1

IEEE ITSC Update

IEEE IT Department08-November-2004

2

Business Entity System (BES) Project Status

• Phase 1– Completed On Schedule - Oct 2004

• Included purchase of Oracle modules (Customer On-line, Contracts & Data Librarian) and necessary system hardware & support software

• Subset of IEL customers (275) are now being processed using new software

• Phase 2 – Target 1st Quarter 2005 – Tracking On Schedule

• Add Non US IEL customers • Expand the functionality to include additional electronic only

package - ASPP & POP customers

3

Business Entity System (BES) Project Status

• Phase 3 – Target 3RD Quarter 2005

• Continues software integration with purchase of additional Oracle modules (Advance Pricing, Bill of Materials & Sales Reporting)

• Functional integration to be expanded to include new electronic offerings (eg. Enterprise) and print subscription ordering & fulfillment

• Will provide enhanced service integration, sales reporting, service and operational efficiencies

• Phase 4– Capture requirements – 3rd Quarter 2005

• Include customer facing self-service applications and integration into content delivery platform (Xplore)

4

BMS Project Next Steps

Update to FinCom – Ben Johnson 25-Sep-04 Receive Vendor response to RFP 29-Sep-04• Receive Volunteer feedback on requirements 15-Nov-04• Finalize requirements and

Define Scope for BMS Phase I Nov 2004• Complete Preliminary Vendor Presentations Nov 2004• Confirm Preliminary Vendor Cost projections Nov 2004• Obtain Preliminary Board Approval on Budget Nov 2004• Confirm Scope and budget information

based on POC Feb 2005

5

BMS Preliminary Capital estimates($ Thousands)

Vendor 2005 2006 2007 2008 Total

Aug ITSC Model

2,930 1,120 1,120 - 4,620

Nov ITSC Model

3,770 1,120 1,120 - 6,010

Vendor 1 1,290 395 295 - 1,980

Vendor 2 3,680 640 590 - 4,910

Vendor 3 3,240 580 460 - 4,280

6

BMS Preliminary Expense estimated (000 Thousands)

Vendor 2005 2006 2007 2008 Total

Aug ITSC Model

443 863 1,074 1,074 3,454

Nov ITSC Model

655 863 1,074 1,074 3,666

Vendor 1 214 392 985 1,071 2,662

Vendor 2 543 985 1,585 1,430 4,543

Vendor 3 684 1,071 1,430 1,216 4,401