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Ice Storm Recovery Update Report to Council

January 29, 2014 Presented by:

Alain Normand, Manager, Brampton Emergency Management Office

Joe Pitushka, Executive Director Maintenance and Operations

                     

      

                       

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Brampton Emergency Measures Office

• Transition from response to recovery – Short‐term and long‐term recovery phases

• Debriefing process – January ‐ February: Teams debriefing

– February 24th: General debriefing session

– March/April: Lessons learned and recommendations report – Implementation: Already started and on‐going

 

                       

 

                       

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Strategic Communications • Website

– Brampton Proud site update, stories posted

– FAQ section created: deals with parks and clean‐up initiatives

– On‐going updates

• City Page Ads – Jan 9 and 16 full page

– Jan 23 half/page: tree clean‐up and progress

  

                  

                          

                 

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Strategic Communications • Media/Social media

– Jan 16: Service & information update – Brampton Bulletin – Ongoing tweets – Ongoing monitoring of news stories

• Other – Internal communications and Connections newsletter – Presence on Mayor’s show on Rogers Cable TV: to beaired Sunday Feb 2 at 3am, repeated throughout theweek.

  

                                      

               

          

                                         

 

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Logistical Support • 311/Call Centre

– Jan 1‐26, 2013 = 14,529 calls vs Jan 1‐26, 2014 = 27,547 calls • Questions focused on: cleaning and debris; by‐law enforcement; icy roads and sidewalks; parks and pathways; and tax bills

• Work crews accommodations and feeding – Completed response phase – Accommodations left up to individual crews – Hotel arrangements by City secured until Jan 24 – Rehab unit and Salvation Army canteens were in place until Jan 25

                          

                      

   

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Services • Parking

– Regular services in all garages in force since Jan 20

– Community Centres parking relaxed until Jan 27

• By‐law

– Relaxed approach but still monitoring: sidewalk bylaw response to complaints, tree cutting monitoring, parking

                  

                              

                                

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Recreation

• Donald M. Gordon Chinguacousy Park

– Fully operational, including ski hill, since Jan 13

• Skating

– Free skating event at PowerAde held on Jan 11 (50 skaters) and on Jan 18 (75 skaters)

– Free skating at City arenas was available at various times and locations (3,753 skaters Jan 1 to 21)

    

                  

                  

     

       

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Gage Park • Gage Park reopening

– Scheduled for February 8

– Special event with music, food and fire pits – Communications plan has been developed

– Media, website, social media to promote event – Ad to be developed

– Signage

– EDO support, local business communications

              

                                      

                      

                                    

                                    

                  

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Parks Command Centre Emergency Response/Recovery plan launched December 21,

2013

• The City of Brampton continues to manage and respond to theice storm’s impact. The extent of storm damage acrossBrampton is extraordinary: more than 50,000 to 60,000 treesthroughout Brampton were affected.

• The City has prioritized clean‐up in the areas for emergencyresponse/recovery phases using a map grid system, while alsoassessing where the highest volume of storm damageoccurred. Staff is into the third phase of clean‐up activities. To date, 40% of the clean‐up initiative has been completed.

 

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Progress Map

                                                                         

                          

                             

                            

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Parks Command Centre • All trails across the City will be reopened, effective today,

and free of tree hazards. Extreme caution should be used given the ice conditions that still exist as crews continue toperform maintenance on the trail system .

• Park signs will be changed to advise the public that parkopen space remains closed.

• Gage Park tree hazards have been cleared and staff ispreparing to reopen the park.

• FAQ have been prepared to address public inquiries relatedto tree hazards and park clean‐up efforts.

                                       

                 

                              

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Parks: Response and Clean‐Up Operation Phase 1 completed: • Cleared streets for emergency vehicle access • Removed tree‐related hydro obstructions • Addressed dangerous tree conditions related to lifesafety

• Supported Hydro with restoring services • Closed all parks and trails • Suspended Tree By‐Law • A total of 50 City crews/outside contractors andvolunteers assisted with the emergencies 7 days aweek

                                                                           

             

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Parks: Response and Clean‐Up Operation Phase 2 completed: • Cleared major sidewalks • Cleared driveways and yards • Cleared trails for school routes • Removed tree‐related traffic obstructions • Cleared fire hydrants and street signs • Debris locations were opened for public and work crews • FAQ were prepared to answer any park and tree‐related

questions

Staff continues to respond to dangerous tree conditions

  

     

  

 

   

     

 

 

 

  

 

     

    

      

 

   

 

  

   

  

 

 

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External Crews External Contractors Government Other

• A&G the Road Cleaners

• Arbor Corp • Ashland Paving • Asplundh • Beech Brothers • Bonum Contracting • Dafina Haulage • Dan’s Tree Service • Davey • Diamond • Four Seasons Site

Development • JJ Wright

• Landgraff • Landtek Contracting • Lionsgate • Marks Gradall • Metric • Municipal

Maintenance • Pave Tar • R‐Con Contracting • Serve • Sierra Excavating • Stumpbuster • Treeworks

• City of Kawartha Lakes

• Ministry of Natural Resources

• Norfolk County • City of Greater

Sudbury • Township of

Wilmot • City of Windsor

• Courtyard Marriott

• Red Cross • Salvation

Army • St. John’s

Ambulance • P&P Catering • Pita Pit • Domino’s

Pizza • Print Three

                

                     

                                                        

                                                             

                                                                                   

                                                                                                                          

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Windsor City News City Forestry Workers Return Home After Helping Brampton

By Liz Thorne, Saturday January 18th, 2014, posted at 10:00am, City News

Dennis Dunlevy and Frank Kalas, both City of Windsor forestry technicians, return home today after 16 days helping the City of Brampton clear thousand of trees from city streets and parks.

