I’On Assembly

Board of Trustees Meeting

Monday February 26, 2018

Board Meeting 6:00 P.M.

Conference Room, 159 Civitas St

Mt. Pleasant, SC

AGENDA

➢ Homeowner Forum

➢ Call to Order

➢ Approval of Minutes:

➢ November 27, 2017 Board Meeting

➢ January 22, 2018 Organizational Meeting

➢ Founders Farewell- Vince Graham

➢ President’s Report

➢ VOTE to Approve I’On Club Firecracker 5K Race Course

➢ Amenities Report

➢ Infrastructure/Landscape Report

➢ Covenants Report

➢ Convene to Executive Session

➢ VOTE to Approve acceptance of the donation of a swing on Joggling on

HOA property

➢ Treasurer Report

➢ VOTE to add Johann von Asten to the Schwab account and remove Bruce

Kinney

➢ IDC Report

➢ Lot coverage issue with the TOMP

➢ Solar Panels

➢ Determine an appropriate system between the Covenants Committee and

IDC to ensure adequate screening approvals from IDC of trash cans, boats,

etc. that are brought up by the Covenants Committee.

➢ I’On Trust

➢ Communications Report

➢ Board of Appeals

➢ Secretary Report

➢ Adjournment

I’On Assembly Board of Trustees Meeting

November 27,2017

Members Present: Jody McAuley, Chad Besenfelder, Michael Purcell, Trey

Mathisen, Karen Dillard, Tom O’Brien, Paul Gillis, and Lori Bate

SCS: Mike Parades, Jessica Gosnell, Mary Fraser

Guests: NONE

Homeowner Forum: No homeowners present

Call to Order: 7:04 pm by President Jody McAuley

Approval of Minutes:

Motion to approve the October 23,2017 I’On Assembly Meeting Minutes. Motion

Seconded. All in favor. Motion passed unanimously.

Presidents Report:

No new report.

Treasurer Report:

Paul stated that there is nothing new to report, and informed the Board that we are

still under budget for the year.

General Manager Report:

Mike informed the Board that the current contract with SCE&G expires in

December 2017. It was noted that a homeowner, whose expertise is in the lighting

industry, volunteered to assist in negotiating a new contract with SCE&G. Mike

stated that the current maintenance contract includes replacing light bulbs and

making electrical repairs to the fixtures. Tom requested to receive clarification on

what the LED lights would look like, what the fixtures would look like, and asked

for information on the type of bulbs that would be used. Jody requested that a

Board member assist with these contract negotiations. Lori volunteered to work on

the committee with David Vermeland and will get a draft contract to the

Infrastructure Committee outlining the fixture style, the type of light bulbs to be

used, and information regarding the details of the maintenance service contract.

Mike reported that the clean-up of loose limbs and debris in the Rookery has been

completed. Mike made mention that we have only one sign for the Rookery,

located on Jake’s Lane, that encompasses all of the Rookery rules. Mike ordered

three more of these signs to install at the other three entrances to the Rookery, as

there have been problems with people entering and vandalizing the Rookery at

night. In regard to the marsh path rejuvenation, Mike relayed that the Town made

the determination that Hopetown and Frogmore are indeed exempt from the

Critical Buffer Act. Michael Purcell met with The Greenery to discuss moving

forward with these sections of the path and work is scheduled to resume on

December 4th. (At the time these minutes are being posted, a homeowner, LeAnn

Adkins appealed the Town’s decision on whether the Critical Buffer Act was

applicable on certain areas of the marsh and hence, no work is going on at this time

on the Marsh Path Rejuvenation project).

Mike provided a report on the TOMP street sign project. He stated that Mahoney

Signs informed him that the current street sign posts are breakaway posts, and if

they meet TOMP standards then we don’t need to replace our posts. Jody

commented that the new street signs the Town is installing do not fit the look of

I’On. Jody doesn’t believe that these generic signs suit I’On. Lori pointed out that

the I’On design standards should not accept this. John Powers has done extensive

research on this project and complying with SCDOT standards. He has found that

in order to meet the Town’s requirements with custom signs and posts, the

replacement signs would cost almost 70K (that is if we have to get new posts and

new custom signs). Mike noted that we could add this item to the reserve study and

pay for it out of reserves. Michael proposed that the Board write an official

standpoint stating why we should not use the Town’s proposed signage in I’On.

