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SAP FI NOTESINDEX

PARTICULARS Page No.Introduction 3

Enterprise Structure1. Chart of Accounts2. Accounts groups customization3. Open and Close Posting Periods

111512!

Sales "a# Procedures1. "olerance $roups

3%3%

$eneral &edger Accounts '$& Accounts( 1.)egati*e Postings 2. Creation of $& +asters

3. Par,ed document

-1-1-3

5-oreign Currenc/ "ransaction 'C"(

1. 0e*ersal of 0e*ersed document2. +ass 0e*ersal3. alance Interest calculation-. Accounts Principles

!2!!!!2

Accounts Pa/ale 'AP(

4ouse an,1. &in, eteen sundr/ creditors and Ad*ance to *endors2. Purchase In*oice Posting3. "erm of Pa/ments6+a#imum Cash discount-. Automatic pa/ment Program'APP(5. Chec, printing%. Credit +emo

17%11511%1112137132

Accounts 0ecei*ale 'A0(1. Sales In*oice Posting2. Incoming pa/ment3. &in, eteen sundr/ detors and ad*ance from

customers-. Ad*ance 0eceipt posting

13-1351-21--

1--

ill of 8iscounting 'ill of E#change(1. 8efine dunning areas

1-15%

Sales "a# 1%2

Asset Accounting 'AA( 1.Chart of 8epreciation

2. Asset Classes3. Asset Sale 9"ransfer9Scrapping

1!71!21!%

192719272

1



0eports 1.Chart of Accounts &ist 2."rail alance 9 &edger 9:endors &ist 3. 8ata "a,eo*er -.;p loading of master in SAP '&S+<(

5.alances uploading

27-27-

275927%27212

21!

an, 0econciliation Statement '0S( 1.4ouse an, 2.Chec, &ots 3.Sales and Purchase In*oices posting

222312322-1

Cash =ournal 'C=( 2-5

<ithholding "a#'"8S9"CS( 1.+aintain Calendar 2.<ithholding ta# codes 3.Create 0emittance Challan

-.Print "8S Certificate5.>uaterl/ 0eturn

2-2-25-2%-

2%52%%

2



INTRODUCTION

SAP stands for S/stem Application and Products in data Processing

FI stands for FinancialsCO stands for Controlling

:ersion ? ECC6

ECC stands for E0P Central Component

SAP as released in 1!2 @ It head uarters in $erman/

<hat is E0PB

E0P stands for Enterprise 0esource planning it is integrated all functions in ones/stem.

OrganizationD

666666666666666666666666666666666666666666666666666666666666666666666666666666666666666666D D D D

Purchase 8ept. Store 8ept. Production 8ept. Accounts 8ept.

<ill ha*e no of departments in organization. E0P integrate all the functions into ones/stem.

It ill facilitate free flo of data among the departments.

Advantages:Once stores person updates in the s/stem @ It can e shared / account person.)o mismatch in reporting @ 8ata Source is onl/ one once updation.

Store 8epartment at actor/? <here the material is recei*ed are updates his recordssend the ill to account person.

Accounts department at Cit/ office ? Pass an entr/ in the oo,s

Disadvantages:8uplicate o"ime gap.

E0P Pac,ages?

SAP Oracle inancials Peoples soft AA) =.8.Edards1!26 SAP 091 @ 0eal time data processing

3



176SAP @ 092 Included no.of countires and no.of currencies17 @ SAP 0936 093 stands for

8ata Structure

1.Application Ser*er

2.8ata ased ser*er3.Presentation1 @ +/ SAP.com @ <e aed277- @ )et ea*er @ Integrates information people and process.

Areas to e co*ered under I 9COI?

1. $eneral &edger accounting2. Accounts pa/ale3. Accounts recei*ale-. Asset accounting

CO?

1. Cost element accounting2. Cost center accounting3. Internal orders4. Profit center accounting5. Product costing6. Profitailit/ anal/sis

Integration of?

1. +aterial +anagement +odule to inancials '++ to I(2. Sale F 8istriution module to inancial module integrate 'S8 to I(3. 8ata ta,e o*er'rom )on6SAP to SAP(-. Closing procedure

0eports?

In all the module s/stems gi*es around 2777 reportsGou can attachH the reports to fa*oritesSome important reports /ou can attach the reports on des, top.

Cross compan/ code transactions?India *ersion? "8S E#cise and sales ta#

Companies Act?15%? as per Schedule :I alance sheet and Profit F &oss A9c

4



<hat are difference eteen SAP EE -.! and ECC %.7B

SAP EE 4.7 SAP ECC 6.

Stands for Enterprise Edition Stands for Enterprise Central Compound

)o )etare concept 'Offline( )etare concept 'Online(Segment ise report is not possile Is it possile

Onl/ one currenc/ +ultiple ledgers in currencies

8ocument splitting

oreign currenc/ re*aluation ased onaccounting principles

0ole of I 9CO Consultant

1. Proect +anger 2. Senior Consultant

3. =unior consultant 'Each proect 3 to % memers(-. Support Consultant 'Eg.I+ Accenture(5. Core "eam +emers%. End ;ser

4o to Open SAP

Open? 8oule lic, on SAP &ogon Icon

8oule Clic, ECC % Ser*er

irst Screen?irst ield ? Client ?2 Clients

1. 8e*elopment client2. Production client

In the implementation SAP

1. Consultants2. Compan/ staff 'Core "eam +emers(

"he consultant the/ do the customization in de*elopment client

"he compan/ staff ill do the testing."he customization ill e transferred to client through transport reuests.In the production client /ou enter da/ to da/ transaction.

Some companies the/ ill gi*e 3 clients?

1. 8e*elopment client2. "esting client

5



3. Production client

Client? 779777917 @ Gou can cop/ and gi*e an/ numer

;ser? Cost of pac,age ill depend on the no.of users licenses.

177 users license @used / 1777 emplo/eesIt fi#es the responsiilit/ on emplo/ee.

;ser I8? SAP user? Gou can use small or capital letters 'Its not case sensiti*e(

Passord? "he length of passord @ +in3 @ +a# 'it can e numeric Alpha )umeric Alphaets and Special characters.(Passord is not case sensiti*e)ot possile to change passord more than once in a da/&atest 5 passords can not e used

Passord can not e restored

• +one/ is the passord.

<hat is clientB

Ara*ind $roup <ipro'Ara*ind Industries &td( 'Consluting irm('Ara*ind Steel &td(

"o Purchase Sap Pac,age rom Sap India angalore <ipro <ill Customize'+ap(

Ara*ind 0euirement In SAP

ARA!IND "IPROProect +anager Proect manager Core team accounts manager I ConsultantCost accountant CO ConsultantPurchase +anager ++ ConsultantSales +anager S8 ConsultantIt staff AAP programmer

ASIS Administrator

Ara*ind ?Core "eam As is ProcessJ<hat Is 0euested rom SAP

<ipro ?"o e Process <hat Should e 8one In SAP

8e*elopment ProductionClient Client

<ipro Customization 6 "ransport 0euest

6





)ot possile to change passord more than once in a da/.

S/stem ill not permit to use latest pre*ious 5 passords

E$? 1.7.277 AC1235.7.277 MGNAC12.7.277 AC123 s/stem ill not permit

Passord can not e restoredASIS Administrator deletes old passord and gi*es a ne passord ? oracle

&anguage ? -1 &anguages

If e do not specif/ an/ language it ta,es English / default or e can use E) forEnglish

If e user id ? "he menu ill e in $erman

Client?77

;ser? SAP;SE0Passord? oracle

Press enter

)o open SAP

Select and choose the radio utton depend on necessit/.

Emplo/ee1 Emplo/ee21st 0adio utton Can not or, Can or,2nd 0adio utton <or, Can or,3rd 0adio utton Can or, Can not or,

In training institutes e ha*e to select 2nd radio uttonEnter

1st ro is called menu ar +enu Edit a*orites E#tras

2nd ro is called standard tool ar 3rd ro is called in title ar -th is called application tool ar 5th F last is called status ar

8



"he second ro the tic, is called enter eside tic, o# is called is command field.L

One emplo/ee can or, in numer of sessions 'indos( at a time 6the ma#imum is %sessions

#o$ to %&eate a ne$ session'

Path: From the menu bar - Select system- Create session

To move from one session to another session (alt+tab)

#o$ to end session'

Path :From the menu bar - select system- End session

To vie$ $(i%( ve&sion $e a&e )sing'

Path : From menu bar - Select system- Status-Sap system data

#o$ to )se t&ansa%tion %odes *T+C,'

<e ant posting of transaction.

option61 option62

$o through the path and post ;se transaction code in command fieldthe transaction and press enter

Pat(? Accounting 66K inancial accounting e can create our on transaction6K $eneral ledger66KPosting 6K$eneral posting codes the/ should start ith G or N

"o go ac, to SAP eas/ access screen?

;se? 9n in command field and press enter.

or Posting "ransaction?8ocument ':oucher( entr/ Account displa/ 'S17)('672(

After posting e ant to *ie the ledger.a( ;se?9n 'changing( in command field and enter 6 to ac, to sap eas/ access screen

( ;se S17) in command field and press enter6 to go to account displa/

9



Insteaduse?9)S17) in command field and press enter change session ith ne transactioncode.

use 9OS17) in command field and press enter6 create session ith ne transaction

code.

.9) for change

.9O for create

#o$ to a%tivate t&ansa%tion %odes in sa- en)'

Path :From the menu bar - select extras - Settings - Display technical names-Enter

4O< "O SE" A S"A0" "0A)SC"IO)B

"o ma,e one screen as eginning screen

Path: From menu bar select extras - set start transactions (transaction code isF-02

Enter

$i*e a message transaction 672 set as start transaction

4O< "O C&OSE SAPB

Path: From the menu bar select system - log o!! - select "yes# button !or themessage to logo!!

Select /es utton to log off

4O< "O ;)&OC "4E "0A)SAC"IO) CO8EB

At the time of customization 6screen ill come ith displa/ mode not enter mode

Path:$ools-%dministrator- &onitor-'oc entries (tr)code is S&*2

Select list utton6 +essage 6 )o loc, entries found

Path: From the menu bar select loc entry- Delete all-select# yes# button !or themessage

10



8elete all loc, entries 6 Enter.Organization structure?

SAP

6666666666D D$roup Compan/D DCompan/ Compan/ codeD D;nits usinesses Area

Creation o! Pro+ect: Group --> CompaniesUnits

,n S%P .roup is called as company

Company is called as company code

/nit is called as usiness area

A0A:I)8 $0O;P'A:$(D

6666666666666666666666666666666666666666666666666666666666666666666666666666666666D D D

Ara*ind +ills &td'A+&( Ara*ind Steels &td'AS&( Ara*ind Industries ltd'AI&(D D D D D D4G8 $& 4G8 $& 4G8 $&

I consultant ill do customization at compan/ code le*el 6compan/ or group is onl/ forinformation.

<e do customization for Ara*ind +ills &td after ords e cop/ customization includingaccounts to other compan/ codes in one step and ma,e modifications here e*erreuired.

ENTERPRISE STRUCTURE

DEFINE CO/PAN0:

Path: $ools - Customi1ing ,&. (implementation guide - Execute pro+ect(trns)code SP3

SP0O stands for S AP Proect Reference Oect

11



Select SAP reference I+$ utton ? "his is called customization area or configurationarea or implementation area

Path:SP3- Enterprise structure - De!inition - Financial accounting - De!inecompany ( $r code is 34*5

It e select I+$ acti*it/ documentation utton? It gi*es description part aout compan/

"o select I+$ acti*it/ utton? "o do customization

Select I+$ acti*it/ utton

Select ne entries utton

Compan/ ? A:$

Compan/ name ?Ara*ind group

name of compan/2 ?lan,

street ?Ameerpet

postal code ?57773-

countr/ ?or countr/ select dropdon'pull don( utton select in for indiaL

&anguage ,e/ ?select drop don utton select E) for English

Currenc/ ?or currenc/ select drop don utton here 21.

Select I)0 for Indian rupees

Select sa*e utton or Ctrls

8e*elopment client production clientD

consultant 6 Customization "ransport reuestQ

/ default it gi*es the latest reuest e ha*e to create our on reuest and afterardsto transport to production clientor each step e need not create separate reuest.or asic settings ?1st reuestor $eneral ledger ?2nd reuestor Account pa/ale ?3rd reuestor Accounts recei*ale ?-th reuestor Asset accounting ?5th reuestor Controlling ?%th reuest

12



Select create reuest utton '($i*e the short description ?I asic settings for Ara*ind +ills &td

Press enter Press enter once again to sa*e in the reuest. <e get a message data as sa*ed? 8ata

as sa*ed in to places?1.8e*elopment client 77 2. In "ransport reuest

1.DEFINE CO/PAN0 CODE: * T& %ode is OX1,

Path: $ools - Customi1ing - ,&.- executi6e pro+ect (SP3

Select sap reference utton I+$

SP0O 6 path upto select sap reference I+$ utton is same.

SP0O )o SP0OConsultant o End user o

)ote the path SP0O

Path: Enterprise structure - De!inition- !inancial accounting - edit7 copy7 delete7chec company code

Edit compan/ code data


$i*e compan/ code ?A+&Cit/ ?4/deraadCountr/ ?I)Currenc/ ?I)0&anguage ?E)

Select sa*e utton or CtrlS

"itle ?Select compan/)ame ?Ara*ind mills ltdStreet ?AmeerpetPost code ?57773-Cit/ ?4/deraadCountr/ ?I)

Press enter

13



"o select our reuest numer select dropdon utton eside reuest numer.<e can see here numer of reuests.Select reuest numer / seeing the description.Press enter to sa*e in the reuest.

8escription can e same should e different

2.ASSI3N CO/PAN0 CODE TO CO/PNA0

Path: SP3 - Enterprise structure - %ssignment - Financial accounting - %ssigncompany code to company ( $r code is 34*8

Select position utton gi*e the compan/ code A+& enter

or compan/ A+& assign compan/ A:$

Select sa*e utton or CrtlS

Select dropdon eside reuest numer

Select /our reuest numer

Press enter to sa*e in the reuest

4.Deine 5)siness A&eas

path: SP3- Enterprise structure- De!inition -!inancial accounting- de!inebusiness area ( $r code is 3409

Select ne entries uttonusiness area? A+&48escription ?4/deraad A+&

angalore usiness area lin, this numer Select sa*e utton or C trlsPress enter to sa*e in /our reuest

RAssignment of usiness areas to compan/ code is not reuired

Ara*ind $roupD

Ara*ind +ills &td Ara*ind Steels &td Ara*ind Industries ltdD D D

4G8 $& 4G8 $& 4G8 $&

A+& accounts person AS& accounts person

14



At the time of posting

Compan/ code ? A+& AS&

usiness area ? 4G8 4G8

R <ithout gi*ing compan/ code e can not pass to usiness area

At the time of reuest generation?

Compan/ code A+& AS&usiness area 4G8 4G8<e get 4G8 data of compan/ 4G8 data of compan/Code A+& onl/ code AS& onl/

Some usiness area can e used / numer of compan/ codes in the client assignmentof usiness area to compan/ code is not reuired.

4G8 incharge for A+& AS& and AI& in the reportCompan/ code A+& AS&AI&usiness area 4G8

4/deraad data for all compan/ codes e ha*e 4/deraad usiness area separatel/for each compan/ code.

4G8 4/deraad usiness area4G81 4/deraad usiness area4G82 4/deraad usiness area

A+& accounts personCompan/ code ?A+& AS&usiness area ?4G894G81 4G8194G82

"here ill e a mi#up

C#ART OF ACCOUNTS:

Compan/ Codes? A+& AS& AI&Option61hen e ant to compare or consolidatee can ha*e same set of accounts'chart of accounts( 6i.e.

Accounts coding ill e same.

15



Con*e/ance account no. -77777 -77777 -77777

Option62Each compan/ code has their on

set of accounts con*e/ance account no. -77777 -77777 -77777

Compare or consolidate / using group -77777 377777 277777Chart of Accounts

hen e create con*e/ance account noe use 2 numers

Compan/ code no. -77777 377777 177777$roup no. 177777 177777 177777

<e are comparing or consolidating / using group account numer.

Companies folloing option1Chart of Accounts name8escription of chart of accounts+aintenance language English&ength of account numer most 17 digits 'e are using % digits(

CREATION OF C#ART OF ACCOUNTS,

path: SP3 - Financial accounting- .eneral ledger accounting - .' accounts -&aster Data-Preparation - Edit chart o! accounts list ( $)C3DE)3*9

"he other a/ to gi*e transaction code is from the menu ar 6K Select s/stem 6 Status

Select ne entries utton.

Chat of accounts ?A+&8escription ?Chart of Accounts for Ara*ind group+aintenance language ?English&ength of $& account no. ?% 'min % ma# 17(Controlling integration ?select manual creation of cost elements$roup chart of accounts ?lan,

;nder status deselect loc,ed chec, o# 'do not select loc,ed chec, o#(

Select sa*e utton or CtrlSSelect /our reuest and press enter to sa*e in /our reuest

16



Controlling integration? select manual creation of cost elements.

I 'inancials( CO 'Controlling(

e#penditure

<hen e past to e#penditure accounts in I it updates CO automaticall/ pro*ided. <ecreate e#penditure accounts as cost elements.

All e#penditure accounts need not e cost elements e#penditure accounts li,e interest8epreciation )on6operating e#penses 6ill not e consolidated for costing 6the/ aredeatale.

Cost elements creation

+anual Automatic

<hen e select manual hen e#penditure account is created and posted in I eant that e#penditure to update co6create that e#penditure account as CO element. Ife do not ant to update co6records that e#penditure create e#penditure account onl/and not to create as cost element 6here e ha*e fle#iilit/. If e choose automatichen e create an e#penditure account automaticall/ cost element ill e created.<hen e post to that e#penditure account in I automaticall/ CO records ill eupdated6no fle#iilit/.

;)8E0 S"A";S 8ES&EC" &OCE8 C4EC OM?

Accounts creation is at end user area users at the time of posting the/ ill not chec,hether account is there as not the/ create ne account and post accounts.

<e ill ha*e numer of duplicate accounts in SAP once e create an account and pasttransaction6I" can not e deleted

In li*e en*ironment after up leading accounts 6 select loc,ed chec, o#. )o od/ cancreate an/ account hether original account or duplicate account. <hen there is anecessit/ to create a ne account an authorized person sa/ accounts managerdeselects the loc,ed chec, o# create the account and afterards select loc,edchec, o#.

<e ha*e to create the accounts no. <e are deselecting the loc,ed chec, o#.

