Idocs Archive and Puring

8/19/2019 Idocs Archive and Puring

1/16

Archiving and Deletion of IDocs–

(Intermediate Document)


2/16

Part-1 :Archiving Object- IDOC

Archiving data from intermediate documents (Idoc)


3/16

Intermediate Documents Archiving

Archiving Object – IDOC

Intermediate documents (IDOC) can be archived depending upon the status

In transaction !"#$ % the status va&ues are defined that are re'uired b an IDOC (received or sent) so that it can beconsidered for archiving

Archived IDOCs can be re&oaded into the database (though the genera& recommendation from AP to not to re&oad

an archived data)

As of *asis +e&ease ,.% object &in/s are a&0as archived but are not de&eted 0ith the corresponding idoc 0hich

means that 0e need to use repot ++2D+"23 to de&ete the object &in/ages

It is genera&& recommended 4 sufficient to archive IDOC data b se&ecting the creation date% current status% and4or

&ogica& message (message tpes)

5here are no direct residence time that can be set for an IDOC 6o0ever% 0e can use the start date and end date inse&ection criteria as an indirect residence time for the archive runs

In order to vie0 the archived IDOC specific data% either transaction !"1. or report +"7A+C+ can be used


4/16

Archiving Object Dependencies

5he Archiving Object does not have an direct dependencies to other archiving objects

5here is a&so not a reference chec/ done to app&ication documents generated from IDOC

6o0ever% indirect dependencies e8ist to the de&etion reports for A2" change pointers (tab&es *DCP and *DCP) and

object &in/ages(5ab&es IDOC+"2 and ++"2+O2") A2" Change pointers(+eport-+*DCPC2+) and object &in/ages

(+eport-++2D+"2) must be de&eted after the IDOCs are archived

In re&eases ear&ier than *asis +e&ease ,.%object &in/ages are not archived Object &in/ages can be de&eted (+eport-++2D+"2) if either the IDoc or the app&ication document is archived

In *asis +e&ease ,. %object &in/ages can be archived but not de&eted 0ith IDocs 5he +eport ++2D+"2 is re'uired to

de&ete the object &in/ages

9or re&eases &ater than ,.%the object &in/ages are a&0as archived but not de&eted 0ith the corresponding IDocs

5he IDocs can be archived depending on the customied status in !"#$ transaction 5he status of an IDoc can be

ana&ed 0ith tab&e 5AC;5 for fie&d A+C6923


5/16

Check Archiving Object Dependencies – Network Graphic

!hen an archiving object is disp&aed as be&o0 0ithout

an other archiving objects it means from a technica& perspective there are

no dependencies on an other archiving object

Check Archiving Object Dependencies- IDOC


6/16

Perorm Customi!ing

*efore an archiving can be performed% certain customiing must be performed 5he Customiing ettings are

accessib&e via transaction A+A

Cross-archiving object Customiing 5echnica& settings

Archiving object-specific Customiing5echnica& settings

*asis Customiing Cross-C&ient 9i&e


7/16

Perorm Archiving object-speciic Customi!ing%echnica" settings

Chec/ Customiing ettings ? 5ransaction A+A

Archiving object-speciic Customi!ing %echnica" settings


8/16

Data Content Ana"&sis or Outbound IDocs

5here are fe0 parameters 0e can perform the ana&sis:

• Year: 5he annua& distribution in the "DIDC tab&e for the outbound IDocs ("DICDC-DI+"C5@1) is measured

• Status: 5he number of entries per status are ca&cu&ated in tab&e "DIDC5he majorit of IDocs are in archivab&e status

• Message type:

5he number of entries is ca&cu&ated for each message tpe in tab&e "DIDC(top . message tpes that are used in thesstem are considered)

5he number of entries is ca&cu&ated for top five message tpes for inbound IDocs b status and annua& distribution(on& the message tpes 0ith highest number of entries)


