Chapter 2 Installing Desktop

System Environment Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2Terminal Server (Service)/Citrix Presentation Server Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Installing Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4Desktop Flow of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4Installing Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5Upgrade Installation of Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11Inheriting the Settings from the Old Version . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

To inherit the configured settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12Performing the License Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13Preparation for using full text search function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14

Registering Folders into Windows Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14When Using Windows XP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14When Using Windows Vista/Windows 7 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

Installing IFilter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15Enable the Desktop Office Toolbar as an add-in feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16Installing Desktop Communicator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18

Installing Desktop Communicator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18

Chapter 3 Repairing Desktop

Repairing Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

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Chapter 4 Uninstalling Desktop

Uninstalling Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Chapter 5 Registering Printer

What is Desktop Monitor Setup? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2Starting and Exiting Desktop Monitor Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

Starting Desktop Monitor Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4Exiting Desktop Monitor Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Main Window Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6Dialog box Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6Menus and Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

[File] Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7[View] Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7[Help] Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Status Bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8Printer List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8Port List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

Creating a Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11Starting Up the Adding Port Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11Specifying How to Add Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11Creating a Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12Selecting a Device Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-14Configuring the Detailed Settings of Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15Searching for a Device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16Selecting a Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-18Checking the Port Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-19

Changing the Port Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-20Changing the Settings for Port. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-20

Configuring the Printer Port Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23Starting Up the Automatic Port Conversion Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23Selecting Automatic Conversion Method for Printer Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23Selecting a Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-24Confirming the Automatic Conversion Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-25

Changing the Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-26Changing the Settings of Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-26

Chapter 6 Appendix

Error Messages List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2Installation of Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2Desktop Monitor Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Restrictions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5Installation of Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5Desktop Monitor Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

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PrefaceThank you for purchasing imageRUNNER ADVANCE Desktop. Please read this manual carefully before use to understand and use the functions of this product effectively. Please keep this manual in a safe place after reading it.

How to Use This ManualThis manual is intended for users who understand the basic knowledge and operation procedures of Windows.

Symbols Used in This Manual

The following symbols are used in this manual for safety measures.

It describes important issues that must be complied with when using this product. Read the descriptions to prevent any trouble caused by erroneous operations.

It indicates items for reference or supplementary information. It is recommended that they be read carefully.

Buttons/Icons Used in This Manual

This manual indicates screen names, item names and button names displayed as follows.

•Buttons, setting items and selection items displayed in the screens: [Next] • Icons displayed in the screens: (Properties)

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Regarding Screens

Computer operation screens used in this manual are examples. Screens may be different depending on the environment that you use and/or the settings that your administrator configures.

This manual uses computer operation screens in Windows Vista for descriptions if there is no mention of the screens.

The places of buttons which are clicked during operations are enclosed with . When more than one buttons are displayed on a screen, all of them are enclosed.

1 Click [Next].

Click it during the operation.

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Regarding Abbreviations

This manual uses the following abbreviations to describe the respective names.

Microsoft Windows XP operating system is abbreviated as Windows XP.

Microsoft Windows Vista operating system is abbreviated as Windows Vista.

Microsoft Windows 7 operating system is abbreviated as Windows 7.

Microsoft Windows operating system is abbreviated as Windows.

Microsoft .NET Framework is abbreviated as .NET Framework.

imageRUNNER ADVANCE Desktop is abbreviated as Desktop.

imageRUNNER ADVANCE Desktop Monitor is abbreviated as Desktop Monitor.

imageRUNNER ADVANCE Desktop Monitor Setup is abbreviated as Desktop Monitor Setup.

The Browser module of imageRUNNER ADVANCE Desktop is abbreviated as Desktop Browser.

The Document Binder module of imageRUNNER ADVANCE Desktop is abbreviated as Document Binder.

The Object Layout Editor module of imageRUNNER ADVANCE Desktop is abbreviated as Object Layout Editor.

The Annotation Editor module of imageRUNNER ADVANCE Desktop is abbreviated as Annotation Editor.

Canon Desktop Document Writer is abbreviated as Desktop Document Writer.

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Trademarks and CopyrightimageWARE is the trademark of Canon Inc.

Microsoft, Windows and Windows Vista are registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Adobe, the Adobe logo, Acrobat, the Adobe PDF logo and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Other products and company names herein may be the trademarks of their respective owners.

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1-1

CHAPTER

1Overview of Desktop

What Can I Do with Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Components of Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3Desktop Browser. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4Desktop Monitor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4Desktop Monitor Tool. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5Document Binder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-6Object Layout Editor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7Annotation Editor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8Desktop Monitor Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8

What Can I Do with Desktop1-2

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What Can I Do with Desktop

Desktop is an application software to view, edit, search, print, import, fax and manage documents effectively.

Components of Desktop 1-3

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Components of Desktop

Desktop comprises the following components.

•Desktop Browser •Desktop Monitor •Document Binder •Object Layout Editor •Annotation Editor

These five functions effectively work with hardware devices and external applications, and thus more efficient processing of documents is achieved in your office.

Input

VariousDocument Files

Image Data

Scan Data

Fax

File Search

Edit Documents

Output

Send E-mail

Print/Fax

Components of Desktop1-4

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Desktop Browser

Desktop Browser provides two main functions: “document management function” and “linkage with external devices and external applications.”

The document management function enables you to manage documents in libraries. The function also allows you to confirm whether there is a new document, preview managed documents, and use document search functions.

Using linkage functions to external devices such as imageRUNNER ADVANCE and external applications such as Microsoft Office, you can link Desktop to a printer, fax, Document Binder, each editor and applications to efficiently process documents.

Desktop Monitor

Desktop Monitor operates to monitor the status of external devices such as imageRUNNER ADVANCE, and the printing process and manage log s for fax transmission and reception and newly added documents/updated documents.

The following items are managed using the icons displayed in Desktop Monitor:

•Default printer status •Print and fax process status •Fax reception •New document notification

These information can be notified with a pop-up dialog on the Windows screen.


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Desktop Monitor Tool

Desktop Monitor Tool allows you to configure settings to manage the external device conditions, printing jobs, fax transmission and reception jobs and new document notifications using the icons displayed in Desktop Monitor.


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Document Binder

Using Document Binder, you can combine PDFs, images documents, imageWARE documents, and binder documents to create a document.

You can edit a document using Object Layout Editor and convert it to the PDF format and fax it using Document Binder.

You can also use the substantial print functions by configuring detailed print settings.


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Object Layout Editor

Object Layout Editor is a dedicated tool for editing documents created in Document Binder. Object Layout Editor can be started from Document Binder.

This editor provides “block edit mode” which allows you to edit in units of blocks and “object edit mode” which allows you to adjust the contents of a document in units of objects.


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Annotation Editor

Text and shapes to be added on original pages are called annotations. Annotation Editor enables you to add text and shapes to a PDFs or binder format documents.

Desktop Monitor Setup

Desktop Monitor Setup provides printer port settings to monitor external device conditions and print jobs in Desktop Monitor and Desktop Browser.

2-1

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2Installing Desktop

System Environment Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2Hardware. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2Terminal Server (Service)/Citrix Presentation Server Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

Installing Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4Desktop Flow of Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4Installing Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5Upgrade Installation of Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11Inheriting the Settings from the Old Version . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Performing the License Authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-13

Preparation for using full text search function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-14Registering Folders into Windows Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14Installing IFilter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

Enable the Desktop Office Toolbar as an add-in feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-16

Installing Desktop Communicator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-18Installing Desktop Communicator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18

System Environment Requirements2-2

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System Environment Requirements

The system environment requirements for using Desktop are as follows:

Hardware

■ComputerUse devices that meet the following criteria:

Mandatory RecommendedComputer A computer complying with Works with Windows

VistaA computer complying with Compatible with Windows 7

CPU 1.3 GHz or more 2 GHz or more

Memory 1 GB or more (Windows XP: 512 MB or more) 2 GB or more

Available hard disk space

1.5 GB or moreSystem folder 900 MB or moreTemp folder 100 MB or moreInstall folder 460 MB or more

* A data storage area for libraries is also required.

2 GB or more* A data storage area for libraries is also required.

Display XGA or a higher resolution SXGA, WXGA or a higher resolution

When handling documents with many pages or many color pages, prepare a computer with a CPU and memory higher than recommended above.

■Supported DevicesAccess the following Web page for more information on devices supporting Desktop.

http://www.canon.com/imageware

Software

■Supported OSYou need any one of the following Windows OSs in your computer when installing Desktop. •Windows XP Professional Service Pack 3*

•Windows Vista Ultimate Service Pack 2*

•Windows Vista Business Service Pack 2*

•Windows Vista Enterprise Service Pack 2*

•Windows 7 Ultimate*

•Windows 7 Professional*

•Windows 7 Home Premium*

•Windows 7 Enterprise*

*Only 32-bit edition is supported

System Environment Requirements 2-3

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Operations are not guaranteed when Desktop is started by selecting [Run As] in Windows XP.

