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Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 1
eGMS Spring 2011 Workshop
(for the 2012 NCLB Grants)
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011
NCLB Title I Purposes
The purpose of the Title I program is to ensure that all children have a fair, equal, and significant opportunity to obtain a high-quality education and reach, at a minimum, proficiency on challenging State academic achievement standards and state academic assessments.
2
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011
NCLB Title II, A Purposes
• The purpose Title II, A is to increase academic achievement by improving teacher and principal quality by increasing the number of highly qualified teachers and principals and increasing the effectiveness of teachers and principals by holding LEAs and schools accountable for improvements in student academic achievement.
3
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011
NCLB Consolidated Application Purpose
A local educational agency receiving funds under more than one covered program may submit plans or applications to the State educational agency under those programs on a consolidated basis.
4
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011
Overview of Presentation
Consolidated Application Purpose
• Roles
• NCLB Consolidated Application
– NCLB pages
– Title I pages
– Title II, A pages
5
– Budget pages
– Final steps
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011
LEA’s role:
1) Know and understand the law, for example:• Parent Involvement requirements• Equitable Services for private school students• Supplement v. supplant
2) Submit the Consolidated Application to ISBE by November 4, 2011 with all required information. Failure to submit by the due date or submit all information may delay approval of the application.
3) Grant start date is submission date or July 1, whichever is later, assuming the application is “substantially approvable”
6
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011
ISBE’s Division of Innovation & Improvement role:
1) Know and understand the law
2) Conduct an initial review of application within 30 days of submission
3) Use the “review checklist” to inform districts on completed items or issues that need attention
4) Contact LEAs by phone on matters of concern and follow-up via email for documentation
7
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011June 2010 8
Principal Consultants• Jane Blanton, Regions - 03, 13, 41, 45, 50
• Gail Buoy, Regions - 01, 17, 22, 26, 27, 33, 35, 40, 46, 49, 60, & 65
• Suzanne Dillow, Regions - 02, 12, 20, 21, 25 & 30
• Cheryl Ivy, Regions - 07, 32, & 56
• Lynn Childs, Regions - 11, 39, 43, 48 & 53
• Heidi Shaver, Regions – 09, 10, 28, 38, 51 & 54
• Joe Banks, Regions 19 & 34
• Debra Dickens, Regions 05, 16, 24, 31 & 47
• Albert Holmes, Regions 04, 06, 08, 44 & 55
Springfield Staff Contact information: (217) 524-4832
Chicago Staff Contact information: (312) 814-22208
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011
ISBE’s Funding & Disbursement Division role:
• Double-check proper function/object codes to use for various expenditures
• Payment schedule• Transferability• Carry-over waivers• Project begin and end dates• Changes to attendance center go to Janet Allison
and the new Entity Profile System in IWAS. Contact Information: (217) 782-5256
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Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011
ISBE’s Help Desk role:
• Assisting with IWAS passwords or access level issues
• Assisting LEA with bypass for pop-up blocker
• Observing web page performance problems
• Technical Issues
Contact Information: (217) 558-3600 or [email protected]
10
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011
Terminology
• NCLB – No Child Left Behind
• SEA – State Education Agency (ISBE)
• LEA – Local Education Agency (district)
• PPA – Per Pupil Allocation
• SES – Supplemental Educational Services
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Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 12
NCLB Applications
• 1 applications for FY 12
• The regular NCLB Application is open.• ALL FY 12 NCLB Applications must be submitted
via IWAS/e-Grants by November 4, 2011.
• Technical Assistance Meetings in June
• FAQ and Toolkit Webinar in July
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 13
2012 NCLB Updates• Title IID & Title IV – not applicable.
• 2008 Title I regulations - 20% SES/Choice funds - in order to use unexpended SES/Choice 20% obligation on other activities, the districts must take certain actions and notify ISBE. See: http://www.isbe.net/e-bulletins/pdf/01-10.pdf
• No more ARRA!
• No more staff page
• No more payment schedule
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Basic Information
• Printer friendly link• Print ALL functionality• Session Timeout (60 minutes) - SAVE
FREQUENTLLY• Do not use the ‘BACK’ button!• Tab Key – moving around a page• Error Messages/Warning Message
– Warning: issue inconsistent: does not stop submission– Error: Data Not Saved (top of screen/red)
May 2011 14
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
eGMS Basics – System Navigation
• Emails to Districts go to everyone who has approval authority on IWAS account. IWAS can be setup to forward to other external email accounts.
