ICS Industry Partnership Scheme - WordPress.com · • Gain market knowledge- understand pressing issues for senior medical, nursing and allied health professionals in intensive care

ICS Industry Partnership SchemeSOA 2016 Exhibition & Sponsorship opportunities

INVITE TO INDUSTRY

On behalf of the Intensive Care Society, it is my pleasure to invite you to participate in the State of the Art Annual Conference, to be held in London, 5–7 December 2016.

Our conference will be held in the ICC Capital Suite at ExCel, London, where every room will be taken by the Conference to accommodate the growing numbers attending this successful event. ExCel’s prime location within easy striking distance from the heart of the City means visitors are in the perfect position to sample all that London has to offer. With 17 meeting rooms, dedicated registration and foyer areas, ExCel provides some of the UK’s largest and most fl exible conference facilities and spaces under one roof, an ideal venue for SOA 2016 to take place.

The ICS State of the Art 2016 Meeting offers a focused and detailed program looking at the contemporary issues facing those involved in intensive care.

With prestigious international and national speakers, the meeting represents a vital source of information on current and future developments in intensive care. Run over three days, the meeting will include lectures, free papers, symposia, expert tutorials and “pop-up” performances. Aided by a major social media stream, a signifi cant emphasis will again be on delegate participation and interaction with Faculty and colleagues. In 2015 this new venture created a sense of “buzz” which was striking.

Exhibiting at the State of the Art 2016 meeting offers you the opportunity to showcase your products and services to over 1,300 key decision-makers in a SOA exhibition area. By choosing an Exhibition or Sponsorship package, you can:

• Get information about novel developments in front of the UK intensive care community-in an exciting multidisciplinary meeting; sense check ideas, get feedback, identify key opinion leaders

• Build your customer base – generate new business leads and cultivate existing customer relationships

• Network with business colleagues – meet with a veritable Who’s Who of the ICU industry

• Develop brand recognition – stand out above your peers in the industry

• Gain market knowledge- understand pressing issues for senior medical, nursing and allied health professionals in intensive care.

In 2015, the exhibition featured over 60 exhibitors from across the globe with representatives from all facets of the ICU industry. Exhibiting companies deliver excitement with advanced product demonstrations and industry-changing announcements each year.

It is the major event on the calendar for those involved in intensive care in the UK and will provide a unique opportunity for all those involved to learn of the latest developments in the rapidly changing and expanding fi eld. The Intensive Care Society now has well over 3,000 member’s resident in the UK, and we are confi dent a great many of these will be attending the conference, as well as many non-members. The ICS is sensitive to the different variable regulatory requirements of different parts of industry.

I hope that you will consider supporting this prestigious conference, and I look forward to seeing you in London in December 2016.

Stephen Brett

President, Intensive Care Society

REASONS TO INVEST IN THE STATE OF THE ART CONFERENCE

The State of the Art Conference is the largest event in intensive care in the UK and takes place in the UK every year

Delegates and speakers who attend the Conference are leaders in the fi eld of intensive care both in the UK and internationally

It provides an unmissable opportunity to contribute to the healthcare debate and increase your company profi le and product awareness among your target audience

Sponsorship will give you access to delegates before, during and after the Conference

Sponsorship will assure your inclusion in the marketing campaign for what is known as the fl agship Conference of the Intensive Care Society

An exciting programme, encompassing a wide range of streams will attract a broad spectrum of delegates all under one roof and is designed to offer plenty of networking opportunities

A presence at the State of the Art Conference assures your access to key decision makers, offering you the opportunity to maintain relationships with existing contacts and generate the interest of prospective customers

• Delegates range from those starting out in the fi eld, to consultants working at the top level of their profession. The Conference will attract Consultants, Trainees, Students, Allied Health Professionals and Scientists with an interest in intensive care.

WHO ATTENDS?

REGISTRANTS BY PROFESSION

• Breakdown by International region of attendees to the 2015 State of the Art Conference, London

REGISTRANTS BY INTERNATIONAL REGION

How many?

27 countries were represented at the 2015 UK Conference in London, made up of over 1300 delegates

and we anticipate welcoming more than this to London in 2016.

UK REGISTRANTS BY REGION

• Breakdown by UK region of attendees to the 2015 State of the Art Conference, London

SCIENTIFIC PROGRAMME

The scientifi c programme comprises 4 streams covering all aspects of intensive care.