■Web browserIn order to authenticate the license for Desktop as well as to read HTML-format manuals, one of the following Web browsers needs to be installed on the system. •Microsoft Internet Explorer Version 6.0/7.0/8.0

■Printer Driver/Fax DriverInstall the latest Canon printer driver and fax driver that are supported by your device.

• Installing Desktop does not install any printer driver and fax driver. You need to install them separately. • For the drivers supported by each model, contact your sales person or dealer.

■Recommended Software •Windows Search 4.0 *1 (for Windows XP) •Windows Installer 4.5 (for Windows XP) •Acrobat 9 /Adobe Reader 9*2

*1 Search speed performance will be enhanced and full-text searches will become available. However, you may need IFilter supported by each document format in order to perform full-text searches. For comfortable operation of Windows Search 4.0, prepare a higher specification (→p. 2-2) computer than the recommended specification above.

*2 Enables Full-Text Search for PDF documents and binder documents (.iwb).

Terminal Server (Service)/Citrix Presentation Server Support

Since Desktop is not supported by the terminal server (service) and Citrix Presentation Server, the central application management and multi-user function are not available in network environments.

Installing Desktop2-4

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Installing Desktop

The installation of Desktop also installs the following components:

•Desktop Browser •Desktop Monitor •Document Binder •Object Layout Editor •Annotation Editor

Also, Desktop Document Writer for creating binder documents and Desktop Monitor Setup for configuring the printing environment of Desktop will be installed.

•Desktop Document Writer •Desktop Monitor Setup

Desktop Flow of Installation

This section describes the installation flow for Desktop. Installation steps of Desktop are as shown below:

• The following programs that are necessary for using Desktop are installed during the installation process of Desktop. - Microsoft Visual C++2005 SP1 Redistributable - Microsoft Visual C++2008 SP1 Redistributable - Microsoft .NET Framework 3.5 SP1 - Microsoft WSE 3.0 Runtime - SPS Library - License Information Management

• To use the full text search function in Windows XP, Windows Search 4.0 must be installed in advance. For comfortable operation of Windows Search 4.0, prepare a higher specification (→p. 2-2) computer than the recommended specification above. If you want to install it, see “Preparation for using full text search function” (→p. 2-14). Additionally, after installation of Desktop, run Windows Update to install .NET Framework 3.5 SP1 Language Pack and update modules. •When using Windows XP, you must install Windows Installer 4.5 in advance. •Desktop Monitor is not automatically started up right after the installation of Desktop. • If Desktop Monitor icons are not started, follow the steps below to start it. Select the [Start] menu → [All Programs] → [Canon imageRUNNER ADVANCE] → [iR-ADV Desktop] → [imageRUNNER ADVANCE Desktop Monitor].

Installing Desktop 2-5

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1 License Agreement

2 Installation of required programs (if any of them has not been installed)

3 Installation of Desktop/Upgrade Installation of Desktop

4 License Authentication

5 Preparation for using full text search function

Installing Desktop

When you use Desktop for the first time, follow the steps shown below to perform the installation process.

If you are using a commercial firewall application, register the following applications to the exception list of the firewall after installing Desktop.For how to register them, refer to the manual of the firewall software you are using.

Executable file to register (default installation location):Output Manager ServiceC:\Program Files\Canon\iR ADVANCE\Desktop\OM\dmsrvc.exe

Do not install Desktop when Windows Update is running. Be sure to see the Windows Update icon disappear in the task tray before installing Desktop. In addition, do not run Windows Update during the installation of Desktop.

1 Start Windows and log onto the system as a user with the Administrator privilege.


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2 Set the “Desktop Installation Media” into the disk drive.

Desktop Setup Wizard is started and the [License Agreement] dialog box is displayed.

• If Desktop Setup Wizard is not started, double-click “setup.exe” in “Desktop Installation Media.” • If the [Select Language] dialog box is displayed, select the desired language → [OK].

3 To confirm and agree with the license agreement, select [I accept the terms in the license agreement] and then click [Next].

The [Install Required Components] dialog box is displayed.

4 Click [Start] and install each of components.

• The following programs that are necessary for using Desktop are installed. - Microsoft Visual C++2005 SP1 Redistributable - Microsoft Visual C++2008 SP1 Redistributable - Microsoft .NET Framework 3.5 SP1 - Microsoft WSE 3.0 Runtime - SPS Library - License Information Management


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•When .NET Framework 3.5 SP1 is not installed on the computer on which Desktop will be run, the [Microsoft .NET Framework 3.5 SP1 Setup] dialog box is displayed.

In this case, install .NET Framework 3.5 SP1 by using the steps described below.1. Select[IhavereadandACCEPTthetermsoftheLicenseAgreement]andthenclick[Install].Ifthe

computeronwhichDesktopisrun,theinstallationprogramaccessestheMicrosoftsiteviaInternetanddownloadsthedatanecessaryfortheinstallationof.NETFramework3.5SP1.Then,theinstallationprogramautomaticallystartstheinstallationprocess.

2. Click[Exit]onthecompletionnotificationdialogboxdisplayedwhentheinstallationiscompleted.Youwillreturntothe[InstallRequiredComponents]dialogbox.

3. ContinuetheinstallationprocessofDesktop. • If the computer on which Desktop is run cannot be connected to the Internet, a dialog box indicating that the problem occurred during the setup.In this case, install .NET Framework 3.5 SP1 from “Desktop Installation Media” by using the steps described below.1. Select[SendReportLater]or[Don’tSend].

The[SetupError]dialogboxisdisplayed.2. Click[Exit].

Aconfirmationmessageisdisplayed.3. Click[OK]toclosetothedisplayedmessage.4. Click[Cancel]inthe[InstallRequiredComponents]dialogboxtocanceltheinstallationofDesktop.5. Doubleclick“dotnetfx35.exe”locatedinthe“dotNETFramework”folderin“DesktopInstallation

Media”tostarttheinstallationof.NETFramework3.5SP1.6. Aftertheinstallationprocessiscompleted,performtheinstallationofDesktopagain. •When installing .NET Framework 3.5 SP1 using the Internet connection, .NET Framework 3.5 SP1 Language Pack is also installed at the same time. • If you have installed .NET Framework 3.5 SP1 from “Desktop Installation Media”, install .NET Framework 3.5 SP1 Language Pack separately after the installation of Desktop is completed. •When installing .NET Framework 3.5 SP1 Language Pack, if a message indicating that an error [1603] occurred is displayed and the installation of Desktop failed, install .NET Framework 3.5 SP1 Language Pack first, and then reinstall Desktop. •When the installation of .NET Framework 3.5 SP1 Language Pack fails, consult Microsoft Help and Support.


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5 Confirm the display contents and click [Next].

To terminate the installation process, click [Cancel].

6 Confirm the installation folder and then click [Next].

● To change the installation destination

☐ Click [Browse].

☐ Specify the installation destination and click [OK].

Network drives and removable disks cannot be specified as the installation destination.


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7 Confirm the display contents and click [Start].

The installation of the program starts.

When the installation process is complete, the [License Authentication] dialog box will be displayed.

8 Select [Authenticate License Now] and click [Next].

The [License Authentication] wizard is displayed.

Follow the instructions of the wizard to perform the license authentication. For more information, see the next section “Performing the License Authentication” (→p. 2-13).


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9 Click [Exit] when the necessary settings are completely configured.

A confirmation message is displayed.

10 Confirm the contents and click [OK].

•When Using Windows XP - If you have installed .NET Framework 3.5 SP1 from Desktop Installation Media in Step 4, install .NET

Framework 3.5 SP1 Language Pack separately after the installation of Desktop is completed. - Download Language Pack from the Microsoft Web site as necessary. - Be sure to select the same language version of Language Pack as the OS you are using. - When using Desktop without installing Language Pack, some menus and messages may be

displayed in a different language than that of the OS. • The “default printer” setting which has been set before installing the product can be reset and set to another printer after installing. In this case, configure the “default printer” setting again.


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Upgrade Installation of Desktop

When you are using Desktop Version 1.0x, follow the steps below to perform the upgrade installation.

•Do not install Desktop when Windows Update is running. Be sure to see the Windows Update icon disappear in the task tray before installing Desktop. In addition, do not run Windows Update during the installation of Desktop. • The settings configured in the old version can be inherited to the upgraded version when the upgrade installation is completed. For more information, see “Inheriting the Settings from the Old Version” (→p. 2-11). • The libraries settings configured in a previous version will become available after the upgrade installation.


