LicensedLicensedTradeTradeStocktakingStocktaking

The Institute of Licensed Trade Stock Auditors ( I.L.T.S.A. )

Training Seminar Syllabus

..... Much more than bottle counting !

ThreeThreeDayDay

IntensiveIntensiveCourseCourse

ShireburnShireburnArmsArms

12th to 14th March 2013

The Seminar

Whether you are currently alicensee, working for a brewery,wishing to take up this professionor just want to develop your ownknowledge of the licensed trade,so as to learn more aboutstocktaking, participation at thisseminar is essential. Nothing istaken for granted and the coursegoes from basics right up toadvanced stocktaking. Of course,it is impossible to createstocktakers over a three dayperiod, but the lecturers will giveeverybody present a very goodgrounding of the profession, whichwill give them the stepping stoneupon which to develop their ownbusiness or seek employment. Forexisting stocktakers this seminarwill iron out the cracks and givethem the capacity to develop theirown professionalism, alsosubstantially increasing thelikelihood of their passing theInstitute examinations and gainingprofessional status.

As you will see from the attachedsyllabus, the Institute has tried tocover all aspects of licensed tradestocktaking as well as food andretail. The syllabus is substantialand reflects the depth ofknowledge required by today’s

Stock Auditor. Evening workshopsare available for anyone strugglingon particular subjects, andhandouts are there in abundance.

The present course has evolvedover the past twenty years to thewell received course that it istoday. Course critiques reinforceour belief that it offers tremendousvalue . However, over the years,the costs have inevitablyincreased and it was decided torestructure the course to offereven better value for money. Forthat reason the course has beenreduced to a three day intensiveresidential course enabling us tosubstantially reduce the pricewithout compromising the qualityof the training.

Anyone entering a professionwhere people’sjobs aredependentupon theiraccuracy, mustbe properlyqualified andexperienced,and it is for thisreason that theseminars arerun – so as togive people thefacility to learn.

The course commences at 10.00a.m. on Tuesday with registration,and aims to finish by late Thursdayafternoon. It is to be held at theShireburn Arms, Hurst Green. Onthe Tuesday night there will be areception in the bar to giveparticipants the opportunity tomeet their colleagues.

As well as the obvious element ofhard work over the three days,delegates are encouraged to mixat a social level, to talk throughtheir own particular situationswith other participants andlecturers, to help them formulate,where appropriate, their career.In addition there is now anelement of preparation prior to thecourse in the form of a DVD thatwill be sent out a few weeks priorto the course. This has enabledus to shorten the length of theresidential element but retain thehigh standards.

Providing they have been presentthroughout, a certificate ofattendance will be issued todelegates at the end of thecourse, which can be used in jobinterviews or to progress theirassociation with potential clients.

The group may be divided into smallgroups to tackle some of the morecomplex subjects

Use is made ofthe latesttechnology tocomplementlectures

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The Shireburn Arms is a littlecorner of Old England for you tosavour. When it began life in 1679it was a farm with a series ofoutbuildings. Stonyhurst College,just one mile away is one of thefinest buildings in Lancashire andall England, acclaimed by AlecClifton-Taylor. A Jesuit school ofenviable reputation, responsiblefor the schooling of manyinfluential authors, Arthur ConanDoyle (Sherlock Holmes), J.R.Tolkien (Lord of the Rings), thewinners of seven Victoria Cross’sand the setting of many perioddramas and films. In fact, theShireburn Coat of Arms appearsonly in the college and in stainedglass in the hotel.

This historic hotel itselfcomprises of threebuildings which havebeen sensitivelycombined to provide aplace of charm andcharacter.

The “Shireburn” wassold by the Weld familyin 1831 and then run asa hotel by RichardParker. His Daughter, a

The VenueShireburn Arms Hotel Shireburn Arms Hotel

Whalley Road,Whalley Road,Hurst GreenHurst Green

Clitheroe BB7 9QJClitheroe BB7 9QJ

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Dominican nun inherited the“Shireburn” and it became aconvent from 1856, who thenowned it until 1975, and was runby various landlords as a hotel. Onan interesting note, the wife of anearlier publican, Ralph Holden,was said to have murdered one ofhis relatives in 1834. However, sheclaimed that she “had only put thearsenic in the teapot, he hadchosen to drink the tea”. She washung at Lancaster Castle.