Themes in 2016 include:

In 2015 the programme was revitalised to include new technologies and ideas, more controversies, pro-cons, interactive panel debates, and greater audience involvement. The style of the meeting was altered to make it a more dynamic, innovative and fun event in its own right rather than just a collection of talks, and the audience was directly engaged through increased multidisciplinary focus, use of social media, innovative audio-visuals with music and throwable debate microphones, as well as a strong social component with two drinks evenings, London help desk and restaurant guide.

The difference was clearly visible in the corridors and exhibition halls, with a motivated and enthusiastic audience who remained engaged in between sessions.

• Sepsis • Metabolic replacement in ICU

• Point of care ultrasound • Paediatric critical care

• Nutrition • Lung injury

• Sedation and delirium • Airway management in ICU

• Telemedicine and decision-support • Interventional radiology in ICU

• Organ transplant • Cardiothoracic critical care

• Best practice in UK hospitals • Early rehabilitation

0%

Did it meet your CPD needs?

Did you learn something new?

Will it infl uence your future practice?

Will you come again?

5 Strongly Agree 4 Agree 3 Unsure 2 Disagree 1 Strongly disagree

Would you recommend this meeting to colleagues?

10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

State of the Art 2015: the conference as a whole

DELEGATE FEEDBACK FROM 2015:

A HIGH PROFILE EVENT

With 8.2 million Twitter impressions, State of the Art 2015 hit new highs in awareness among working critical care professionals. Join the conversation and explore the potential benefi ts for your company.

A sample of some of the reaction:

The conference has continued to attract attention throughout the year, via the ongoing free-access podcasts of all sessions: http://soa.ics.ac.uk

THE ICS - WHO WE ARE AND WHAT WE DO

We are the leading organisation in the UK representing multi-disciplined healthcare professionals working in critical care. We focus our energies on improving patient safety, clinical standards, and professional development. We are also a leader in research and education in critical care medicine.

• The ICS was founded in 1970 as the fi rst national society of doctors specialising in intensive care medicine to be established.

• The objective was, and still is, to bring together clinicians caring for critically ill patients with the primary aims of improved patient outcomes through education and research.

• Professional membership now stands at over 3,200, including over 1,800 consultant intensivists, drawn from anaesthetists, surgeons and physicians, with a growing membership of nurses and allied healthcare professionals. Intensive care trainees are also well represented in the membership and are actively encouraged to join the Society.

The Society provides expert advice on intensive care to many other external bodies including:

• Department of Health • Adult Critical Care Clinical Reference Group and other commissioning bodies

• Royal Colleges • Critical Care Leadership Forum

• Specialist Societies related to critical care medicine • UK Critical Care Research Forum

• NICE • Intensive Care National Audit & Research Centre

• Faculty of Intensive Care Medicine • Nursing organisations

Activities

The ICS is a vibrant and forward thinking society whose activities include:

• A major scientifi c conference – a 3 day ‘State of the Art’ meeting held in December each year with national and international Key Opinion Leaders educating, inspiring and entertaining delegates

• Seminars – a series of seminars held throughout the year covering a rolling programme of key intensive care issues

• Publications including the Journal of the Intensive Care Society (JICS)

• E-newsletters to all members highlighting activities and news

• Information based website – continually developed with additional functionality for members

• Grants to aid research through the Intensive Care Foundation

• Working Groups including a ‘Relatives and Patients’ Committee

• Personal Insurance provision for members

• Trainee support and assistance

• Liaison with infl uential external bodies

In addition to IPS membership, special recognition of Research Funding Partner status is available to any member willing to make a signifi cant fi nancial or other contribution to the Intensive Care Foundation (ICF). The ICF exists to save lives and improve patient care by funding research into new treatments for critically ill patients. Through this research the Foundation intends to signifi cantly reduce the number of preventable deaths and enable people to enjoy a higher quality of life after treatment on Intensive Care Units.

The ICS team and Foundation Board welcome any additional help and input to support the ICF in its aims. This could include adopting the ICF as your company’s designated charity or perhaps making the ICF a benefi ciary of Payroll Giving. Any supportive initiatives would be hugely appreciated!

The ICF is part of the Society’s charitable activities, with a separate Foundation Board. The chair of the Board, Dr Tim Gould, would be delighted to speak to you about becoming a Funding Partner, and our fundraising team member can discuss any ideas you may have for fundraising for critical care research projects, or to support our existing Trials Group network.