2 Set the “Desktop Installation Media” into the disk drive.

A confirmation message about conducting the upgrade process is displayed.

3 Click [Yes].

Desktop Setup Wizard is started and the [License Agreement] dialog box is displayed.

4 Take step 3 and onward in the procedure in “Installing Desktop” (→p. 2-6).

Inheriting the Settings from the Old Version

When you perform the upgrade installation, the settings configured in the old version can be inherited to this upgraded version when the upgrade installation is completed.

The basic information (such as library, registered documents, registration of stamped images) of the old version can be inherited to this version. However, some settings concerning Desktop Browser cannot be inherited.

Configure the settings that are not inherited from the old version again in Desktop Browser as necessary.

The settings that are not inherited to the upgraded version are as follows:

•The settings of the Desktop Browser main dialog box, such as the window size and the show/hide settings of each of panes •The settings of File List View Pane, such as the display format and the order and width of columns


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•The setting of the [Do not use the indexes for searches when searching (this may take a time)] check box

To inherit the configured settingsThe settings configured in the old version are inherited and enabled when Desktop Browser, Document Binder or Desktop Monitor is started up for the first time since the completion of the upgrade installation. This section describes how to operate the module of Desktop, based on Desktop Browser as an example.

1 Select the [Start] menu → [All Programs] → [Canon imageRUNNER ADVANCE] → [iR-ADV Desktop] → [imageRUNNER ADVANCE Desktop].

A confirmation message is displayed.

2 Click [Yes].

The inheritance of settings is processed.

When [No] is clicked the inheritance of settings is not conducted and the upgraded version will run without the legacy settings inherited.

3 Click [OK].

Desktop Browser starts up with the settings of the old version inherited and enabled.

Performing the License Authentication 2-13

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Performing the License Authentication

To use Desktop fully, you need to complete the license authentication process.

There are the following two types of license.

■Product license

This is a license with which you can use Desktop continuously without any restriction.

Once the license authentication has been completed, you will no longer have to execute it later again.

■Trial license

The trial period is limited to 60 days. Other than such a limitation in the trial period, there are no limitations applied to the functions.

Every time Desktop is started up, the [License Authentication] screen is started up, the number of days until the trial license expires is displayed.

•When the trial period has expired, Desktop becomes unavailable. To use Desktop, you need to start up Desktop Browser to open the authentication screen, and then perform authentication for activating the product version license. (Although Desktop Browser whose trial period has expired cannot be used, you can start it and open the authentication screen.) • By activating the product license during the trial period or after the trial period has expired, you can use Desktop with no time period limitation.

For more information on how to activate the license, see a separate volume Software License Registration Guide contained in the “Desktop Installation Media.”

Preparation for using full text search function2-14

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Preparation for using full text search function

To use the powerful text search function that Desktop supports, you need to make necessary preparations beforehand.

Configure the necessary settings according to the purposes and usages.

Registering Folders into Windows Search

To perform the full text search with Desktop, libraries folders to be searched must be registered into Windows Search.

Windows Search can be downloaded from the Microsoft Web site.For comfortable operation of Windows Search 4.0, prepare a higher specification (→p. 2-2) computer than the recommended specification above.

When Using Windows XP

1 Install the latest version of Windows Search first before installing Desktop.

If you have installed Desktop before installing Windows Search, be sure to perform the restoration operation for Desktop after the installation of Windows Search is complete. For more information on the restoration of Desktop, see “Repairing Desktop” (→p. 3-2).

2 Click the [Start] menu → [All Programs] → [Startup] → [Windows Search] in that order.

The Windows Search starts.

3 In Windows Search click the [Option] menu → [Windows Search Option].

The [Indexing Options] dialog box is displayed.

4 Click [Modify].

The [Indexed Locations] dialog box is displayed.

5 Specify a folder to be searched in [Change selected locations].

Preparation for using full text search function 2-15

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When Using Windows Vista/Windows 7

1 Start the Windows Task Manager and then click the [Services] tab.

2 Confirm that the Windows Search service is enabled.

In Windows Vista/Windows 7 Windows Search is always preinstalled (i.e. you do not have to install it as a new application). However, it is recommended to upgrade it to the latest version of Windows Search.

3 Click [Control Panel] → [Indexing Options].

The [Indexing Options] dialog box is displayed.

4 Click [Modify].

The [Indexed Locations] dialog box is displayed.

5 Specify a folder to be searched in [Change selected locations].

Installing IFilter

To perform the full text search in application documents such as PDF using Desktop, IFilter that supports the format of documents to be searched is required. Install IFilter for each of document formats as necessary.

■ IFilter for PDFIFilter for PDF is included in Acrobat 9 or Adobe Reader 9.

With the installation of Acrobat 9 or Adobe Reader 9 on your computer, the full text search can be performed in PDF documents.

Acrobat 9 and Adobe Reader 9 can be downloaded from the Adobe Systems Web site.

■ IFilter for Binder DocumentTo perform the full text search in binder documents, both IFilter for binder documents and IFilter for PDF are necessary.

IFilter for binder documents will be installed automatically with the installation of Desktop. To perform the full text search in binder documents, however, IFilter for PDF must also be installed.

Therefore, it is recommended to install either Acrobat 9 or Adobe Reader 9 on your computer.

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Enable the Desktop Office Toolbar as an add-in feature

Desktop can display the Desktop Office Toolbar as an add-in feature on the toolbar of Microsoft Office application (Word/Excel/PowerPoint.)

By enabling the Desktop Office Toolbar, seamless cooperation with Microsoft Office application is possible.

Microsoft Office 2003/2007/2010 and [Office Shared Features] → [Visual Basic for Applications] must be installed in order to use the Desktop Office Toolbar.

For more details on the Desktop Office Toolbar, see “imageRUNNER ADVANCE Desktop Manual (HTML).”

1 Start Desktop Browser.

2 Select the [Settings] menu → [System Settings] in Desktop Browser.

The [System Settings] dialog box is displayed.

3 Select the [Enable add-in feature for applications] check box, and click [OK].

4 If either of the following messages is displayed, follow the instruction in the message.

• [The components required to enable the add-in feature for applications are not installed. If you perform a repair installation of imageRUNNER ADVANCE Desktop, you will be able to use the add-in feature for applications.]

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• [The components required to enable the add-in feature for applications are not installed. Perform an update installation in [Change] of the necessary applications from Control Panel. Refer to the manual for more information on the steps required to perform this operation, etc.]

Installing Desktop Communicator2-18

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Installing Desktop Communicator

To send a fax using the address book of imageRUNNER ADVANCE, install Desktop Communicator on your iR device.

You can install Desktop Communicator from a computer in the network by using SMS (Service Management Service) via the web browser.

Before starting the installation process, prepare the license file and application files of Desktop Communicator to use.

Application file is stored in the “Installation Media”. Concerning the procurement method of the license file, please contact the sales representative or your local authorized Canon dealer.

Installing Desktop Communicator

•Depending on the model of your device, the firmware of the iR device needs to be upgraded. When an error massage indicating that the specified application does not support your device is displayed in the SMS installation page, contact the service representative. • In the case when the iR device enters into the shut down mode, an error message is displayed in the installation page of SMS and the installation process may be cancelled. In that case cycle the power of the iR device and then attempt the installation again.

• For more information on the system requirements for SMS and necessary preparations before starting up SMS and how to logging in SMS, refer to the manual of your iR device. • All descriptions given in this section are based on an iR device of the non-imageRUNNER ADVANCE series as an example. When using imageRUNNER ADVANCE, notice that the dialog box structure and interface are different from those of SMS. For more information, refer to a manual of your imageRUNNER ADVANCE series.

1 Start the web browser and then log in SMS.

For more information on how to log in SMS, refer to the manual of your iR device.

Installing Desktop Communicator 2-19

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2 Click [Install].

The [Install] page is displayed.

3 Click [Browse], select the appropriate application file and license file to install and then click [OK].

Application fileFiles with the .jar extension.

License fileFiles with the .lic extension.

Installing Desktop Communicator2-20

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The message <Installing... Please wait a moment.> is displayed.

When the installation is complete, the [Confirm] page will be displayed.

• You cannot install license files only. •When installing application, make sure you specify the license file. You cannot install the application without specifying the license file.

You can also specify the file path by entering it directly.

4 Check the descriptions in the installation confirmation page and then click [OK].

Depending on the application installed, the license agreement dialog box may be displayed. In this case check the descriptions and then click [OK].

