ID&R Center ID&R TRAINING FOR ALL RECRUITERS

Basic Interview Pattern (BIP)

Goal Using the Basic Interview Pattern (BIP), the recruiter will know how to effectively interview a family or youth for the Migrant Education Program.

Objectives Describe the components of an interview for determining MEP eligibility; and Explain the MEP and the Purpose of an Interview using the BIP.

Before the Interview Process

During the

Interview Process

Closing the

Interview

The Interview Process

Before the

Interview

Process

The Screening Process

During the

Interview

Process

Closing the

Interview

The Interview Process

Before the Interview ProcessIdentifying Potential LeadsLay the groundwork for the interviewTransition to the interview

The Screening ProcessUse of an Eligibility Screening Tool or Basic Interview Pattern Questionnaire

During the Interview ProcessChildren who actually moved with or joined the workerGather and enter information regarding family dataEstablish the purpose of the moveEstablish “To and From” information, including QAD (Qualifying

Arrival Date)Establish the duration and nature of the work (temporary vs.

seasonal)Establish is the activity is a qualifying agricultural or fishing activityEstablish the date when the family arrived at the school districtWork sought but was not obtainedHistory of migrancy

Closing the Interview Check the COE to make sure it iscomplete, clear, signed and correct.

If appropriate, thank the housing unit manager, farm owner or employer for being cooperative.

With the interviewee’s permission, contact agencies and provide them with referral information so they can help address any needs the family may have outside the scopeof the MEP.

Record the interview in an activity log and complete any other requiredpaperwork.

If the recruiter gathered any new or updated information from the family or youth, enter that information in the state or local migrant database.

Avoid sharing private information about the family that came out of the visit.

Basic Eligibility Factors

Age

School Completion

MovePurpose of the Move

Qualifying Work

Please check the 6 eligibility criteria steps.1. The worker has a prior history of move to obtain qualifying work.2. The child has not graduated from high school or does not possess a GED (HiSet).3. The child has moved from one school district to another.4. The family must be classified as low income or eligible for food stamps.5. The child is younger than 22.6. Child has moved within the preceding 36 months due to economic necessity.7. Child cannot be younger than 3 years old.8. Move was in order to obtain temporary or seasonal employment.9. The family must obtain qualifying work.10. Move was in order to obtain work in agriculture work or fishing work.

The six are:2. The child has not graduated from high school or does not possess a GED (HiSet).3. The child has moved from one school district to another.5. The child is younger than 22.6. Child has moved within the preceding 36 months due to economic necessity.8. Move was in order to obtain temporary or seasonal employment.10. Move was in order to obtain work in agriculture work or fishing work.

Determining Eligibility

1. Have you or an immediate family member moved to find work?

Yes No

2. Did any children (ages 0-21) move with you?

Yes No

3. What is the most recent date of your move to find work? Month: Day: Year:

4. Who sought the employment? Name:

5. Where did you move from? City: State: Country:

6. Where did you move to? City: State:

7. What specific type of work were you looking for?

8. Would you have moved here if you knew that the work you were looking for was not available?

Yes No

9. How long have you lived here?

10. Have you moved before looking for this type of work?

Yes No

1. ¿ Se mudó usted o un familiar inmediato a buscar trabajo?

Si No

2. ¿Se mudo algun niño/a (edad 0-21) con usted?

Si No

3. ¿Cual es es la fecha más reciente que se mudo para encontrar trabajo? Mes: Día: Año:

4. ¿Quien busco trabajo? Nombre:

5. ¿De donde se mudo? Ciudad: Estado: Pais:

6. ¿A donde se mudo? Ciudad: Estado:

7. ¿Qué tipo de trabajo especifico busco cuando llego?

8. ¿Se hubiera mudado aquí si sabía que el trabajo que busco no estaría disponible?

Si No

9. ¿Cuánto tiempo lleva viviendo aquí?

10. ¿Se ha mudado antes en la búsqueda de este tipo de trabajo?

Si No

Determinar la Elegibilidad

Basic Interview Pattern (BIP)10 questions that must be answered before a Certificate of Eligibility (COE) can be created.

Interview Process

Observer

RecruiterParent /OSY

Focus on the speaker. Sit near the speaker. Lean forward in an engaged pose. Restate the speaker’s key points. Summarize the conversation. Ask relevant questions. Let the speaker rest after talking. Show interest through facial expressions and gestures like nodding and eye contact.

The Interview Process: Active Listening

Questions?

The Do’s and Don’ts of Successful Interviewing – Do

• Dress appropriately, be prepared and make a positive first impression to create a relaxed, yet professional, climate.

• Carry proper identification(name tag, calling cards, etc.) and explain the program and your purpose for asking about the family.

• Show courtesy and respect for the migrant families and for their right to privacy.

• Conduct the interview in person and with the worker, whenever possible.

• Use multiple words to explain the eligibility terminology (e.g., “move,” “go” and “travel”).

• Gather and record all detailed information on the Electronic COE

• Consider eligibility requirements and know when more open-ended, probing questions are needed to elicit all relevant information.

• Scan the surroundings and be attentive to details that may provide relevant information.

The Do’s and Don’ts of Successful Interviewing – Don’t

• Show up for an interview unprepared or inappropriately dressed.

• Assume the family understands your affiliation with the district or region or the purpose for your visit.

• Make the family feel pressured, threatened or inferior in any way.

• Conduct interviews by telephone.

• Use only one word to explain the eligibility terminology.

• EVER ask the parent to fill out the Electronic COE.

• Only use scripted questions and simply take note of the responses, whether or not the information provided is complete.

• Overlook cues or surroundings that tell important information about the family’s situation.

THANK YOU!