INTENSIVE CARE FOUNDATION RESEARCH FUNDING PARTNER

SPONSORSHIP

HOW TO USE THE SPONSOR STAR SYSTEM

TAILOR MADE PACKAGES

Sponsor Star System

We recognise the changing marketing needs of industry and are pleased to offer this star package system. The System is intended to allow organisations to select and tailor the package that best suits their marketing objectives and investment.

STEP 1.

Select which level of sponsorship suits your budgetary requirements.

STEP 2.

Once you have selected your desired level of representation, choose your items from the list to the value of stars available at that level. For example, if you select the Gold package worth 2 stars you can choose to also

sponsor exclusively the delegate list (2 stars).

STEP 3.

Select your preferred exhibition stand location.

We fully recognise that this system may not meet every company’s requirements. Should this be the case we encourage you to contact us to discuss how we can assist you to maximise the return on your investment and create a successful package for your organisation.

Furthermore any additional ideas on how to promote your products or services will be welcome for consideration.

To discuss the sponsorship and exhibition opportunities at the State of the Art 2016 Conference, please contact: Tel: +44 (0) 1920 88 5170 Email: [email protected]

VAT is charged at the prevailing rate.

• Exhibition space: 18 sq. m (shell scheme included)

• Logo on exhibition map

• 1 hour lunch symposium (topic & speaker subject to approval of Scientifi c Committee)

• Final list of delegates on spreadsheet in excel format (after the Conference) subject to delegates approval of 3rd party mailing

• Additional stars (£1000 per star): x 3

• Company logo on the Conference website with hyperlink from this logo to a website of their choice

• The right to use the Conference logo (subject to approval of Scientifi c Committee)

• ICS Partnership Scheme: ICS Seminar Content Contribution & discounted sponsorship opportunities

• Exhibition stand passes (£180 each): x 5

• ICS Partnership Scheme: ICS e-newsletter - Promotion of your latest products and technologies

• Delegate registrations (£450 each): x 4

• NB: not to be used by authors of an accepted abstract

• ICS Partnership Scheme: Opportunity to conduct ICS membership surveys

• Conference App: Highlighted Exhibitor

• ICS Partnership Scheme: Direct access to ICS President and Senior Council Members

• Conference App: 1 x Push Notifi cation promoting your Symposium

• ICS Partnership Scheme: Attend ICS Industry Access Workshops x 2 per annum

• Full page advert in fi nal programme (subject to approval of Scientifi c Committee)

• ICS Partnership Scheme: JICS Journal Subscription & Advertising/Supplement Discount

• Acknowledgement in fi nal programme with logo (100 words)

• ICS Partnership Scheme: ICS Product Marketing & Trails Advice

• 1 x advanced email communication (one month prior to the Conference) for the purpose of sending satellite invitations by Hampton Medical

• ICS Partnership Scheme: ICF Research Funding Partner

Additional options

In addition to the items outlined above, the Gold Sponsor may select their choice of the additional sponsorship options up to the value of 3 stars. e.g. sponsor exclusively the delegate list (2 stars).

Individual stars can be purchased at a cost of £1,000 + VAT, per star.

Symposia content

Sponsorship of a symposium will allow sponsoring companies to present a scientifi c programme relevant to the main theme of the meeting. This is subject to the programme being acceptable to the Scientifi c Committee, who will be happy to advise on the structure of the sponsored symposium programme. All delegates attending the conference (whether or not sponsored by the major sponsors) will be encouraged to attend the sponsored symposia.

The cost of the GOLD symposium includes:

• Hire of standard conference stage set

• Hire of standard audio-visual equipment and technician

• Staff to assist e.g. with distribution of material and roving microphones during symposium

GOLD PARTNER PACKAGEThe fee for GOLD Sponsorship includes: £18,000 +VAT

One hour EXCLUSIVE satellite symposium during one lunch break (date & time to be confi rmed)

The fee for SILVER Sponsorship includes: £12,000 +VAT

One hour Paralell breakfast satellite symposium pre conference (date & time to be confi rmed)



• 1 hour breakfast symposium (topic & speaker subject to approval of Scientifi c Committee)






• Delegate registrations (£450 each): x 2 NB: not to be used by authors of an accepted abstract


• Conference App: Highlighted Exhibitor


• Half page advert in fi nal programme (subject to approval of Scientifi c Committee)






Additional options

In addition to the items outlined above, the Silver Sponsor may select their choice of the additional sponsorship options up to the value of 2 stars. e.g. the cost of purchasing a full page advert is £2,000 + VAT.