To use Desktop Communicator, after the installation you need to make sure that the authentication information has been configured in SMS and the application is started. For more information, refer to the manual of your iR device.

3-1

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3Repairing Desktop

The following section describes how to repair the installed Desktop.

Repairing Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

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Repairing Desktop

Desktop can be repaired from [Programs and Features] ([Add or Remove Programs] for Windows XP) in Control Panel.

The following section describes how to repair Desktop.


2 Select [Start] menu → [Control Panel] → [Programs] → [Programs and Features].

The [Programs and Features] dialog box is displayed.

• For Windows XP, select [Start] menu → [Control Panel] → [Add or Remove Programs]. • You can also insert “Desktop Installation Media” in the disk drive and select [Repair] on the [Program Maintenance] dialog box in the started Desktop Setup Wizard to change the program.

3 Select [imageRUNNER ADVANCE Desktop] and click [Change].

The Desktop Setup Wizard starts.

Repairing Desktop 3-3

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If Desktop Browser, Document Binder, Object Layout Editor, Desktop Monitor Setup, and/or Annotation Editor have not been exited, a dialog box prompting you to stop the application(s) is displayed. In this case, exit the specified application(s), and click [Retry] to continue repairing the Desktop.

4 Confirm the display contents and click [Next].

The [Program Maintenance] dialog box is displayed.

5 Select [Repair] and click [Next].

A confirmation message on repairing the program is displayed.

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6 Confirm the display contents and click [Start].

Repairing the program starts.

A completion notification dialog box is displayed when the repair is completed.

7 Click [Exit].

The “default printer” setting which has been set before repairing the product can be reset and set to another printer after repairing. In this case, configure the “default printer” setting again.

4-1

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4Uninstalling Desktop

The following section describes how to uninstall Desktop.

Uninstalling Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Uninstalling Desktop4-2

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Uninstalling Desktop

Desktop can be uninstalled from [Programs and Features] ([Add or Remove Programs] for Windows XP) in Control Panel.

The following section describes how to uninstall Desktop.

To use the Desktop, the license of which has been authenticated, on another computer, the license must be returned or transferred and authenticated again. For more information, see a separate volume Software License Registration Guide contained in the “Desktop Installation Media.”


2 Select [Start] menu → [Control Panel] → [Programs] → [Programs and Features].

[Programs and Features] is displayed.

• For Windows XP, select [Start] menu → [Control Panel] → [Add or Remove Programs]. • You can also insert “Desktop Installation Media” in the disk drive and select [Remove] on the [Program Maintenance] dialog box in the started Desktop Setup Wizard to uninstall Desktop.

3 Select [imageRUNNER ADVANCE Desktop] and click [Uninstall].

A confirmation message on uninstalling the Desktop is displayed.

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4 Click [Yes].

Uninstalling the program starts.

When the uninstallation is complete, a dialog box notifying the completion is displayed.

• A confirmation dialog box on changing the application-enabled port to the normal TCP/IP port before completing the uninstallation. Click [OK] to continue the uninstallation.

• If Desktop Browser, Document Binder, Object Layout Editor, and/or Annotation Editor have not been exited, a dialog box prompting you to stop the application(s) is displayed. Exit the specified application(s), and click [Retry] to continue uninstalling the Desktop.

5 Click [OK].

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5-1

CHAPTER

5Registering Printer

This section describes the dialog box components of Desktop Monitor Setup, how to register printers by using Desktop Monitor Setup and the details of the settings.

What is Desktop Monitor Setup? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Starting and Exiting Desktop Monitor Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4Starting Desktop Monitor Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-4Exiting Desktop Monitor Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5

Main Window Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6Dialog box Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-6Menus and Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7Status Bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-8Printer List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-8Port List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-9

Creating a Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-11Starting Up the Adding Port Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11Specifying How to Add Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11Creating a Port. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12Selecting a Device Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-14Configuring the Detailed Settings of Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-15Searching for a Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16Selecting a Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-18Checking the Port Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-19

Changing the Port Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-20Changing the Settings for Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-20

Configuring the Printer Port Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-23Starting Up the Automatic Port Conversion Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23Selecting Automatic Conversion Method for Printer Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23Selecting a Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-24Confirming the Automatic Conversion Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-25

Changing the Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-26Changing the Settings of Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-26

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What is Desktop Monitor Setup?

To monitor the status of printers or print/fax jobs with Desktop Browser or Desktop Monitor, you need to specify the printers that perform print/fax jobs and are to be monitored using Desktop Monitor Setup.

To define printers to monitored, create a printer port first. Configure the necessary settings by following the descriptions in “Creating a Port” (→p. 5-11).

Printers registered on Desktop Monitor Setup can be monitored by using Desktop Browser or Desktop Monitor.

■Monitoring in Desktop BrowserWith the Desktop Browser output bar, you can monitor the status of printer registered with Desktop Monitor Setup. A symbol indicating the status of printer on the printer output icon on the output bar.

For more information, see imageRUNNER ADVANCE Desktop Manual (HTML).

Desktop Browser (Example of the printer output icon)

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■Monitoring in Desktop MonitorWith Desktop Monitor, you can monitor the status of jobs that have been sent to printers to be monitored. You can confirm the status by checking an icon or notification window, or you can view the log of jobs.

For more information, see imageRUNNER ADVANCE Desktop Manual (HTML).

Desktop Monitor (Example of an icon)

The initial setting of Windows 7 restricts icons displayed in the task tray area. Follow the steps below to display icons of Desktop Monitor in the task tray area.1. Selectthe[Start]menu→[ControlPanel]. TheControlPanelisdisplayed.2. Select[Smallicons]in[Viewby]. AlltheControlPanelitemsareshownin[ControlPanel].3. Select[NotificationAreaIcons]. The[NotificationAreaIcons]windowisdisplayed.4. Selectthe[Alwaysshowalliconsandnotificationsonthetaskbar]checkboxandthenclick[OK]. The[NotificationAreaIcons]windowisclosed.5. Close[ControlPanel]. - When configuring the settings for each icon separately, specify [Show icon and notifications] for each of

Main icon, Status display icon, Job completed notice icon, Fax received notice icon, and New document notification icon.Icons other than “Main icon, Status” will appear in the list of [Select which icons and notifications appear on the taskbar] after notification of them are once made.

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Starting and Exiting Desktop Monitor Setup

In Desktop Monitor Setup, you can configure and edit the port and printer settings.

For more information on installation, see Chapter 2, “Installing Desktop”.

Starting Desktop Monitor Setup

Follow the steps below to start Desktop Monitor Setup:


2 Right-click (Main) on the task tray, and select [Start Monitor Setup].

When (Main) is not displayed on the task tray, click the [Start] menu → [All Programs] ([Programs] in Windows XP) → [Canon imageRUNNER ADVANCE] → [iR-ADV Desktop] → [imageRUNNER ADVANCE Desktop Monitor] to display (Main).

The [Desktop Monitor Setup] main window is displayed.

Printer list display

At the startup of Desktop Monitor Setup, the printer list is displayed in the main window. Clicking [Port List] switches the display to the port list.

Port list display

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Exiting Desktop Monitor Setup

Select [File] menu → [Exit] or click (Close) in the title bar in the Desktop Monitor Setup main window.

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Main Window Components

Dialog box Components

The main window of Desktop Monitor Setup is structured with the following components.

Title bar

Status bar

List view pane

ToolbarMenu bar

Title bar

Displays the name of the list that is displayed currently in the main window.

Menu bar

Selects the action to perform in the main window.

Toolbar

Displays operation items (among those provided in each menu) to which a button is assigned as tool buttons.

List view pane (printer list or port list)

According to the selected state of printer list/port list switching button, a printer list or port list will be displayed.

Printer list display

The printers that can be displayed in a list are as follows:- Printers for which an application-enabled port has been configured- Printers for which a normal TCP/IP port has been configured- Printers for which LPT1 port has been configuredAt the initial display, printer names are displayed in an ascending order.

Port list display

The ports that can be displayed in a list are as follows:- Ports that have been installed- Port for which the installation settings are configured- Normal TCP/IP portAt the initial display, ports names are displayed in an ascending order.

Status Bar

Displayed the descriptions of menu or information on the selected list.

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• Clicking an item name in the list sorts the displayed items in an ascending or descending order. •Double-clicking a port name or printer name that is displayed in the list displays properties information of the port or printer. • Right-clicking a port name or printer name that is displayed in the list displays the pop-up menu.

Menus and Buttons

On the menu bar, the functions that are available in the Desktop Monitor Setup main window are displayed as pull down menu format. On the toolbar, buttons to which an function is assigned are displayed.

