IGCSE ICT Section 11 Data Manipulation · Page | 3 Data Manipulation 11.1 - Understanding Database Structures Databases work by storing data using a system of files, records and fields

IGCSE ICT

Section 11 – Data Manipulation

Microsoft Access Skills Booklet

Mr Nicholls

Cairo English School

Mr Nicholls

Page | 2 Data Manipulation

Document Production

Contents

Learning Outcomes…………………………………………………………………………………. Page 3

In this section you will learn how to:

Understand database structures Create a database from an existing data file Define database structures Enter different forms of data into a database Search for subsets of data Produce a report Export data and reports to use within another package Use formulae within a database Sort data within a database

For this section you will need these source files from your teacher:

CARS.CSV

STATIONARY.CSV

Mr Nicholls


11.1 - Understanding Database Structures

Databases work by storing data using a system of files, records and fields. These are

described below:

• Field:

A field is a single item of data (like a name or a date of birth). Each field has a

fieldname which is used to identify it within the database.

Each field is assigned a data type, for example numbers, text or a date.

• Record:

A record is a collection of fields. For example: all of the information about a

person or an item. Records may contain different data types.

• File:

A file (in a database) is an organised collection of records all stored together in

the same location.

For the purposes of this workbook you will be using Microsoft Access.

Access stores its data in the form of tables which are organised by Rows and Columns.

Each row in a table

contains a record.

Each column in the

table represents a

field.

Mr Nicholls


11.1a - Field Types

Each field must be assigned a ‘Field Type’. These tell Access how to ‘treat’ and ‘store’

the data for each field.

There are a number of field types that you must learn:

1. Text

Text fields can store characters (letters/symbols) and numeric data (numbers).

Text fields can also store a combination of characters and numbers.

2. Number

Used to store number values that may be used for calculations or other

purposes (like storing peoples ages).

NOTE: Numbers with more than 2 digits should be set to ‘long integer’.

3. Currency

Used for values of money. Access gives you the ability to change the currency

symbol to a wide range of formats (£, $ etc).

4. Date/Time

Used to store dates and times in various formats.

5. Boolean (Yes/No)

Used to store options. For example: Yes/No, True/False etc.

Mr Nicholls


11.2 – Creating a Database from an Existing File

How to do it:

Open Microsoft Access.

Click the Office Button followed by New to open the

Blank Database pane on the right-hand side in the

window.

Enter a meaningful File Name: for the database.

For example ‘Cars’ would make sense as this is the

type of information that the database will hold.

Click on and you will be presented with a

new database similar to this:

Task A

You work for a small garage called ‘Dodgy Dave’s Motors’. The garage sells used cars. Using a

database package, import the file ‘CARS.CSV’. Assign the following data types to the fields:

Make Text

Model Text

Colour Text

PPrice Currency/2 decimal places

SPrice Currency/2 decimal places

Year Number/Long Integer

Extras Text

Valet Boolean(Yes/No)

You may add another field as a primary key field if your software requires this.

Save the database.

Mr Nicholls


11.2a Importing Data:

To import the file ‘CARS.CSV’ select the External Data tab then click on the

Import Text File icon.

IMPORTANT NOTE: Files saved in .csv format are considered text files. Each data

item is separated from the next by a comma.

This icon opens up the Get

External Data window like this:

Use the button to find

the file ‘CARS.CSV’ .

NOTE: Ensure the top option

button is selected. This ensures

the data is saved in a new table.

Click on .

IMPORTANT NOTE: A large number of students perform poorly in this section of the

exam because they select the bottom option instead of the top

one.

Mr Nicholls


The Import Text Wizard window will open.

Select the ‘Delimited’ option. This option

is for data that is separated by a comma

(as is the case in .csv files)

Click on .

For the next part of the wizard make sure

that the Comma option is selected using

the option buttons.

Examine the first row of the data and

decide if it contains the fieldnames that

you need or if it contains the first row of

data.

If the first row contains the fieldnames,

click on the First Row Contains Field

Names tick box. As you tick the box the

first row changes from this to this.

Mr Nicholls


Click on to open the Import

Specification window.

Check that all fieldnames and data types match

those specified in the task. In this case the PPrice,

SPrice and Valet fields are not correct. Make the

following changes:

PPrice field needs changing to Currency

SPrice field needs changing to Currency

Valet field needs changing to Boolean

(Yes/No)

To make these changes, click on the Data Type cell

for each of the fields and use the drop-down list to

select the correct options as described in the list

above.