The Shireburn is a popular venuewith both delegates and lecturers.There are many fine restuarantswithin a short distance for thosewho want to explore this beautifulpart of the country.

From the M6Take Exit 31, joining the A59 towardsWhalley, Clitheroe and Skipton. Turnleft at the first set of traffic lights(continuing on the A59). Leave the A59at the next set of traffic lights, turningleft onto the B6245 for Ribchester.Take the bridge over the River Ribbleand after 600 yards turn right intoGallows Lane. Continue to the T-Junction and turn right onto the B6243.After 1½ miles you will reach TheShireburn Arms on the right as youenter Hurst Green village.Location informationPreston 13 milesIntercity London/Edinburgh - 3 hoursBlackburn 11 milesBurnley 12 milesClitheroe 5 milesManchester 35 milesInternational Airport

Full details of the venuecan be obtained fromtheir websitewww.shireburnarmshotel.com

MIKE MURDOCHMIKE MURDOCHF.I.L.S.A.F.I.L.S.A.

After leaving a family stocktaking firmin 1981, Mike started his own

business. He joined the Institute in1984 winning the George Webber award

for that year. He joined the Council ofManagement three years later and remained

for thirteen years actively involved in theTraining Seminars and the running of the Institute. Whilstexpanding his own successful business he indulges in his othergreat passion – wine. He left our Council for a time becomingTreasurer for the Association of Wine Educators. In 2004 herejoined Council but still remains a Wine Educator, a free-lancejournalist and Member of the Circle of Wine Writers. This enablesMike to have free access to the major wineries and vineyardsaround the world. Mike tries to visit at least one different wineproducing country per year whilst juggling his own business andInstitute commitments.

In 2008 Mike took over as Chairman of the training & examinationssub-committee.

CHRIS SWIFT F.I.L.S.A.CHRIS SWIFT F.I.L.S.A.

On leaving school, Chris undertook anapprenticeship in the kitchen of a Londonhotel. He returned to catering college,

obtaining an Ordinary National Diploma inHotel and Catering Operations, before

passing his HCIMA finals at Thomas DanbyCollege in Leeds.

He worked for many years in hotel management before branching offinto public house management in the Midlands. In 1985 he took hisfirst tenancy in Halifax, eventually ending up with four pubs under hismanagement. He started up his own stocktaking and consultancybusiness in 1987 and was a joint winner of the George Webber Trophyin 1989. He joined the Council of Management in 1995 and was theeditor of “The Stock Auditor” the magazine of the Institute until 2002when he took over responsibility for co-ordinating the marketing of the

Institute. In 2004 further changes at the Institute saw Christaking back the magazine and helping his wife, Diane, in theday to day running of the Institute.

Pat SimmonsPat SimmonsF.I.L.S.A.F.I.L.S.A.

After leaving school, Pat took upa career in retailing. He workedfor several national store groups,including Burtons and the CWS. Achange of direction took him intothe licensed trade in the 1960’swhen he joined WestminsterWines ( later to become PeterDominics ) in their stock auditdepartment. His main task was toassist in the setting up of a newcomputerised stock controlsystem covering the group’s 400plus off licence outlets. He movedto East Anglia in 1972, and joinedthe local arm of GrandMetropolitan’s managed housesystem, as a stocktaker. In 1979he left to start his own companywhich he ran until 1997, havingseen it grow to become one of thelargest in East Anglia. In that yearhe joined a small public housecompany as operations director,responsible for the day to dayrunning of some 18 houses. Hewas awarded the George WebberAward in 1986 and spent eightyears on the main Council of theInstitute, serving for a time asChairman of the training andexamination committee.

The Lecturers

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Long DistanceLong DistanceMentoringMentoringScheme.Scheme.

For anyone considering a career inlicensed trade stock auditing,membership of the Institute is animportant stepping stone.

Attendance on the course will give youthe basics but cannot possibly turn youinto experienced stock auditors overthe weekend. For this reason the longdistance mentoring scheme was set up.This allows associate members of theInstitute to be matched to anexperienced member, who because ofthe geographical distance does not feelthere is a conflict of interest in advisingnew members.

Rules are set between the two partiesbut basically the mentor is there for theawkward situations or general advicethat may be necessary.

Ask for details ofmembership now !