Individual stars can be purchased at a cost of £1,000 + VAT, per star.

Symposia content

Sponsorship of a symposium will allow sponsoring companies to present a scientifi c programme relevant to the main theme of the meeting. This is subject to the programme being acceptable to the Scientifi c Committee, who will be happy to advise on the structure of the sponsored symposium programme. All delegates attending the conference (whether or not sponsored by the major sponsors) will be encouraged to attend the sponsored symposia.

The cost of the SILVER symposium includes:

• Hire of standard conference stage set

• Hire of standard audio-visual equipment and technician

• Staff to assist e.g. with distribution of material and roving microphones during symposium

SILVER PARTNER PACKAGE







• Quarter page advert in fi nal programme (subject to approval of Scientifi c Committee)









Additional options

In addition to the items outlined above, the Bronze Sponsor may select their choice of the additional sponsorship options up to the value of 1 star e.g. the cost of purchasing a delegate bag insert is £1,000 + VAT. Individual stars can be purchased at a cost of £1,000 + VAT, per star.













The fee for BRONZE Sponsorship includes: £8,000 +VAT

The stand fee is inclusive of the following services: £6,000 +VAT

BRONZE PARTNER PACKAGE

EXHIBITION PARTNER PACKAGE

EXHIBITION STANDS

ADDITIONAL STAR OPTIONS

Shell Scheme is provided for all stands unless a space only block is requested (please note this does not constitute a reduction in price). The charge per square metre of space rental is exclusive of electrics and furniture.

Additional exhibitor passes can be purchased for £150 + VAT for the duration of the meeting.

Star Item Stars £

Delegate bag (SOA to provide) êêêê £4,000

Delegate lanyards (Sponsor to provide) êêêê £4,000

Delegate pads (Sponsor to provide) êêê £3,000

Delegate pens (Sponsor to provide) êêê £3,000

Final Programme advert (Outside Back Cover) - 1 X AVAILABLE êêê £3,000

Final Programme advert (Inside Full Page) - 2 X AVAILABLE êê £2,000

Demonstration Room – Book a 30min Demonstration or training slot in a dedicated Conference Room to showcase or deliver a hands-on interactive presentation. (Topic subject to Committee Approval)

êê £2,000

Pop Up Podium Talk – Book a 15min slot in on our Pop up podium stage to deliver a presentation on the latest topics, concerns or interests. (Topic subject to Committee Approval)

êê £2,000

Delegate list sponsor êê £2,000

One advanced email communication (one month prior to the Conference) for the purpose of sending satellite invitations by Hampton Medical

êê £2,000

Final list of delegates* on spreadsheet in excel format (after the Conference) *subject to delegates approval of 3rd party mailing

êê £2,000

Delegate bag insert ê £1,000

Final Programme advert - 1/2 Page - 4 X AVAILABLE ê £1,000

Logo on exhibition map ê £1,000

Final Programme advert - 1/4 Page - 4 X AVAILABLE £500

Company logo the Conference website with hyperlink from this logo to a website of their choice

£500

Final designs and artwork for all sponsored items must be approved by ICS prior to production. Please note that the use of any SOA 2016 Conference event branding needs ICS approval prior to being used.

EXCLUSIVE SOCIAL & EDUCATIONAL SPONSORSHIP PACKAGES

E-posters will be displayed in a dedicated zone within the Conference for the duration of the event.

Zone 1: Comprising of approximately 10 plasma screens. Posters will rotate on the screens. Your company logo will appear on the plasmas at regular intervals between poster displays.

Zone 2: Laptops will be located in this area for delegates to browse all posters at their leisure.

Zone 3: Poster viewing ‘on demand’ area – this is a popular area where a couple of plasmas will be located. Delegates will be able to search for their poster, show and discuss it with friends and colleagues and take a photo. This area (6sqm) will be available for you to brand with your company logo.

Post Conference branding: Posters will be available to view online for 1 year following the close of the Conference. We offer you the opportunity to include branding on the e-poster online site.