ASSI3N CO/PAN0 CODE TO C#ART OF ACCOUNTS

17



path: SP3- Financial accounting - .eneral ledger accounting- .' %ccounting-&aster data-Preparation-%ssign company code to chart o! accounts) ($r)code382

Select position utton

$i*e the compan/ code ? A+&Enter

or compan/ code A+& assign chart of accounts A+&

Select sa*e utton or CtrlSPress enter to sa*e in /our reuest.

Accounts groups

177777 Euit/ share capital

177771 Cash account177772 Preference share capital177773 SI current Account

<e ha*e created 1777 accounts<e ant to *ie current assets alance or transaction.<e can not get directl/6e ha*e to *erif/ each and e*er/ account and add therespecti*e accounts6 in this e#ample account no.177771 and 177773

<e are preparing alance sheet on liailities e ha*e items li,e share capital 0eser*esF surplus6<e ha*e to *erif/ each and e*er/ account and assign to the respecti*e items6

it ta,es so much time to assign accounts.

"o get account alances directl/ or to assign accounts easil/ SAP has gi*en accountgroups.

Chart of accounts A+&D

Accounts groups Share capital '177777 6 1777(D D

Accounts Current assets '27777762777(

<hen e create the accounts e create ithin the range. Cash account ill e createdithin the range of 27777762777.L

Euit/ share capital ill e created ithin the range of 17777761777.

<hen e ant to see current assets alances6e gi*e current assets or at the time ofcrating alance sheet for Share capital6e gi*e the range 17777761777

18



<hile crating account groups e ta,e clients alance sheet and crate the groups6afterimplementation also e ants to see the a/ he used to get.

<4I&E C0EA"I)$ "4E ACCO;)"S $0O;PS?

1 Series for liailities2.Series for assets3.Series for income-.Series for e#penditure

<e ha*e 1777 accounts the user at the time of posting to e#penditure account he neednot see all accounts he gi*es - onl/ e#penditure accounts ill appear.

CUSTO/IATION *TR.CODE.O5D4,

path: SP3-Financial accounting-.eneral ledger accounting- .' accounts- master data-preparations-De!ine account group

select ne entries utton

C(a&t oa%%o)nts

A%%o)ntg&o)-

Nae F&oa%%o)nt

Toa%%o)nt

A+& SCP& Share Capital 177777 1777

A+& 0SP& 0eser*es F Surplus 177177 1771

A+& AC8) Accumulated depreciation 177277 1772 A+& SC&) Secured &oans 177377 1773

A+& ;)S& ;nsecured loan 177-77 177-

A+& C&P& Current &iailities andPro*isions

177577 1775

A+& AS" i#ed Assets 277777 2777

A+& CAS" Current Assets loans F Ad*ances

277177 2771

A+& SA&E Sales 377777 3777

A+& O"4E0 Other Income 377177 3771

A+& I)C0 Increase 9 8ecrease in

stoc,s

377277 3772

A+& 0+C& 0a material consumption -77777 -777

A+& P0S) Personnel cost -77177 -771

A+& +0$ +anufacturing E#penses -77277 -772

A+& A8+) Administration E#penses -77377 -773

A+& I)"0 Interest -77-77 -77-

A+& 8EP0 8epreciation -77577 -775

19



Select sa*e utton on CrtlS

Select /our reuest and press enter and sa*e in /our reuest

% digits

1777777 1777 share capital 1777617 1777777776177777770eser*es F Surplus

Accumulated 8epreciation;nsecured loansCurrent &iailities F Pro*isioni#ed Assets

Afterards e reuire liailities account groups ith 1 series @17 account groups.

4o man/ groups e can crate ith 1sries . a*ailale accounts '1615(T-77

accounts. )e account groups ith 1series e can create -779177T- groups .

)o e ha*e to go for @5 series .

"he user at the time of posting first the ill gi*e 1R

If the account is not there then he ill chec, ith 5R

"(en $e )se 6 digits: Afterards e reuire liailities account groups ith 1 series to 17 account groups. 4oman/ groups e can create ith 1 series a*ailale accounts '161775T-77(

accounts.

or each account group e are assigning 177 accounts ne account groups ith 1series. <e can create -779177T-- accounts groups. 59%9!99 digits.

0etained earnings accounts?In the /ear end? P F & account alances transfer to surplus in P F & A9c 0eser*es FSurplus '17717761771( alance Sheet A9c alances @carr/ forard to ne#t /ear asopening alance.

"his is reuired in the /ear end and not during the implementation. SAP has mademandator/ this step during the implementation. If the consultant does not do this stepe ill ha*e prolems in the /ear end.

"hough accounts are not /et created assign on account for retained earnings accountpurpose. <e can specif/ retained earnings account an/ account numer hich is ithin range 17717761771.

20



$enerall/ e specif/ the first account i.e.177177 as 0etained earnings account andhen e start creating the accounts the first account to e created is 177177 surplus inP F & Account.

Path: SP3 Financial accounting .eneral ledger accounting .' %ccounts

&aster Data Preparations De!ine retained earnings account)

$i*e /ou chart of accounts A+& enter. "he transaction code is O52 . Account assignment

P F & Statement t/pe UM Account 177177Select sa*e utton or CtrlS

<e get a arning message account 177177 not created in chart of accounts A+&.

Ignore the arning the message press enter. Press enter once again to sa*e in thereuest.

Accounts creation is at end user area and the transaction code is FS

P F & t/pe Account )o.-77377 0ent Account

P F & A9c M 177177

alance Sheet A9c.

In the /ear end the alance ill go to account no.177177

177777 Euit/ share capitalP F & A9calance Sheet A9c. Select

In the /ear end the alance ill go to the same account as opening alance 1 and 2series for alance Sheet Accounts 3 and - series for P F & Accounts.

a( )et operating profit 'operating income @ operating e#penses.( )et non6operating profit 'non6operating income non operating e#penses(

-77377 0ent account P F & Account )o."/pe

Select M 177177 )et operating profitP F & Statement A9c t/pe M G 177171 )et non operating profitalance Sheet A9c. Profit

21



In the /ear end the alance ill go to account no.177177377177 profit or sale of shares.

P F & A9c.PF & Statement A9c. t/pe G

In the /ear end the alance ill go to account no.177171.

iscal /ear iscal /ear *ariant

Indian companies periods April to +arch - special periods :3;S Companies =an to 8ec.- Special Periods -

=ul/ to =une- Special periods :%Oct. to Sep- special periods :

April 277! @ +arch 277 Accounting /ear 277!67.

In SAP e ill call it as fiscal /ear 277!.

=ul/ 277!6=une 277 iscal /ear 277!Oct.277! @Sep.277 iscal /ear 277

277! 277 iscal /ear

April 277!6+arch 277 3 277!=ul/ 277!6=une 277 % % 277!

Octoer 277!6Septemer 277 3 277

It is ao*e % months in ne#t /ear ta,e ne#t /ear otherise same /ear.

April 277! +arch 277 iscal /ear 277!1 12 13 1- 15 1%')ormal periods( 'Special periods(

or /ear end adustment purpose SAP has gi*en special periods .Special periods are part of +arch+arch ill ha*e total 5 periods 1noraml period - special periods."o get the profitailit/ and different stages SAP has gi*en special periods.

"(8 s-e%ia9 -e&iods a&e &e)i&ed:

27th +arch 277 e ha*e declared profitailit/ upto eruar/ 277 to the managementprofitailit/ figures should not e changed.

22



;sers should e alloed to post transactions onl/ for +arch 277.

April 277!6+arch 277 iscal /ear 277!.

Open periods +arch 2776+arch 277

or posting 12277! 6 12277!

)o user can post transaction efore +arch 277 and after +arch 277.

37.73.277 April 277!6 +arch 277 iscal /ear 277! April 2776 +arch 277 iscal /ear 277.

Open periods +arch 2776+arch 27712277! 612277

1597-9277 accounts dept. finalized profitailit/ for the /ear ended 319739277

+anagement adustment entries

Entr/ 8ate 759759277Periods date 319739277 to update last /ear ledger.

<e get profitailit/ finalized / management audits / Auditors.

279759277 )o.of ratification entriesEntr/ 8ate 229759277Posting date 319739277 to update last /ear ledger.

<e get profitailit/ finalized / auditors. "o da/ e ant to see profitailit/ finalized /accounts department . e can not got +arch 277 includes normal entries .

+anagement adustments and auditors rectification entries.

Auditor is as,ing to sho rectification entries list e can not get the list separatel/.

"o get profitailit/ separatel/ or to get the rectification entries list separatel/ SAP hasgi*en special periods.

;sage of special periods is optional.

Special periods can come in the same month or different months.

23



4ere stage means department profitailit/ +anagement profitailit/ and Auditorsprofitailit/ @ the state can come in the same month or different months.

Accounts 8ept. profitailit/ April 277

+anagement adustments and Auditors rectification entries +a/ 277

4o special periods ill e used? April 277!6+arch 277 iscal /ear 277!

27th +arch 277 open periods for posting +arch 2776+arch 27712277!V.12277!)o user can post transactions

efore +arch 277 and after +arch 277. April 277!6+arch 277 .G 277!

April 2776+arch 277 .G.277

1597-9277 accounts dep. finalized profitailit/ for the /ear end 319739277+anagement adustment entries.

759759277 +arch 277VV..+arch 277Open periods 13277!VVV12277

Entr/ date ?759759277Posting date ?319739277 to update last /ear ledger period 13

<e get profitailit/ finalized / +anagement audit / a auditors.

229759277 no.of rectification entries.

Open periods +arch 277 V. +arch 2771-277! VV 12277

Entr/ date ?229759277Posting date ?319739277 to update last /ear ledger Periods 1-

<e get profitailit/ finalized / auditors. Accounts dep. Profitailit/ ? 1612+anagement Profitailit/ 1613

Auditors finalized profitailit/ 161-&ist of auditors rectification entries 1-61-

24



SAP ,non onl/ calendar /ear periods @e ha*e to con*ert calendar /ear periods to

our accounting /ear periods.

+onth 8a/s Periods Gear shift=anuar/ 1 31 17 61eruar/ 2 2 11 61+arch 3 31 12 61

April - 37 1 7+a/ 5 31 2 7=une % 37 3 7=ul/ ! 31 - 7

August 31 5 7

Septemer 37 % 7Octoer 17 31 ! 7)o*emer 11 37 78ecemer 12 31 7

April 277 April 277 @ +arch 277 .G.277In hich /ear it is coming 277

As hich /ear e are calling in SAP 277Gear shift 7

=anuar/ 277In hich /ear it is coming 277

As hich /ear e are calling in SAP 277Gear shift 61Posting 759719277 update 277&edger not 277 ledger

Oct.2776Sep 277 .G.277+onth 8a/s Periods Gear shift Octoer 2771 31 - 7 In hich /ear it is coming as hich 2772 2 5 7 /ear e are calling in SAP 2773 31 % 7 /ear shift 1- 37 ! 75 31 7 =anuar/ 277% 37 7 in hich /ear it is coming 277! 31 17 7 as hich /ear e are calling 31 11 7 in SAP 277 37 12 7 /ear shift 1

25



17 31 1 711 37 2 7 posting 759179277 update 277 ledger 12 31 3 7 not 277 ledger

Path : SP3 Financial accounting Financial accounting .lobal settings

Fiscal year &aintain !iscal year 6ariant (&aintain shortened !iscal year($rs)code is 32

Select position utton fiscal *ariant :3

Enter Select fiscal *ariant :38oule clic, on periods folder

Select ac, arroSelect ne entries utton

: ? 1

8escription April to +arch - Special periods

8o not select /ear depend chec, o#

If e select /ear depend chec, o# @ hen e sa*e it ill as, for /ear @ hen e gi*e/ear 277 @ "he con*ersion is applicale onl/ for the /ear each /ear e ha*e to createthe con*ersion.

If e deselect /ear dependent chec, o# @ "he con*ersion is common for all /ears.

8eselect calendar /ear chec, o#

If e select calendar /ear chec, o# @ It ta,es

+onth 1 '=an(ill e as period 1+onth -'April ( il e as period -

<here as e reuire month -'April( should e as period 1 so deselect calendar /earchec, o#.

)o. of posting periods ?12)o.of special periods ?-Select sa*e utton or CtrlSSelect /our reuest press enter and press enter sa*e in /our reuest.

Select iscal /ear *ariant ?18oule clic, on periods folder.

26




irst column +onthSecond column 8a/"hird column Period

&ast column Gear shift

+onth 8a/ Period Gear Shift1 31 17 612 2 11 613 31 12 61- 37 1 75 31 2 7% 37 3 7

! 31 - 7 31 5 7 37 % 717 31 ! 711 37 712 31 7

sa*e Assign compan/ code to a iscal /ear *ariant

Path: SP3 Financial accounting .lobal settings Fiscal year %ssigncompany code to a Fiscal year 6ariant ($r)code is 39;

Select position utton$i*e /our compan/ code?A+&Enter

or compan/ code?A+& Assign fiscal *ariant ?:3Select sa*e utton

Ignore the arning message press enter and press enter to sa*e in the reuest.

OPEN AND CLOSE POSTIN3 PERIODS

iscal /ear ? April 277 @ +arch 277 @ .G 277 August 277 @ +arch 2775277 @ 12277

27



Open means? from August 277

Close means? to +arch 277

Compan/ codes ? A+& AS& AI&

All compan/ codesallo the sameOpen and close periodsOption 1

A( 8efine posting periods:ariant VVVVV M( Assign posting period:ariant to compan/ codesMVVV.A+&

MVVV.AS&MVVV.AI&C( 8efine open and close periods for *ariant Mor M5 277 @ 12277Option62

Each compan/ codeha*ing separate open

And close posting period *ariant M G N

Assign posting period *ariant to compan/ codes

M to A+& G to AS& N to AI&

Period for *ariant

=ul/ 2776+arch 277 April 277 to +arch 277 Sep. 277 to Sep. 277

or M or G or N7-277 12277 7%277

In this step e are defining hich periods are open for posting.

Deine va&iants o& o-en -osting -e&iods:

Path : SP3 Financial accounting global setting Document posting periods- De!ine 6ariants !or open posting periods


:ariant )ame

28



A+& posting period *ariant for A+&

CtrlS press enter in sa*e

Assign -osting -e&iod va&iant to %o-an8 %ode:

Path : SP3-Financial %ccounting- Financial accounting global settings-Document posting periods assign posting period 6ariant company code)


$i*e the compan/ code A+&or compan/ code A+& assign *ariant A+& select sa*e utton or CtrlSPress enter to sa*e in /our reuest.

Deine o-en and %9osed -osting -e&iods o& va&iant::

Path: SP3 Financial accounting .lobal settings Document Posting periods- open and close posting periods)

Select ne entries utton.

:are ? Select A+& Account t/pe 'A(? Select '*alid for all accounts t/pe(rom Account lan,"o account lan,rom period one '1( 1

Gear 277"o period 12Gear 'iscal /ear( 277rom period2 13Gear 277"o period 1%Gear 277

Second column is option 'from period 2( Authorization group 'Au.$r(? lan,


Select /our reuest and press enter to sa*e in /our reuest.

A)t(o&i;ation 3&o)-:

"his screen is reuired e*er/ month in production client nood/ ill ha*e access forcustomization areas.

29



"he same screen is gi*en at user le*el hen it is a*ailale at user le*el the users illmisuse.

SAP has gi*en authorization group.

ASIS Administrator gi*es authorization group sa/ M and M ill e assigned to user I8smanager accounts and deput/ manager accounts.

<hen e open the s/stem ith the ao*e user I8s then onl/ e can change theperiods at the user le*el.

Posting -e&iods ent&8 at end )se& a&ea:

Path: %ccounting Financial accounting .eneral 'edger - En6ironment Currentsettings-open and close posting periods ( $ransaction code :S<%'<=;0098>2

Select position uttonPosting period *ariant? A+&Enter

Do%)ent t8-e and no. &angesIn normal accounting account person onl/ ill pass all the entries. 4e ill get *ouchernos continuousl/. In SAP *oucher e call it as document.

I Accounts Person ++ Stores Person S8 Sales Person+aterial 0eceipt 1Pa/ment 2Sales 30eceipt -

"o get document numer seriall/ SAP has gi*en document t/pe

8oc.t/pe SA 0E 0:)o.0ange 71 72 73

)o.0ange inter*al 16177777 1777716277777 2777716377777

<e are getting the document nos continuousl/ / seeing the document numer e cantell here it is generated.

In a /ear 177777 *ouchers are consumed s/stem gi*es a message e gi*e a*ailalenumers 3777716-77777

30



Path:SP3-Financial accounting-Financial accounting .lobal settings Document Document ?eader-De!ine Document $ypes ($r)code:3%;

Select position utton8ocument t/pe select ? SA

$& Account document

Enter

Select t/pe ?SA

Select details utton 'CtrlShift2(

)umer range ?71

Select numer range information utton

$i*e the compan/ code ? A+&

Select change inter*als utton 'W(Select inter*al utton

)o.range ?71

Gear ?277

rom numer ?1

"o )umer ?177777

Current numer ?7

8eselect e#ternal'E#t( chec, o#

If e select e#ternal chec, o# e ha*e to gi*e at the time of posting hat should ethe document numer.Select press enter.Select sa*e utton or CtrlSIgnore arning message press enter

)umer range inter*al cant e transported to production client @ hat e*er numer forde*elopment client for testing.

1. Consultant is an outsider @ he does not ,no ho man/ documentnumers are reuired for each area.

2. All the departments ant to ha*e 1X177777 hich is not possile. In li*een*ironment efore going li*e all the department heads sit together anddecide for production client.

<hat should e I document numer <hat should e ++ document numer

31



<hat should e S8 document numer.

SAP ha*e gi*en to options.

Opetion1? Gear specific Option 2? Common to all /ears

716277!616177777 577777 577771 716616177777716277616177777 3777 3771 53777653771653772

1st Entr/8ate?2-.7.277 means an/ /ear Posting date?2-.7.277 in 2nd option e dont ,no ho man/

2nd Entr/

Entr/ date?2.7.277 8ocuments e ha*e posted for each /ear Posting date?31.73.277

)ote? companies follo 1st option.

Fie9d stat)s va&iant and ie9d stat)s g&o)-s

At the time of posting on screen e get around !7 fields. ields are ualit/ te#t')arration( usiness area *alue date

8eit !7 iledCredit !7 iled

6666661-7 iledTTTT

If e start filling up all the fields it ta,es so much time to post one document.

SAP has gi*en a facilit/ to ma,e an/ filed as

1. Suppress 2. 0euired 3. Optional

1. Suppress? "he filed ill not e *isile on screen a the time of posting.

2. 0euired? <e ha*e to enter *alues to the field compulsor/. "he field *alue illappear ith uestion mar, or tic, mar,6ithout entering the *alues e can not goto ne#t screen.

32





Select field status *ariant 1777 that is I8ES group

Select cop/ as utton '%(

Change filed status *ariant 'S":( to A+&

Change field status name to field status :A0 for A+&

Press enter

Select cop/ all utton

<e get a message numer of dependent entries copies -!