Mike pointed out that we do have a new mayor and it would be a great opportunity

to let him know I’On’s viewpoint on this project. Jody agreed to go to the mayor

and discuss I’On’s position on the new signs.

Mike provided an update on the Krier Lane parking issue. He stated that we are

still awaiting responses from neighbors on both sides of Krier Lane with their

support for the project. Hopefully by the next meeting we will have the new

quotes for the project along with neighbor support and/or feedback. After this

information is obtained, then the Board will be able to make a decision whether or

not to take down the trees.

Mike reported on the front entrance renovation project. He stated that we have two

landscaping plan submittals for this project. One is from The Greenery and one

from Cindy Cline, who is the landscape architect consultant to the IDC. This

would be a 2018 Capital Project expense and it is anticipated to cost $40 to $50K.

Mike reported that the landscape committee has approved the yard of the month

program. It is to begin in 2018 and will be of zero cost to the Assembly. Mike

asked for the Board’s approval.

Motion to approve Yard of the Month program. Motion Seconded. All in favor.

Motion passed unanimously.

Lastly, Mike stated that online voting will start after the annual meeting notice is

mailed out in the middle of December. The annual meeting is scheduled to be held

on Wednesday, January 17, 2018 at 7pm at the Creek Club. Mike stated that the

annual assessment letters went out this week and we will start collecting payments.

Amenities Report:

Trey reported that the basketball party was a success. There was a turnout of 40

plus children. Karen will collect pictures from the event to send to Meegan for the

upcoming newsletter. Jody commented that every weekend he sees neighborhood

kids and even parents out playing on the court.

Landscape and Infrastructure Report:

Included in general manager update…

Jody asked what else needs to be done in advance of the completion of the marsh

path project. Michael said he walked the path with Chris Marsh and discussed

marking trees and plants to ensure that The Greenery does not touch them. Michael

said that he and Chris spent a lot of time going over in detail what is appropriate to

prune and what is not. In addition to the rejuvenation pruning, Michael said a few

pocket parks are to be planted and worked on. The Peace Park is to be redefined

along with adding some metal edging and plantings. They will start the pruning

next week and the project should be completed in 2 to 3 weeks. Michael also

informed the Board that a homeowner on Hopetown plans to appeal the Town’s

decision on whether the Critical Buffer Act was applicable on certain areas of the

marsh.

Mike mentioned a drainage issue on the path near Isle of Hope. It was noted that

the drain is on a possible easement and we need to clean it out, install new riprap,

and will need to reshape and redefine its location so that it drains properly. As it

currently drains, it is washing the path away at the base of the bridge creating a trip

hazard. Mike pointed out that all these little projects are included in the Marsh Path

Project budget and that it is just being paid for with reallocated money from the

project.

Covenants Committee:

Tom recommended two fines to the Board due to non-response over a long period

of time from the homeowners. One being a boat on Ponsbury that is improperly

screened; it is recommended that the property be fined $25 per day if not screened

by December 18, 2017. The second is a home on Civitas that has had a significant

mold issue on the carport area. It was requested that the owners paint and power

wash. It is recommended that the property be fined $25 per day if they do not come

into compliance with I’On standards by December 18, 2017. Lastly, Tom also

reported that the Covenants Committee has two new members, Susy Teale and

Sandie Frank.

Motion to approve letters indicating fine amount of $25 per day. Motion Seconded.

All in favor. Motion passed unanimously.

IDC Liaison Report:

Lori reported that everything is running smoothly with no appeals to bring to the

Board. She did state that there is a project on Sowell that was temporarily

approved, and the IDC is going to keep an eye on it until 2018.