Delegate Registrations: 2 complimentary delegate registrations to attend SOA 2016

• Exclusive Sponsor of the SOA 2016 Drinks Reception

• Delegate registrations: 2 complimentary delegate registrations to attend SOA 2016

• Your company brand highlighted to over 1300 delegates

• E-Poster & information screens branded throughout the exhibition area during the reception

• Acknowledgment on website, printed material, APP and Programme

• Welcome reception signage to include your company logo

E-POSTER PACKAGE

The fee for E-POSTER Sponsorship includes: £4,000 +VAT

DRINKS RECEPTION PACKAGE (ExCel)

The fee for Conference : £4,000 +VAT

EXHIBITION INFORMATION

The SOA 2016 Conference exhibition will be held in conjunction with the meeting and will be open from Monday 5 December until Wednesday 7 December 2016. Catering and e-poster zones will all be located within the exhibition areas to ensure maximum contact between exhibitors and delegates. The Conference Welcome Reception will also be held in the exhibition areas on the evening of Monday 5 December

Provisional Exhibition Opening Hours

Date Time Exhibition

Sunday 4 December 2016 10:00 – 20:00 Build

Monday 5 December 2016 08:00 – 18:00 Open

Tuesday 6 December 2016 08:00 – 18:00 Open

Wednesday 7 December 2016 08:00 – 21:00 Open & breakdown

CONFERENCE VENUE & TRAVEL INFORMATION

GETTING TO EXCEL LONDON

ExCel London

The building of London’s Royal Docks introduced a new world of commerce to the capital. The docks drew produce and people from all over the world; they survived the bombings of World War II but the fi nal challenge was the creation of containerised cargo.

ExCeL London has been at the forefront of the regeneration. Sitting proudly by Royal Victoria Dock, ExCeL is bringing trade and industry to the docks, generating over £2.3 billion of economic impact for the British economy. See the story of how Royal Victoria Dock has emerged to become a hive of industry and activity once again.

BY AIR

London is the best connected city in the world and can be reached in less time, from more places, than any other location.

London has six international airports. If you are fl ying into the capital to attend an event at ExCeL, we recommend using London City Airport which is less than a mile from the venue.

Please Visit: http://excel.london/air

BY TRAIN

As the UK’’s capital city, London is connected by rail to all major cities in Great Britain, with frequent services to all corners of the country. In addition, Eurostar operates regular train services to Brussels and Paris from St Pancras International.

The Docklands Light Railway (known as the DLR) is part of the London Underground network. Two of the stations, Custom House and Prince Regent, are on our campus. Trains pull up at a covered walkway leaving visitors with less than a two minutes’ walk to the entrance.

Please Visit: http://excel.london/tube-dlr-and-overground

BY CAR & PARKING

It’s easy to get to ExCeL London from many of the main routes in to London including the M25 and M11, the North Circular, A406 and the A13. As you get closer you’ll pick up signs for Royal Docks, City Airport and ExCeL. To help plan your journey click the larger map button below and put in your postcode for your best route to ExCeL London. When you’re using a sat nav use this postcode E16 1DR to get you to the car parks.

All onsite parking is pay and display, with the exception of the Royal Victoria multi-storey car park. Parking in the Royal Victoria multi-storey car park can be paid for at one of the three pay points located within the car park (on level two and level zero) at the end of your visit. All machines accept cash and credit card.

Please Visit: http://excel.london/driving-and-parking

EXHIBITION & SPONSORSHIP BOOKING FORM

Booking Procedure

Please note that sponsorship, exhibition space and sponsorship items will be allocated on a fi rst-come-fi rst-served basis and ONLY upon receipt of a completed booking form.

Contact Name:

Company: Product:

Address:

Postcode:

Tel: Fax: Email:

SPONSORSHIP PACKAGE(S) REQUESTED

1. £

SPONSOR STAR ITEMS INCLUDED IN PACKAGE ENTITLEMENT STAR VALUE PER ITEM

1.

2.

3.

4.

ADDITIONAL SPONSOR STAR ITEMS STAR VALUE PER ITEM

1.

2.

3.

4.