Enter


Select /our reuest and press enter to sa*e in /our reuest.

Select field status *ariant ? A+&8oule clic, on field status groups folder

8oule clic, field status on $771 that general 'ithte#t allocation(

8oule clic, on $eneral data

"e#t ma,e it reuired entr/ filed

Select ne#t group utton

Select ne#t page or page don utton to times.

usiness areas ma,e it as reuired entr/ field

Sa*e

8oule clic, on field status group $775

"hat is an, A9c oligator/ *alue date


"e#t ma,e it as reuired entr/ field

Select ne#t group utton

Select ne#t page or page don utton to times.

usiness area ma,e it as reuired entr/ field.

Select ne#t group utton to times

:alue date ma,e it as reuired entr/ filed.

Sa*e.

:alue date' Effecti*e date(?

34



"erm loan from I8I ?27.7.2778eposit / us in our an, ?22.7.2778ocument date ?22.7.277Posting date ?22.7.277

In SAP e ha*e interest calculations Interest calculations in our oo, from 22.7.277here as I8I calculates from 27.7.277. "here ill e mismatch.

Interest calculations?:alue date ?0euired entr/ filed8ocument date ?22.7.277Posting date ?22.7.277:alue date? 27.7.277 field is modifiale after posting .In our oo,s also interest ill e calculated from 27.7.277

:alue date ?31.7.2778OC F POS

Assign %o-an8 %ode to ie9d stat)s va&iant :

Path: SP3-Financial accounting-Financial accounting .lobal settings- Document 'ine time-Controls-%ssign company code to !ield status 6ariants)


$i*e the compan/ code ?A+&

Enter or compan/ code ?A+&

Assign field status *ariant ?A+&


Press enter to sa*e in /our reuest

35



SALES TAX PROCEDURE

$eneral ledger Accounts pa/ale Accounts recei*ale and Assets accounting

asicE#cise:A" 9CS""o do normal posting also sales ta# procedure is reuired.

A( Create procedure( Create ta# codesC( Create accounts8( 8esign accounts

Assign for countr/ in6ta# ;S ' Sales ta# ;SA("a# I) 'sales ta# India( "emporar/ assignment

or our compan/ an/ code? Countr/ I))ote the path this oneSP3-Financial accounting Financial accounting global settings-$ax on sales @Purchases - asic settings - %ssign country calculation procedure

Select position utton$i*e the countr/ I) for IndiaEnter

or countr/ I) assign procedure "a#;SSales "a# @ ;SASelect sa*e utton or CtrlSPress enter to sa*e in /our reuest.

TOLERANCE 3ROUPS:

"his is to t/pes1.$& Accounts 2.Emplo/ee

a( 0eceipts 9 Pa/ment transactions( +andator/ area

0etained area called open item management.

"his is used for *endors customers and alance sheet accounts here clearing isreuired.

Outstanding e#penses A9c

36



Salaries 577777

an, 15777 0ent 15777<ages 177777

If e see the account in the month end or /ear end6e ill ha*e no of credits and no. ofdeits. <e dont ,no hich item is pending and ho much is pending.

As per SAP open item management @At the time of ma,ing pa/ment @S/stem ill asagainst hich pro*ision e are ma,ing the pa/ment. <hen e specif/ the pa/ment iseing made against rent pro*ision. It clears the transaction.

"he ad*antage is e can see the account in 3 a/s.

1( If e select open items pa/ale Eg.Salaries and <ages.2( If e select cleared items ?paid Eg.0ent and an,

3( If e select all items? Pa/ale paid

"he same a/ e use for *endors and customers and also.

:endors M A9can, @ or 1 177 1 1777an, @or 2 277 2 2777an,6or3 377 3 3777an, for - -77 - -777an, for 5 577 5 5777

ill ise out standings e can see for *endor.

<e can ha*e tolerances 'pa/ment differences(. It can e amount tolerance orpercentage tolerance or oth it can e deit amount or credit amount.

Outstanding e#penses A9cSalaries 5777770ent 15777

an, 15777 <ages 177777an, 177777 Commission 177775

"here is difference of 0s.5 in the account for commission hich need not e paid.<e can difference tolerances.

"olerance$roup Amount percentage

A 177 5Z

37



A( <e ha*e to assign tolerance group in account @in outstanding e#penses A9c eha*e assigned tolerance group A

( At the time of ma,ing pa/ment s/stem chec,s

Pro*ision 177775Pa/ment 1777778ifference 5

If the difference of 0s.5 is ithin tolerance group amount. i.e.177 s/stem illclear the pro*ision and transfer to sundr/ alances ritten off account at time ofma,ing pa/ment.

8isad*antages?

1. "olerance group is gi*en at account le*el and not at the transaction le*el.

Outstanding e#penses A9c.8iff to gi*e

Salaries 577777 277

an, 15777 0ent 15777 15

<ages 177777 577

an, 177777 Commission 177775 177

2. "here is not fle#iilit/ amount percentage tolerance group. A 177 5ZC 7

Outstanding E#penses A9c.

Salaries 577777an, 15777 0ent 15777

<ages 177777an, 177777 Commission 177775

If e gi*e tolerance group A in outstanding e#penses account if the difference is lessthan tolerance group amount and transferring sundr/ alances ritten of accountautomaticall/.

<hen e gi*e tolerance group C instead of A in outstanding e#penses account.

38



Outstanding e#penses A9c.

an, 177777 Salaries 577777an, 15777 0ent 15777

an, 177777 Commission 177775Pro*ision 177775Pa/ment 177777

666666666668ifference 5

TTTTTTT)ot pa/ale pa/ale

"ransfer 5 )o 0s.177777 as part pa/ment

"o sundr/ alances off a9c and clear the transaction.

"his is mandator/ area.

"olerance $roup Amount Percentage A 177 5Z

an, C 7

Instead of crating group C 6 ,eep the filed lan, and gi*e amount zero.

<hile creating 1777 $& accounts :endor accounts and customer accounts.eep tolerance group field lan, s/stem e#pects e ha*e created lan,

"olerance group and alread/ assigned.

or our compan/ code? e are creating an, tolerance group it amount zero so thatno need to assign."olerance group hile creating the accounts.

Path :SP3 Financial accounting .eneral 'eger %ccounting usinesstransactions-open item clearing clearing di!!erence- De!ine tolerance groups !or.@' %ccounts

Compan/ code ? A+&"olerance group ?lan,8escription ?"olerance group for A+&8eit posting ?7Credit posting ?78eit percentage ?7Credit percentage ?7Sa*e

39



Select /our reuest and press enter and sa*e in /our reuest.

"olerance group for emplo/ees.

;ser ise upper limits for posting

"olerance $roup A C177777 177777 17777777 Amount per document177777 177777 17777777 Amount per open item

account item7 5 17 Cash 8iscount7 7 7 Pa/ment 8ifferenced

<e ha*e 1777 users distance @ e ha*e to create 1777 scenarios 'short cut method(

Accounts 8ept?1. Cit/ office cashier

2. actor/ cashier 3. ranch cashier -. Account 1 A5. Account 2%. 8eput/ +anager Accounts !. +anager Accounts. 8$+ Accounts C

In li*e en*ironment 9 training institutes

SAP ;ser A+& A lan,SAP ;ser MGN ;se onl/ A

SP user AC ;se onl/ A

Path: SP3-Financial %ccounting .eneral 'edger %ccounting usinesstransactions 3pen ,tem clearing - Clearing di!!erences De!ine tolerancegroups !or employees)

Select ne entries utton$roup ? lan,Compan/ code ? A+&;pper limits for posting

Amount per document '+a#imum Amount ( Amount per open item account item cash discount per line item 17Permitted pa/ment difference ? lan,Sa*ePress enter to sa*e in /our reuest.

ENTER 3LO5AL PARA/ETERS:

40



Path :SP3-Financial accounting -Financial accounting global settings-Companycode-Enter global parameters

Select position utton$i*e the compan/ code ?A+&

EnterSelect compan/ code ?A+&Select details utton '2(

Select usiness area financial statements chec, o#Select propose fiscal chec, o#Select define default *alue date chec, o#Select negati*e posting permitted chec, o#Select addition data utton

Compan/ code ? A+&

usiness Area ? 4G8 $&usiness place ?Cit/ factor/ Cit/ office actor/Permanent Account )o. 'PA)( @ At compan/Code le*el'orm -A( 17 8igits Alpha numeric code"a# 8eduction at Source )o 'In SAP "8S )o. 9 "A)( orm - 617 8igits alphanumeric code

At compan/ code le*el 9 usiness area le*el 9 at usiness place le*el'$I0 )o.? $eneral Identification )umer(

"8S )o.AC8E 35-%!)

PA) )O.5%!) Select ac, arro thenSa*ePress enter to sa*e in /our reuest

Negative -ostings:In case of re*ersals if e select negati*e postings chec, o# it reduces from the sameside.

In SAP hen e post a rong entr/ e cant change the document. <e ha*e to go forre*ersal or pass rectification entr/.

1. Euit/ share capital receipt?Cash account 8r -77777

"o Euit/ share capital -77777 8oc.)o.1

2. Preference share capital receipt?

41



Cash account 8r 177777"o Euit/ share capital 177777 8oc )o.2

0e*ersal

3. Euit/ Share capital 8r 177777"o Cash account 177777 8oc.)o.3

-.Cash Account 8r 177777"o Preference share Capital 177777 8oc )o.-

0ectification 3. Euit/ share capital 8r 177777

"o Preference Share capital 177777 8oc.)o.3

Account )o.177777 &edger summar/Compan/ code A+&iscal /ear 277

Period 8eit Amount Credit Amount alance Cumulati*e alance123-5% 177777 577777 -77777 Cr -77777 Cr

! 6177777

1 2 3

Cash flo statement 0e*ersal ithoutselecting negati*epostings

0e*ersal /selecting negati*epostings

0ectifications

Opening cash andan, alances

Add? Inflos Euit/share capital

Preference sharecapital&ess?Out flosEuit/ share capital Closing Cash andan, alances

7

577777

177777

177777

57777

rong

7

577777

177777

577777

correct

7

577777

577777

<rong

42



To %(e%< t&ans-o&t &e)est::

Path: $ools %%P Aor bench-36er6ieA-$ransport 3rgani1ation ($r)Code:SE0Enter

Select find reuest 'Ctrl(

E#ecute

ind compan/ code 'Ctrl(

8oule clic, on define compan/ code

3ENERAL LED3ER /ASTERS CREATIONS

1 2 3C(a&t o A%%o)nts 9eve9 Co-an8 %ode

9eve9Cent&a998

1 $& Account )umer Account currenc/Chart of accountsfields

2 Compan/ code Onl/ alances inlocal currenc/

3 Account group "olerance group

-. <hether it s P F & Account &ine item displa/ Compan/ code fields5 <hether it is a alance Sheet A9c Open item

+anagement

%. 8escriptiona( Short te#t @ +a# 27( &ong te#t @+a#27

Sort ,e/

ield status group

Accounts to e created?1. Surplus in P F & Account @ 0eser*es F Surplus2. Euit/ share capital @ Share capital3. Cash account @current assets loans F ad*ances

"o chec, accounts groups for gi*ing account numers.

43



Path: SP3 Financial %ccounting .eneral ledger accounting .' %ccounts &aster Data- Preparations- De!ine %ccount group ($r)Code:3D>

Select position utton$i*e /our chart of accounts A+&

Enter

0eser*es F Surplus 17717761771

Share capital 17777761777

Cash account6current assets 27717762771

1. "o chec, account6$roup for gi*ing account numers.2. Creation of $eneral

CREATION OF 3ENRAL

Path : %ccounting-Financial accounting .eneral 'edger-&aster records .' %ccounts-,ndi6idual Processing Centrally ($r) Code is FS00

$i*e the $& account 177177Compan/ code A+&rom the menu select 6K $& Account create

%ccount group: select reser6es B surplus

Select alance sheet account radio utton

Short te#t? surplus in P F & Account

$& Account &arge te#t? Surplus in profit F &oss Account

Select control data ta

Select onl/ alances in local currenc/ in chec, o#

<e ha*e

"olerance group? lan,

Select line item displa/ chec, o#

Short ,e/ select 771 posting data

Select create 9 an, 9 interest

ield status group $771 $eneral 'ith te#t allocation(

Sa*e

$& Account ?177777

44



Compan/ code ? A+&

Select ith template utton

$& Account ?177177 'Surplus in P F & Account(

Compan/ code ? A+&

Enter

/ mista,e sa*e utton

Gour can not sa*e

Change account group to Share capital

Select alance sheet a9c radio utton

Change short te#t to euit/ Share capital

Change $& account long te#t to Euit/ share capital

Other filed common select sa*e utton

$& Account 277177

Compan/ code ?A+&


$i*e the $& Account 177177 surplus in P F & account

Compan/ code ? A+&

Enter

Change account group to current assets loans F ad*ancesChange short te#t to Cash account

Select alance sheet a9c radio utton

Change $& account long te#t to Cash account

Select create 9 an, 9 interest ta

Change filed status group to $775 an, accounts 'Oligator/ *alue date(

Select rele*ant cash flo chec, o#


"o *ie the accounts created

Select drop don utton eside $& account

+atch Code?$i*e the compan/ code ? A+&Enter

45



Short te#t ? At the time of entr/$& account long te#t ? At the time of $eneral ledger displa/

Posting o t&ansa%tions

Path: %ccounting Financial %ccounting .eneral ledger posting .eneral posting ($r)Code is F-02

Posting transaction ?1797!9277

8ocument date ? In case of purchases document date ill e part/ ill date6

e can enter manuall/ 37.7.277 or select -6 It gi*es calendar and select 62 @ It

selects toda/s date .

Posting date ? &edger updation ill e ased on posting date period ill

appeal automaticall/ ased on

Posting date ? 37.7.277

0eference ?Part/ ill )o.

8oc )o ?1

)ormal cases

8ocument date '-( ?37.7.277

Posting date? ill come automaticall/ this is ser*er date.

"/pe ?SA

Compan/ code ?A+&

Currenc/ ? I)0

S/stem does not ,no deits and credits to differentiate eteen deit and credit SAP

4as gi*en posting ,e/s

Posting ,e/ -7 $& account 8eit

Positing ,e/ 57 $& Account Credit

Posting ,e/? Select -7

Account select the drop don utton

$& long te#t ?RCashR

Compan/ code ? A+&

$& Account ? NR

46



Enter

Select account )o.277177Enter

277177 Cash account @ iled status $0P6$775

"e#t usiness Area :alue date 0euiredIn enter gloal parameters select define default *aluedate chec, o#

Amount ?-77777usiness area ?A+&4"e#t ? Euit/ share capital receiptPosting ,e/ ? Select 57

Account select drop don utton$i*e the compan/ code A+& and press enter

Select account ?177777 Euit/ share capitalPress enter

Amount enter ?R'star(

)ote? R 'star( +eans deits and credits eual

Cash A9c 8r 577777"o Euit/ 377777"o Preference R

usiness area ?A+&4"e#t Enter ?

U U'plus( mean copies the last line item narration in the same document.

Salaries A9c 8r 177777'Salaries pro*ision for Sep.(

<ages A9c 8r '<ages pro*ision for Sep.(

"o outstanding E#p<e can not use RPress enter

rom the menu select document simulate 'Shift (In one document e can ha*e line items.

8eit ill e posted ithout an/ assign and credit amount ill e posted ith minussign.

Select sa*e utton or CtrS

47





Enter

8oule clic, on first line item cash account

<e can change onl/ *alue date filed assignment filed and te#t filed.

A%%o)nt dis-9a8:

Path: %ccounting Financial %ccounting .eneral ledger %ccount Displaybalances ( $r)code is FS*0

"o *ie more than one account transactions select multiple selection utton eside $& Account no.

<e ant to *ie random account numers transactions.

Press select single *alue ta.

$i*e the account no.177177 277177

Select cop/ utton

"o *ie continuous account numers transactions

Press select inter*als ta&o limit ?177777;pper limit ?1777

Select cop/ utton

Account no.177757"o e#clude an account from the rangeSelect e#clude single *alue taSinge *alue ? 177757

Select cop/ utton

"o e#clude a range of accounts ?select e#clude inter*als ta

&o limit ?177757

;pper limit ?17775

Select cop/ utton

"o *ie onl/ one account

Select drop don utton eside $& Account

49




Enter

Select account no.177777 Euit/ share capital

Compan/ code ?A+&

iscal /ear ?277

usiness area ?A+&4

Select e#ecute '( utton

8oule lic, on cumulate alance amount8oule clic, on document )o.1Select call up document o*er*ie utton '(Select ac, arro '3(

8ocument )umer Posting date "e#t Amount

1 1777772 2777773 377777

66666666666"otal Amount %77777

TTTTTT<e can create our on line la/out

#o$ to %&eate o)& o$n 9ine 9a8o)t:

Select change la/out utton 'Ctrl(

Select the filed hich are not reuiredSelect right arro or hide selected fields uttonrom hidden fields columnSelect posting dateSelect left arro sho select fields utton change column positions

Column Pos &ength8ocument )o. 1 17

Amount in local currenc/ - 27"e#t 3 35Posting date 2 17

Change te#t length 35 characters for amount in local currenc/ select total chec, o#Select cop/ utton

#o$ save t(e 9a8o)t:Select sa*e la/out utton 'CtrlS(

Option 1 Option 2Common to ;ser specific

50



All A( 8eselect user specific Chec, o# A( Select user specific chec, o#( <e ha*e to sa*e ith an/ numer or name ( e can sa*e ill an/ numer or

)ame&a/out ? 9 A+&

8eselect user @ specific chec, o#8escription ? Standard la/out for A+&Select sa*e uttonSelect ac, arro to timesE#ecute8oule clic, cumulate alance amount

#o$ to %(oose o)& 9a8o)t:Press select la/out utton 'CtrlS(Select ? A+&

#o$ to a<e dea)9t 9ine 9a8o)t:rom the menu select settings @ la/out 6 Administration

eep the cursor on 9A+&

Select define default setting utton

Sa*e

Select ac, arro three times

$i*e the account no.277177 cash account

E#ecute '(

8oule clic, on cumulati*e alance amount

#o9d Do%)ent:It is a temporar/ document"his is user for adustment purpose or at the time of posting e do not ,no either deitor credit.

"his document can e deleted there is no trac,ing for this document.

A( &oans to 8irectorsCreate as hold document an once he gi*es mone/ ac, delete the document.