• District is notified via IWAS on Final Approval or Returned for Changes
• ISBE Notified via IWAS upon submission from District
May 2011 15
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 16
IWAS – Getting Started
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 17
IWAS Log-in
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 18
IWAS
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011
IWAS – System Listing
19
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011
Application Select Page
20
This year use 2012
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
Review Checklist
May 2011 21
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 22
NCLB Consolidated Overview Page
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 23
NCLB District Information
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 24
NCLB Plan
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 25
Gun-Free Report
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 26
NCLB AllotmentNCLB Allotment
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011
Title I
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Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 28
Title I Overview Page
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Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 29
NCLB Title I District Information
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
FFATA
May 2011 30
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 31
NCLB Program Specific Pages Targeting – Step 1
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 32
APPLICATION INSTRUCTIONS
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 33
NCLB Title I Targeting – Step 2
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 34
NCLB Title I Targeting – Step 3
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 35
NCLB Title I Targeting – Step 4
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 36
NCLB Title I Targeting–Step 4 cont.
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011
Equitable Share Calculations
37
327532750.0445800.044580
1000010000446446
4545
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 38
Equitable Share Formula
Public Low Income + Non-Public Low Income = Total Low Income Students Served
3129 + 146 = 3275
Non-Public Low Income divided by Total Low Income Served = proportionate share for non-public low income (6 decimal places)
146 / 3275 = .044580
.044580 x $et-aside.044580 x $et-aside amount = private school share
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 39
NCLB Title I Targeting – Schoolwide Page
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011
Schoolwide Page should MATCH Title I Status Survey (via IWAS)
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Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 41
NCLB Title I Goals
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011
Title II, Part A
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Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 43
NCLB Title IIA Private School Equitable Share
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.netMay 2011 44
NCLB Title IIA Program Specific
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
BUDGET DETAILS/BUDGET SUMMARY/ AMENDMENTS/SUBMITTING
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 46
New FYNew FYProjectedProjected
AllocationsAllocations
InitialInitialApplicationApplication
Amendment*/Amendment*/CUMULATIVECUMULATIVE
Expenditure Expenditure Reports (thru Reports (thru
9/30, due 9/30, due 10/2010/20))
Title I and IIATitle I and IIAPerformance ReportPerformance Report
*Amendments*Amendmentsas needed – as needed – final final amendment due 30 amendment due 30 days prior to projectdays prior to projectend dateend date
Amendment*/Amendment*/CUMULATIVECUMULATIVEExpenditure ReportsExpenditure Reports(thru 3/31, (thru 3/31, due 4/20due 4/20))
Final Expenditure ReportFinal Expenditure Report(thru 6/30 or 8/31, due (thru 6/30 or 8/31, due 7/207/20 or or 9/219/21)/Carryover Determined)/Carryover Determined
NCLBNCLBGRANTGRANT
PROCESSPROCESS
JulyJulyPaymentPayment
AugustAugustPaymentPayment
SeptemberSeptemberPaymentPayment
OctoberOctoberPaymentPayment
NovemberNovemberPaymentPayment
DecemberDecemberPaymentPayment
JanuaryJanuaryPaymentPayment
FebruaryFebruaryPaymentPayment
MarchMarchPaymentPayment
AprilAprilPaymentPayment
MayMayPaymentPayment
June finalJune finalPaymentPayment
Final Title I and Final Title I and IIA AllocationsIIA Allocations
Amendment*/Amendment*/CUMULATIVECUMULATIVEExpenditure ReportsExpenditure Reports(thru 12/31, due (thru 12/31, due 1/211/21))
New FYNew FYBegin Begin
Application Application ProcessProcess
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 47
NCLB AllotmentNCLB Allotment
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 48
Prior Document’s Review Checklist
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 49
Budget Detail InstructionsBudget Detail Instructions
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 50
Instructions link
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 51
NCLB Budget Details - ExamplesNCLB Budget Details - Examples
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 52
Instructions link
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 53
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 54
NCLB Budget DetailsNCLB Budget Details
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
COMMON BUDGET PROBLEMS-Function/object name NOT a sufficient/acceptable itemization nor
description.