Total cost of additional star items (individual stars £1,000+VAT) £

Size of area required _________m x _________m Shell Scheme

Additional space can be purchased – please inquire for details Space Only

Block Preference 1st 2nd 3rd

TOTAL AMOUNT PAYABLE £

Cheque enclosed for £

(Or) Please send an invoice quoting Purchase Order No: PO No:

IMPORTANT: PLEASE ENSURE THAT ALL CHEQUES AND PURCHASE ORDERS ARE MADE PAYABLE TO SOA CONFERENCE 2016

Name and address to which invoices should be sent:

Address:

Postcode:

ACCOUNTS PAYABLE CONTACT DETAILS:

Name:

Email: Tel:

PAYMENTS MUST BE RECEIVED WITHIN 30 DAYS OF THE INVOICE DATE, OR PRIOR TO THE COMMENCEMENT OF THE MEETING

A CONFIRMATION LETTER AND INVOICE WILL FOLLOW

I confi rm that I:1. Have read the terms and conditions on the following page and agree to be

bound by them 2. Understand the cancellation charges explained on the following pages 3. Am authorised to sign this document on behalf of the company named above4. I understand that, whilst every endeavour will be made to adhere to the

published layout of the exhibition, the Organisers shall be entitled to vary the layout depending on fi nal Exhibition sales if, in their opinion, this is in the best interests of the exhibition.

Signature:

Printed Name:

Date:

PLEASE RETURN THIS FORM TO

Jim Lucas

State of the Art Conference

Hampton Medical Conferences Ltd, Rapier House, 4-6 Crane Mead,

Ware, Hertfordshire, SG12 9PW UK

Tel: +44 (0) 1920 885170Fax: +44 (0) 1920 885102

Email: [email protected]

VENUEExCel, London

ORGANISERHampton Medical on behalf of the intensive Care Society

PACKAGES

1. GENERAL DESCRIPTION1.1 The scientifi c programme of the Congress will consist of plenary and parallel talks by invited

speakers, oral and e-poster free communications based on refereed abstracts.1.2 Satellite symposia will be held by the Sponsors of the Congress in conjunction with the

main congress scientifi c programme. The scientifi c content of the satellite symposia will be reviewed by the Scientifi c Committee to ensure the symposia complement the content of the main Congress, are ethically acceptable and of an appropriate scientifi c standard.

1.3 The College will invite pharmaceutical and scientifi c companies to participate in an accompanying trade exhibition, which will complement the main meeting.

2. THE ORGANISER UNDERTAKES THE FOLLOWING:2.1 To provide a core scientifi c conference programme relevant to the theme of the conference;2.2 To book the Venue and deal with all correspondence and arrangements regarding the

Venue in accordance with the standard terms and conditions applicable to the Venue;2.3 To invite to the meeting suitable qualifi ed chairmen and speakers;2.4 To send invitations by mail to suitable potential delegates, to publicise the meeting on its

website and in its newsletter, and to deal with all further correspondence with delegates;2.5 To obtain insurance cover for the Conference to the reasonable satisfaction of the Sponsor

under the headings of Cancellation, Abandonment, Public Liability, and Employers Liability (a copy of the policy to be available upon request).

2.6 To make due credit for sponsorship in the Final Programme.2.7 To organise the conference in conformity with the current edition of the Code of Practice

for the Pharmaceutical Industry (ABPI Code) and any other relevant code, regulation, act or other legislation from now or from time to time in force.

3. THE SPONSOR/EXHIBITOR UNDERTAKES THE FOLLOWING:3.1 To pay to the College a Sponsorship Fee detailed on the booking form within 30 days

of the invoice. Please note: UK VAT (at the prevailing rate of 20%) is applicable on the Sponsorship and Exhibition space rates;

3.2 To pay all costs which it incurs (or which are incurred by the Organiser on behalf of the Sponsor where the Sponsor has agreed in writing to pay such costs including VAT where applicable) in the supply, delivery, erection and dismantling of the Sponsor’s exhibition stands and displays in advance of the fi rst day of the Congress. The exhibitor will not be allowed to exhibit if any money is outstanding at the event start date.

3.3 To discuss and submit all plans for the Symposium to the Organiser for approval and to obtain the approval of the Organiser before speakers are either informally approached or offi cially invited to participate, such approval not to be unreasonably withheld. All print items relating to the symposium, including fl yers, programme and/or Abstract CDs must be submitted to the Organiser for prior approval before printing. The name, date and venue for the Congress must be included in such material;

3.4 To discuss and submit all plans for press coverage before, during and after the Congress to the Organiser for approval, such approval not to be unreasonably withheld;

3.5 To ensure that materials prepared for the satellite symposium delegates and containing the Programme and/or Abstracts should be scientifi c and not commercial in nature;

3.6 Not to organise social events or other scientifi c meetings, the timing of which would result in delegates missing the offi cial Congress sessions or social events;