[File] MenuItem Tool Button Description

[Auto-Convert Ports] Starts up the automatic port conversion wizard.

[Add Port] Starts up the adding new port wizard.This is available when the port list is displayed.

[Properties] Displays the properties of the selected printer or port. However, the properties of normal TCP/IP port are not displayed.

[Delete] Deletes the selected port. However, the normal TCP/IP port cannot be deleted.

[Update] Updates the settings. However, the settings of normal TCP/IP port are not displayed.

[Exit] --- Exits Desktop Monitor Setup.

[View] MenuItem Tool Button Description

[Printer List] Displays the printer list.

[Port List] Displays the port list.

[Help] MenuItem Tool Button Description

[Help Topics] --- Displays the Help.

[About] --- Displays a version information.


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Status Bar

Leftmost area: displays the descriptions of the menu if a menu or toolbar is selected.

Rightmost area: displays the number of printers and ports that have been displayed in the list.

Printer List

The printers that can be displayed in the printer list are as follows:

•Printers for which an application-enabled port has been configured •Printers for which a normal TCP/IP port has been configured •Printers for which LPT1 port has been configured

Until the settings are updated, you cannot use the printer. Once the settings are configured, be sure to update the current settings.To update the settings, select the [File] menu → [Update] or click (Update) on the toolbar.

• For printers for which the settings have not been updated, (Printer to be added/updated) is displayed at the beginning of [Printer Name] in the printer list. • At the initial display, printer names are displayed in an ascending order.

[Printer Name]The printer icon and printer name are displayed. The appearance of printer icon varies according to the status of the printer.

: Registered printer: Registered default printer

: Printer to be added/updated: Default printer to be updated

[Port Name]Displays the port name.

[Description]Displays the description of the port obtained from OS.

[Device Name]Displays the name of the device.

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• Clicking an item name in the list sorts the displayed items in an ascending or descending order. •Double-clicking a printer name that is displayed in the list displays properties of the printer. • Right-clicking a printer name that is displayed in the list displays the pop-up menu. • The description of the port displayed in [Description] may vary depending on the OS you are using. • Printers that use the BMLinkS integrated printer driver or CAPT printer driver printer will not be displayed in the printer list.

Port List

The ports that can be displayed in a port list are as follows:

•Ports that have been installed •Port for which the installation settings are configured •Normal TCP/IP port

Until the settings are updated, you cannot use the port. Once the settings are configured, be sure to update the current settings. To update the settings, select the [File] menu → [Update] or click (Update) on the toolbar.

• For port for which the settings have not been updated, (Port to be added/updated) is displayed at the beginning of [Port Name] in the printer list. • At the initial display, ports names are displayed in an ascending order.

[Port Name]The port icon and port name are displayed. The appearance of icon varies according to the status of the port.

: Registered port: Port to be added/updated


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[Device Type]In the OS printer properties, the product name of the device shown in the [Port] tab is displayed as [Device Type].

[imageRUNNER ADVANCE Desktop Supported Device]: This is displayed when the device status and jobs can be monitored by

Desktop.[Standard MIB Device]: This is displayed when the device supports the standard MIB and

the device status can be monitored by Desktop although it is not [imageRUNNER ADVANCE Desktop Supported Device].

[Other LPR Device]: This is displayed when the device is not compatible with

[imageRUNNER ADVANCE Desktop Supported Device] nor [Standard MIB Device].

[Device Name]Displays the name of the device. This is not displayed when the device name is not obtained.

[IP Address or Host Name]Displays an IP address or host name.

• Ports can install up to 64 including ones that are waiting to be updated on the settings. • Clicking an item name in the list sorts the displayed items in an ascending or descending order. •Double-clicking a port name that is displayed in the list displays properties information of the port. When the normal TCP/IP port or multiple ports are selected, the properties will not be displayed. • Right-clicking a port name that is displayed in the list displays the pop-up menu. • [IP Address or Host Name] is displayed only for the port that has been configured in Desktop Monitor Setup.

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Creating a Port

Starting Up the Adding Port Wizard

Follow the steps shown below to display the Add Port wizard and add a port.

1 Select the [File] menu → [Add a Port] or click (Add Port) in the toolbar.

The [Add Port] wizard is displayed.

Specifying How to Add Port

There are the following two methods for adding a port.

•Add a port by specifying the IP address or host name of the device •Add a port by searching for a device on the network

In the [Method to Add Port] dialog box, select which method you would like to use to add a port.

[Specify Device IP Address or Host Name]This is selected when adding a port by specifying the IP address or host name of the device directly.

[Discover Devices on Network]This is selected when adding a port by searching for a device on the network.

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[Next]Selecting [Specify Device IP Address or Host Name] displays the [Create Port] dialog box.Selecting [Discover Devices on Network] displays the [Discover Devices] dialog box.

Follow the steps below when [Specify Device IP Address or Host Name] is selected to add a port.

1. Create a port (→p. 5-12)2. Select a device type (→p. 5-14)3. Configure the detailed settings of port (→p. 5-15)4. Confirm a port settings (→p. 5-19)

Follow the steps below when [Discover Devices on Network] is selected to add a port.

1. Search for a device (→p. 5-16)2. Select a device (→p. 5-18)3. Create a port (→p. 5-12)4. Configure the detailed settings of port (→p. 5-15)5. Confirm a port settings (→p. 5-19)

Creating a Port

In the [Create Port] dialog box, specify the IP address or host name, port name, and device type for a port to be created.

The [Create Port] dialog box is displayed when you select [Specify Device IP Address or Host Name] and click [Next] in the [Method to Add Port] dialog box.

Additionally, you can determine whether to retrieve the detailed information of the device installation location, such as the device installation location.

This cannot be used for the host name that is consisted of only numeric characters.


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[IP Address or Host Name]Defines the IP address and host name of a device that you would like to use in the port to be created. You can enter a maximum of 127 single-byte characters. If double-byte characters are used, you can enter a maximum of 7 double-byte (14 single-byte) characters.When an IP address is entered, in [Port Name] a text string with “OM_” at the beginning of the IP address is displayed. When a host name is entered, in [Port Name] a text string that is the same as one entered in [IP Address or Host Name] is displayed.

[Port Name]Specifies the port name. You cannot use a port name that is the same as one already exists. Up to 128 characters can be entered.

[Device Type]Displays the type of device that has been specified or obtained.

[Select]Displays [Select Device Type] dialog box in which you can select a type of the device.

[Next]The [Port Details] dialog box is displayed.

• Application-enabled ports can be set up to 64 including ones that are waiting to be updated on the settings. • For [Port Name], Tab codes and following characters cannot be used.\ , @ • If retrieving the selected device type information fails when you select [imageRUNNER ADVANCE Desktop Supported Device] in the [Select Device Type] dialog box and click [Next] in the [Create Port] dialog box, an error message is displayed. Click [OK] to configure the port settings in the [Port Details] dialog box. •Note the following remarks when you select [Discover Devices on Network] as an adding port method.

- In [IP Address or Host Name], the IP address of the device detected as a searching result is displayed. A text string with “OM_” at the beginning of the IP address is also displayed as a port name.

- In [Device Type], the types of device detected as a searching result is displayed. - If you enter characters used in a language, country or area that are not supported by the OS you are using,

the entered characters may not be displayed correctly. •When the device information is not retrieved correctly because the communication settings of the device are not properly configured, [Device Type] remains empty.

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Selecting a Device Type

In the [Select Device Type] dialog box, select the device type you want to use in a port to be created. It is displayed by clicking [Select] in the [Create Port] dialog box.

[IP Address or Host Name]Displays an IP address or host name of the device.

[Product Name]Displays the product name of the device.

[Printer Name]Displays the name of the printer.

(Device type list)Select the type of device.

[imageRUNNER ADVANCE Desktop Supported Device]: Select it when the device status and jobs can be monitored by

Desktop.[Standard MIB Device]: Select it when the device supports the standard MIB and the device

status can be monitored by Desktop although it is not [imageRUNNER ADVANCE Desktop Supported Device].

[Other LPR Device]: Select it when the device is not compatible with [imageRUNNER

ADVANCE Desktop Supported Device] nor [Standard MIB Device].

[OK]Closes the [Select Device Type] dialog box.


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Configuring the Detailed Settings of Port

You can configure the detailed settings of port to be created in the [Port Details] dialog box. It is displayed by clicking [Next] in the [Create Port] dialog box.

You can specify the timing at which the print protocol, print jobs transmission methods to a device, and print completion notification are displayed.

[Protocol]Specifies which print protocol, LPR or RAW, you would like to use in the configured printer. If you select a model that does not support RAW in the [Create Port] dialog box, RAW is not available as an option.