9/16

Outbound IDocs

• Obso&ete IDocs can be removed from the database if 0e se&ect the archiving indicator temporari& for a particu&ar

status (transaction !"#$)%restrict the date se&ection for the Idoc %archive it and remove the archiving indicator againafter archiving

• In case of outbound IDocs% the Idoc processing can be defined in t0o 0as:

1 5he receiver sstem sends a status message for the Idoc 5he receiver sstem does not send a status message for the Idoc

• In both the cases the Idoc passes through status .3

• If the receiver sstem sends a message the Idoc ends in a different status (status 13 if it 0as processed

successfu&&)In this case the Idoc shou&d on& be archived 0ith status 13uch IDocs are recommended to bearchived b message tpe

• If the receiver sstem does not send a message bac/ % the Idoc remains in status .3 permanent& and these IDocs a&so

have to be archived

• 5he report +*D=OI


10/16

Data Content Ana"&sis or Inbound IDocs

5here are fe0 parameters 0e can perform the ana&sis:

• Year: 5he annua& distribution in the "DIDC tab&e for the inbound IDocs ("DICDC-DI+"C5@) is measured

• Status: 5he number of entries per status are ca&cu&ated in tab&e "DIDC5he majorit of IDocs are in status 3 0hich is

an archivab&e status

• Message type:

5he number of entries is ca&cu&ated for each message tpe in tab&e "DIDC(top . message tpes that are used in the

sstem are considered)

5he number of entries is ca&cu&ated for top five message tpes for inbound IDocs b status and annua& distribution(on& the message tpes 0ith highest number of entries)

IDocs 0ith an error status can on& be archived 0hen the have been migrated to an archive status(post processing) ormanaged as obso&ete IDocs

Obso&ete IDocs can be removed from the database if 0e se&ect the archiving indicator temporari& for a particu&ar status(transaction !"#$)%restrict the date se&ection for the Idoc %archive it and remove the archiving indicator again afterarchiving


11/16

'va"uation o a"" IDOCs

• A&& the IDocs 0ith the archivab&e status cou&d be archived after . das

• 9or IDocs in error status 0e 0ou&d recommend sco to revie0 the set up for these and revie0 the error correction

strateg 5here shou&d be no IDoc in error status o&der than 1 months

• Ana&sis sho0s that IDocs 0ith an archivab&e status that are o&der than eptember shou&d be archived ie E

(.4FFF)

• AP best practices recommend that 0e archive Intermediate documents after months since the probab& no &ongerneed to be accessed fre'uent& after this time period

• If a&& the intermediate documents that can be archived are archived after a residence time of . das %this 0ou&d

&ead to savings of E in this tab&e or F G*


12/16

Part-()%ransaction Code–*'++

De&ete IDocs through !"11 transaction code (+eport +"5"5D )


13/16

De"etion o records rom tab"es

Condition: 5"5 +;


14/16

Checkbo,) GPIN%$.) De"ete Interace Data

1 If the chec/bo8 is activated:

Gets a&& tas/ entries from tab&es 5"D" ("DI process tpes (inbound))% 5"D" ("DI Process codes for errorhand&ing)% and 5"D", (IDOC process codes for inbound statuses) for &ater processing

Prepares a &ist 0ith a&& object tpes occurring in the tas/s in G5O*J"C55>P"

If the chec/bo8 is activated:

earches for an re&ated 0or/f&o0 0or/ items 9or each entr of Interna& tab&e G5O*J"C55>P"

Gets the records into G5!O+BI5"= based on the Object tpe and Object Be

De&etes the 0or/ items if an e8ist if the 5"5 +;< is not activated


15/16

Check bo,) GP%$.C) De"ete t$.C 'ntries If the chec/bo8 is activated:

If the direction of the idoc is O;5*O;


16/16

Check bo,) GP/OGD/) De"ete App"ication /og /ogs If the chec/bo8 is activated and not 5"5 +;