Chad reported on the status of the PD amendment. He stated that the amendment

has been submitted to the Town and the Planning Commission is to meet on

December 20th at 5pm to discuss. The next meeting is with the Town Planning

department on January 2. February 13 is the last Town Council meeting to make

this amendment run smoothly. Chad stated that it will basically consist of going

over some I’On Code issues. Vince has given Chad the authorization to get this

started. Chad informed the Board that there will be yellow signs posted around the

community announcing the request of the PD amendment.

Communications Committee:

Motion to approve 2018 Civitas Award Winner. Motion Seconded. All in favor.

Motion passed unanimously.

Board of Appeals: No Report

Other Business:

A few owners have asked us to put up signs around the lakes regarding feeding of

ducks and geese. The Board responded, stating that they could possibly put out

information in newsletters and/or I’On Social, but not to put out any additional

signage at this time.

There being no further business to come before the Board of Trustees, the

meeting adjourned at 7:04pm. Next meeting January 17th for annual meeting

at Creek Club.

Respectfully submitted by_____________________

I’On Assembly Inc.

Board organization Meeting

January 22,2018

Members Present:

Jody McAuley, Tom O’Brien, Johann von Asten, Michael Purcell and Trey Mathisen

Members Absent:

Chris Colen and Lori Bate

Others Present:

Jessica Gosnell, I’On General Manager and Mary Fraser, I’On Assistant Community Manager

The meeting was called to order at 5:30 PM.

Election of Officers

President: Jody McAuley was nominated and seconded. There being no other nominations, Jody

McAuley was elected by unanimous consent.

Vice Pres.: Tom O’Brien was nominated and seconded. There being no other nominations, Tom

O’Brien was elected by unanimous consent.

Treasurer: Johann von Asten was nominated and seconded. There being no other nominations,

Johann von Asten was elected by unanimous consent.

Secretary: Chris Colen was nominated and seconded. There being no other nominations, Chris Colen

was elected by unanimous consent.

Committee Assignments

Committee Assignments were agreed to as follows:

Communications: Chris Colen

Finance: Johann von Asten

Amenities: Trey Mathisen

IDC: Lori Bate

Landscape &

Infrastructure: Michael Purcell

Covenants: Tom O’Brien

Tom O’Brien stated that he would not be able to attend several Board Meetings if the dates we met

remained on the fourth Monday of every month. Jessica said that she would email the entire Board to

discuss changing the meeting dates to better suit everyone’s schedules.

There being no further business, the meeting adjourned at 6:30 PM.

Respectfully submitted by

Secretary

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RESOLUTE LN startfinish

Executive DashboardAs of 2/22/2018

Annual YTD YTD

Summary Budget Actual Budget

Income Statement 2015 2016 2017 2018 Jan-18 Jan-18

Assessments 760,835$ 799,050$ 799,025$ 799,050$ 750,099$ 799,050$

Delinquent Dues (9,032) (6,000) - - 48,951 -

IDC Revenue 22,650 21,900 21,450 15,000 300 1,250

Dock Closure Rev 21,700 15,520 14,700 12,600 4,550 1,050

Other 10,498 21,808 5,586 8,600 2,666 716.67

Total Revenue 806,651$ 852,278$ 840,761$ 835,250$ 806,566$ 802,067$

Administrative 232,471$ 270,451$ 261,666$ 263,069$ 16,867$ 21,922$

Legal 37,297 27,217 39,563 25,000 - 2,083$

Landscaping & Maintenance 379,963 341,555 360,221 358,544 23,896 29,879$

Utilities and Ins 106,057 97,973 88,078 100,992 5,553 8,416$

Reserve Contribution 39,000 39,000 39,000 41,500 - 3,458$

Capital Projects - 46,000 46,000 46,000 - 3,833$

Total Expenses 794,788$ 822,196$ 834,528$ 835,105$ 46,316$ 69,592$

Net Surplus 11,863$ 30,082$ 6,233$ 145$ 760,250$ 732,475$

(1) Over (under) budget YTD

Receivables

Delinquent Dues Dec-15 Dec-16 Dec-17 YTD 2018 12/31/2018

Dollar Amount as of 20,738$ 6,035$ 21$ 48,951$

% of Assessments 2.7% 0.8% 0.0% 6.1% 0.0%

# Past Due 12 1 0 46 0

# of liens f iled 4 1 1 6 1

# in foreclosure 2 0 0 0 0

Operating Cash on Hand 494,766$ 561,449$ 561,449$ 561,449$ 536,944$

Months in Reserve 7.5 8.2 8.1 8.2 7.7

Prior Years Actual

QION I'On Assembly Homeowners Association Page: 1Income Statement - Current Year Budget