[LPR]This is the most standard network printing method. In a network environment where non-Windows OS exists and is used, it is recommended to choose LPR.

[RAW]Enables faster printing operations than LPR.

[LPR Queue Name]Specify the LPR queue name to be used in the LPR printing up to 63 characters. Only alpha-numeric characters and “_ “and “-” are allowed.It can be defined when [LPR] is selected in [Protocol].

[Port Number]Specifies the TCP port number. You can specify the port number in the range from 1,025 to 65,535. It can be defined when [RAW] is selected in [Protocol].

[Job Transmission to Device]Specifies the method of job transmission to the device.

[Transmit while Spooling]Transmits a job while spooling it.Since job spooling to Desktop and job transmission to a device are processed in parallel, the time it takes to complete the whole print process is reduced unless there is a job waiting to be processed in the transmission destination device. When the job is transmitted to a device, byte count is never used.

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[Transmit after Spooling Is Complete]Transmits a job after spooling it.When [LPR] is selected in [Protocol], byte count is used when the job is transmitted to a device.

[Notify of Print Completion]Specifies the timing at which the print completion notification is displayed.You cannot specify [When Printing Is Complete] when a device for which the print completion notification function is not supported is selected.

[When Transmission Is Complete]The completion notification is sent when the job is successfully transmitted to a device.

[When Printing Is Complete]Sends the completion notification of printing when the printing process is completed.When a device for which the print notification function is not supported is selected, it cannot be specified.

[Next]

The [Confirm Settings] dialog box is displayed.

Supported print protocols vary depending on the device. Some devices cannot use RAW as a print protocol. For details, refer to the manual of each device.

Searching for a Device

You can specify the search range for devices in the [Discover Devices] dialog box. It is displayed by selecting [Discover Devices on Network] and clicking [Next] in the [Method to Add Port] dialog box.

[Discovery Method]Select either [Specify New Discovery Range] or [Discover Using History].Select [Specify New Discovery Range] to define a new network name and perform a search by specifying the range of search.Select [Discover Using History] to search in the local network or a previously-searched network.


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[Network Name]Defines a network name in which a new search is performed and specifies the range of search when [Specify New Discovery Range] is selected. Up to 32 characters can be entered. Entered characters are treated as case sensitive.

[History]Selects the search range from the local network or a previously-searched network when [Discover Using History] is selected.You can select from the latest five search ranges.

[Discovery Range]Specify it when selecting [Specify New Discovery Range] in [Discovery Method]. If you want to specify the network address and subnet mask to perform a search, select [Specify Network]. If you want to specify the range of IP addresses to be searched, select [Specify Exact Address].When [Discover Using History] is selected, the range is not specified.

Example When searching for devices in the range of IP addresses from 192.168.1.1 to 192.168.1.254:

[Network Address]: 192.168.1.0 [Subnet Mask]: 255.255.255.0

[Network Address]Specifies the network address when [Specify Network] is selected in [Discovery Range].

[Subnet Mask]Specifies the subnet mask of network address you would like to search when [Specify Network] is selected in [Discovery Range].

[IP Address]Specifies IP addresses when [Specify Exact Address] is selected in [Discovery Range].

[Next]Starts the search for devices. When the search process is complete, the [Select Device] dialog box will be displayed.

• If you enter characters used in a language, country or area that are not supported by the OS you are using, the entered characters may not be displayed correctly. •When specifying [Network Name], Tab codes and following characters cannot be used. “ ‘ ; , = [ ]

Creating a Port5-18

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Selecting a Device

In the [Select Device] dialog box, you can select the device for which you want to create a port, from the search results in the network devices. It is displayed by clicking [Next] in the [Discover Devices] dialog box.

[Discovery Results]Displays the list of devices that are supported by Desktop as a search result. [Product Name], [Device Name] and [IP Address] are displayed as the device information.From the list, select the device for which you want to create a port. When the desired item is double-clicked, the [Create Port] dialog box, which is also displayed by clicking [Next], is displayed.

[Next]The [Create Port] dialog box is displayed.

• Application-enabled ports can be set up to 64 including ones that are waiting to be updated on the settings. •When no device is detected, a port cannot be created. Check the existence of devices on the network. • You can select only one device for which a port is created. • Clicking an item name in the list sorts the displayed items in an ascending or descending order. • For devices for which ports have been created, (Registered port) is displayed before the product name.


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Checking the Port Settings

You can check the settings of port to be added in the [Confirm Settings] dialog box. It is displayed by clicking [Next] in the [Port Details] dialog box.

When [Finish] is clicked, the port is added in the port list in the main window.

Display of the SettingsThe configured settings are displayed in a list. The setting items that can be displayed in a list are as follows:Port name (→p. 5-13)IP address or Host name (→p. 5-13)Device type (→p. 5-13)Protocol (→p. 5-15)LPR queue name (→p. 5-15)Port number (→p. 5-15)Transmission of jobs to device (→p. 5-15)Timing at which the print completion notification is sent (→p. 5-16)

[Continue to Create New Ports]This is displayed when a port is added. This is displayed when [Discover Devices on Network] is specified to add a port.When you select this check box and click [Finish], the [Select Device] dialog box is displayed and then you can continue to create another port.

[Finish]Exits the [Add Port] wizard.

Changing the Port Settings5-20

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Changing the Port Settings

Changing the Settings for Port

You can change the port settings in the port properties dialog box.

To display the port properties, from the port list in the main window select a port for which you want to change the settings, and then take any one of the following operations.

•Select the [File] menu → [Properties] •Click (Properties) on the toolbar •Double click a port to change the settings •Select [Properties] in the pop-up menu that is displayed by right-clicking the port to change the settings

When another port with the same IP address as the port for which you have reconfigured the settings is already existed, a confirmation message is displayed.If you click [OK] and apply the changed settings, the following settings items are updated in all ports having the same IP address. - Protocol - Transmission of jobs to device - Timing at which the print completion notification is sent

Changing the Port Settings 5-21

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[Port Name]Displays the port name.

[IP Address or Host Name]Displays an IP address or host name of the device that has been configured.

[Device Type]In the OS printer properties, the product name of the device shown in the [Port] tab is displayed as [Device Type].

[imageRUNNER ADVANCE Desktop Supported Device]: This is displayed when the device status and jobs can be monitored by

Desktop.[Standard MIB Device]: This is displayed when the device supports the standard MIB and

the device status can be monitored by Desktop although it is not [imageRUNNER ADVANCE Desktop Supported Device].

[Other LPR Device]: This is displayed when the device is not [imageRUNNER ADVANCE

Desktop Supported Device] nor [Standard MIB Device].

[Protocol]Specifies which print protocol, LPR or RAW, you would like to use in the configured printer. If you select a model that does not support RAW at the time of port creation, RAW is not available as an option.

[LPR Queue Name]Specify the LPR queue name to be used in the LPR printing up to 63 characters. Only alpha-numeric characters and “_ “and “-” are allowed.It can be defined when [LPR] is selected in [Protocol].

[Port Number]Specifies the TCP port number.You can specify the port number in the range from 1,025 to 65,535.It can be defined when [RAW] is selected in [Protocol].

[Job Transmission to Device]Changes the method of job transmission to the device.

[Transmit while Spooling]Transmits a job while spooling it.

[Transmit after Spooling Is Complete]Transmits a job after spooling it.

[Notify of Print Completion]Changes the timing at which the print completion notification is displayed. When a device that does not support the print notification functions, [When Printing Is Complete] cannot be specified.

[When Transmission Is Complete]The completion notification is sent when the job is successfully transmitted to a device.

[When Printing Is Complete]Sends the completion notification of printing when the printing process is completed.When a device for which the print notification function is not supported is selected, it cannot be specified.

Changing the Port Settings5-22

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[SNMP Community Name]Specifies the name of the network system community managed by SNMP, which has been configured to a port. This is selected when you want to use a standard MIB compatible device.Up to 127 characters can be entered. Initial setting: “public” (lower-case characters)

[SNMP Device Index]Enter the SNMP device index. This is selected when you want to use a standard MIB compatible device.You can specify the TCP port number in the range from 1 to 2147483647. Initial setting: “1”

• If you enter characters used in a language, country or area that are not supported by the OS you are using, the entered characters may not be displayed correctly. • [SNMP Community Name] and [SNMP Device Index] are displayed for a port that uses a standard MIB compatible device. For a port that uses a Canon product, they are not displayed. In that case, it is displayed only in the port properties and these settings cannot be configured at the time of port creation.