( Pa/ment to a part/ @purpose of pa/ment e dont ,no

Cash alance T Account alance 9 4old documents4old documents ill not update records

Steps?1. 0un a program called [0"+&;\ for con*ersion of hold documents

51



2. Creation of hold documents3. 8elete 9 complete hold documents

1. R)n a -&og&a %a99ed =RFT/5LU> o& %onve&sion o (o9d do%)ents

Path : $ools %%P orbench- De6elopment %%P Editor (SE9=

Program ? gi*e the program name ?0"+&;\Select e#ecute uttonSelect no. termination for read error chec, o#E#ecute

2. C&eation o (o9d do%)ents;se the transaction code '672(

8ocument date ? "oda/ date

"/pe ?SA

Compan/ code? A+&

Posting ,e/ ?57

Account no. ?277177 'cash account(

Enter

$i*e the amount ? 5777

usiness area ?A+&4

"e#t ?Amount paid to +r.M

rom the menu select document hold

"em parr/ document )o. ?A+&

Select hold document utton

<e get a message document A+& as held

Second672

$i*e the document date? "oda/ date

"/pe ?SA

Compan/ code ?A+&

Posting ,e/ ? -7

Account 277177 'Cash account(

52



Enter

$i*e the amount 27777

usiness area ?A+&4

"e#t ? 4old document testing

Posting ,e/? ? 57

Account no.? 177777 'Euit/ share capital(

Enter

Amount enter ?R 'Star(

usiness area ? A+&4

"e#t ?

rom the menu select 8ocument @K 4old

$i*e the temporar/ document no. 123-5% 'gi*e an/ numer(

Select hold document utton

2. De9ete + Co-9ete (o9d do%)ent *F?1,;se the transaction code f672rom the menu selectPath :Document .et held document Select document list button

eep the cursor on document numer 123-5%Select delete utton

select /es utton

select ac, arro '3(

select document list utton

eep the cursor on document no. ?A+&

select choose utton

$i*e posting ,e/ ?-7

Account no. ?177777 Euit/ share

Enter

Amount Enter ?R'Star(

usiness Area ? A+&4

"e#t ?

53



rom the menu select document @Simulate and sa*e

Pa&< Do%)ents :

"his is used for appro*als Cashier

Enter the document he illpar, in the s/stem

Informs to S0 personappro*al

S0 person he can ma,e changesto the document form amount 98ate 9 head of account eforerelease

Accounts ill not eupdated

And release document

Account ill not e updated Once he release the documentill e posted and updatesrecords

Ste-s:1. Posting of pac,ed document / cashier2. Informed to Sr. person for release @e cashier 3. 8ispla/ pac,ed document and change date and amount-. After change inform to Cashier aout appro*al5. 8ispla/ changes to pac,ed document

@. Posting o Pa%<ed Do%)entPath : %ccounting Financial accounting .eneral 'edger- Posting-.eneral

document paring (F-85

$i*e the document date ? "oda/ date

8ocument t/pe ? SA

Compan/ code ? A+&

Posting ,e/ ?-7

Account ?277177 'Cash account(

Enter

Amount ?

usiness area ? A+&4

"e#t ? par, document testing

Posting ,e/? ?57

Account ?177777 'Euit/ share capital(

54



Enter

Amount enter ? R'Star(

usiness area ?A+&4

"e#t ?

From the menu select Document Par document

1. Ino&ed to Senio& Pe&son o& &e9ease

From the menu select system short message

$i*e the title ? Please release 8oc.)o.3

0eceipt user id of Senior person 'sap user(

0ecipient t/pe ? Select SAP logon name

Select e#press mail chec, o# 'Screen don right side(

Select send utton 'Shift(

From the menu select system –> Create session

4. Dis-9a8 -a%<ed do%)ent and %(ange date and ao)nt

Path :%ccounting Financial accounting .eneral ledger-Document pareddocuments- post @ delete (F0

Select document list utton


Enter / user I8 ?Cashier

E#ecute '(

8oule clic, on document no.3

"o change the date

Select document header utton

Change document date and posting date to 5.17.277

Select ac, arro

Select fast data enter utton

Change amount %777 8eit

%777 Credit

Select ac, arro

55



rom the menu select document post

Inform to cashier aout appro*al

rom the menu select @S/stem @KShort message.

"itle document no.3 released

0ecipient ;ser Id of Cashier

0ecipient t/pe

Select SAP logon name

Select e#press mail chec, o#

Select send utton 'left side upper(

From the menu select system –> Create session

4 .Dis-9a8 %(anges to -a%<ed do%)ent

Path: %ccounting Financial accounting .eneral ledger-Document - ParedDocuments-Display changes (F5

Compan/ code ? A+&8ocument )o ?3iscal /ear ?277Enter Select all changes utton

Sa-9e do%)ent:

"his is used for month end pro*isionsSalaries A9c 8r. 1777770ent 8r 57777<ages 8r 577777

"o outstanding %57777

Create a sample document and store in the s/stem e*er/ month / coping sampledocument numer and / changing date and amount e an post the pro*isions e illnot forget an/ pro*isions.

Ste-s:1. Create 3$& masters

A( Salaries A9c Personnel cost( 0ent A9c AdministrationC( Outstanding e#penses @ Current liailities F Pro*ision

2. 8ifference no.range inter*al for no.range M23. Creation of sample document

56



-. posting of transaction / cop/ing sample document

"o chec, account groups for gi*ing account numers. "he transaction code is O8-


$i*e the chart of accounts ? A+&Enter "he personnel cost is -771776-771

Administration range -773776-773Current liailities F Pro*ision range is 17757761775

C&eation o 3L aste&s *FS,

$i*e the $& Account -77177

Compan/ code ?A+&

Select ith template utton$i*e the $& Account 177777 'Euit/ share capital (

Compan/ code ?A+&

Enter

Change account group to personnel cost 'Staff cost(

Select P F & statement radio utton

Change short te#t to Salaries A9c

Change long te#t to Salaries A9c

Other fields are common

Select sa*e utton or CtrS

$& A9c )o? .-77377

Compan/ code ?A+&


$i*e the $& account ?-77177 salaries

Compan/ code ?A+&

Enter

Change account group to Administration

Change short te#t to 0ent account

Change long te#t to 0ent account


57




$& Account ?177577

Compan/ code ?A+&


$i*e the $& account ?177777 'Euit/ share capital(

Compan/ code ? A+&

Enter

Change account group to Current liailit/ F Pro*isions.

Change short te#t to Outstanding e#press

Change $& Account Outstanding e#press


Select open item management chec box

Sa*e

Deine no. &ange inte&va9 o& no. &ange X1:

Path: SP3 Financial accounting Financial accounting global settings Document Document number ranges- ($r)Code is F*


Select change inter*als utton

Select inter*al utton

)o. range ?M2

Gear ?277

rom numer ?577771

"o numer ?577177

Enter F Sa*e

Ignore the message press enter

C&eation o sa-9e do%)ent

Path: %ccounting Financial accounting .eneral ledger - Posting e!erencedocuments Sample document (F-0*

8ocument date ?37.7.277

Posting date ?37.7.277

58



"/pe ?SA

Compan/ code ?A+&

Posting ,e/ ?-7

Accounting ?-77177 'salaries a9c(

Enter

Ignore the arning message press enter

Amount ?577777

usiness area ? A+&4

"e#t ? Salaries pro*ision for the month

Posting ,e/? ?-7

Account ?-77377 '0ent account(

Enter

Account ?!5777

usiness area ? A+&4

"e#t ? 0ent pro*ision for the month

Posting ,e/? ?57

Account no. ?177577 'out standing e#p(

Enter

Amount enter ? Rusiness area ?A+&4

"e#t ? Pro*ision for the month


<e get a message document 577771 as stored in compan/ code ? A+&

. Posting o t&ansa%tion 8 %o-ing sa-9e do%)ent : F?1,

rom the menu select document post ith reference.

$i*e the document no. ?577771

Compan/ code ?A+&

iscal /ear ?277

Select displa/ line items chec, o#

Enter

59





31.17.277 17777775.11.277 175777 71.11.277 177777

Outstanding E#penses A9c31.17.277 177777

71.11.277 177777

Profitailit/ effect??or Octoer 177777or )o*emer ecause Octoer 5777

Option 2? open item management31.17.277 Salaries pro*ision

Salaries 8r 177777"o out standing 177777

75.11.277 Salaries pa/mentOut standing 8r 177777Salaries 8r 5777

"o an, 175777

Salaries A9c

31.17.277 1777775.11.277 5777

Outstanding E#penses A9c31.17.277 177777

719119277 177777

Profitailit/ effector Octoer 177777or )o*. ecause of Octoer salaries 5777

Companies follo 1st option 'other than /ear end(In case of option 2 @ the person ho ma,es the pro*ision is accountant and the personho is ma,ing the pa/ment and clearing is Cashier 6 Cashier has to trac, the pro*isionand clear against the pro*ision.

Option 1? Accrual 9 8eferral document ?Steps

61



1.Creation of re*ersal reason and re*ersal reason should allo us to re*erse on an/da/.2. Enter accrual 9 8eferral documents

A( 0ent Pro*ision 7.17.277( Salar/ pro*ision 31.17.277

3.0e*ersal of accrual 9 deferral documents in one step

1. C&eation o &eve&sa9 &eason and &eve&sa9 &eason s(o)9d an8 da8.

Path : SP3- Financial accounting .eneral ledger accounting-usinesstransactions %d+ustment posting @ e6ersal - De!ine reason !or re6ersal

Select ne entries utton0eason ?11"e#t ? 0eal 9 8eferral 0e*ersal reason for A+&

Select neg. posting chec, o#Select alternati*e position date chec, o#Select sa*e utton or CtrlSSa*e in /our reuest

If e do not select alternati*e posting date chec, o#

31.17.277Salaries 8r

"o out standing

S/stem ill allo /ou to re*erses onl/ 31.17.277<e ant to re*erse ne#t month 1st select alternati*e posting date chec, o#

Rent -&ovision:

Path : %ccounting Financial %ccounting .eneral ledger Periodic processing Closing aluate- Enter %ccrual @ De!erral Document ($r)Code is FS*


"/pe ?SA

Compan/ code ? A+&

0e*ersal reason ? Select 11

0e*ersal date ?1.11.277 'ne#t months(

Posting ,e/ ?-7

Amount ?-77377 '0ent A9c(

Enter

62



Amount ?57777

usiness area ?A+&4

"e#t ? 0ent pro*ision for Octoer

Posting ,e/ ?57

Account no. ?177577 'out standing e#p(

Enter

Amount ? R'star(

usiness area ? A+&4

"e#t ?

rom the menu select document @KSimulate and sa*e

Sa9a&ies -&ovision:"r.Code is S1

8ocument date ?3117.277


"/pe ?SA

Compan/ code ?A+&

0e*ersal reason ?11

0e*ersal date ?71.11.277

Posting ,e/ ?-7

Account ?-77177 'Salaries A9c(

Enter


$i*e the amount 177777

usiness area A+&4

"e#t ?Salaries pro*ision for the month of Octoer

Posting ,e/ 57

Account ?177577 'outstanding e#p.(

Enter

Amount ? R

usiness area ?A+&4

63



"e#t ?

rom the menu select document @K Simulate and sa*e

Reve&sa9 a%%&)a9 + Dee&&a9 do%)ent :

Path : %ccounting Financial %ccounting .eneral 'edger Periodic processing Closing aluate e6erse accrual @ De!erral Document($r)Code is F)=*


0e*erse posting date ?71.11.277

Select te#t run chec, o#

E#ecute '(

Select re*ersal documents utton

Select ac, arro

OPTION 1 : O-en Ite /anageent"his is used *endors customers 9 alance Sheet items here clearing is reuired. <e

ha*e to select open item management chec, o#

<hile crating the $& accounts

Out standing E#pensesSalaries A9c 577777<agers A9c 377777

an, 25777 0ent a9c 25777

<e can see the account in 3 a/s1. Open items? Pa/ale @ Salaries and ages2. cleared items ? Paid rent and an,3. All items ? Pa/ale paid

3. Scenarios1st Scenario 2nd Scenario 3rd Scenario

ull Clearing Partial clearing 0esidual items method

Pro*isional and pa/ment @Same amounts

64



A( Rent P&ovision B*T&ansa%tion %ode F?1,8ocument 8ate F posting date ?13.17.277

"/pe ? SA

Compan/ code ? A+&Posting ,e/ ?-7

Account no. ?-77377 '0ent A9c.(

Enter

$i*e the amount ?15777

usiness area ?A+&4

"e#t ? 0ent pro*ision

Posting ,e/ ?57

Account no. ?177577 'outstanding e#p(

Enter

Amount ?R 'enter star(

usiness area ?A+&4

"e#t ?

rom the menu select 8ocument @K Simulate and sa*e

5, #o$ to vie$ o-en ite anaged a%%o)nt t&ansa%tions:

Path : %ccounting Financial %ccounting .eneral 'edger- %ccount Display @Change line items ( Tr. Coe is F'9

$i*e the $& Account ?177577 'outstanding e#p(

Compan/ code ? A+&

Select open items radio utton

Select normal items chec, o#

E#ecute '(

OUT 3ON3 PA0/ENT "IT# CLEARIN3:

Path : %ccounting Financial %ccounting .eneral 'edger - Posting 3ut going payments (F-0;

$i*e the document date ? "oda/s date

65



"/pe ? SA

Compan/ code ? A+&

Clearing te#t ? outgoing pa/ment

Account ;nder an, data ?277177 'Cash A9c.(

usiness Area ?A+&4

Amount ? 15777

"e#t ? Outgoing pa/ment

Account under open item selection ?177577 'out standing e#penses(

Amount t/pe ? S'S is default( 'S? Stands for $& Accounts(

Select process open items utton

Reve&sed do%)ents $i99 not a--ea& o& %9ea&ing:

8oule clic, on pa/ale amount 15777

8ocument @ K Simulate and sa*e

$o and see open item account transactions "r.Code is &3)

$i*e the $& Account no ?.177577 'outstand e#penses(

Compan/ code ?A+&

Select cleared items radio utton

Clearing data ? "oda/s dateSelect normal items chec, o#

E#ecute '(

Select ac, arro

Select open item radio utton

E#ecute

'6R6 "his s/mol is open item'document no. elo((

2nd Scenario 3rd ScenarioPartial Clearing 0esidual items method

<hen e ma,e part pa/ment e can use either partial clearing or residual itemsmethod.

Out standing e#p. Outstanding E#p.

66



OI OI0ent -7777 Cr 0ent 37777 2777 Cr Cash 5777 8r

6666666 666666635777 Cr 2777 Cr

TTTTT TTTTTTTCI ?0ent 37777 Cr 0ent 37777 Cr

66666666666666 7

TTTTT

A( 0ent Pro*ision A( 0ent Pro*ision 0ent 8r -7777 0ent A9c 8r 37777

"o Outstanding -7777 Outstanding 37777

( Part pa/ment ( Pa/ment 0s.2777

Out standing 8r 5777 Outstanding 8r 37777 cleared"o Cash 5777 "o Cash 2777

"o Outstanding 2777

0esidual? alance pa/ale

)ote ? OI means Open ItemsCI +eans Cleared Items

Companies follo 1st method

"e test (o$ to vie$ i99 $ise o)tstanding:

Rent P&ovision F?1


"/pe ? SA

Compan/ code ? A+&

0eference ?3-5%

Posting ,e/ ?-7

Account )o. ?-77377 '0ent a9c(

67



Enter

Amount ? -7777

usiness Area ? A+&4


Posting ,e/ ? 57

Account )o. ?177577 'Outstanding e#p.(

Enter

Amount ? R 'enter star(

"e#t ?

rom the menu select 8ocument @Simulate and sa*e

O)t going -a8ent )sing -a&tia9 %9ea&ing et(od: * T&. Code F?7,

8ocument 8ate ? "oda/s 8ate

"/pe ? SA

Compan/ code ? A+&

0eference ? 3-5%

Clearing te#t ?Outgoing pa/ment

Account under an, data? 277177 'Cash a9c(

usiness area ? A+&4

Account ? 5777


Account under open item selections 177577 'outstanding e#p(


eep the cursor on the amount filed of line item against hich e ant to adust.

Select partial pa/ment ta

Creates pa/ment amount column

8oule clic, amount -7777

8oule clic, on pa/ment amount -7777

rom the menu select 8ocument @ KSimulate

$i*es a message correct the mar,ed &ine items

8oule clic, on lue font line items

68



"e#t enter ?

Select sa*e utton or Ctrl S

3o and see o-en ite a%%o)nt t&ansa%tions

$he $ransaction is code is F'9

$i*e the $& account ?177577 'outstanding E#p.(

Compan/ code ? A+&

Select open items radio utton.


Select e#ecute utton

"o *ie ill ise outstanding

Select change la/out utton 'Ctrl(

rom the hidden fields column

Select reference field

Select amount in local currenc/ under column contain.

Select left arro or sho selected fields utton

Select cop/ utton

eep the cursor on referenceSelect su total utton

"o ma,e alance pa/ment of 35777 and cleared pro*ision and part pa/ment *F?7,


"/pe ? SA

Compan/ code ? A+&

0eference ?3-5%

Clearing "e#t ? Out going pa/ment

Amount under an, date ?277177 'Cash A9c(

usiness Area ?A+&4

Amount ?35777


69



Account ? ;nder open item selection 177577'out standing e#p(

Account t/pe ? S

Select process open item utton

8oule clic, on pro*ision -7777

8oule clic, on part pa/ment 5777

rom the menu select document @K Simulate and sa*e

$o and see open item managed account transactions *F5L2N(

$i*e the $& Account o. ?177577'out standing e#p(

Compan/ code ? A+&



E#ecute

Resid)a9 ites et(od:

0ent pro*ision 672


"/pe ? SA

Compan/ code ? A+&

Posting ,e/ ? -7

Account no. ?-77377 '0ent account(

Enter

Amount ?37777

usiness area ?A+&4


Posting ,e/ ?57

Account no. ?177577 ' outstanding e#p(

Enter

Amount ? R

usiness area ? A+&4

"e#t ?

70



rom the menu select 8ocument 6KSimulate and sa*e

O)t 3oing Pa8ent Using Resid)a9 Ites /et(od: *F?7,

$i*e the document date ? "o da/s date

"/pe ? SA

Compan/ code ? A+&

Clearing "e#t ? out going pa/ment

Account under an, date ? 277177 'Cash a9c(

usiness area ? A+&4

Amount ?2777

"e#t ? out going pa/ment Account t/pe ?S 'default comes(


Account ? ;nder open item selection 177577 'out standing e#p(

eep the cursor on the amount filed of the line item against hich e ant

adust.

Select residual items ta

It creates residual items column

8oule clic, on ne#t amount 37777

8oule clic, on residual items amount

rom the menu select 8ocument @K Simulate

It gi*es the message correct the mar,ed line items.

8oule clic, on lue font line item.

"e#t enter ?