Richard GraftonRichard GraftonF.I.L.S.A.F.I.L.S.A.

Richard started his career as abrewery stocktaker with Eldridge,

Pope & Co of Dorchester in 1980.After eight years he decided that it

would be a good idea to venture outand work for myself.

Over the years he has had the privilege of working withmany people who have taught him far more than it ispossible to remember about this trade.

Along with his colleagues he currently runs a busycompany dealing with a very mixed selection of clientsacross Southern England. He is proud to have been amember of the Institute for over twenty years.

The Lecturers

TakingTakingStockStock

Copies of the 2ndedition of ‘TakingStock’ are nowavailable fromthe I.L.T.S.Aoffice.

For delegates attending thetraining seminar they areavailable at the member’s priceof :-

£ 16.00 ( Plus £1.30 p.& p. )

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Pre-CoursePre-CourseBriefingBriefingPrior to the course a ‘Pre-course’briefing will be sent out to alldelegates. Produced on a CD thiscovers topics that we feel that should becovered but because of time constraints will not be coveredin full during the course. We do ask that delegates study thenotes carefully and watch the videos attached prior to thecourse.

Topics covered include:- Why have stocktaking ?; Gaugingbottles; VAT conversions; Correct use of a calculator; Grossprofit & mark up; Yield tables; Counting & pricing tables; Pointsof stock control; Suggested list of equipment; Basic book-keeping; The role of the hotel manager; Introduction to thecounting of table wines. The videos cover food stock, keg andcask measurement as well as post mix minerals.

Some of the topics above will be addressed through the courseand any questions can be asked of the lecturers. The courseitself is very intensive and this small amount of preparation isvital to the smooth running of the course.

Course Registration 9.30 – 10.00 a.m.Registration

Course Introduction 10.00 - 11.00 a.m.

An opportunity to meet fellow delegates and to learn about the forthcoming course

Theory of Stocktaking 11.00 - 1.00 p.m.

Reasons for stocktakingTrading accounts / extended reports Valuations

LUNCH 1.00 - 2.00 p.m.

Practical Stocktaking 2.00 - 6.00 p.m.

Structuring and recording of countsProduct knowledgeYields, tolerances and bottle sizes.Draught beerWine, spirits etcCrisps, nuts and confectionery

Delegates will, after practical demonstration, take their own stock withinthe hotel’s cellar and bar. They will learn how to calculate selling pricesand talks will be given on post and pre mixes.

Goods Inwards –

Extracting purchase informationDelivery notes, invoices and statementsGoods Received BookReturned stockBorrowed and loaned stock

Reception 7.00 - 8.00 p.m.

– for delegates and lecturers

Complimentary refreshments courtesy of the I.L.T.S.A.

Training Schedule - Tuesday

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Training Schedule - WednesdayPractical Stocktaking 9.00 – 12.00 p.m.

Extending the previous days figures

Consumption at cost and retailValuation of stockholdingCost of purchasesSurplus / deficit resultSection percentagesSales mix ratiosExtracting revenue figuresBusiness done figures

Allowances 12.00 - 1.00 p.m.

General allowancesInternal transfersEstimated and actual gross profits

LUNCH 1.00 - 2.00 p.m.

Adjustments 2.00 - 3.15 p.m.

Uplifts for retail price differencesCost and selling price changes

Auxiliary Stock Control 3.30 - 4.00 p.m.

Wine by the glassDays stockholdingDiscounts

Proving the Result 4.00 – 4.45 p.m.

Use of trading accountsCash reconciliation

The Institute 4.45 – 5.15 p.m.

Use of trading accountsCash reconciliation

Use of Computer 5.15 - 6.00 p.m.

– for the same result

Feeding information onto computerRange of reports available 7

Training Schedule - ThursdayCellar Control Systems 9.30 – 10.15 a.m.

Till reconciliationsBin cardsCellar control systemsMulti bar units

Food Stocktaking 10.15 - 12.00 a.m.

Taking a food stockAllowances at cost and at retailPresentation of the reportReasons for poor resultsMenu planning and costingExtracting revenue / business done

Analysis 12.00 - 1.00 p.m.

Analysing resultsHistorical comparisonsProjected sales

LUNCH 1.00 - 2.00 p.m.

Period End Adjustments 2.00 - 2.30 p.m.

