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IEEE Committee:Women in Engineering
Allan Johnston
NPSS Liaison
October 25, 2008
Overall Structure of the WIE within the IEEE
The WIE reports directly to the IEEE Executive Committee
• One of 22 such committees
• Others include Awards, Fellow, Nominations and Strategic Planning
The Executive Committee provides a limited budget for the WIE Committee
• Supports direct costs of 7 of the 10 voting members
• Also provides budget for certain activitiesLimited WIE functions at conferences and local chapters
Typically $300 to $600 per function
ADCOM has approved a separate path for funding WIE activities, providing up to $500 per conference. This streamlined process is far more effective than working through the WIE for funding. It also allow more flexibility.
Scopes of Interest
Facilitate the development of programs and activities that promote the entry into and retention of women in engineering programs
Promote IEEE membership and retention of IEEE women members
Enhance the career advancement of women in the profession
Voting Members of the WIEC
10 voting members (all appointed for 3-year terms, except the student)• Seven members appointed by the IEEE Board of Directors,
including one student (one-year term)• Three one-year appointments from organizational units (EAB, RAB
and TAB)• Jane Lehr (representing TAB) is a new voting member of the WIE• Organizational units must provide funding for travel and other costs
of their appointed members
The WEIC appoints one member to the IEEE Awards Board
Voting member locations• 6 from US• 2 from Europe (France, Spain)• One from Dubai• One from Australia
WEIC Committee Structure
WIE Committee10 voting members
SocietyLiaisons
10 RegionalCoordinators
Liaisons from:IEEE USA,EXCOM, Publication Services,
Standards, and Awards
There are also 136 Affinity Groups, located around the world
Society Liaisons
Circuits and Systems
Components, Packaging and Manufacturing Technology
Laser and Electro-Optic Society
Nuclear and Plasma Sciences
Oceanic Engineering
Power Engineering
Reliability Society
Ultrasonics, Ferroelectrics and Frequency Control
Only 8 of the 39 societiesappointed liaisons for 2007 – this has
increased to 17 in 2008
Committee Interaction
Monthly conference calls (normally one hour)• I participated in all the telecons last year, as well as in an
orientation telecon in January• The June telecon was cancelled (not enough voting members were
available• This illustrates one of problems in dealing with the WIE:
communication is very slow
The present plan is to have one face-to-face meeting (2 days)• The 2008 meeting was held in April in Anaheim
The committee cancelled the March telecon because of the April meetingThis cuts out the many members who cannot attend, and also delays
voting on funding requests by one month
• A great deal was accomplished at this meetingI raised several issues regarding liaison activities and establishing better
methods for publicizing WIE for working professionalsThe parent committee is still primarily focused on academia
Potential Ways to Support the WIE from the NPS
Promote WIE membership at conferences• The main emphasis of the committee is on recruiting students• We have several prominent conferences that provide access to working
professionals• A single travel display is available that could be shipped to conferences• I have prepared a WIE poster that will be available at the 2008 NSREC
This can be customized for individual NPSS conferences
I need contact information for NPSS conferences that would like this display
• I would also like to prepare an appointment calendar for 2009 that features women in the NPSS
Identify individuals for promotion to Senior and Fellow grades• Conference chairs could identify potential candidates from registration
information• AdCom and Conference Committees could recommend candidates
Identify prominent women in NPS as potential speakers for WIE functions
Membership Trends
0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008
~ 2.5% of IEEE members belong to the WIE
About 1/3 are male
~2/3 are students
Retaining students after graduation is a
key problem
A slight increase occurred in 2008, but the numbers appear to be near saturation
Work Discussed in Recent Telecons
Small funding requests ($300 to $600) for several conferences
Session adopted for E-WEEK Global Marathon
A scholarship was implemented to honor a WIE member who was killed in Africa during 2007
The first issue of the WIE Magazine was distributed in Jan. 2008• It contains several interesting articles• Distribution was by e-mail, but printed copies will be available for distribution
at conferencesShipping costs are a major stumbling blockWe could underwrite those costs (they are small) for specific
conferences
The second WIE issue was distributed in June, 2008• It received an APEX Award• Unfortunately only limited hard copies are available
Articles and content of the monthly newsletter
Participation and organization of Affinity Groups
Feature Articles in the WIE Magazine
Iconic WomenBattles, breakthroughs, and bridging the gender divide
Clementina’s Legacy
Imagineering Disney’s kingdom
From pets to NASA pilot
Meet JPEG’s mom
The brain behind video games
Vetruvian MachinesThe charm of Audio-Animatronics
Dubai’s engineering oasis
From R2-D2 to iRobot entrepeneur
Making beautiful electronic music
Chemical connection with robots
Recommendations for NPSS Involvement
Our own funds will be used to support to WIE functions at our conferences ($500 was approved)
• More streamlined process• Easier for conference chairman (as well as liaison)• $1000 was approved for a reception at the MIC/RTSD Conf. (Dresden)
Conference functions must be planned by individual conference committees• The WIE chairman needs contact information for NPSS conferences in order
to make this happen
Encourage distribution of WIE information at the IEEE membership booth at our conferences
• We could underwrite half of the $25 WIE membership cost for those who sign up at our conferences (only for the first year)
Determine if we have potential IEEE Fellow candidates as well as IEEE members who could be elevated to Senior Member status
Suggestions and Lessons Learned
The WIE committee is well established in academia, but not in the broader world of engineering• The societies are in a better position to get WIE membership and
participation from that segment
We need a point of contact for each conference to encourage a WIE-related function• A point of contact is needed from the conference, not just through
AdCom
The WIE liaison should have WIE brochures (and hard copies of the WIE magazine) on hand for distribution to our conferences• A poster has been prepared for trial purposes at the 2008 NSREC
• Similar posters can be made available for other conferences, but I need the information as well as the point of contact
• The easiest way to ship these is hand carry by the point of contact
Suggestions and Lessons Learned (cont.)
The one-hour monthly telecons are not very effective, given the large number of people involved with the WIE
The annual face-to-face meeting is a much better venue
The role of society liaisons is only loosely defined• They are not within the core group that determines issues within the WIE• Setting up periodic telecons (quarterly?) between the society liaisons may
be a better way to establish the interaction between liaisons and the parent committee
• This was discussed at the April face-to-face meeting, but only 4 society liaisons attended
• NPSS has been more proactive than the other societies, and I am keeping the WIE informed about our conference functions
It would be useful to have a list of women who attend the various NPSS sponsored conferences to develop more interest in the WIE
• It is not possible to get this information from the IEEE• I need point of contact for the NPSS conferences in order to proceed
Summary
We had some success last year in working with the WIE• WIE sponsorship was obtained for the evening function at the Pulsed
Power Conference• We learned what the WIE expects when they sponsor an event
The $500 “allowance” for WIE activities from AdCom is a better approach
It allows us to bypass micromanagement by the WIE, and allows NPSS conferences to count on a basic level of funding
• WIE literature is available for distribution at our conferences, but they only have one set
I have prepared a poster that can be customized for individual conferences, and is inexpensive enough so that it does not need to be returned
The WIE communication process is slow and cumbersome, with no specific agenda for society liaisons• It takes about 6 months to learn how the WIE functions• I attended the face to face meeting in April, and plan to establish a
more direct communication channel between society liaisons