Your completed fields and data types list should

look like the following screenshot.

When all of the changes have been made, click

on .

Select twice.

On the screen where Access is asking you about

a Primary Key you should ensure that you

select the option ‘Let Access add primary key’.

This adds a new field called ID to

the table.

NOTE: Primary Keys ensure that

each record can be uniquely

identified.

Mr Nicholls


Click on .

In the Import to Table: box enter ‘tblCars’.

NOTE: This is a meaningful table name. The ‘tbl’ shows you that it is a table and the

‘Cars’ gives an idea of what kind of data is being held.

Click on to import the data and then to close the wizard.

Double click on tblCars to display the imported information which should look like

this:

11.2b Amending Field Properties:

Changes to the field types, or other properties, can be made from the Home

tab. In the Views section, click on the Design View icon.

The task instructed you to set the PPrice field

to 2 decimal places. You can check this by

clicking the left mouse button in the PPrice

field and viewing the number of

Decimal Places in the General tab at the

bottom of the window.

As you can see this is not set to 2 decimal

places but set to ‘Auto’.

Imported

records

tblCars – containing

the imported .csv data

Mr Nicholls


Click on the cell containing ‘Auto’

and use the drop-down list to set

this to 2 decimal places.

Repeat this for the SPrice field.

To change the Boolean field so that it

displays ‘Yes’ or ‘No’, click in the Valet

field and in the General tab select the

Format cell.

Use the drop-down list to select the

Yes/No option.

Save the database for later use by

clicking the symbol.

Activity 1

You work for a shop selling office supplies called ‘Easy as ABC’. Import the file ‘STATIONARY.CSV’.

Assign the following data types to the fields:

Code Numeric/Long Integer

Type Text

Description Text

Quantity Numeric/Long Integer

Colour Text

SPrice Currency/2 decimal places

PPrice Currency/2 decimal places

Discount Boolean/Yes No

NOTE: Use the Code Field as your primary key field. Save the database with a suitable name.

Mr Nicholls


Imported data should look like this when completed:

11.3 – Entering New Records

How to do it:

Open the database saved in Activity 1.

Double Click on the table name to open the table in Datasheet

View.

Make sure that you can see all of the data stored within the

table by moving the cursor between the fieldnames until it looks like this.

Task B

Open the database file you created during Activity 1.

Add this new car to the database:

Make Model Colour PPrice SPrice Year Extras Valet

Ford Escort Silver 4350 5285 2002 Alarm Central Locking Alloy Wheels

Yes

Save the database.

Mr Nicholls


When the cursor looks like the image shown above, Double Click the left mouse

button to automatically adjust the widths of each column.

Scroll down the list of cars until you get to the bottom. Here you should see a blank

entry with a star next to it. This is where you can enter a New Record.

Click the cursor in the Make Cell and then type in ‘Ford’.

NOTE: The new ID number will automatically appear in the ID Field as we set this

field as an AutoNumber type.

Enter the Model, Colour, Year, Extras and Valet in the same way.

For the PPrice and SPrice fields, enter only the numbers and decimal points (if

required). DO NOT enter any other characters such as currency symbols. After

entering the prices, Access will automatically set them to the currency we selected

during table design.

NOTE: Double check your spellings for accuracy by comparing them to the

information given in Task B above. This is very important as you will run into

problems later if anything is inaccurate.

Star indicates where new

entries can be made. Columns resized so that all

information can be read.

Mr Nicholls


Completed new entry should look like this:

Save the database for later use by clicking the symbol.

11.4 – Creating New Fields

How to do it:

Open the database and open the table tblCars in Design View.

Move to the empty row below the Valet field

and enter the Fieldname PDate.

In the Data Type box use the drop-down list to

select the Date/Time data type.

Choose the most appropriate Format for the

question (in this case Long Date is the best

choice).

Task C

Open the database file you created during Task B.

Add a new field to the database called PDate.

Add the purchase date of 30 September 2009 for the next record.

Save the database.

Mr Nicholls


Save the database and then select Datasheet View.

Move the cursor into the PDate field for record 68 (the record we added in TaskB).

Use the Calendar icon to select the required date (30 September 2009).

Save the database for later use by clicking the symbol.

Record 68. PDate Field.