Configuring the Printer Port Automatically 5-23

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Configuring the Printer Port Automatically

Starting Up the Automatic Port Conversion Wizard

Follow the steps shown below to display the Auto-Convert Ports wizard and perform an automatic conversion of a port.

1 In Desktop Monitor Setup, select the [File] menu → [Auto-Convert Ports] or click (Port Conversion) in the toolbar.

The [Auto-Convert Ports] wizard is displayed.

Selecting Automatic Conversion Method for Printer Port

By using the automatic conversion wizard for the printer port, you can perform an automatic conversion process for the port of the local printer on the computer on which Desktop has been installed.

•Converting Normal TCP/IP Port to Application-enabled Port •Converting Application-enabled Port to Normal TCP/IP Port

In the [Method to Auto-Convert Ports] dialog box, select which method you would like to use to convert a printer port.

Configuring the Printer Port Automatically5-24

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[Convert Standard TCP/IP Ports to Supported Ports]Converts the port of printer that has been set to a normal TCP/IP port to an application-enabled port to which the same IP address has been set. If there is no application-enabled port with the same IP address existed, a new application-enabled port is created for the conversion operation.

[Convert Supported Ports to Standard TCP/IP Ports]Converts the port of printer that has been set to an application-enabled port to a normal TCP/IP port to which the same IP address has been set. If there is no normal TCP/IP port with the same IP address existed, it will be converted to LPT1.

[Next]The [Select Printers] dialog box is displayed.

• Even when the port has been converted, the normal TCP/IP port and application-enabled port will not be deleted. • The conversion operation for printers for which a printer pool is enabled is not supported. • For up to 32 printers, the application-enabled port can be assigned per one host.

Selecting a Printer

In the [Select Printers] dialog box, select a printer to change the port.

[Printers with Convertible Ports]According to the conversion method selected in the [Method to Auto-Convert Ports] dialog box, a list of printers that can be converted automatically is displayed.

[Selected Printers]The number of printers that have been selected in [Printers with Convertible Ports].

[Next]The Confirm Settings dialog box is displayed.

Configuring the Printer Port Automatically 5-25

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•More than one printer can be selected. • Application-enabled ports can be set up to 64 including ones that are waiting to be updated on the settings. When 64 ports have already been configured, you cannot add an application-enabled port by selecting [Convert Standard TCP/IP Ports to Supported Ports] in the [Method to Auto-Convert Ports] dialog box. • For up to 32 printers, the application-enabled port can be assigned per one host. When the application-enabled ports have already been assigned to 32 printers, you cannot assign printers to an application-enabled port by selecting [Convert Standard TCP/IP Ports to Supported Ports] in the [Method to Auto-Convert Ports] dialog box. • If retrieving the device type information of the selected printer fails, an error message is displayed. When you click [OK] on the message, the [Select Device Type] dialog box is displayed. Click [OK] after selecting the device type in the [Select Device Type] dialog box, and then confirm the printers for which ports will be converted in the [Confirm Settings] dialog box displayed.

Confirming the Automatic Conversion Settings

In the [Confirm Settings] dialog box, select a printer to convert the port.

Clicking [Finish] exits the port automatic conversion wizard and updates the port information in the printer list.

[Printer Name]Displays the printer for which the configured port will be converted.

[Finish]Exits the [Auto-Convert Ports] wizard.

Changing the Printer Settings5-26

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Changing the Printer Settings

Changing the Settings of Printer

You can change the printer settings in the printer properties dialog box.

To display the printer properties, from the printer list in the main window select a printer for which you want to change the settings, and then take any one of the following operations.

•Select the [File] menu → [Properties] •Click (Properties) on the toolbar •Double click a printer to change the settings •Select [Properties] in the pop-up menu that is displayed by right-clicking the printer to change the settings

[Printer Name]Displays the printer name. You can rename the displayed printer name. When renaming, you can enter up to 127 characters.

Changing the Printer Settings 5-27

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[Port Name]Displays the port name of the printer that has been configured. By selecting ports in the list, ports can be changed as you wish. However, the application-enabled port can be assigned up to 32 printers.

[Properties]The [Properties] dialog box of the port is displayed. However, the properties of ports other than the application-enabled port are not displayed.

[Driver Name]Displays the printer name to be used.

• For [Printer Name], Tab codes and following characters cannot be used.! , ; = \ [ ] { } • The change of ports can be performed only for the application-enabled port, normal TCP/IP port or LPT1 port that has been assigned to the identical machine. • The conversion operation for printers for which a printer pool is enabled is not supported. • For up to 32 printers, the application-enabled port can be assigned per one host.

Changing the Printer Settings5-28

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6-1

CHAPTER

6Appendix

Error Messages List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2Installation of Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2Desktop Monitor Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2

Restrictions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5Installation of Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-5Desktop Monitor Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-6

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-10

Error Messages List6-2

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Error Messages List

This list gives descriptions about messages that are displayed according to each case and situation.

If other messages that are not listed in the following are displayed, follow the displayed messages and take necessary actions.

Installation of Desktop

Error message ActionCannot install in the specified destination folder. Specify the destination folder again.

Be sure to specify another folder for installation.

Cannot specify a network path as the destination folder.

Be sure to select an installation folder from folders in the local disk drive.

Cannot specify a removable disk as the destination folder.

Be sure to specify a folder in the local disk drive.

Specify the path to the destination folder with single-byte characters.

Be sure to specify the path to the installation folder.

The destination folder cannot contain any of the following characters: ~ ! @ % ^ & { } [ ] - + = ‘ , ; * < > ? / | “ Tab code

For the installation folder, do not use the following characters.~ ! @ % ^ & { } [ ] - + = ‘ , ; * < > ? / | “ TAB code

You do not have sufficient privileges to install or uninstall this application for all users of the machine. Log on as administrator, and then retry installing or uninstalling.

Log on with the Administrator privilege to perform installation or uninstallation.


Error message ActionCannot add additional ports. The maximum number of ports that can be registered is *.

Up to 64 ports can be registered. Check the number of ports.

Cannot create additional ports. Up to * printers can be configured with this application.

The application-enabled port can be assigned up to 32 printers. Check the number of printers to which the port has been assigned.

Cannot delete because the selected port is in use. Delete the printer that uses the selected port and then perform a necessary operation once again.

Cannot update because Canon Output Manager Service is not running.

Restart Desktop Monitor Setup.

Could not add the port. Restart the computer and try to add the port once again.

Could not configure port. Confirm the settings and reconfigure again.

Could not configure the default printer. Confirm the settings and reconfigure again.

Could not delete the port. Restart the computer and try to delete the port once again.

Error Messages List 6-3

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Error message ActionCould not find the specified host name on the network. Do you want to continue?

Check the settings and select [Yes] or [No].

Could not get port information. Restart the computer.

Restart the computer and retrieve the port information once again.

Could not retrieve device information. Specify [Device Type] manually.

Specify the device type manually.

Could not retrieve printer information. Restart the computer.

Could not set the printers because Canon Output Manager Service cannot be stopped.

Please wait for a while and try again.

Could not set the printers. Printer Name: Confirm the settings and reconfigure again.

Could not start Canon Output Manager Service. Restart Desktop Monitor Setup.

Device status may not be retrieved from the specified device. Do you want to continue?

Check the settings and select [Yes] or [No].

[Device Type] is not specified. Specify the type of device.

IP address or host name is incorrect. Enter the correct IP address or host name.

[IP Address or Host Name] is not specified. Enter an IP address or host name.

[LPR Queue Name] is not specified. Enter the LPR queue name.

Network address, subnet mask, or IP address is incorrect.

Be sure to enter the correct network address, subnet mask or IP address.

[Network Name] cannot contain any of the following characters or codes: “ ‘ ; , = [ ] Tab code

For the network name, do not use the following characters.“ , ‘ , ; ,, ,= ,[,] , and TAB code

[Network Name] is not specified. Be sure to enter the network name.

Only alphanumeric characters, ‘hyphens (-)’, and ‘underbars (_)’ can be used for the [LPR Queue Name].

Be sure to use only alphanumeric characters and hyphens (-) and underscores (-) when entering the LPR queue name.

Please select a device type. Select the type of device for which a port is created.

[Port Name] cannot contain any of the following characters or codes: \ , @ Tab code

For the port name, do not use the following characters.\ , ,@ , Tab code

[Port Name] is not specified. Be sure to enter the port name.

Port number is incorrect. Enter a value from 1025 to 65535.

Be sure to use a value in the range of 1,025 to 65,535 for the port number.

[Port Number] is not entered. Specify the port number to be used when RAW is selected in the print protocol.