-Function 1000: direct STUDENT instruction (not admin, not secretaries, not janitors)
-Object 100: Fiscal agent’s employees. Preferable: include names (but not required).
-Object 200: “benefits” not a sufficient nor acceptable itemization. Please itemize what benefits being requested. Include amounts.
Object 300: workers/unemployment compensation are a purchased services (employer insurance) not a fringe benefit. Software licenses and ON-LINE subscription services.
Object 400: 1st time purchase of a software package, equipment costing < $500/unit, and ALL supplies/materials (no matter what the cost).
Object 500: equipment costing > $500/unit. BUDGET details should include: items requested, per unit price and total price, location of items, purpose of items and proration, if any. 55
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
Object 700: IF AND ONLY IF there is a BOARD-APPROVED, ENTITY-WIDE threshold for non-capitalized equipment of > $500/unit. Budget details MUST include approved threshold. Example: District #100 BOARD-APPROVED, ENTITY-WIDE threshold for non-capitalized equipment is $5000.
Function 2210: Improvement of Instruction: STAFF development and CURRICULUM planning (for staff – NOT direct student instruction).
Function 2550: Pupil Transportation: Choice transportation. Transportation for HOMELESS students to support Title I specific activities (after school tutoring or to their school of origin for the remainder of the school year once a child becomes permanently housed if it is outside the school of origin boundaries). Transportation for homeless students to or from their school of origin IS NOT ALLOWABLE (supplanting issue).
Function 2900: Other: Supplemental Educational Services (SES).
Function 3000: Community Services: Parent activities and non-public school services/activities.
Function 4000: Payments to other LEAs and governmental units: PUBLIC governmental units being paid… Budget details must include what governmental unit being paid. Example: payment to University of Illinois for staff development activities.
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Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 57
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 58
NCLB Budget SummaryNCLB Budget Summary
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 59
NCLB Budget SummaryNCLB Budget Summary
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 60
NCLB Payment ScheduleNCLB Payment Schedule
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 61
Assurances
• Must be agreed to before Application is submitted.• Only required for Original Application each year.• Superintendent or Board Authorized
Representative are only users with access to click “Organization Approves”
• Board Authorized Representative must identify themselves
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 62
NCLB General AssurancesNCLB General Assurances
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 63
Submit Page
• Consistency Check may run for several minutes. Validates information that spans web pages.
• Lock Application prevents changes AFTER the Consistency Check. Only person who performed the lock or the Superintendent can Unlock.
• Submit – Also Performs Consistency Check– By District Staff: submits to Superintendent for
review/approval– By Superintendent: Submits to ISBE for approval
• Approval Levels at ISBE (Program Review, Fiscal Review)
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 64
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 65
eGMS Application History
Lists all steps an Application encounters in its flow along with the user id who performed that step and date it occurred
• Possible Status’– Submitted for Review (LEAs queue)– Submitted to ISBE (Innovation & Improvement queue –
ready for Title I and IIA program review)– 1st Program Review Completed (Funding &
Disbursements queue – ready for fiscal review)– Returned for Changes (LEAs queue)– Final Approval (process completed)
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 66
NCLB Application HistoryNCLB Application History
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 67
Page Locking
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net 68
NCLB Resources• E-Bulletins general info
http://www.isbe.net/e-bulletins/default.htm
• New Census Estimates for Title I (2012 grant)http://www.isbe.net/funding/html/census_estimates.htm
• FRIS Inquiryhttp://webprod1.isbe.net/FRISInquiry/
• Policy Booklet http://www.isbe.net/funding/pdf/fiscal_procedure_handbk. pdf
• 2012 NCLB PROJECTED allocations-Pending release
• 2012 Title I PROJECTED allocation-Pending release
Illinois State Board of Education – www.isbe.netIllinois State Board of Education – www.isbe.net
GETTING HELPFunding & Disbursement Services Division
*Kim Lewis *Sally Cray
Fiscal Consultantsplacement of budget items, general grant issues
*Diann Gragg, Title I *Ernie Barrow, Title IIAvouchering, expenditure reports
Tim Imler, Division Administrator
Brooke Morrison, Supervisor
217/782-5256
www.isbe.net69