Activity 2


Add these three items of stationary to the database:

Code Type Description Quantity Colour SPrice PPrice Discount

44282 Lever Arch File Laminated Lever Arch Files

1 Red 57.22 28.96 No

44283 Lever Arch File Laminated Lever Arch Files

1 Yellow 57.22 28.96 No

47478 Spine Label Eastlight Spine Labels

100 30 13.86 Yes

Save the database for later use.

Mr Nicholls


11.5 – Performing Searches (Queries)

In Access you can search for data using Queries.

NOTE: Queries are an important part of the examination and many marks hinge on

you performing them accurately.

How to do it:

Open the database that you saved at the end of Task C.

Select the Create tab and find the Other section. Click on the Query Wizard icon.

This opens the New Query window.

Select the Simple Query Wizard and

then click on .

Task D

Open the database file you created during Task C.

A customer would like a car made by Ford.

Find the customer a list of all the cars in the garage made by Ford.

Save the database.

Mr Nicholls


In the Simple Query Wizard window select the table name (tblCars in this case).

NOTE: As this is your first query tblCars is your only option in this box. As you

create more queries they will also be shown in the drop-down list.

It is important that you select tables AND NOT queries for use in your

searches or you will get incorrect results.

For this task it would be appropriate to show

the customer all of the fields except:

ID field

PPrice (Price garage bought the car for).

PDate (Date garage purchased the car).

To do this, move all of the fields into the query using the Double Arrow key.

Select the ID field and click on the

Single Arrow key to remove them from the

selection.

Repeat this for the PPrice field and the

PDate field.

When you have removed the unneeded

fields from the query click .

Click again.

Mr Nicholls


Enter a suitable name for the query.

NOTE: It is important to carefully select a meaningful name as you need to be able

to identify each query correctly when you come to use them within Reports.

Select the Option Button for Modify

the query design before clicking on

.

This opens the query in Design View.

This is where we perform the actual

search.

Notice how the ID, PPrice and PDate

fields are not included.

NOTE: Until we add some Search Criteria the query will simply just find ALL records

in the database and NOT the Ford cars.

Suitable Name

Mr Nicholls


To perform the query, move the cursor into the Criteria: row of the Make field and

type Ford.

This will search for and extract only the cars made by Ford. All other makes will be

filtered out.

NOTE: You DO NOT need to use speech marks, as Access will put these in for you.

Now select Datasheet View to see the results of the query.

The number of records can be seen at the bottom of the window in this view. There

should be 25 Ford cars found in the query. Only Ford cars have been found:

Save the query for later use.

Mr Nicholls


How to do it:

Create a query in a similar way to the one for Task D (make sure you use tblcars).

Use the Query Wizard to select all of the

fields except ID.

When you Modify the query design you

should enter the following Criteria:

Ford in the Make column

Yes in the Valet column.

The design should look like this:

Select Datasheet View to look at the results of the query. There should be 2 records

found within this search. Only Ford cars that need Valeting have been found:

Task E

Open the Cars database.

The manager wants to see all of the Ford cars that need Valeting. Create a new query to show this

information.

Save the database.

Mr Nicholls


Save the Query for later use.

How to do it:

Create a query in a similar way to the one for Task E (make sure you use tblcars).

NOTE: Make sure you use the table name

in the Tables/Queries box. If you

use one of the previous queries

rather than the table you will get

incorrect results.

Select all of the fields (including ID).

When you Modify the query design you should enter the following Criteria:

Ford or Vauxhall in the Make column



found within this search. Only Ford or Vauxhall cars have been found:

Task F


The manager wants to see all the details of the cars made by Ford OR Vauxhall. Create a new

query to show this information.

Save the database.

Mr Nicholls


How to do it:

Create a query in a similar way to the one for Task F (make sure you use tblcars).

Select all of the fields (including ID).



Not Ford in the Make column



found within this search. No Ford cars have been found:

Task G


The manager wants to see all the details of the cars NOT made by Ford. Create a new query to

show this information.

Save the database.

Mr Nicholls


The text ‘Alloy wheels’ can appear in the Extras field. The problem is that ‘alloy

wheels’ can appear alongside other extras and so normal searches (like the searches

practiced in tasks D to G) will not work here.

To find all records that contain the words ‘Alloy wheels’ we must create a Wildcard

Query.

How to do it:

Create a query in a similar way to the one for Task G (make sure you use tblcars).

Select only the fields required in the task

information as described above.