01/01/2018

3301 Salterbeck St. - Ste 201Mt. Pleasant SC 29466

Annual Budget

Revenue4000 Assessments 799,050 4050 Special/Specific Are 1 4695 Dock Maintenance Fee 2,000 4697 Directory Ad Revenue 5,000 4698 Facility Revenue 1,600 4699 Dock Closure Fee 12,600 4954 IDC Revenue 15,000

¯¯¯¯¯¯¯Total Revenue 835,251

Expenses5945 Social Events/Commun 6,000 5946 Communications Commi 1,250 5950 Creek Club Expenses 2,925 6000 Management Fee 35,615 6010 Staffing/Payroll 128,118 6015 Incentives/Commissio 6,000 6020 Contract Landscaping 195,444 6050 Courtesy Patrol 1,000 6070 Warehouse Rental 1,620 6080 Office Rent 9,900 6081 Internet Expense 1,275 6092 CAI - Board Expenses 1,200 6210 Postage & Delivery 1,500 6224 Meeting Space Rental 1,050 6246 Directory Printing 6,000 6250 Printing 4,500 6260 Office Supplies 2,500 6400 Accounting/Tax 1,000 6409 Website Maintenance 2,960 6465 Pest Control 1,000 6500 Legal/Professional 25,000 6557.1 IDC - NDC Expense 27,300 6557.2 IDC - Consultants 13,200 6557.3 IDC - Office Supplie 1,156 6557.4 IDC - Office Rent 6,000 6819 Boat Facility Mainte 2,500 6830 Signage 1,000 6840 Repairs/Maintenance 35,000 6842 Vandalism 1,000 6849 Landscape Lighting 2,500 6854 Plant/Tree - Replace 13,250 6856 Tree Maintenance/Tri 38,000 6858 Pine Straw/Mulch 27,900 6860 Irrigation Repairs 2,000 6864 Mailbox Repairs 3,000

QION I'On Assembly Homeowners Association Page: 2Income Statement - Current Year Budget

01/01/2018

3301 Salterbeck St. - Ste 201Mt. Pleasant SC 29466

Annual Budget

6866 Pet Stations 3,000 6874 Streetlight Replacem 3,000 6875 Butterfly Garden Sup 750 6876 Seasonal Flowers 22,000 6879 Lake Maintenance Equ 1,000 6941 Pond/Lake Maintenanc 7,200 7000 Electricity 58,484 7010 Water 14,000 7015 Storm Drain 2,000 7060 Insurance 22,958 7450 Federal Income Taxes 2,550 7460 Property Taxes 1,000

¯¯¯¯¯¯¯Total Expenses 747,605

8000 Replacement Reserves 41,500 8005 Reserves-Cap Project 46,000

¯¯¯¯¯¯¯

Net Surplus(Deficit) 146 –––––––

$ % $ %units 761 761$/unit 1,050$ 1,050$ Total Dues due 799,050$ 799,050$ Dec PY 0% 0%Jan 730,491$ 91% 691,251$ 87%Feb 784,021$ 98% 759,788$ 95%Mar 787,775$ 99% 759,788$ 95%Apr 791,468$ 99% 759,788$ 95%May 795,531$ 100% 759,788$ 95%Jun 794,789$ 99% 759,788$ 95%Jul 797,227$ 100% 759,788$ 95%Aug 797,218$ 100% 759,788$ 95%Sep 797,210$ 100% 759,788$ 95%Oct 797,202$ 100% 759,788$ 95%Nov 797,083$ 100% 759,788$ 95%Dec 797,075$ 100% 759,788$ 95%

2017 2018

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

$800,000

$900,000

Dec PY Jan Feb Mar Apr May Jun Jul

Dues Collection

2017 $ 2018 $