Sa*e

3o and see t(e o-en ite anaged a%%o)nt t&ansa%tions *F5L2N,:

$i*e the $& Account no. ?177577 'out standing e#p.(

Compan/ code ? A+&


71




E#ecute

FOREI3N CURRENC0 TRANSACTIONS

1. Chec, e#change rate t/pe

an, u/ing E#ports $ t/pean, selling Imports 9 E#penditure t/pe

A*erage rate ++ 9S8 users t/pe

Path : SP3-S%P et Aea6er- .eneral Settings Currencies Checexchange rate types

Select position uttonE#change rate t/pe? 'enter (Enter

Deine t&ans9ation &ates o& %)&&en%8 t&ans9ation:

$i*ing con*ersion factors for to currencies?

;S8 1 ? I)0 1=PG 177 ? I)0 1 =PGT=apanese 6 GenE0O 1 ? I)01

$P1 ? I)01 $PT$reat ritain 6PoundI"&1 ? I)01 I"&TItalian 6&ira=PG 177 ? I)01 3!0s

Or 1 ? 7.71 7.3!

Once e follo one con*ersion factor follo continuousl/ for all the /ears. 8ont changein eteen if e change in eteen it gi*es rong results.

"his is gi*en at client le*el and not at compan/ code le*el 'Client 77(

Path: SP3 S%P et Aea6er- .eneral settings Currencies De!ine translation ratios !or currency translation

Ignore the message select /es utton.Select ne entries utton

72



!"chan#e rate type From To vali (from) $atio (from) $atio (to)$ 'an, u/ing( ;S8 I)0 71.17.277 1 1 'an, selling( ;S8 I)0 71.17.277 1 1+ 'A*erage rate( ;S8 I)0 71.17.277 1 1

Select sa*e utton or CtrlSPress enter to sa*e in /our reuest.

Ente& e%(ange &ates:

Path: SP3- S%P et Aea6er- .eneral settings- currencies Enter exchangerates

Fo&e Ta9e<e can enter 8ail/ uotations 9 <ee, end uotations 9 +onth end uotations.

or each da/ end for each t/pe e can enter onl/ one rate.


!"chan#e type %ali from $ From currency &irector 'uotation To$ 17.17.277 1 ;S8 -!.77 I)0 17.17.277 1 ;S8 -!.57 I)0+ 17.17.277 1 ;S8 -!.17 I)0

Press enter and sa*e in /our reuest.

E%(ange &ates ent&8 at t(e End Use& A&ea:

Path: %ccounting Financial accounting .eneral ledger-En6ironment Currentsettings Enter translation rates (S<SE<8=000*;>

Fo&eign %)&&en%8 -ostings o& end )se& a&ea:

SCE)A0IO ?1 SCE)A0IO 2<hen e#change rate is not entered at <hen e#change rate is entered at thethe time of posting. "ime of posting

a. I e dont enter the rate at the time of posting it ta,es rate from ore#tale

. If ta,e the latest date rate1.17.277 -517.17.277 -!

73





Enter

Amount ? R

usiness area ? A+&4

"e#t ?

rom the menu select 8ocument 6KSimulate

"o *ie in I)0

Select displa/ currenc/ utton

Sa*e

"(en e%(ange &ate is etend at t(e tie o -osting

E-endit)&e -osting T&.Code is F?1

8ocument date ? "o da/s date

"/pe ? SA

Compan/ code ? A+&

Currenc/ ? ;S8

0ate ?57

Posting ,e/ ?-7 Account no. ?-77177 'salar/ account(

Enter

It gi*es the arning message e#change rate 57 de*iates from tale rte -!.57 /

5.2%Z


Amount ?17777 ;S8

usiness area ? A+&4

"e#t ? Salar/ pa/ment

Enter

Posting ,e/ ?57

Account no. ?277177 'Cash account(

Enter

75



Amount ?R

usiness area ?A+&4

"e#t ?

rom the menu select 8ocument 6KSimulate and sa*e

RE!ERSELS:1. Indi*idual 8ocument 0e*ersal2. 0e*ersal of 0e*ersed document3. +ass 0e*ersal-. Clearance Items 0e*ersal5. Account 8eferral document re*ersal

@. Individ)a9 Do%)ent Reve&sa9 A( "o re*erse one document at the time

( "o gi*e re*ersal reasonC( At the time of re*ersal it e do not gi*e re*ersal date it ta,es originaldocument posting.

8ate incase that period should e open1. 8ocument posted on 17th April 277 8oc.)o.1 $enerated2. )o e ha*e open the periods from Septemer 277 to Octoer 277

%277 @ !277

3. &edger scrutin/ 6 8oc.)o.1 is rong

8ocument )o.0e*ersal reason0e*ersal date lan,Sa*e

It ta,es original document posting date 1797-9277It can not re*erse since the April period is not open

Path : %ccounting Financial %ccounting .eneral ledger Document e6erse ,ndi6idual e6ersal (F0=


Compan/ code ?A+&

iscal /ear ?277

Select 71 re*ersal reason

Posting date ? lan,

Select displa/ efore re*ersal utton

76



Select ac, arro


rom the menu select 8ocument @K8ispla/Select $o to 8ispla/ document 4ead utton '5(

8oule clic, on document no.1

Select displa/ document header utton1. Posted 8ocuments 1

23-5% 0e*ersal for 1! 0e*ersal for 2

2. 8ocument t/pe and no.9ranges ? O5A7Select t/pe ? SASelect details utton)umer range ?710e*ersal 8oc.t/pe ? A

3. 8ocument displa/ ? F52Compan/ code ? A+&8oc. "/pe ? SA original documents

A 0e*ersed documents

1. Reve&sa9 o Reve&sed Do%)ent

Indirect method 'or, around(

"o re*erse 8oc )o.2 / mista,e e ha*e re*ersed 8oc.)o.1 and it has generated

8oc.)o.1

;se transaction code 672

rom the menu select post ith reference


Compan/ code ?A+&

iscal /ear ?277

Select generate re*erse posting chec, o#

Select displa/ line items chec, o#

Enter

Enter once again

77



Change the te#t to re*ersal for 8oc )o.1

Enter

"e#t ?

Enter

Sa*e

Enter rom the menu select 8ocument 6K8ispla/Select displa/ document header utton

3. /ass Reve&sa9

A("o re*erse more than one document at time e use mass re*ersal. ( "he documents to e re*ersed can e continuous numers or random numers.

Path: %ccounting Financial accounting .eneral ledger Document e6erse &ass re6ersal (F)=0

$i*e the compan/ code ? A+&"o re*erse random numersSelect multiple selection utton eside document no.'66K(;nder single *alues$i*e document no .2

-Select cop/ utton0eason for re*ersal 71

Select test run chec, o#E#ecuteSelect re*erse documents utton

C9ea&ed Ites Reve&sa9

1. $o and see open item managed account transactions 'F5L2N,$i*e the $& Account )umer 177577 'out standing e#p(Compan/ code ? A+&Select clear items radio uttonE#ecute

Out standing e#p A9c71

17 an, 15777 0ent 15777CI

78



0ent 15777 Cr 17 an, 15777 8r

Stop pa/ment instructions to the an,er

A( 0eset cleared items @ 8elin, eteen the pro*ision and pa/ment.

Out standing e#penses A9c71

17 an, 15777 0ent 15777

( 0e*erse cheue transactionOut standing e#penses A9c

71 0ent 15777

Path: %ccounting Financial accounting .eneral ledger-Document eset clearitems ($r)Code is F%

Clearing document ? 17

Compan/ code ? A+&

iscal /ear ? 277

Select sa*e utton or Ctrl S

Select resetting and re*erse utton

0e*ersal reason ?71

Enter

<e get a message clearing 17 reset

Enter

3o and see o-en ite anaged a%%o)nt t&ansa%tions T& %ode is F5L2N

$i*e the $& Account no.177577 outstanding e#pensesCompan/ code ? A+&Select open item radio utton

E#ecute

Inte&est Ca9%)9ationsalance Interest calculation Item interest calculationS "/pe P "/pe$& Account :endor 9 Customers

79



Deine inte&est %a9%)9ation t8-e:

Path : SP3- Financial accounting .eneral ledger accounting- usinesstransactions an account interest calculation ,nterest calculation .lobalsettings De!ine interest calculation types

Interest indication ? $1

)ame ? 17Z +onthl/

Interest calculation t/pe ? Select S

alance interest calculation


P&e-a&e a%%o)nt a9an%e inte&est %a9%)9ation:

Path : SP3- Financial accounting .eneral ledger accounting- usinesstransactions an account interest calculation ,nterest calculation .lobalsettings- prepare account balance interest calculation ($r)Code 3%%


Interest calculation indicator ? $1

Interest calculation freuenc/ ? Select 71

Calendar t/pe ? Select $ '2 3193%5(

Select alance plus interest chec, o#

Sa*e


Ca9enda& T8-eIn case of rupee loans e use $ Calendar In case of foreign currenc/ loans e

use calendar.C &oan from SI &IO0 2Z

'&IO0 +ean &ondon Inter an, Offer0ate(or interest calculations thedenomination ill e ala/s 3%7 da/s

IO0 @ ran,furt Inter an, Offer 0ate

80



+I 6 +umai Inter an, Offer 0ate

Deine Ree&en%e Inte&est Rates?

SI rupees term loan 1797-9277 17777717979277 17777

Interest calculation for the /ear

1st methodOn 177777 from 1797-9277 to 319739277 at 17Z 15777On 177777 from 17979277 to 319739277 at 17Z 63777

6666666612777

2nd +ethodOn 17777 from 1797-9277 to 7979277 at 17Z 5777On 7777 from 17979277 to 319739277 at 17Z !777

66666612777TTTTT

If the account is ha*ing credit alance 17ZIf the account is ha*ing deit alance Z

&oan account @ Interest indicator Account Credit alance referenceinterest rate ? $2617Z Account deit alance reference interestrate $36Z

A( Interest rates are gi*en to reference interest rate '$2 and $3(( 0eference interest rates are specified separatel/ if there is a credit alance and if

there is a deit alance and it ill e assigned to interest indicator C( Interest indicator ill e specified in loan account.

Deine &ee&en%e inte&est &ates:

Path : SP3 Financial accounting .eneral ledger accounting usinesstransaction an account interest calculation ,nterest calculation De!inere!erence interest rates ($r code is 3%C


0ef int.rate ? $2

81



&ong te#t ? Credit alance 17Z interest

8escription also credit alance 17Z interest

8ate from ?71.7-.277

Currenc/ ? I)0

Sa*e


Select ne#t enter utton

0ef.int.rate ? $3

&ong te#t ? 8eit alance Z interest

8escription ? 8r. al Z int

8ate from ? 71.7-.277

Currenc/ ? I)0

Sa*e

Deine Tie B De-endent Te&s

Path : SP3 Financial accounting .eneral ledger accounting usinesstransaction an account interest calculation ,nterest calculation- De!ine time

Dependent $erms


Interest calculation indicator ? $1

Currenc/ ,e/ ? I)0

Effecti*e from ? 17.7-.277

Seuential numer ?1

"erms ? Select credit interest alance interest calculation

0ef.interst rate ? $2

Sa*e


Select ne#t entr/ utton '(

Interest calculation indication ? $1

Currenc/ ,e/ ? I)0

Effecti*e from ?71.7-.277

82



Seuential numer ?2

"erm ? Select deit interest alance interest

calculation

0eference rate ? $3

Sa*e

Ente& Inte&est !a9)esSame path as ao*e 'Tr coe is 3=9


0eference interest rate ? $2

:alid from ? 71.7-.277

Interest rate ? 17 'one month(0eference interest rate ? $3

:alid from ? 71.7-.277

Interest rate ?

Sa*e


C&eation O 1 39 /aste&s

A .SI rupees term loan Secured loans. Interest account Intrest

"o chec, account groups for gi*ing account numers O5D4Select position utton$i*e the chart of accounts ? A+&Enter Secured loan range ?177377 61773Interest range ? -77-776-77-

C&eation O 39 /aste&s *Fs,

$i*e the $& account no. ?177377

Compan/ code ? A+&


$i*e the $& Account no. ?177777 Euit/ share capital

83



Compan/ code ? A+&

Enter

Change the account group to secured loans

Change short te#t to SI rupee term loan

Change $& account long te#t to SI rupee term loan

Change $& Account te#t to SI rupees term loan

Select Create 9 an, 9 Interest ta

ield status group change to $775

Interest indicator select $1

Sa*e

"r.Code? FS

$& Account no. ?-77-77

Compan/ code ? A+&


$i*e the $& account no. ?-77177 salaries account

Compan/ code ? A+&

Enter

Select t/pe 9 8escription taChange account group to interest

Change short te#t to interest a9c

$& account long te#t? Interest account

Sa*e

Assignent a%%o)nts o& a)toati% -ostings:

Path : SP3- Financial accounting .eneral %ccounting usiness

$ransactions ban account interest calculation- ,nterest Posting prepare .' %ccount balance interest calculation ($r)Code 32

Select s/mols utton7772 Interest paid2777 $& Account 'paid(Interest account 8r 7772 -77-77"o SI rupees term loan 2777 177377

84







SI rupee term loan receipt : F?1

17.7-.277 SI cheue date 17777712.7-.277 cheue deposit in an,8ocument date ?12.71.277Posting date ?12.7-.277

Interest calculation in SAP from 12.7-.277<here as an, calculates from 17.7-.277<e are gi*ing *alue date 17.7-.277)o SAP also calculates interest from 17.7-.277

8ocument date F posting date ?17.7-.277"/pe ? SA

Compan/ code ? A+&

Posting ,e/ ?-7

Account ?277177 'Cash a9c(

Enter


Amount ?177777

usiness area ? A+&4

:alue date ?17.7-.277

"e#t ? SI "erm loan receipt

Posting ,e/ ?57

Account ,e/ ?177377 SI 0upee term loan

Enter

Amount ? R

usiness area ? A+&4

:alue date ?17.7-.277

"e#t ?

rom the ne select document simulate and sa*e.

Te& 9oan &e-a8ent *F?1,

86



8ue date ?17.7.277Cheue date ?17.7.277"o an, credit in SI oo,s onl/ on 12.7.277 interest credit ill e in our oo,s17.7.277SI gi*es credit from 12.7.277

Cheue date ?7!.7.277:alue date ?17.7.277

F?1$i*e the document date F posting date 7!.7.277

"/pe ? SA

Compan/ code ? A+&

Currenc/ ? I)0

Posting ,e/ ?-7

Account no. ?177377 SI rupee term loan

Enter


Amount ?17777

usiness area ? A+&4

:alue date ?17.7.277

"e#t ? SI "erm &oan 0epa/ment

Posting ,e/ ?57 Account ?277177 'Cash account(

Enter

Amount enter ?R

usiness area ? A+&4

:alue date ?17.7.277

"e#t ?

rom the menu select document @KSimulate and sa*e

5a9an%e Inte&est %a9%)9ations:

Path: %ccounting Financial accounting .eneral ledger- periodic processing-,nterest calculation-alance interest calculation (F)52

Compan/ code ?A+&

87



$i*e the $& account ?177377 ' SI 0upee "erm &oan(

Calculation period ?71.7-.277 to 31.73.277

E#ecute

Select ac, arro

"o *ie line item ise interest

Select additional alance line chec, o#

E#ecute

Select an, arro

#o$ to give ee%t o& 9oating &ate o Inte&estInterest rate change from 17Z to 12Z from 71.7%.277On 177777 from 1797-9277 to 319759277 ]17Z

On 177777 from 71.7%.277 to 7.7.277 ]12ZOn 7777 from 1797.277 to 319739277 ]12Z

Open one more session ith SP0O

Pat( ?SPRO? Financial accounting .eneral ledger accounting usinesstransactions- an account interest calculation ,nterest calculation- Enter,nterest alues (3=9


0eference interest rate ? $2

:alid from ?71.7%.277

Interest rate ?12

Sa*e

Press enter to sa*e in /our reuest come to the first session

E#ecute

Select ac, arro

,nterest postings to accounts:

Change the calculation period ? 71.7-.277 to 37.7-.277

Select post interest settlements chec, o#

Select update master records chec, o#

Session name ? A+&

88



Posting to usiness area ? A+&4

Posting date of session ?37.7-.277

Posting segment te#t ? Interest for April 277


"o *ie the atch input session

rom the menu select s/stem @ KSer*ices @K atch input Session

Select session name ? A+&Select process uttonSelect displa/ errors onl/ radio uttonSelect process utton<e get a message processing of atch input session completedSelect e#it atch input utton

To vie$ t(e do%)ent -osted )se t(e *T&. Code F52,

$o and see the $& maser 'FS,

$i*e the $& Account no. ?177377 'SI rupee ".&(Compan/ code ? A+&rom the menu select $& account @6K8ispla/ @6K Select create 9 an, 9 Interest tae/ date of last interest calculation ?37.7-.2778ate of last interest run ?27.17.277On hich date e ha*e to run

1. Simple interest 2. Compound interestSI rupee term loan 17.7-.277 177777 SI rupee term loan 17.7-.277 177777

37.-.277 5!577726-77-77 Interest A9c or ma/ it calculates on 1775!527776177517 Interest pa/ale a9cor ma/ it calculates on 177777

Interest also to post to separate accounts-77-77 Interest on SI 0upee "erm &oan-77-71 Interest on I8I 0upee "erm &oan

-77-72 Interest on ICICI 0upee "erm &oan

77726-77-77 interest on SI rupee term loan e are calculating interest for I8I rupeeterm loan

In atch input session @ select process forard radio utton8eselect displa/ errors onl/ radio utton

89



-7 -77-77 Interest on SI "erm &oan 1777Change account no to -77-71

#o$ to a<e o-en ites initia998 ina%tive:Clearing

1 1777 Cr 2 2777 Cr 3 3777 Cr Pa/ment 1777 8r

"he difference is too large for clearing all items are initiall/ inacti*e1 1777 Cr 2 2777 Cr 3 3777 Cr

Pa/ment 1777 8r

Path : %ccounting Financial %ccounting .eneral ledger En6ironment /ser parameter- Editing options ($r)code is F00

Select open items taSelect selected items initiall/ inacti*e chec, o#Sa*e

Fo&eign C)&&en%8 5a9an%e Reva9)ationC term loan 'oreign currenc/ "&(

D&ong term or,ing capital i#ed assets purchase

D&ocal assets Imported assets

21.17.277 177777 ;S8 -! -!7777713.17.277 177777 ;S8 57 5777777

66666666666 377777TTTTTTTT

As per accounting standard 11 'ASII(alance to e re*aluated and change to profit F loss account.

Creation of 3 $& +asters A( SI C "erm loan Secured loans( E#change again other incomeC(E#change loss Administration

To %(e%< a%%o)nt g&o)-s o& giving a%%o)nt no.O5D4Select position utton$i*e the chat of accounts ? A+&

90





Compan/ code ? A+&

Enter

Change short te#t and $& account long te#t to e#change loss

Sa*e

DEFINE ACCOUNT PRINCIPLES

Path : SP3- Financial accounting(neA-Financial accounting global setting(neA-'edgers-Parallel accounting-De!ine accounting principles


Accounting principle ?