Like *Alloy Wheels* in the Extras column

NOTE: The stars tell Access that you are performing a wildcard search. Any record

containing the words ‘Alloy Wheels’ will be returned.


Task H


The manager wants to see the following details of the cars that have alloy wheels:

Make, Model, Colour, PPrice, Year, Extras, Valet.

Save the database.

Mr Nicholls



found within this search. Only cars with extras including Alloy Wheels have been

found:

Mr Nicholls


How to do it:

Create a query in a similar way to the one for Task H (make sure you use tblcars).





<=4125 in the SPrice column


NOTE: Similar mathematical criteria can be used within Number, Currency and

Date/Time fields. They cannot be used in fields which involve Text.

Mathematical formulae include:

< for less than > for greater than = for equal to

>= for greater than or equal to <= for less than or equal to

Task I


The manager wants to see the following details of the cars that have a sale price of less than or

equal to £4125:

Make, Model, Colour, SPrice, Year, Extras, Valet.

Mr Nicholls



found within this search. None of the cars found will have a Sale Price of more than

£4125:

Mr Nicholls


How to do it:

Create a query in a similar way to the one for Task I (make sure you use tblcars).





Between 1999 and 2004 in the Year

column


NOTE: The ‘Between And’ criteria can only be used within Number, Currency and

Date/Time fields. They cannot be used in fields which involve Text.

Task J


The manager wants to see the following details of all the cars that were made between 1999 and

2004:

Make, Model, Colour, SPrice, Year, Extras, Valet.

Mr Nicholls



found within this search. None of the cars found will have been made before 1999 or

after 2004:

Mr Nicholls


How to do it:

Create a query in a similar way to the one for Task J (make sure you use tblcars).



When you Modify the query design you should enter the following Criteria:

Ford or Vauxhall or Mercedes in the Make column

Not Silver in the Colour column

Between 5000 and 16000 in the SPrice column

>2003 in the Year column

Like*Alarm* in the Extras column

No in the Valet column

Task K


The manager wants to see the details of cars that meet the following criteria:

Ford or Vauxhall or Mercedes makes

Do not come in the colour Silver

Sale price of Between £5000 and £16000

Were produced After the year 2003

Include Alarms as extras

Do not require Valeting

Only use the fields that are necessary to return the details of the above list:

Make, Colour, SPrice, Year, Extras, Valet.

Mr Nicholls




found within this search. None of the cars found should have specs outside of the

criteria that we specified during query design:

Activity 3


Create 12 separate queries that will search the database to find the following information for your

manager. For each search show ALL of the fields in the table.

1. Find all of the Blue stationary items

2. Find all of the Blue or Black stationary items

3. Find all of the items where the colour is NOT Blue

4. Find all the Red items where the discount is Yes

5. Find all the items where the type contains the word ‘File’

6. Find all the items where the description contains the word ‘File’

7. Find all items with a quantity of less than or equal to 10

8. Find all items where the quantity is equal to 10

9. Find all items with a quantity of greater than 1

10. Find all items with a quantity of greater than or equal to 10

11. Find all items where the sales price is less than £10

12. Find all items where the purchase price is between £5 and £12


Mr Nicholls


11.6 – Producing Reports

Reports are used to display information generated in tables and queries.

Reports can be tailored to improve the presentation of the information.

How to do it:

Open the database last saved at the end of Task J.

Select the Create tab and find

the Reports section.

Click on Report Wizard icon to open the Report Wizard window.

In the Tables/Queries box, select the correct

query. In this task the report will be based

upon the query which found all of the cars

made by Ford (I named mine ‘Ford Cars’).

NOTE: This is why naming your queries

sensibly is important.

Use the arrow buttons to move the correct

fields from the Available Fields: into the Selected Fields: box.

Task L


Produce a report that:

Shows all the cards made by Ford

Displays only the Make, Model, Colour, SPrice, Extras and Valet fields within the width of a

landscape page

Has your name on the left in the header of each page

Has a title of ‘All Ford cars in stock’ centre aligned at the top of the first page. Title should

be Arial font and a 24 point font size.

Has a subtitle ‘Request for Mr David Watson’ right aligned at the top of the first page.

Subtitle should be Arial font and a 12 point font size.

Mr Nicholls


Click on .

Grouping is not needed at GCSE level so click again.

This task does not require sorting (this will be covered later) so click again.

On the screen which allows you to setup the

layout and orientation of your report you

should choose the Landscape option.