Dishonesty & deterrents 2.30 - 3.15 p.m.Control proceduresReasons for excessive surpluses and deficitsUse of hydrometerImportance of Gross Profit percentages

Changeover Valuations 3.15 - 4.30 p.m.Stock awaiting returnUnsaleable stockDiscounted stockUse by datesFair valuations and cost pricesMiscellaneous itemsRetail stocksCertificates of valuationCode of Practice

Deliberate Error Paper 4.30 - 5.30 p.m.

Questions & Close of Course 5.30 - 5.45 p.m.

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I found the course veryinformative and the lecturers

thorough. They also madestudying very enjoyable

BA

What Delegates Say

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At the end of the Seminar delegates are asked to complete a course critique. This enables us to ensure thatthe Seminar is as beneficial as it can be. Some comments from previous courses are reproduced below :-

Having attendedmany seminars in thepast 38 years this was

probably the mostinformative.

P.S.

The course was verycomprehensive and I foundthe lecturers to be extremely

dedicated, knowledgable andhelpful.

T.W.

It was comforting andinformative that the lecturerswere real workingstocktakers.

R.S.

It was great thatall the lecturersWANTED you tolearn.

R.H.

Well constructed and followeda logical progressionthroughout. The lecturersobviously all knew their subjectwell and were helpful, patientand friendly both during thelectures and socially.

D.P.

Delegates on a recent course

Thanks to all the lecturers for an informativeweek - shame about the jokes ! E.R.

Thiswas probably one

of the best courses Ihave been on !

K.S.

I had come all theway from Australia -it was well worththe trip !

K.I.

I found the courseto be an excellentlearningexperience. Thecourse content wasvaried, interactive,and covered moreareas than Iimagined, I wouldnot hesitate inrecommending it tomy colleagues. H.D.

If you have any further

questions do not hesitate

to contact

Diane Swift on

01422 833003dianeswift@iltsa.co.uk

DON’T DELAY

BOOK TODAY

Every element of the subject

was clearly explained and was

presented in a logical sequence.

I had a ‘check-list’ of topics I

had hoped to be covered , and

they all were !

S.A.

SEMINAR MATERIALSSEMINAR MATERIALS

All Seminar materials will be supplied, including calculators, whichdelegates are requested to return at the end of the Seminar.

DEPOSITSDEPOSITS

In order to secure a place, a £100.00 deposit per delegate should be sent,with the completed booking form to The Secretary, ILTSA, BrockwellHeights, Brockwell Lane, Triangle, Sowerby Bridge HX6 3PQ. Thebalance must be paid five weeks prior to the course commencement.Cheques should be made payable to the I.L.T.S.A.

This deposit is not refundable unless the booking is cancelled prior totwelve weeks of the Seminar starting.

SEMINAR CANCELLATIONSEMINAR CANCELLATION

Cancellation prior to Five weeks FULL REFUND (excluding deposit)Four weeks 75% REFUND (excluding deposit)Three weeks 50% REFUND (excluding deposit)Two weeks 25% REFUND (excluding deposit)

No refund will be given, other than in exceptional circumstances, on anycancellation made within two weeks of the start of the Seminar.Delegates are advised that fees cannot be transferred to futureSeminars.

The Institute reserves the right to cancel any Seminar due to unforeseencircumstances, and in this event a full refund, including any deposits,will be returned to each delegate.

PLEASE NOTE:PLEASE NOTE:

Where possible, all subjects on the syllabus will be covered, but theCouncil of the I.L.T.S.A. reserve the right to change, alter or re-arrange theschedule at any time without prior notice.

On Tuesday evening between 7.00 and 8.00 p.m. there will be a drinksreception to give delegates the opportunity to meet their colleagues.

Booking Details

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RATESRATES

Full package includes:-Two nights single room withprivate facilities, full Englishbreakfast, drinks on Tuesdaynight, hot and cold buffetlunches; Morning coffee andafternoon tea daily, alsoparticipation at all lectures.

Full package - Three days£ 635.00

Full package - excluding bed and breakfast £ 555.00

Optional night bed and breakfast( Monday or Thursday )

£ 50.00

The above rates exclude VAT,which will be added at thestandard rate, but do include aservice charge, which will bedistributed to staff at the Hotel.

Reservations will be taken on afirst come first served basis, andconfirmation will only be givenonce full payment has beenreceived.