)ame 9 8escription of accounting principle.? I)8IA) ACCO;)"I)$ S"A)8A08S


Assignent a%%o)nting -&in%i-9e to 9edge& g&o)-sSame path as ao*e


Accounting principle ? 1

"arget ledger group ?7&

Sa*e


Deine va9)ation et(ods

Path: SP3- Financial accounting (neA- .eneral ledger accounting (neA- Periodic processing aluate- De!ine 6aluation methods Select ne entries utton

:aluation method ? A+&1

8escription ? C *aluation an, selling method for A+&

Select ala/s e*aluate radio utton

8ocument t/pe ? SA

E#change rate t/pe for deit alance ? 'an, selling rate(

E#change rate t/pe for credit alance ?

Select determine e#change rate of ratio utton

92



Sa*e


Deine !a9)ation A&eas

Same pathSelect ne entries utton

:aluation area ? A

:aluation method ? A+&1

Currenc/ t/pe ? Select compan/ code currenc/

Sa*e


Assign va9)ation a&eas and a%%o)nting -&in%i-9esSame path


:aluation area ? A

Accounting principle ? 1

Sa*e


P&e-a&e a)toati% -ostings o& o&eign %)&&en%8 va9)ation:

Path :/pto 6aluate the path is same-Foreign currency 6aluation-Prepareautomatic posting !or !oreign currency 6aluation ($r code is 3%*

8oule clic, on e#change rate difference using e#change rate ,e/

$i*e /ou chart of accounts ? A+&

Select change *aluation area or right arro utton

$i*e the *aluation area ? A

Enter

E#change rate difference ,e/ ? ;S8

e#penses account ?-77371

E#change rate gains account ?377177


93




8elete ledgers 'other than O&( for &edger $roup @ O&

April @+arch O& &eading ledger 'India(

=an6 8ec $1 )on leading ledger 1';S(=ul/ @ =une $& )on leading ledger 2'Australia(

At the time of posting @ I e dont gi*e ledger group it updates all the ledgersautomaticall/

Indian accounting standards 9 ;S Accounting Australian accounting standards standards ';S $AAP(

C re*aluation Add to asset

Creation of ledger groups O& $1 Assign ledgers O& and $I $1

8elete ledgers assigned to ledger group O& other than O&

Path :SP3-Financial accounting (neA- Financial accounting .lobal settings(neA 'edger-De!ine ledger group-

Select ledger group ?7&

8oule clic, ledger assignment folder

Select ledgers other than O&

rom the menu select delete

Ignore the message press enter and sa*e


Assign e%(ange &ate die&en%e <e8 in 3L /aste& *FS,

$i*e the $& 177371 SI C "erm loan

Compan/ code ? A+&

rom the menu select $& Account change


E#change rate difference ,e/? Select ;S8


94



Foreign currency term loan receipt (F-02


"/pe ? SA

Compan/ code ? A+&

Currenc/ ? ;S8

0ate ?-!

Posting ,e/ ?-7

Account ?277177 ' Cash account(

Enter


Amount ?177777

usiness area ?A+&4

"e#t ?SI C "erm &oan 0eceipt

Enter

Posting ,e/ ?57

Account ?177371 SI C "erm loan

Enter

Amount enter ?Rusiness area ?A+&4

"e#t ?

rom the menu select 8ocument Simulate and Sa*e

Enter year end exchange rate in Forex table 30=Select ne entries utton

E#change rate :alid from rom 8irect uotation "o

$ 31.73.277 ;S8 -.57 I)0

31.73.277 ;S8 57.77 I)0

Sa*e

Fo&eign C)&&en%8 Revo9)tion

95



Path: %ccounting Financial accounting-.eneral ledger-Periodic processing- closing-6aluate-!oreign currency 6aluation (neA ($r)code is F%.'<FC<%'


:aluation ,e/ date ?31.73.277

:aluation area ? A

Select $& alance ta

Select *aluate $& Account alance chec, o#

$& account 177371 SI C term loan

Select postings utton

$i*e the atch input session name ?A+&

Select e#ecute uttonSelect 1postings utton

Select ac, arro to times

/ont( end &eva9)ation8iff

23.17.277 177777 -!31.17.277 -!.57 7.57 577737.11.277 - 2.77 277777

E#change &oss Option 231.17.277 5777737.11.277 277777 71.11.277 57777

SI C "erm loan23.17.277 177777 -!7777731.17.277 5777771.11.277 577777 37.11.277 277777

&oss for Octoer 57777&oss for )o*emer 157777

666666666&oss up to )o*. 277777

TTTTTT

-&o%ed)&e o& ont( end &eva9)ation: *T& %ode is FA3LFC!AL,

Enter month end e#change rates in ore# tale

96



Compan/ code ? A+&

:aluation ,e/ date ? +onth end date

:aluation area ? A

Select crate posting chec, o#

Select re*erse posting chec, o#


Procedure for /ear end re*aluation

Enter /ear e#change rate in ore# tale

Compan/ code ? A+&

:aluation ,e/ date /ear end date

:aluation area ? A

Select create posting chec, o#

0e*ersal posting date ?lan,

8eselect re*erse posting chec, o#


rom the menu select S/stem @6K Ser*ices6atch input @ Sessions

Select session A$&JCJ:A&;

Select process utton$i*e the usiness area ? A+&4

Enter

Second

usiness area ? A+&4

Enter

<e get a message processing of atch in put session completed

Select e#it atch input utton

"o *ie the document posted *ie the "r.Code 73

Enter

Select displa/ currenc/ utton

End user area customization area SP0O

97





ACCOUNT PA0A5LE

"his is suledger 'susidiar/ ledger(. "his is used hen material management '++(module is not implemented for all t/pe purchases material purchase ser*ices.

<hen +aterial +anagement'++( module is implemented.

"his is used for ser*ices here "8S is to e deducted.

Eg.=o or, charges 9legal and professional charges

In normal accounting for ra material purchases.

Purchase A9c 8r "o part/

In SAP ?for 0a material purchasesIn*entor/ 0+ 8r $eneral ledger

"o part/ Su ledger @Sundr/ creditors @$eneral ledger D

0econciliation account on control account

"rail alance ill not match @hen e post to part/ automaticall/ it updates sundr/creditors @0+

asic settings for account pa/ale?1. Creation of *endor account groups

a( e create I *endors ser*ices parties( ++ *endors 60econciliation account+aterial parties 60euired entr/ field

2. Create numer range for *endor accounts?3. Assign numer range group to *endor account group.-. 8efine tolerance group for *endors.5. Creation of 2$& masters.

a( In*entor/ ra material 6 Current assets loans F ad*ances( Sundr/ creditors @ 0+ 6Current liailities F Pro*isions

%. Creation of *endor master !. 8ocument t/pe and no.ranges

0? :endor in*oicesN? :endor pa/mentA? :endor document for transfers 9 0e*ersals

. Posting ,e/s ?31 :endor credit?25 :endor deit

99



C&eation o vendo& a%%o)nts g&o)-s?

Path :SP3 Financial accounting %ccounts recei6able and accounts payable- endor accounts-&aster data-preparation !or creating 6endor master data- De!ineaccount groups Aith screen layout (6endors


Account group ?A+&1

)ame ?I *endors for A+&

8oule clic, on compan/ code data

8oule clic, on account management

0econciliation account ma,e it reuired entr/ field

Cash management group ma,e it suppress

select sa*e utton

select create reuest utton

short description ?AP customization for A+&

enter

press enter to sa*e in /our reuest

select ne#t entr/ utton

account group A+&2

)ame ?++ *endor for A+&8oule clic, on compan/ code data


0econciliation account ? +a,e it reuired entr/ filed.

Cash management group select suppress

Sa*e

C&eate n)e& &ange o& vendo&s a%%o)nt :

;p to preparation for creating *endor master data path is sameCreate numer ranges for *endors account.'"ransaction code is M)1(



)umer range ?13

100



rom no. ?-277771

"o no. ?-377777

Enter

Select inter*al utton once again

)o.range ?1-

rom )o. ?-377771

"o no ?--77777

Enter

Sa*e


Assign n)e& &ange to vendo& a%%o)nt g&o)-s:Same path


Account group ?A+&1

Enter

or account group ?A+&1

)umer range ?13 Account group A+&2

)umer range ?1-


Deine to9e&an%e g&o)- o& vendo&

Path :SP3-Financial accounting-%ccount recei6able and account payable- usiness truncations-3utgoing payments-manual outgoing payments-De!inetolerances(endors


Compan/ code ?A+&"olerance group ? lan,8escription ?"olerance group for A+&Sa*e

101



Press enter sa*e in /our reuest

C&eation 13L aste&s *FS,

$i*e the $& account no.277127

Compan/ code ?A+&


$i*e the $& account no.277177 Cash A9c

Compan/ code ? A+&

Enter

Change short te#t and $& A9c long te#t to In*entor/ 0+ '0a material(

Select create 9an, 9interest ta

ield status group change to $7718eselect rele*ant to cash flo chec, o#

Sa*e

One more A9c

$& Account )o.177571

Compan/ code ?A+&


$i*e the $& A9c )o.177577 'Outstanding e#p(

Compan/ code ?A+&

Enter

Select t/pe9 8escription ta

Change short test and $& account long test to Sundr/ Creditor to 0+


8eselect onl/ alances in local currenc/ chec, o#

0econciliation account for account t/pe select *endor

8eselect open item management chec, o#

Sort ,e/ ?Select 712 *endor numer


ield status group change to $7%! 'reconciliation accounts(

Sa*e

102



C&eation o vendo& aste&:

Path : %ccounting-Financial accounting %ccount payable-&aster records- &aintain centrally-Create ($ransaction code is 4G0*


Account group ?A+&1

Enter

"itle ?Select compan/

)ame ?irla Chemicals &imited

Street ? Ameerpet

Post ?57772

Cit/ ?4/deraad

Countr/ ?In'India(

"elephone no. ?7-7123-5%

Select ne#t screen utton three times

0econciliation account ?Select 177571 'sundr/ creditors ra materials(

Sort ,e/ ?712 :endor no

Select ne#t screen utton

Pa/ment terms ?Select 7771 'pa/ale immediatel/("olerance group ?lan,

Select chec, doule in*oice chec, o#

Sa*e

++ +odulePurchase order

D$oods receipt

DIn*oice *erification

103



I +odule8ocument date ?Part/ ill date 71.17.277

Posting date 31.17.277 7!.11.2770eference *endor no. part/ ill no.

123- 123- D DSa*e sa*e

8oc no.177771

S/stem gi*es a rong message no.177771 is posted to the part/ ith the sameamount. 8o /ou ant to post once again.

Pro*ided e select chec, doule in*oice chec, o# 'If ++ module is not implementedand same ill to times entr/(

Do%)ent t8-es and no. &anges *O5A7,Select t/pe 0 :endor in*oice

Select details utton

)umer range 1 ')ote don the no.range(





)o.range ?1

Gear ?277

rom no. ?177771

"o no. ?277777

Enter and sa*e


Select ac, arro 3 times

Select t/pe 6N *endor pa/ment


)o. range 15 'note don the no.range(

Select no.range information utton


104





)o.range /ear rom no. "o no.

15 277 277771 377777

Enter and sa*e



Select t/pe @ A *endor document


)o.range 1!


Compan/ code ? A+&

Select change inter*al utton


)o.range ?1!

Gear ?277

orm no. ?377771

"o no. ?-77777

Enter and sa*eIgnore the message press enter

105






4ouse an, ?SI

an, countr/ ?I)

an, ,e/ ?A+&1 'te#t field(

Sa*e

an, name ?State an, of India

Street ?an, Street

Cit/ ?4/deraad

an, ranch ?+ain ranch

Enter


8oule clic, on an, account folder


Account I8 ?SI1

8escription ?SI current A9c no.1

an, account no. ?A+&123-

Currenc/ ?I)0

$9& Account no. ?277175 SI current a9c

Select sa*e utton

2. C&eation o %(e%< 9ots:

Path :%ccounting Financial accounting-%ccounts Payable PeriodicProcessing -payments (F**0

rom the menu select En*ironmentchec, Information )umer ranges*FC#I,

Pa/ing compan/ code ?A+&

4ouse an, ?SI

Account I8 ?SI1

Select change utton 'Shift 5(

Select create utton

&ot no. ? 1

107



Chec, no ?577771

"o no. ?577177

Select @)on seuential chec, o#

Short information ?SI

Purchase date ?"oda/s date i.e Chec, o# issue date

Enter and sa*e

+anual pa/ment Automatic pa/ment1. <e can issue an/ chec, an/ time S/stem ill issue chec, one after

another2. Seuential or )on6seuential Seuential

P)&%(ase invoi%e -osting

Path : %ccounting-Financial accounting-%ccount payable Document entry-,n6oice general ($ransaction code F->9

$i*e the document date ?"oda/s date

"/pe ?0':endor(

Compan/ code ?A+&

Posting ,e/ ?31 ':endor credit(

Account ?-277771 ':endor no.(Enter


usiness area ?A+&4

"e#t ?Purchase in*oice posting

Posting ,e/ ?-7

Account no. ?277127 'In*entor/ ra material(

Enter

Amount ?R

usiness area ?A+&4

"e#t ?

rom the menu select document Simulate and sa*e

108



1. #o$ to vie$ vendo& a%%o)nt t&ansa%tions

Path: %ccounting Financial accounting-%ccount payable-%ccount Displaychange line items ($ransaction code is F'*

$i*e the *endor account ?-277771Compan/ code ?A+&




2. To vie$ gene&a9 9edge& s)nd&8 %&edito& &a$ ate&ia9 BT&ansa%tion%ode is FS@N

$i*e the $& account no. ?177571 Sundr/ creditor ra material

Compan/ code ? A+&

iscal /ear ?277

usiness area ?A+&4


8oule clic, on cumulate alance amount

To vie$ vendo& $ise

Select change la/out uttonSelect assignment field from the hidden fields columnSelect amount in local currenc/ 'under column content(Select left arroSelect cop/ utton177571 Sundr/ creditors 0+Sort ,e/ ?712 :endor numer Sort ,e/ updates assignment field automaticall/

O)tgoing -a8ent $it( %9ea&ing

Path :%ccounting Financial accounting-%ccounts payable -Documententry3utgoing payment Post (F-59


"/pe ?N

Compan/ code ?A+&

109




Account under an, date ?277175 'SI current account(

Amount ?5777

usiness area ?A+&4

"e#t ?Outgoing pa/ment

Account under open item select ?-277771

Account t/pe ? comes / default ' stands for :endors(


8oule clic, on pa/ale amount ?5777

8ocument Simulate


$o and see the *endor account truncation 'T&.%ode is F5L@N,

$i*e the *endor account no. ?-277771

Compan/ code ?A+&

Select cleared item radio utton


E#ecute

Creation of manual chec,

Path :%ccounting Financial accounting %ccounts payable En6ironment Chec in!ormation Create &anual checs ($r code FC?5

4ouse an, ?SI Account I8 ?SI1$i*e the chec, no. ?577725Sa*e

Dis-9a8 %(e%< &esiste&

/pto chec in!ormation the path is same Display Chec register ($rcode is FC?

110



$i*e the pa/ing compan/ code ?A+&E#ecute8oule clic, on chec, no. ?577725Select accompan/ documents utton

Path A9cill no. Amount Pa/ment Pa/ment doc.no. Chec,1 5777 5777 277775 5777712 57773 15777- 5777 5777 277771 577725 pa/ment histor/5 5777 5777 277717 577775

Assignment of chec, no.to pa/ment no.pa/ment doc no.is cleared ill e numer

Chec, encashment date updating?

ased on an, statement e update chec, encashment date.

Ad*antage 11. <e ,no on hich date the chec, is encased / the part/2. an, reconciliation is easier 3. upto chec, information the path is same change @Additional info9Cash

'"r code is C4%(pa/ing compan/ code ?A+&4ouse an, ?SI

Account I8 ?SI1Chec, no. ?577725

Enter $i*e the chec, encashment ?27.11.277Sa*e

3o and see %(e%< &egiste& FC#N

gi*e the pa/ing compan/ code ?A+&E#ecuteSort date ise @I the encashment date is an, or offer 37.11.277Chec,s issued ut not presented.

Uniss)ed %(e%<s %an%e99ation

Some time hile riting chec, e commit mista,e efore issuing to part/ @ ecancel chec,;p to chec, information the path is same *oid @unused chec,s *T& %ode is FC#2,

$i*e the pa/ing compan/ code ?A+&4ouse an, ?SI

111



Account id ?SI1Chec, no.from ?577771:oid reason code ?Select 7% destro/ed select *oid utton

'Shift5(

3o and see t(e %(e%< &egiste& *FC#N,

$i*e the pa/ing compan/ code ?A+&


Once the chec, lot is o*er all chec, ,eep the cursor and cheue no.from to select

sort in ascending order utton 'Ctrl 5(

If an/ numer is missing eteen the chec, is misused.

#o$ to %&eate void &eason %ode

Path :SP3-Financial accounting %ccounts recei6able and accounts payable-usiness truncations-3utgoing payments %utomatic outgoing payments-Payment media chec management De!ine 6oid reason codes ($r code is FC?