Leave the Layout set to Tabular.

Click on .

Choose the style for your report (Any style

you like) and click on .

Change the report name so that it says ‘All

Ford cars in stock’.

Select the Modify the report’s design

option and click on .

Modify the report’s design option lets us

add subtitles and ensure that the layout

is correct.

Mr Nicholls


11.6a – Modifying Report Design

As stated earlier, Report Design View is where we can fully customise our reports

and add things like subtitles, colour and generally tidy them up.

Sections of the report

Each section of the report is shown with a light blue bar.

The top section is the Report Header. Anything placed in this section only appears

once at the start of the document.

The next section is the Page Header. Anything placed here is shown at the top of each

page (usually fieldnames).

The Detail section is the most important. This is where the data is shown for each

car. The Detail section consists of as many Rows as are necessary to show all the data.

Mr Nicholls


The Page Footer shows information at the bottom of each page (page numbers etc).

The Report Footer shows information at the end of the entire report (for example

Calculated Fields – see later).

Placing your name in the header of each page

Move the cursor into the Page Header section. Position the cursor just to the top of

the Detail bar so that the cursor changes to an arrow.

Hold the left mouse button down and drag the Detail row down a little bit.

Select all of the Fieldname objects in the Page Header by dragging and holding the

mouse button. Move all of the Fieldname objects down a little bit to make room for

your name in the Header. It should look like this:

Mr Nicholls


In the Design tab, find the Controls section and click on the Label icon.

Move the cursor into left side of the Page Header and click and drag the left mouse

button to draw a new label.

Type your name into the

label.

The label needs editing so that the text is clearly visible and it is left aligned.

Select the label and use the

tools in the Font section of the

Design tab to change the colour

and the alignment to left.

Switching between Design View and Report View

To see what the report will look like after you have made your modifications you need

to find the Views section of the Design tab and

select the Report View icon.

You can switch back to Design View in the

same way.

This is our report so far with a name in the Page Header:

Mr Nicholls


Modifying the Report Title

The title ‘All Ford cars in stock’ needs to be centre aligned using 24 point Arial font.

Click on the label containing the title and use the drag handles to stretch it to

28.2 centimetres (almost the edge of the page).

Centre align the label by clicking

on the Center icon in the Font

section of the Design tab.

Change the font style to Arial

and the font size to 24.

This is our report so far:

Adding the subtitle

Create some space in the Report Header by dragging the Page Header bar down a

little bit.

Add a new label, the full width of the page, in the Report Header, just below the main

title.

Type the text ‘request for Mr David

Watson’ into the label.

Change the Font Colour so that it is

clearly visible and Right Align the

subtitle using the Align Text Right icon. Make sure you use 12 point sized Arial Font.

Mr Nicholls


This is our completed report:

Activity 4 should look something like this:

Name in Page

Header

Modified Title

Subtitle

Activity 4


Produce a report which:

1. Displays all the data held in the STATIONARY table within a landscape page

2. Has your name in the right header of each page

3. Has a title ‘All stationary in stock’ centre aligned at the top of the first page

4. Has a subtitle ‘request for the manager’ right aligned at the top of the first page


Mr Nicholls


How to do it:


Select the Create tab and find

the Reports section.

Click on Report Wizard icon to open the Report Wizard window.

In the Tables/Queries box, select the correct

query. In this task the report will be based upon

the query which found all of the cars with alloy

wheels (I named mine ‘Cars with alloy wheels).

NOTE: This is why naming your queries

sensibly is important.

Move all of the fields from Available Fields: to the Selected Fields: box.

Click on .

Grouping is not needed at GCSE level so click again.

This task does not require sorting (this will be covered later) so click again.

Task M


Produce a report that:

Displays the data for all the cars with alloy wheels

Fits into the width of a portrait page

Has your name in the report header followed by ‘Cars with alloy wheels’

Report should be neat and tidy.

Mr Nicholls


On the screen which allows you to

setup the layout and orientation of

your report you should choose the

Portrait option.

Leave the Layout set to Tabular.

Click on .

Choose the style for your report (Any style

you like) and click on .

Change the report name so that it says

‘Cars with alloy wheels’.

Select the Preview the report option and

click on .

This generates your report but as you

can see from the screenshot on the

next page it is very messy with data

that is not fully visible.

NOTE: In the practical exams you must

make sure that all data is visible in full

or you will lose marks.