PLEASE RETURN THE BOOKING FORM ON PAGE 11 WITHA DEPOSIT OF £ 100.00 to

Diane SwiftBrockwell Heights

Brockwell LaneTriangle

Sowerby BridgeHX6 3PQ

Tel:- 01422 833003 dianeswift @iltsa.co.uk

Name :-Please tickrelevant age

Address ( Inc. Post Code ):-

16- 25

26 -35

36- 45

46- 55

Present Occupation:- 56- 65Please state where you heard ofthe seminar :-

Telephone number -including area code :-

Name to be entered on badge :-

Name to be entered on certificate :-

Bookings Form

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Please complete, photocopy and return to the Secretary

PLEASE NOTE - INDIVIDUAL BOOKING FORMS SHOULD BE COMPLETED FOR EACH DELEGATE ATTENDINGTHE TRAINING SEMINAR

I wish to reserve one place on the Training Seminar being held at Shireburn Arms, Hurst Green, Clitheroe from Tuesday 12th to Thursday 14th March 2013.

Full package - Tuesday 12th to Thursday 14th March 2013 @ £ 635.00

Full package - excluding bed and breakfast @ £ 555.00

Optional Monday night bed and breakfast @ £ 50.00

Optional Thursday night bed and breakfast @ £ 50.00

SUB TOTAL

Less £ 40.00 discount for ILTSA members ( providing that they have joined at leastthree months prior )

SUB TOTAL

Please add V.A.T. at the standard rate V.A.T. @ 20.0%

TOTAL

Please make cheques payable to the I.L.T.S.A. Less deposit attached £ 100.00BALANCE to be paid by cheque or bank transfer at least five weeksprior to commencement of Seminar ( late bookings subject to availability )

PAYMENTS BY BACS :_ ( ALL STATED PRICES EXCLUDE V.A.T. )Bank:- SSortSort Code:- Account No:-

Bank of Scotland 12-24-81 06831021 Please ensure that all payments made by BACS are fully referenced e.g. ‘Mar13Surname’

ALL BOOKINGS SUBJECT TO TERMS AS DETAILED ON PAGE 10

The Institute of Licensed Trade Stock Auditors

The Institute has nearly fourhundred members; it has beenactive for over fifty years andprides itself on the training givento those considering theprofession as a career.Stocktaking offers variety,constant contact with people, andresponsibility. Integrity and skillare paramount, and the I.L.T.S.A.offers a body which encompassespeople properly trained in theprofession. This gives themmaximum profile across thecountry, so that they can developtheir businesses under a commonumbrella, which is able to offerexpertise in many subjects andwhich creates a pool of properlyqualified and experienced people.

In 1991 the then association wasawarded Institute status by theBoard of Trade. This was in nosmall way attributable to thetraining seminars, which are nowrecognised and acknowledgedacross the country.

Associate membership of theInstitute is open to anyoneinterested in joining the

profession. To achieverecognition and full membership,appropriate examinations must betaken and passed. Fellowship isavailable after seven years.

The lecturers have now worked asa team over several years andhave developed a uniqueapproach.

None of them are professionalteachers, but all glean muchsatisfaction from the excellentcritiques returned at the end ofeach course. The seminar isupdated on an annual basis andmany changes are implementedas a direct result of participantinput.

Held in March and October eachyear these courses are usuallyfull; it is unlikely there will bemore than twenty-five delegateswhich enables one to one tuition.Participants are encouraged toseek help if necessary andlecturers are generally availableduring the early part of theevening to give personalassistance.

In 1989 the Institute published abook called ‘Taking Stock’, it isrecognised as the definitivetextbook on the subject ofstocktaking. A second re-print ofthat book is now available. Apartfrom that, it issues a bi-monthlymagazine, keeping members up todate with trade issues, holdsregional meetings, has a socialweekend each year, and offerssubstantial discounts on variousmerchandise and A.A.membership.

Founder members of the Association 1953

The Institute is very active, and keen that all Licensed TradeStocktakers should be involved. It markets its qualifiedmembers regularly, and ensures that everybody works tosimilar high standards.

The I.L.T.S.A. is the only bodyin Britain which representsLicensed Trade StockAuditors.

They are all enthusiastic,professional and keen toimpart knowledge todelegates.

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