The winter storm hit Brampton on Saturday, December 21st resulting in an estimated $50 million in damages. Recognizing that the emergency exceeded the city’s resources, Brampton officials called Emergency Management Ontario for assistance.

Gary Linton, Manager of Central Operations for the City of Brampton, estimates that 30‐40,000 trees were totally destroyed and twice that number were damaged in the storm. He believes that it will take two to three years for the total clean up and replanting.

“Getting help from trained crews who know their business, like the City of Windsor crew, was invaluable,” said Linton. “The Windsor crew is very well trained and capable of working as a self contained unit. They arrived with the truck and the chipper ready to help us wherever we needed help. We are very grateful to Mayor Francis and City Council for their support.”

                                           

                                           

                                      

              

  

   

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Parks: Response and Clean‐Up Operation Phase 3 in progress: • Pruning of dangerous and/or hanging limbs • Clearing debris from over 3,200 streets, sidewalks and

boulevards started January 2 • Tree stumps may remain, and will be removed at a later date • Over 220 kilometers of park trails require tree clearing and ice

condition maintenance • Where needed, ash trees were removed because of their

unsafe structure and in anticipation of a future removal due tothe Emerald Ash Borer issue

Service Requests Associated with Parks Active (Open) 2,137 Complete (Closed) 1,906 Total Requests Received 4,043

              

               

                                               

                      

                  

       

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Parks: Response and Clean‐Up Operation Phase 4: Asset Replacement • Removal of trees in watercourse to prevent springflooding

• Open space inspections and clearing to take place in800+ parks

• Woodlot assessments and tree work to occur • Damaged tree assessments and removals of trees thatfell onto private property

• Removal of any hazards in the 300+ playgrounds and250 sports fields

• Reassess all streets for pruning, removal and replantingto replace the tree canopy

                                                           

                                                        

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Next Phase of Recovery Plan • Upon completion of the initial clean‐up efforts, it is forecasted that overall clean‐up efforts will continue on for a number of years, subject to the funding and resources available.

• It must also be recognized that the impact of the ice storm will affect normal service levels during the Parks Operation’s peak season between April and October of this year.

   

                            

 

                            

                               

              

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Capturing the Cost • Accounting

– Special accounts codes created to capture costs – All managers and clerical staff provided with list ofaccount codes

• ODRAP* application – Tour by Provincial Disaster Assessment Team – This team agrees that Brampton is probably the worsthit community

– Conference call with MMAH was held on January 23to clarify the terminology and criteria for reporting

– Estimate is preliminary *ODRAP = Ontario Disaster Relief Assistance Program

      

                   

                   

                                

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Capturing the Cost • Updated cost breakdown

– Four phases: • First Response: safety and hazard prevention (Dec 21 to Jan 5)

• Immediate Recovery: safety and hazard prevention (Jan 6 to Jan 26)

• Long‐Term Recovery: clean‐up (Jan 27 onward, approx. 10 ‐ 12 more weeks)

• Asset Replacement: tree removal and replacement (timeline to be determined)

     

              

              

          

          

                  

            

  

          

                

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Phase 1 – First Response Category Cost Comment

Recreation & Culture $ 283,242 Warming centres staff, barricades

Fire & Emergency Services $ 16,745 9‐1‐1 additional staff

Transit $ 23,643 Supervisor, revenue loss

Property Management $ 12,580 Warming centres staff

Corporate Security $ 25,868 Warming centres, Gage Park, facilities patrols

311/Call Centre $ 11,461 Additional staff, overtime

BEMO $ 19,098 Overtime

Communications $ 7,625 Additional staff, overtime, ads

Economic Development $ 79,000 Food and lodging for crews

     

          

               

          

             

     

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Phase 1 – First Response

Category Cost Comment

Information Technology $ 29,817 GIS staff overtime

Traffic and Parking $ 28,000 Traffic signals, street light repairs

By‐law enforcement $ 135,099 Revenue loss

Operations & Maintenance $ 2,960,451 Work crews, equipment, fuel

Total Phase 1 $ 3,632,628

     

                      

                      

                

               

                 

                    

                  

      

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Phase 2 – Immediate Recovery Category Cost Comment

Recreation & Culture $ 6,094 Free skating revenue loss

Corporate Security $ 13,872 Gage park, additional patrols for facility safety

311/Call Centre $ 15,708 Additional staff, overtime

Communications $ 11, 608 Additional staff, overtime, ads

Economic Development $ 116,000 Food and lodging for crews

Traffic and Parking $ 3,500 Parking revenue loss

Operations & Maintenance $ 4,515,549 Staff and contractor crews, equipment, fuel

Total Phase 2 $ 4,682,331

     

                    

              

        

         

   

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Phase 3 – Long‐Term Recovery Category Cost Comment

Recreation & Culture $ 3,000 Gage park ice restoration

Corporate Security $ 3,468 Gage park

Communications $ 27,295 Ads

Operations & Maintenance $23,050,000 Clean‐up crews, equipment, fuel

Total Phase 3 $23,083,763

     

        

           

   

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Phase 4 – Asset Replacement

Category Cost Comment

Communications Ads$ 20,000

Operations & Maintenance Tree replacement, 50,000 trees x $1,000 $50,000,000

Total Phase 4 $50,020,000

               

             

     

             

          

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Summary

Phase 1 – First Response $ 3,632,628

Phase 2 – Immediate Recovery $ 4,682,331

Phase 3 – Long‐Term Recovery $ 23,083,763

Phase 4 – Asset Replacement $ 50,020,000

Total Estimate $ 81,418,722

     

 

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Ice Storm Recovery Update

Thank you