3.7 To ensure that neither it nor any third party hired by it will erect any exhibitions, stands or displays within the venue or alter or amend any exhibitions, stands or displays without the Organiser’s prior written consent such consent not to be unreasonably withheld;

3.8 To obtain the Organiser’s written consent such consent not to be unreasonably withheld to use all materials brought to the Venue in connection with the Congress including the installation of any mechanical or electrical equipment on the Venue premises supplied by the Sponsor or via a third party hired by the Sponsor and to comply with all regulations relating to the Venue;

3.9 To indemnify the Organiser against all claims in respect of the installation or supply of any mechanical or electrical equipment supplied by the Sponsor or via a third party hired by the Sponsor whatsoever and howsoever arising including claims for consequential loss provided there has been no negligence or omission on the part of the Organiser;

3.10 To ensure that its employees, contractors and agents will at all times act in accordance with the reasonable directions of the College and will at all times conduct themselves in an orderly manner at the Congress and in full compliance with the reasonable directives and requirements of the Venue management and with all applicable laws, ordinances and regulations.

3.11 To effect adequate insurance in respect of public liability (£5 million British Pounds) and shall on request provide the College with satisfactory evidence that adequate insurance is in force.

4. SPONSORSHIP - THE FEE FOR GOLD OR SILVER SPONSORSHIP WILL PROVIDE THE SPONSOR WITH:

4.1 Permission to present a Symposium relevant to the main theme of the meeting. The scientifi c content of the session must be approved in writing by the College before the speakers are either informally approached or offi cially invited to attend;

4.2 Standard conference set up in room (lectern, top table);4.3 Standard audio-visual equipment for Symposium (data projection for PowerPoint

presentations, sound, technical assistance);4.4 Size of exhibition space at the Venue as detailed in the package4.5 Complimentary exhibition stand passes for company personnel detailed in the packages

will be provided: i) Lunches each day ii) Morning coffee and afternoon tea on each day of the Conference iii) Attendance at the Welcome reception.4.6 Complimentary delegate registrations for company personnel detailed in the packages will

be provided: i) Access to the scientifi c sessions ii) Conference materials - programme, abstracts, delegate list, folder, pad, pen iii) Lunches each day iv) Morning coffee and afternoon tea on each day of the Congress v) Attendance at the Welcome reception.

5. TERMINATION5.1 If either party shall commit any material breach of any clause of this Agreement and fails to

remedy such breach (in the case of a breach capable of being remedied) within 21 days of receipt of written notice from the other party requiring the same to be remedied and giving particulars of the breach, the other party shall be entitled forthwith to terminate this Agreement.

5.2 If this Agreement is terminated by the Sponsor for reasons of material breach by the Organiser under clause 5.1 the Organiser will refund to the Sponsor the sponsorship fee in full or if only a portion of the fee has been paid that portion of the fee which has been paid.

5.3 If this Agreement is terminated by the Organiser for reasons of material breach by the Sponsor under clause 5.1 or is terminated by the Sponsor for any reason whatsoever other than for reasons of breach by the Organiser under clause 5.1 the Sponsor shall pay the Organiser a termination fee in accordance with the following schedule: termination on or after signing the agreement –

On or before Friday 18th February 2016 - 75% of the total cost of the sponsorship fee After Friday 18th February 2016 - 100% of the total cost of the sponsorship fee.

5.4 The liability of each of the parties hereto to the other shall be limited to the payment of an amount equal to the termination fee or refund as appropriate.

6. CANCELLATION OF CONGRESS6.1 If the Congress can be postponed or rearranged to a date suitable for the Sponsor, the

contract shall be binding on all parties. In the event that the Congress is cancelled or abandoned by the Organiser with no intention to rearrange at a future date the Sponsor shall be entitled to a refund of the sponsorship fee in full. This Agreement shall not be binding on the Sponsor if the Congress shall take place more than three months after the agreed term, at another place (other than ICC, Birmingham) or a non-equivalent Venue.

7. FORCE MAJEURE7.1 Neither party shall be liable for damages for any failure to carry out its obligations hereunder

arising out of causes beyond its reasonable control, and without its fault or negligence, including but not limited to government intervention, strikes, labour disputes, accidents, terrorist attacks, Acts of God, national or local disasters, war, or embargoes.