[Printer Name] cannot contain any of the following characters or codes: \ { } [ ] ; , = Tab code !

For the printer name, do not use the followingcharacters.\ { } [ ] ; , = Tab code !

[Printer Name] is not entered. Be sure to enter the printer name.

Settings have changed. Are you sure you want to update?

This is displayed when you attempt to finish the process when there is a port or printer that has not been updated yet.Check the setting details and take one of the following actions.[Yes]: Updates the settings and then finish the process.[No]: Finishes the process without updating the settings.[Cancel]: Returns to the previous dialog box to check the settings.

Error Messages List6-4

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Error message Action[SNMP Community Name] is not set. Define the SNMP community name.

[SNMP Device Index] is not set correctly. Configure the SNMP device index correctly.

Specify [Network Name] with up to 32 characters. Specify a network name using up to 32 characters.

Specify [Port Name] with up to 128 characters. Specify the network name using up to 32 characters.

Specify [SNMP Community Name] with up to 127 characters.

Define the SNMP community name using up to 127 characters.

Specify the printer name with up to 127 characters. Specify the printer name using up to 127 characters.

The following ports are not present and will be deleted from the port list.

Check the settings of the port.

The following printers are not present and will be deleted from the printer list.

Check the settings of the printer.

The port specified for this IP address already exists. Specify another port.

The same network name already exists. Specify a different network name.

Specify another network name.

The same port name already exists. Specify a different port name.

Specify another port name.

You do not have privileges to start this application. Log on as an administrator, and then try to start it again.

Log on with the Administrator privilege to start theapplication.

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Restrictions

Installation of Desktop

•When starting the installer from a USB device, it can be started from devices that are recognized to be starting-guaranteed locations such as local disk. However, the operational behaviors after running the installer are not supported. •When specifying a USB device as the installation destination, devices that are recognized to be starting-guaranteed locations such as local disk can be specified as an installation folder. However, the operational behaviors are not supported. •When a folder in which another application is installed or the Windows System folder is specified as the installation destination, Desktop may not be installed properly. In that case the operational behaviors of Desktop are not supported. • If another user is logged in and an application that will affect the processing of the Desktop installer, the operational behaviors and displays are not guaranteed. Checking whether the Windows Update process is performed is performed only when the installer is started up. If the system detects the Windows Update process running at the startup of the Desktop installer, the installer stops the installation process.If Windows Update is executed after the startup, operational behaviors are not supported. • In the case when imageRUNNER ADVANCE Essentials-related products such as Desktop have already been installed, specifying a folder in which a series product is installed may corrupt installation files. Therefore, when you specify the folder in which imageRUNNER ADVANCE Essentials related product is installed as the installation destination, the operational behavior is not supported. •The Desktop installer creates the recovery point before starting installation or uninstallation in the Windows XP/Windows Vista/Windows 7 OS environment. However, even when you execute the system recovery, it never returns to the state before installation or uninstallation is executed. The system recovery using the created recovery point is not supported. Even when the creation of recovery point fails due to lack of free disk space or any reason, the installation or uninstallation process will continue. •When performing the installation process as a local user and starting Desktop as a domain user, the clock of the computer system will be adjusted to the clock settings of the domain controller for migrating an environment. Such a change of clock settings is regarded as an error. Therefore, when using Desktop as a domain user, you need to log in the system as a domain user and then perform the installation process. When you perform the installation process as a local user, make sure that there is no discrepancy between the clocks of domain controller and your computer. Because the time is recorded at the time of the initial installation, reinstallation cannot resolve this issue. When such an error occurs, contact the reseller or service representative.

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•During the startup of Desktop Monitor Setup, do not any operation from the Windows printer or fax folder. When you have performed an operation on Windows, restart Desktop Monitor Setup. •Since the device search uses SNMPv1 and the community name “public” (lower-case characters), you need to define the device setting using the community name “public” beforehand. In addition, devices in the Deep Sleep state can be started by broadcasting from Desktop Monitor Setup but no responses are returned from the device, the device search may not be enabled until the second request is sent. •When obtaining the device status fails and you select the device type in the [Select Device Type] dialog box and click [OK], all printers to which the device has been configured are defined as printers for which port settings need to be reconfigured. Clicking [Cancel] exempts the port of the printer to which the device is configured from being reconfigured. Thus, it is not displayed in [Printers with Convertible Ports] in the [Select Printers] dialog box. • If any characters not supported by the OS system local (including surrogate characters) are used in specifying the printer name, the operational behaviors will not be guaranteed. •When another application is installed after the installation of Desktop, the device status may becomes “Unknown” and Desktop Monitor Setup may not be used. In that case, start Output Manager Service or restart the computer.

Glossary 6-7

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Glossary

AAnnotation Editor

An editor that enables you to add text and shapes to a PDF or binder format documents.

Application-enabled portA printer port compatible with Desktop.

DDesktop Browser

The main window of Desktop from which you conduct the document management operation and setup the linkage to a device or external applications.

Desktop MonitorIcons displayed on the task tray for monitoring device conditions and printing status and managing fax transmission and reception logs and new documents.

Desktop Monitor ToolA dialog box where you can configure settings for how to manage the external device conditions, printing jobs, fax transmission and reception jobs and new document notifications using the icons displayed on the task tray.

Device searchA function that searches in network and detects the IP addresses of printers automatically using Desktop Monitor Setup.

Document BinderAn editor for organizing various documents that have been managed with Desktop to make out one complete document.

FFax transmission job

A unit of the information being transmitted in the fax transmission.

Glossary6-8

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IIFilter

An extension component used for Full-Text Search for documents. By installing IFilter, you can widen the range of documents to search. IFilter dedicated to binder documents is automatically installed when you install Desktop. IFilter for PDF is automatically installed when you install Acrobat 9 or Adobe Reader 9.

IP AddressAn Internet protocol address. On the Internet, every computer must be assigned a unique IP address for its identification.

LLPR (Line Printer Remote)

A protocol that transmits print jobs from the host computer to the device.

MMenu Bar

An area where menu items of commands on the main monitor display. Each menu uses the pull-down menu format.

MIB (Management Information Base)Information that network devices publish in order to make their own status known to outside.

OObject Layout Editor

A dedicated tool for editing documents that have been created with Document Binder.

PPrint job

A unit of printing information that is transmitted to the printer.

Print protocolA communication method (LPR or RAW) that is used in communications with a printer when printing is performed.

SSent fax job

A unit of sent information used when sending faxes.

Glossary 6-9

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SNMP Community NameThe name of a group consisted of the manager that conducts management in SNMP and agents residing in the network devices to be managed.

SNMP Device IndexIndexes to use for identifying MIB in SNMP.

SNMP (Simple Network Management Protocol)A protocol for monitoring/managing network devices.

Status BarAn area located at the bottom of the window that is used for displaying relevant information.

TTask tray

The rightmost area of the task bar that is displayed in the lower part of the desktop screen. The name of the area in which the time display and icons are aligned.

TCP/IP protocolA network protocol developed by DARPANET (Defense Advanced Research Project Agency Network). Currently the most widespread Internet standard protocol.

ToolbarAn area where buttons with functions available on the menus assigned are displayed.

Index6-10

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MMain Window, 5-6

Dialog box Components, 5-6Menus and Buttons, 5-7

PPort, 5-11, 5-12

Changing, 5-20Checking the Settings, 5-19Detailed Settings, 5-15How to Add, 5-11Searching for a Device, 5-16Selecting a Device, 5-18Selecting a Device Type, 5-14

Printer, 5-26Changing, 5-26

Printer Port, 5-23Automatic Conversion Method, 5-23Confirming, 5-25Selecting a Printer, 5-24

RRepairing, 3-2Restrictions, 6-5

SSystem Environment, 2-2

UUninstalling, 4-2

Index

AAnnotation Editor, 1-8

DDesktop

Annotation Editor, 1-8Component, 1-3Desktop Browser, 1-4Desktop Monitor, 1-4Desktop Monitor Setup, 1-8Desktop Monitor Tool, 1-5Document Binder, 1-6Install, 2-4License Authentication, 2-13Object Layout Editor, 1-7Repairing, 3-2Uninstalling, 4-2What Can I Do, 1-2

Desktop Browser, 1-4Desktop Monitor, 1-4Desktop Monitor Setup, 5-2

Exiting, 5-5Main Window, 5-6Port List, 5-9Printer List, 5-8Starting, 5-4

Desktop Monitor Tool, 1-5Document Binder, 1-6

EError Message, 6-2

IInstall

Flow of Installation, 2-4System Environment, 2-2

CANON INC. Pub No. SE-IE-936-V3 ©