Select ne entries utton0eason ?15:oid reason code ?Stop pa/ment for A+&Select sa*e utton or CtrlSPress enter to sa*e in /our reuest

4o to delete encashment date data?57771 e ha*e to gi*e encashment date 27.11.277 for 57771./ mista,e e

ha*e gi*en for 577727577725 27.11.277 to delete encashment date577721577722

Path :up to chec in!ormation the path is same Delete eset data ($r)codeis FC?.$i*e the pa/ing compan/ code ?A+&

4ouse an, ?SI Account id ?SI1Chec, numer ?577725Select reset cashing data radio uttonE#ecuteSelect /es utton for the message to reset data


112



$i*e the pa/ing compan/ code ?A+&E#ecute

Iss)ed %(e%< %an%e99ation

S/stem ill not permit to cancel encashed chec,s.:endor accounta( In*oice posting '6-3( a( 71 'open items(( Outgoing pa/ment ith clearing '653( ( an, 5777 8r a(5777 Cr c( +anual chec, creation 'C45( CI 'Clearing items(

A( 5777 Cr ( 5777 8r

d(8ispla/ chec, register 'C4)(e( Issued chec, cancellation1( 0eset cleared items @8elin,ing ill amount and pa/ment amount

:endor Account

71( an, 5777 8r A( 5777 Cr 2( 0e*erse pa/ment

:endor account71

A( 5777 Cr

Can%e9 %(e%<

Path :upto chec in!ormation the path is same oid-Cancel payment ($r)Codeis FC?=


4ouse an, ?SI

Account I8 ?SI1

Chec, numer ?select 577725

:oid reason code ?15 'stop pa/ment for A+&(

0e*ersal reason ?select 71're*ersal in current period(

Select cancel pa/ment utton

3o and seet(e vendo& a%%o)nt F5L@N

$i*e the *endor account no. ?-277771Compan/ code ?A+&Select open items radio uttonSelect normal items chec, o#Select e#ecute utton

113



3o and see t(e %(e%< &egiste& FC#N

$i*e the pa/ing compan/ code ?A+&Select e#ecute utton

Advan%e -a8ents to vendo&s *do$n -a8ents to vendo&s,

Sundr/ creditors Purchase Ad*ance Ad*ance to *endors'current liailities( 'current assets(

Pa/ment purchase1. Creation of $& master @Ad*ance to *endors @Current assets &oans F Ad*ances2. &in, eteen sundr/ creditors ands ad*ances to *endors

A 'Ad*ance special $& indicator(Y

Sundr/ creditors Ad*ance to *endors

0econciliation account Alternati*e reconciliation account or special$& Account177571 277157

:endor A9c -277771 @ irlaChemals &imited 6177571 At the time of ma,ing pa/ment @e ,no the purpose of pa/ment.If it is pa/ment against a ill 6-2777711775716Sundr/ creditorsIf it is pa/ment as an ad*ance -277771 A-277771 @ irla Chemicals &imited 6177571

A'Ad*ance 'Special $& indicator((

Y177571 277157

Advan%e -a8ent -osting

Purchase in*oice posting"ransfer of ad*ance from special $& to normal / clearing special $& items.Clearing of normal items.:endor account ha*e to parts

1( )ormal items2( Special $& items

C&eation o 3L aste& advan%e to vendo&s *FS,

$& A9c )o. ?277157

Compan/ code ?A+&


$i*e the $& account no.177571 'Sundr/ creditors ra material(

114



Compan/ code ?A+&

Enter

Change account group to current assets loans F ad*ances

Change short te#t and $& account long te#t to Ad*ance to *endors



Lin< et$een s)nd&8 %&edito&s and advan%e to vendo&s:

Path :SP3-Financial accounting-%ccounts recei6ables and accounts payables usiness transactions-DoAn payment made-De!ine alternati6e reconciliationaccount !or doAn payments ($r code is 3H

8oule clic, on A or don pa/ment on current assets$i*e the chart of accounts ?A+&

Enter

0econciliation account ?177571

Special $& account ?277157



Advan%e -a8ent -osting:

Path :%ccounting Financial accounting %ccount payable Document entry- doAn payment DoAn payment (F->=

8ocument date ?"oda/s date

"/pe ?N

Compan/ code ?A+&

:endor account ?-277771

Special $& indicator ?A

an, account ?277175 SI current account

usiness area ?A+&4

Amount ?25777

"e#t ?Ad*ance pa/ment posting

115



Enter

Amount ?R

usiness area ?A+&4

"e#t ?


3o and see t(e vendo& a%%o)nt t&ansa%tion *T&.%ode is F5L@N,

$i*e the *endor account no. ?-277771Compan/ code ?A+&Select open items radio uttonSelect special $& transaction chec, o#E#ecute

P)&%(ase invoi%e -osting *F?42,


"/pe ?0

Compan/ code ?A+&

Posting ,e/ ?31

Account no ?-277771

Enter

Amount ?25777

usiness area ?A+&4

"e#t ?purchase in*oice posting

Posting ,e/ ?-7

Account no. ?277127 in*entor/ ra material

Enter

Amount ?R

usiness area ?A+&4

"e#t ?

rom the menu select document @simulate and sa*e

3o and see t(e vendo& a%%o)nt *T&)n%ation %ode F5L@N,


116



Compan/ code ?A+&



E#ecute

Select ac, arro

Select special $& truncation chec, o# along ith normal items

E#ecute

T&anse& o advan%e &o s-e%ia9 3L to no&a9 8 %9ea&ing s-e%ia9 3L ites

Path :%ccounting Financial accounting-%ccounts payable-Document entry- DoAn payment Clearing (F-5>


8ocument t/pe ?A

Compan/ code ?A+&


"e#t ?Ad*ance transfer to normal

Select process don pa/ments utton

"ransfer posting ?25777

Sa*e

3o and see t(e vendo& a%%o)nt t&ansa%tions F5L@N


Compan/ code ?A+&

Select clearing items radio utton

Select special $& transaction chec, o#

E#ecute

Select ac, arro



E#ecute

117



C9ea&ing o no&a9 ites:

Path : %ccounting Financial accounting %ccounts payable %ccount Clear

(F->>

$i*e the account no. ?-277771Compan/ code ?A+&Select process open items utton8oule clic, on credit 257778oule clic, on deit 25777Sa*e

3o and see t(e vendo& a%%o)nts *T&ansa%tion %ode .F5L@N,

$i*e the *endor account no. ?-277771Compan/ code ?A+&Select cleared items radio uttonSelect normal items chec, o#E#ecute

:endor accountD

)ormal 9 Items% 5 25777 -25777 Sundr/ creditors C9&

Special $& items

Ad*ance to *endor 3 25777 5 25777

2nd Scenario Ad*ance more ill less Ad*ance 277777ill amount 57777

A( Ad*ance pa/ment posting '6-(( Purchase in *oice posting '6-3(C( "ransfer of ad*ance of 0s.577777 from special $& to normal '65-(

:endor A9c normal items8 C 57777 57777Special $& items

A 277777 C 57777

8( Clearing of normal items '6--(

118





If the pa/ment is made ithin 27 da/s 62Z ashdiscount pa/ale ithin 37 da/s

;nder default for aseline date? Select posting date radio uttonPercentage )o.of da/s

"erm 1 3 17"erm2 2 27"erm3 6 37

Press enter Select sa*e utton or CtrlSPress enter to sa*e in /our reuest

Cas( Dis%o)nt Re%eived

"rade discounts are to e adusted to purchases here as cash discounts are to

e shon under other income.

C&eation o 3L aste& BCas( dis%o)nt &e%eived ot(e& in%oe *FS,

$i*e the $& A9c no. ?377171

Compan/ code ?A+&


$i*e the $& account 377177 e#change gain

Compan/ code ?A+&

Enter

Change short te#t and $& account long te#t to cash discount recei*ed.

Sa*e

Assignent o a%%o)nt o& a)toati% -ostings:

Path :SP3-Financial accounting-%ccounts recei6able and %ccounts payable-usiness transactions-3ut going payments-3ut going paymentsglobal settings De!ine accounts !or cash discount taen) ($r Code is34/

$i*e the Chart of Accounts ?A+&Enter Sa*e$i*e the account no.377171 cash discount recei*edSa*ePress enter to sa*e in /our reuest

120




8ocument date ?25.17.277


Entr/ date ?"oda/s date

"/pe ?0

Compan/ code ?A+&

Currenc/ ?I)0

Posting ,e/ ?31

Account ?-277771

Enter

Amount ?177777

Pa/ment terms ?Select A+&1


Enter


Posting ,e/ ?-7

Account no. ?277127 In*entor/ ra material

Enter Amount ?R

usiness area ?A+&4

"e#t ?

rom the menu select document @Simulate and Sa*e

3o and see t(e vendo& a%%o)nt *T&ansa%tion %ode is F5L@N,:


Compan/ code ?A+&



E#ecute

121





A)toati% -a8ent -&og&a *APP,

S/stem ill 6Chec, due dates6Issue chec,

6Pass the enter and cleared part/ account6$enerate pa/ment ad*ance6 update chec, register

"he chec, lot should e seuential @e are not programmer @s/stem gi*en pa/mentprogram.Chec, format and pa/ment ad*ice format

APP ill e used / cash rich companies"he/ run ee,l/ 9 for e*er/ 17 da/s 9or e*er/ 15 da/s

At the time of APP run e ha*e to gi*e an,ise ran,ing ith a*ailale amounts.SI 1 1777777

I8I 2 577777ICICI 3 377777It ill issue chec,s from SI upto 17 la,hs. "hen afterards it issued form I8I upto577777 @ "hen it goes to ICICI and issued up to 3777777

After run it gi*es a proposal @ In the proposal it shos for hich parties for hich illsfrom hich an, it is going to issue to chec,s.

<e can edit proposal / loc,ing some in*oices for pa/mentOr

/ charging an,

8ue Part/ M Part/ G1 12 23 3- -5 5

lac, in*oices -5 and ma,e the pa/ment for 12 and 3 use the fund for part/ illpa/ments.

S/stem is issuing form SI for part/ M 3 ills @part/ is ha*ing account in ICICI6Changean, from SI to ICICI.

Set)- -a8ent et(ods o& %o)nt&8 o& -a8ent t&ansa%tions

Path :SP3 Financial accounting-%ccount recei6able and account payable usiness transactions-3utgoing payments %utomatic outgoing payments

123



-Payment method @an selection !or payment program-Setup payment method per country !or payment transactions


Countr/ ?I)

Pa/ment method ?

8escription ?Chec,

Select outgoing pa/ments radio utton

Select chec, radio utton

8ocument t/pe for pa/ment ?N

Clearing document t/pe ?N

Pa/ment medium program ?0O;SJC

)ame of print date set ?&IS"1S

Sa*e


Set)- -a8ent et(ods -e& %o-an8 %ode o& -a8ent t&ansa%tions:

Same path



Pa/ment method ?

+inimum amount ?17

+a#imum amount ?

Select pa/ment per due da/ chec, o#

Select from data utton

rom for the pa/ment medium? 117JP0E);+JC4EC

8raer on the form ? for Ara*ind +ills &imited

Authorized signator/

Sa*e


Set)- a99 %o-an8 %odes o& -a8ent t&ansa%tions:

124



Same path

Select ne entries uttonCompan/ code ?A+&

Pa/ing compan/ code ?A+&Separate pa/ment per usiness area chec, o#Out going pa/ment ith cash discount from ? an, interest rate 1.5Z per month

1Z per annumPa/ment term? If e ma,e the pa/ment ithin 37 da/s e get 61Z cash discount8ue ithin %7 da/sS/stem ill pa/ment %7 da/s since discount is less than an, interest rate.<ithin 37 da/s ?Interest for month 1.5<ithin %7 da/s ?Interest for month 1.51.5

Pa/ment terms?If e ma,e the pa/ment ithin 37 da/s e get 2Z cash discount.8ue ith in %7 da/sS/stem ill ithin 37 da/s since discount more than an, interest rate.

+a#imum cash discount?Pa/ment term?If e ma,e the pa/ment ithin 37 da/s e get 1Z cash discount. 8ue ithin %7 da/s."hough e are not entitled s/stem claims 1Z cash discount and ma,e the alancepa/ment onl/ e*en if it is paid ith %7 da/s.Special $& transaction to e paid under *endors ? Select A 'Ad*ances(

Sa*ePress enter to sa*e in /our reuest

Set)- -a8ing %o-an8 %odes o& -a8ent t&ansa%tions:

Same path



Select forms utton

rom for the pa/ment ad*ise 117J8JA:IS

Select sender details utton

"e#t I8 ?Select S" 'S" stands for "e#t(

&etter header ?J7771J4EA8E0

ooter ?J7771JOO"E0

125



Sender ?J7771JSE)8E0

Sa*e and Press enter to sa*e in /our reuest

C&eation o se)entia9 %(e%< 9ots *FC#I,


4ouse an, ?SI

Account I8 ?SI1

Select change utton

Select create utton

&ot numer ?2

Chec, numer ?77771

"o ?71777

8eselect non6seuential chec, o#

Short information ?SI

Purchase date ?"oda/s

Enter and sa*e

Assign -a8ent et(ods in vendo& aste&:

Path :%ccounting-Financial accounting %ccounts payable-&aster records &aintain centrally-Change (4G02

$i*e the *endor no. ?-277771Compan/ code ?A+&Select pa/ment transaction chec, o# under compan/ code dataEnterPa/ment methods ?Select UPa/ment loc, ?If e dont ant to ma,e the pa/ment to this part/ in this

run select 6S,ip account

Alternati*e pa/ee ?<e ha*e purchased from irla Chemicals &imtied @C& hasto ma,e the pa/ment to part/ MGN @C& instructs us toma,e the pa/ment to MGN6in alternati*e pa/ee gi*e MGN no.hen e run APP chec, ill e in the name of MGN andpart/ clearing ill e C&

126



4ouse an, ?C& in ha*ing account in ICICI @It instructs us to issuechec, from ICICI onl/ @ <e gi*e house an, ICICI6 chec,e issued onl/ form ICICI.

Indi*idual pa/ment ?<hen e run APP it ill issue one chec, onl/ for all theills due @some parties as, us to issue separate chec, for

each ill. Select indi*idual pa/ment chec, o#.Separate chec, ill e issued for each ill.Select sa*e utton or CtrlS

END USER AREA



"/pe ?0

Compan/ code ?A+&Posting ,e/ ?31

Account no. ?-277771

Enter

$i*e the amount ?

usiness area ?A+&4


Posting ,e/ ?-7


Enter

Amount ?R

usiness area ?A+&4

"e#t ?

8ocument @Simulate and sa*e

Set)- an< dete&ination:

Path :%ccounting Financial accounting %ccounts payable-Periodic processing- Payments ($r code is FIP

rom the menu select En*ironment maintain 6Configuration

Automatic pa/ment program @Customization one @Screen NP

127



Select an, determination utton



Enter

Select A+&

8oule clic, on ran,ing order folder


Pa/ment method ?

Currenc/ ?I)0

an, order ?1

4ouse an, ?SI

Sa*e


8oule clic, on an, accounts folder


4ouse an, ?SI

Pa/ment method ?

Currenc/ ?I)0

Account I8 ?SI1an, su account ?277175 'SI current account(

usiness area ?A+&4

sa*e

8oule clic, a*ailale amounts folder


4ouse an, ?SI

Account I8 ?SI1

8a/s ?

Currenc/ ?I)0

a*ailale for outgoing pa/ment ?1777777

Sa*e

128



A)toati% -a8ent -&og&a &)n *T& %ode is F@@,

Path :/p to periodic processing the path is same- Payments ($r code is F**0

0un date ?"oda/s date

Identification ?A+&1Select parameter taCompan/ codes ?A+&Pa/ment methods ?

"hough e ha*e gi*en the date e can run tomorro it self

Pa/ment term ?If e ma,e the pa/ment ithin 17 da/s e get 2Z cashdiscount '8ues ithin 37 da/s(

Purchase toda/ ?7!.11.277

If e ma,e the pa/ment to da/ 62ZIf e ma,e the pa/ment on 1-.11.277 2ZS/stem ill not issue chec, toda/s @ It ill issue in the ne#t run since the discountamount is same.

It control the cash flos

Part/ ill date ?7!.11.277Pa/ment term ?A+&2 37 da/s credit 7!6126277

APP run toda/ ? It as,s ne#t Posting date ?1-.11.277

APP run2 ?1-.11.277 21.11.277)e#t pa/ale date ?1-.11.277)e#t posting date ?1-.11.277

:endor from ?-277771:endor to ?-377777Sa*e

Select an, arroSelect proposal utton 'Shift 1(

Select start immediatel/ chec, o#

Enter

$o on press enter 'asic "r code o# green tic, mar, o#(

"ill e get the message pa/ment Proposal has een created

129



"o edit the proposal 6Select an/ proposal utton enter 'Shift -(

8oule clic, on *endor no.

"o loc, on in*oice for pa/ment

8oule clic, on document no. ?177771

Pa/ment loc, ?Select A 'loc, for pa/ment (

Enter

"o change an, for second ill

8oule clic, on document no. ?17777-

Select reallocation utton

Pa/ment method ?

4ouse an, ?SI

Account I8 ?SI1

Enter

Sa*e

Select an, arro to times

<e get a message pa/ment proposal has een edited

Select pa/ment run utton

Enter $o on press enter .

It e get the message pa/ment run has een carried out.

To ta<e %(e%< -&inting:

Select printout 9 data medium ta for the program RFFOUSC

$i*e the *ariant ?A1

Select maintain *ariants utton

Select for all selection screen radio utton

Select continue utton

Program run date ?7!.11.277

Identification feature ?A+&1


130





rom the menu select s/stem @Ser*ices output control


Select spool no.chec, o# for chec,

Select displa/ contents '%(

3o and see t(e vendo& A%%o)nt F5@@N

$i*e the *endor account ?-277771

Compan/ code ?A+&



E#ecute

8oule clic, on document t/pe ?N

or the amount ?

Select call up document o*er*ie utton '(

Select displa/ document header utton

Enter

rom the menu select En*ironment chec, information


$i*e the pa/ing compan/ code ?A+&E#ecute

C&edit eo -ostings

Purchase from irla Chemicals &imitedIf the material is not good0eturn the material or reduce the amount 'Price(

C& ill issue credit note to mail or A+& raises 8eit note on C&oth are same

8oc t/pe ?$ 'Credit memo( A)o.range 1! 1!)o need to gi*e no.range inter*al alread/ e ha*e gi*en earlier

132



Path :%ccounting- Financial accounting %ccounts payable Document entry Credit memo general (F->*


"/pe ?$ ':endor credit memo(

Compan/ code ?A+&

Posting ,e/ ?21 Credit memo

Account ?-277771

Enter


usiness area ?A+&4

"e#t ? Credit memo posting

Posting ,e/ ?577


Enter

Amount ?R

usiness area ?A+&4

"e#t ?


)ote? Cash ournal postings @ not accept negati*e alances )ormal postings Accept negati*e postings

133



ACCOUNTS RECEI!A5LE *A+R,

"his is also a Su &edger 'Susidiar/ &edger(

"his is used hen Sales F 8istriution 'S8( +odule Is not implemented6All t/pes ofsales.

Eg? Product Sale90a +aterial Sale9Scrap Sale

<hen Sales F 8istriution'S8( +odule is implemented6"his is used for 0a +aterialSale 9Scrap Sale9Asset Sale6'Other than Product Sale(

At the time of sale?

Customer Account 8r Su ledger Sundr/ 8etors'$eneral &edger(D D

"O SA&ES $eneral &edger DDD

0econciliation AccountOr

Control Account

5ASIC SETTIN3S FOR ACCOUNTS RECEI!A5LE:

1.Creation Of Customer Account $roups

A(I Customers Asset Sale9Scrap Sale90+ Sale 0econciliation account fieldParties

134



(S8 C;S"O+E0S 0euired Entr/ field

P0O8;C" SA&E PA0"IES2.Create numer ranges for customer accounts

3.Assign numer ranges to customer account groups

-.Creation of 2 $& masters

A(Sundr/ 8etors6 LCurrent Assets&oansFAd*ancesL

(Sales Account Sales5.Creation Of Customer +aster %. 8ocument "/pes And )o.0anges OA!