Mr Nicholls


11.6b – Tidying up reports and making sure data is visible

Select the Home tab and in the Views section click on the arrow to

expose a drop-down menu.

Use the drop-down menu to select Design View.

Resizing Fields (Bigger)

Find the Make field in the Detail section of the report and click it.

Drag the right side of the Field out to make it a little larger. It should

change from this to this.

NOTE: The field label (in Page Header)

will also stretch out to match the size

of the Detail field.

Use the View icon to change back to Report View to see the effect that

this has made to the report.

The Make field is

now large

enough to display

the data.

Partially visible data

Messy layout

Partially visible data

Mr Nicholls


Resizing Fields (Smaller)

Some of the fields have the opposite problem – they take up too much room.

For example Model and Colour fields need to be reduced in size. This will create more

space for larger fields such as Extras.

Click on the Model field and position the cursor over the right side. The cursor should

change to a double arrow:

Drag the cursor to the left until the field becomes smaller. It should go from

this to this:

Too much space taken up

Mr Nicholls


Repeat for the Colour field.

Use the Report View to make sure that all of the data is available whilst not using up

too much space.

NOTE: You will need to scroll through all of the records to check each one.

Repeat this method for the rest of the fields. Use Report View to ensure that all of

the data is visible without taking up too much room. Your report should end up

looking something like this:

NOTE: Fields can also be resized to make them higher instead of wider. This is

useful to force longer pieces of data onto a new line and, therefore, take up less

room widthways.

Less space used but all data still visible

Mr Nicholls


Aligning Fields

Our report is still not perfect as some of the fields are too close together.

For example Year and Extras fields could benefit from being further apart. This will

make them easier to read.

Select the Home tab and in the Views section use the drop-down

menu to select Design View

Move the cursor into the Page Header section and click on the Year

label.

Centre the label using the Centre

Alignment tool in the Design tab.

Repeat this for the Year field in the

Detail section.

Centre aligning Year field moves

it away from the Extras field

Mr Nicholls


Completed activity 5 should look similar to this:

Activity 5


Produce a report which:

1. Displays all the data for the items where the quantity is greater than or equal to 10

2. Has your name in the header of each page

3. Has a title ‘Quantity >=10‘centre aligned at the top of the first page.


Mr Nicholls


11.7 – Exporting Data

Sometimes the practical examinations will ask you to export information from a

database for use in other packages (like Word documents). Information can also be

exported to create a graph or chart.

Information can be exported from:

Reports

Queries

Whole tables.

How to do it:


In the Navigation pane, find the query

that lists all cars with alloy wheels.

Right click the query to get the drop-

down menu.

Select the Export and in the next drop-

down menu you should select Word

RTF file.

This opens the Export – RTF File window.

Click on the button to select a folder to save the document into.

Select the option Open the destination file after the export operation is complete,

and then click on .

Task N


Export the ‘Cars with alloy wheels’ query that you made during Task M.

The report should be exported to rich text format so that it can be included in a Word document.

Mr Nicholls


The exported file will appear

as a table in .RTF format:

Close the Export – RTF File

window.

NOTE: Often in the practical exams you are required to use this exported

information as a table within a Word Document.

As Access exports the query into a table format all you need to do is copy

and paste it into the Word Document and format as necessary.

Mr Nicholls


The best programme to use for creating graphs and charts is Excel.

In the previous task we were asked to export the details of cars with alloy wheels into

a format that would be best for inclusion within a Word document. For that purpose

we chose .RTF.

RTF files will not open in Excel and so we must export this information in Excel

format.

How to do it:


In the Navigation pane, find the query

that lists all of the cars with alloy

wheels.

Right click the query to get the drop-

down menu.

Select the Export and in the next drop-

down menu you should select Excel.

This opens the Export – Excel

Spreadsheet window.

Select the tick box for Export data

with formatting and layout and

the tick box for Open the

destination file after the export

operation is complete.

Click on .

Task O


Export all the details of cars with alloy wheels into a format that can be used to produce a graph.

Mr Nicholls


The exported information will appear as an Excel file:

Close the Export – Excel Spreadsheet window.

NOTE: Often in the practical exams you will be required to create a graph/chart

out of the exported Excel information.

The graph/chart would then be copied and pasted into the Word

Document.

Documents

IGCSE ICT Section 11 Data Manipulation · Page | 3 Data Manipulation 11.1 - Understanding Database Structures Databases work by storing data using a system of files, records and fields