8. VARIATIONS8.1 No oral representations or arrangements are recognised by the Organiser or the Sponsor

and the terms of this Agreement can be modifi ed only by a Supplementary written Agreement signed by authorised signatories of both parties.

9. CHOICE OF LAW AND FORUM9.1 Both parties hereby agree that any dispute or question of interpretation arising out of this

Agreement shall be submitted for resolution by an independent arbitrator agreed by both parties.

9.2 Failing resolution through independent arbitration, any dispute or question of interpretation arising out of this Agreement shall be decided in accordance with English Law and shall be submitted to the exclusive jurisdiction of the courts of England and Wales.

10. PAYMENTS10.1 All payments due by the Sponsor shall be due for payment in full within 30 days of receipt

of an invoice by the Organiser or before the start date of the Congress, whichever is the sooner. All payments shall be made by UK cheque or bank transfer.

10.2 In the event that payments have not been made in accordance with 10.1 here to, interest at the rate of 3% above the base rate of Barclays Bank plc. from time to time shall become payable on any amount so due.

11. ASSIGNMENTS11.1 Neither party shall be entitled to assign this contract or any right thereunder without the

prior written consent of the other.

12. CONFIDENTIALITY12.1 Both parties shall treat as confi dential and properly safeguard both during and after the

termination of this Agreement any and all information, documents, papers, programs, plans, and ideas relating to the other party or any of its Affi liates or any of its products.

13. PARTIAL INVALIDITY13.1 If a provision or portion of this Agreement is held to be invalid under any applicable statute

or law, it is to that extent to be deemed omitted from the Agreement and shall not affect the validity of the remaining terms and conditions of the Agreement which shall be interpreted as though the invalid clauses did not appear.

EXHIBITION1. The Exhibitor agrees to pay for exhibition space detailed on the booking form at the

Venue at the rate of £500 + VAT per sqm (the Exhibition Fee). Please note: UK VAT (at the prevailing rate of 20%) is applicable on the Exhibition space rates.

2. The Exhibitor agrees to erect their stand by 20.00 on 19 June and dismantle by 20.00 on 23 June.

3. Payment for exhibition space shall be made by the Exhibitor within 30 days of an invoice being issued by the Organiser.

4. No nails screws or other fi xtures may be attached to any part of the Venue including fl oors and ceilings. No painting of any part of the Venue is to be carried out. The Exhibitor shall be responsible for any charges incurred by the Venue for any damage or disfi gurement caused by the Exhibitor or its agents.

5. The Exhibitor will ensure that its employees and contractors will at all times act in accordance with the reasonable directives of the Organiser and will conduct themselves in an orderly manner and in full compliance with the reasonable directives and requirements of the Venue management and with all applicable laws ordinances and directives.

6. The Organiser shall not be liable for any claims arising from loss or damage from any cause whatever in respect of any property brought to the Venue by the Exhibitor or by a third party hired by the Exhibitor. The Exhibitor shall indemnify the organiser for any claims arising from death, bodily injury or damage to property arising in connection with the installation or supply of any mechanical equipment or exhibit or stand supplied by the Exhibitor or anything permitted omitted or done thereon. The indemnity shall include any claim for consequential loss and all actions, proceedings, costs and demands for each and every claim.

7. The Exhibitor shall effect adequate insurance in respect of public liability (£5 million British Pounds) and shall on request provide the organizer with satisfactory evidence that adequate insurance is in force.

8. In the event of postponement or cancellation of the Exhibition for any cause not within the control of the Organiser, the Organiser shall not be liable to the Exhibitor in respect of any actions claims costs or expenses including claims for consequential losses. If the Exhibition can be postponed or rearranged the contracts for space shall be binding on all parties. In the event that the Exhibition is cancelled or abandoned by the Organiser with no intention to rearrange at a future date the Exhibitor shall be entitled to a refund of the Exhibition Fee.

9. The Exhibitor may increase the size of the exhibition stand area after signing this agreement at the same rate per square metre as previously agreed but subject to the further availability of suitable exhibition space at the Venue.

10. If the Exhibitor withdraws from the exhibition after signing and returning the booking form they will be liable to pay the following cancellation fees:

On or before Friday 18th February 2016 - 75% of the total cost of the sponsorship fee After Friday 18th February 2016 - 100% of the total cost of the sponsorship fee.

11. A pre-condition of your being allowed to set up your exhibition stand is that you will provide us with a copy of your Health & Safety document and Risk Assessment

Documents

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