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Idaho Bus Utilization System
(IBUS)
August 2010August 2010
Why?
Shift to one overarching SDE system with single log in
Security
More robust application
Questions and Training
Call or email any SDE transportation staff member.
Daily online office hours via IdahoLive. From 10:30-11:30 a.m. beginning August 9th until not utilized or needed.
Continuing topic-specific webinars. Training manuals on SDE Web site.
IdahoLive Webinars
Daily online office hours at 10:30 a.m. http://67.202.210.70/launcher.cgi?room=SDE_Transportation
Fleet Management Webinar August 10th
Odometer Report Webinar August 12th
Mileage Summary Webinar August 17th
Register
Register at https://apps.sde.idaho.gov/Account/Register.
Will receive a user verification email; follow email instructions.
Email username to [email protected] to assign you to the IBUS application.
Superintendents or Business Managers already using another new SDE app can skip registration and assign to IBUS on own.
IBUS Log In
https://apps.sde.idaho.gov/ibus
Enter username and password
FY10 Transportation Reporting Priorities
1. Vehicle Maintenance – make sure we have the correct bus data listed. Request any changes needed.
2. Complete Odometer Report
3. Complete Mileage Summary
Vehicle Maintenance
Manage bus fleet data VIN verification Follow data from new bus inspection on Request and monitor bus changes Contractors: manage all buses as one fleet and
easily change/assign “Primary District”
Vehicle Maintenance, Cont.
Request Vehicle Change Broken odometer Remove bus from fleet list: sold, traded in Change bus data
Add bus to fleet list
Odometer Report
Only reporting June 30th odometer readings Contractors assign miles to districts serviced
All other changes through Vehicle Maintenance as they occur Broken odometer Add bus to fleet list Remove bus from fleet list: sold, traded in Change bus data
Mileage Summary
Reconciles with Odometer Report miles
Separate from Claim Form
Borrowed or lent miles
May log monthly
Reimbursement Claim Form
View 2008-09 Claim Form Audit
Download latest Funding Cap
2009-10 Claim Form available later in August
Charter Advance Payment Request
Update as changes occur
Depreciation
Export schedule to Excel
See how depreciation amount was calculated/determined
Report forfeiture penalty on depreciation schedule if bus is sold early
New Bus Inspections
Outstanding Inspection Issues
Pre-Approvals
Bus Safety Options Ties to new bus inspection
Other Pre-Approvals Miscellaneous Multi-year approvals (cells in-lieu of radios)
Route and Ridership Data
Routes Paved, Unpaved, & Slope Miles (Hardship) Shuttle Miles
Riders Safety Bused & Regular Ineligible Shuttle
Safety Busing Areas
Renew annually
Notify when 3-year measuring is due
Accident Reports
SISBO – Submit within 15 days of an accident
IBUS Webinars
Daily online office hours at 10:30 a.m. http://67.202.210.70/launcher.cgi?room=SDE_Transportation
Fleet Management Webinar August 10th
Odometer Report Webinar August 12th
Mileage Summary Webinar August 17th
Webinar Access Idaho Digital Learning Academy at http://idahodigitallearning.org
and click on the IdahoLive tab and select Future Webinars. Calendar shows url to each IBUS webinar.
Requires a computer with internet access as well as a headset or speakers. To be able to speak with the presenter, you will also need a microphone. A headset and microphone is ideal, however one can participate without having a microphone.
Prior to meeting run the setup wizard (http://67.202.210.70/wizard/launcher.cgi?wc=wms) to ensure compatibility between your machine and the meeting room.
Log in as a participant; no password needed. Any issues or questions [email protected] or call 1-800-927-8158.
Webinar Tips
Audio Check Answering Questions: Yes No × Communicating:
Hand Raise Talk Key Text Chat Area