80 Customer In*oice

8N Customer Pa/ment8A Customer 8ocument or "ransfers90e*ersals

!.Posting e/s 71 Customer 8eit15 Customer Credit

<e test a scenario here *endor is a customer Part/ C& Part/ C&

Purchase 177777 Sales 177777Sales 27777 Purchase 27777

66666666 6666666)et Pa/ale 7777 )et 0ecei*ale 7777

<hen e Pa/90ecei*e net amount e ha*e to clear *endor transactions and customertransactions at a time

)ote ? Create receipt terms 'if an/ cash discount deit 6 8eit e#penses (

@.SALES IN!OICE POSTIN3:

C&eation o %)stoe& a%%o)nt g&o)-s

Path: SP3- Financial %ccounting- %ccount ecei6ables and accounts payablescustomer accounts &aster data- Preparation !or creating customer master data-De!ine account groups Aith screen layout (customers


Account group ? A+&1

135



)ame ? I Customers for A+&

8oule lic, compan/ code data

8oule clic, account management

0econciliation account ma,e it reuired entr/ filed

Sa*e

Select create reuest utton

Short description for A0 customization for A+&

Press enter

Enter once again to Sa*e in /our reuest

Select ne#t entr/ utton


)ame ? S8 customers for A+&

8oule clic, on compan/ code data


0econciliation account ma,e it reuired entr/ filed.

Sa*e.

C&eate No. &ange o& %)stoe& a%%o)nts:

Path :/pto preparation !or creating customer master data the path is same)- Create no) range !or customer accounts ($r)code is 4D*



)o. range ?23

rom no. ?%%77771

"o no. ?%!77777.

Enter


)o.range ?2-

rom no. ?%!77771

"o no. ?%77777

Enter and Sa*e

136




Assign N)e& &anges to %)stoe& a%%o)nt g&o)-s:

Same path



Enter

or A+&1 Assign no.range ?23

or A+&2 Assign no.range ?2-

Sa*e


Deine to9e&an%e g&o)- o& C)stoe&

Path :SP3-Financial accounting-%ccount recei6able and account payable- usiness truncations-incoming payments-manual incoming payments-De!inetolerances(Customers


Compan/ code ?A+&

"olerance group ? lan,8escription ?"olerance group for A+&Sa*ePress enter sa*e in /our reuest

C&eation o 3L /aste&s *FS,:


Compan/ code ?A+&


$i*e the $& account no.277157 ad*ance to *endors

Compan/ code ? A+&

Enter

Change short te#t and $& account long te#t to Sundr/ 8etors

137




Change reconciliation account for account t/pe to customers

Change sort ,e/ to 731 customer numer

Select Create 9 an, 9 Interest ta

ield status group ?$7%!

Sa*e

$& account no ?377777

Compan/ code ?A+&


Change $& account 377177 E#change gain

Compan/ code ?A+&

Enter

Select t/pe9description ta

Change the account group to sales9.

Change short te#t and $& account loge te#t to sales account



C&eation o %)stoe& aste&

Path: %ccounting- Financial accounting %ccounts recei6ables-&aster records- &aintain Centrally-Create ($r)Code is 4D0*

Account group ?select I customer for A+&

Compan/ code ?A+&

Enter

"itle ? ? select Compan/

)ame ? I0&A Chemicals &imited

Countr/ ? I) for India


:endor ?-277771

Select compan/ code data utton

0econciliation account ?277117 Sundr/ detors

138



Sort ,e/ ?731 'Customer no.(

Select pa/ment transaction ta

"erms of pa/ment ?7771 pa/ale immediatel/ due net

Sa*e

Do%)ent t8-e n)e& &anges *O5A7,

Select t/pe 8r customer in*oice


)o.range ?1


Compan/ code ?A+&Select change inter*als utton

Select inter*als utton

)o.range ?1

Gear ?277

orm no. ?-77771

"o no. ?577777

Enter and sa*e



Select t/pe ?8N 'Customer pa/ment (


)o. range ?1-


Compan/ code ??A+&



)o.range ?1-

Gear ?277

rom no. ?577771

139



"o no. ?%77777

Enter and sa*e


Select ac, arro three times

Select t/pe ?8A 'customer document(


)o.range ?1%


Compan/ code ?A+&

Select change inter*al utton


)o.range ?1%

Gear ?277

orm no. ?%77771

"o no. ?!77777

Enter and sa*e


ENTER USER AREA

Sa9es invoi%e -osting:

Path accounting Financial accounting %ccount recei6able- Document entry- ,n6oice .eneral (F-22


"/pe ?80

Compan/ code ?A+&

Posting ,e/ ?71 In*oice 'Customer deit( C?Customer 8? 8eit

Account ? select %%77771

Enter


usiness area ? A+&4

140



"e#t ? Sales In*oice posting

Posting ,e/ ?57

Account ?377777 'sales account(

Enter

Account ?R

usiness area ?A+&4

"e#t ?

rom the menu select document Simulate and sa*e

2.#o$ To !ie$ C)stoe& A%%o)nt T&ansa%tions?

Path : %ccunting Financial accounting %ccounts recei6able- %ccount- Display @ Change line items ($r)code is F'5

$i*e the customer account no. ?%%77771

Compan/ code ?A+&




Select ac, arro

To vie$ vendo& and %)stoe& t&ansa%tions toget(e&

Select *endor items chec, o# along ith normal items

E#ecute

2.In%oing -a8ent and %9ea& vendo& and %)stoe& t&ansa%tions toget(e&

Step A(8ocument t/pe 8N should allo *endor transactions

8ocument t/pes and no. 0anges6OA!

Select doc t/pe? 8N Select doc t/pe? ,zSelect details utton Select details utton

elo no. 0ange6 elo no. 0ange6 Account t/pe? Account t/pe?

141



A Assets A assets8 Customers selected 8 customers to select :endors to select *endors selected+ +aterials + materialsS $& accounts selected S $& accounts selected

)ormal receipt entr/? )ormal pa/ment entr/?an, A9c 80 $& *endor a9c 80 :endor "o customer customer "o an, $&

)se t(e T&.%ode O5A7Select document t/pe ? 8N 'customer pa/ment (

select details uttonselect *endor chec, o#sa*e

In%oing Pa8ent :Path :%ccounting Financial accounting %ccounts recei6able- Document entry-,ncoming payments ($r)Codes is F-2=


"/pe ? 8N Customer pa/ment

Compan/ code ? A+&Clearing te#t ? Incoming pa/ment

Account under an, data ? 277175 'SI current account(

usiness area ?A+&4

Amount ?-%777

"e#t ? Incoming pa/ment

Account under open item selection ? Select %%77771

Account t/pe ?8 comes / default '8 stands for

customers(

Select other accounts chec, o#


Select standard open items chec, o#

Account t/pe ? Select ':endors(

142





-. Sales in*oice posting5. "ransfer of ad*ance from special $& to normal / clearing special $& items%. Clearing of normal items a(Customer account to parts ( Special $& items

@. C&eation o 3L aste& Badvan%e &o %)stoe& %)&&ent 9iai9ities -&ovisions *FS,


Compan/ code ?A+&


$i*e the $& account no. ?277117 Sundr/ detors

Compan/ code ?A+&

Change account group to current liailit/ F pro*isions

Change short F $& account long te#t ad*ance from customers

Sa*e

2. Lin< et$een S)nd&8 Deto&s and advan%e &o C)stoe&s

Path :SP3-Financial accounting-%ccounts recei6able and accounts payable-usiness transactions-DoAn payment recei6ed De!inereconciliation accounts !or customer doAn payments(34

8oule clic, on special $& indicator A

$i*e a /our chart of accounts ?A+&

Enter


Special $& account ?177572



END USER AREA

Advan%e &e%ei-t -osting:

Path :%ccounting- Financial accounting %ccounts recei6able-Document entry- DoAn payment DoAn payment ($r)code is F-2

144





"e#t ?Sales in*oice posting

Posting ,e/ ?57

Account no. ?377777 Sales A9c

Enter

Amount enter ?R

usiness area ?A+&4

"e#t ?

orm the menu select document @Simulate and sa*e

3o and see t(e %)stoe& a%%o)nt t&ansa%tion *F5LN,

$i*e the customer account no. ?%%77771Compan/ code ?A+&



E#ecute

Select ac, arro

Select special $9& transactions chec, o# along ith normal items

E#ecute

T&anse& o advan%e &o s-e%ia9 3L to no&a9 8 %9ea&ing s-e%ia9 3L ites:

Path :%ccounting-Financial accounting %ccounts recei6able-Document entry- DoAn payment clearing (F-9


"/pe ?8A

Compan/ code ?A+&

Customer account ?%%77771

"e#t ?Ad*ance receipt clearing

Select process don pa/ment utton

"ransfer posting ?12777

Sa*e

146



3o and see t(e %)stoe& a%%o)nt t&ansa%tions *F5LN,


Compan/ code ?A+&


Select special $& transactions chec, o#

E#ecute

Select an, arro



E#ecute

C9ea&ing o no&a9 ites:

Path :%ccounting- Financial accounting %ccounts recei6able %ccount Clear(F-92

$i*e the account no. ?%%77771

Compan/ code ?A+&


8oule clic, on deit ?127778oule clic, on credit ?12777

Sa*e

3o and see t(e %)stoe& a%%o)nt t&ansa%tions F5LN

$i*e the customer account no. ?%%77771Compan/ code ?A+&Select cleared items radio uttonSelect normal items chec, o#

E#ecute

147



5ILL DISCOUNTIN3

und ased limits'+one/ ill e gi*enph/sicall/ / the an,(

)on fund ased limits'+one/ ill no e gi*enph/sicall/ / the an, tothe compan/(

1. Cash credit &ocal Sales order 1. an, $uarantees '$(

2. Pac,ing credit E#port sales orders 2. &etter of credit '&C(

3.an, o*erdraft

-.ill discounting

ill discounting mechanism A+&

Sale 577777 on 12.11.277

"erm of pa/ment @37 8a/s Credit

A+& 8iscounts the ill<ith the an,

Dan, ill charge 37 da/s

DOn due date an, ill collectrom customer

D66666666666666666666666666666666666666666666666666666666666666666666666666666666666666666D D

Customer ma,es the customer does not ma,ethe

pa/ment to the an, Pa/ment to an, liailit/ to A+&

148



)o liailit/ to A+& &iailit/ to A+&

Contingent liailities&iailit/ is uncertain

Gear end? "his is shon in notes to accounts @;nder contingent liailities

5i99s dis%o)nted $it( an<

No&a9 A%%o)nting SAP A%%o)nting

A( Incase of salesCustomer A9c 8r "o Sales

Customer A9c 8r 'Sundr/ detors( "o Sales

( ill of e#change pa/ment6 )o entr/ 6

Customer special $& '<( 8r 'Sundr/ detors ill of e#change( "o customer a9c ith clearing 'Sundr/ detors(

C( ill discountingan, current A9c 8r "o an, ill discounting

an, current A9c 8r "o Interest A9c "o an, ill discounting

8( 0eport *ie customer ise

9Illise due dateise9an,ise out standingsa*ailale in SAP

E( 0e*erse contingent liailit/an, ill discounting 8r "o Customer

an, ill discounting 'ith clearing( 8r "o Customer special $&'<( ith

clearing'sundr/ detors ill of e#change(

Presentation in alance sheet?Sundr/ detorsTSundr/ detors

Sundr/ detors 8eit'ill of e#change( _ )et Neroan, ill discounting Credit

Or 8ont plot sundr/ detors ill of e#change and an, discounting in alance sheet6It isreuired onl/ for notes to accounts.

149



Customer A9c SI ill discounting)ormal items OP A& 377777

A( 177777 (177777 E(177777 C(177777

6666666666-77777Special $&

(177777 E(177777 377777

&imits ith an,s? SI I8Iill discounting limit 5777777 2777777

Alread/ discounted 3777777 2777777 6666666666666 666666666666&imit a*ailale 2777777 7

TTTTTTTill discounted as per C 1777777

66666666666&imit a*ailale 1777777Pa/ment / customer as per E 1777777

66666666666)o limit a*ailale 2777777

TTTTTT

Creation of 2 $& mastersSundr/ detors 'ill e#change under current assets loans F ad*ances.

SI ill discounting Secured loans

und ased limits and non6fund ase limits irst change on current asset and second change on fi#ed assets.

C&eation o 3L a%%o)nt *FS,


Compan/ code ?A+&

Select ith template

$i*e the $& account no.277117 Sundr/ detors

Compan/ code ?A+&

150



Enter

Change short te#t to sundr/ detors ill of E#change

Change $& account long te#t to sundr/ detors 'ill of e#change(



$& account no. ?177372

Compan/ code ?A+&

Select ith template ith utton

$i*e the $& account no.177377 SI 0upee "erm loan

Compan/ code ?A+&

Change short te#t and $& account long te#t to SI ill discounting


Select open item management chec, o#


Select post automaticall/ onl/ chec, o#

Sa*e

Lin< et$een s)nd&8 deto&s and s)nd&8 deto&s i99 o e%(ange

Path:SP3-Financial account-an account usiness transactions-ill o!exchange transactions-ill o! Exchange recei6able-Post bill o! change recei6able- De!ine alternati6e reconcile %ctual !or ills@Exchange recei6able ($r code is3H

8oule clic, on special $& indicator ?< 'ill of E#change recei*ale(

$i*e the chart of accounts ?A+&

Enter


Special $& account ?277111 Sundr/ detors 'ill of e#change(

Sa*e

Sa*e in /our reuest

Lin< o& 5an< %)&&ent a%%o)ntG S)nd&8 deto&s A%%o)nt and an< i99 dis%o)ntinga%%o)nt

151



Path: up to the bill o! exchange recei6able at ban-De!ine ban sub accounts($rcode is 3HG


Chart of accounts ?A+&

an, account ?277175 SI current account

;sage select discounting special $& indicator ?<

Customer reconciliation account ?277117'sundr/ detors(

an, su account for liailit/ ?177372 'SI ill discount(

Sa*e


END USER AREA

Sa9es invoi%e -osting *F?11,


"/pe ?80

Compan/ code ?A+&

Select posting ,e/ ?71

Account no. ?%%77771

Enter

Amount ?177777

usiness area ?A+&4

Pa/ment terms ?Select )" 37 )et 37 '37 da/s credit(

"e#t ?sales in*oice posting

Posting ,e/ ?57

Account ?377777 Sales account

Enter


Amount ?R

usiness area ?A+&4

"e#t ?


152



5i99 o e%(ange -a8ent:

Path :%ccounting Financial accounting- %ccounts recei6able Document entry- ill o! exchange Payment (F-98


"/pe ?8N

Compan/ code ?A+&

Posting ,e/ ?7 Customer special deit


Special $& indictor ?<

Enter

Amount ?177777

usiness area ?A+&4

"e#t ?ill of e#change pa/ment

8ue on ?1-.12.277 '37 da/s due date(

Placement usage ?select discounting

8omicile ?SI

Control an, location ?+ain ranch 4G8

select choose open item uttonSelect process open item utton

8oule clic, on recei*ale ?177777


)ote the document no.577773

5i99 dis%o)nting:

Path :%ccounting Financial accounting- %ccounts recei6able- Document entry

ill o! exchange Discounting (F-99


"/pe ?8A

Compan/ code ?A+&

an, account ?277175 'SI current account(

153



usiness area ?A+&4

Amount ?5777

"e#t ?SI ill discounting

Posting ,e/ ?-7

Account no. ?-77-77 Interest account

Enter

Amount ?577777

usiness area ?A+&4

"e#t ?

Press select ill of e#change utton

8oc no. ?577773

8ocument @Simulate and sa*e

Re-o&t to vie$ %)stoe& $ise i99 $iseG do%)ent $ise and an< $iseo)tstanding:

Path :%ccounting Financial accounting-%ccounts recei6able-Periodic processing ill o! exclude processing Gorea-ill o! exchange management($r codes S<%'<=;0*22*9

$i*e the chart of accounts ?A+&

$& account ?277111 ill of e#change

Compan/ code ?A+&

Special $& indicator ?<

;sage ?select 8 '8iscounting(

Select discounted 9Collected radio utton

E#ecute

Select current la/out utton

eep the fields due date document no customer recei*ed form document data6

8omicile.

Amount in local currenc/

Select cop/ utton

Reve&se %ontingent 9iai9it8 :

154



Path :%ccounting-Financial accounting %ccounts recei6able-Document entry-ill o! exchange e6erse contingent liability (F-20

$i*e the document date F Posting date ?13.12.277

"/pe ?8ACompan/ code ?A+&$& account ?277111 'Sundr/ detors ill of e#change(;sage ?Select discounting8ue / ?31.12.277Customer ?%%77771Select edit line items uttonIgnore the all arning message and press enter

Select drop don utton for command column

Set items to acti*e Set items is loc,s to acti*e6 Set items to inacti*e6 Set items in loc,s to inacti*e

Customer made pa/ment for 23 and - ills.

ill )o or or @

2

3 - 5 6

Customer made pa/ment for 1 and 5 illsill no. or or 1 2 6 63 6- 6 65

Command filed select Sa*erom the menu select document @8ispla/

155



If ill is dishonored?Contingent liailit/ ecomes actual liailit/ ase step E re*erse contingent liailit/additional entr/ to e passed.

Customer account 8r "o SI current account 'Sundr/ detors(

8unning '0eminder(If the customer does not ma,e the pa/ment as per terms of pa/ment s/stem illissue dunning letters.

<e are not programmers e use s/stem gi*en dunning letter formats.

D)nning a&ea:

Compan/ code as a hole 90egional ise 9 location iseEg.ig companies

Separate mar,eting heads

or East or <est or )orth or South

Onl/ to his area customers.4ere e create each session as one dunning area .Small companies @one mar,eting head for all the regions.Compan/ code ill e the dunning area.

'Cash credit ? &oan from an, and after sales e discharge the liailit/ e#port salesorder pac,ing credit loan from an, ill discounting after sale(

8unning le*els t/pe of letters+a#imum ? le*els<e are using ?- le*els8unning inter*als 'reuenc/( ?17 da/s$race period ?3 da/s

Eg? 1st &etter 2nd &etter 3rd &etter -th &etter Sale on 1!.11.277 after after after after Pa/ment terms 7771 27.11.277 37.11.277 17.12.277 27.12.277Pa/ale immediatel/

8unning charges? or sending the letter e can collect dunning charges form thecustomer.It can e le*el ased 9 amountased

156



It can e fi#ed percentage amountIt ill e shon onl/ in the letter It ill not e posted the accounts

Deine d)nning a&eas:

Path :SP3-Financial accounting-%ccounts recei6able and account payable- usiness transactions Dunning asic settings !or dunning De!ine dunningareas)


Compan/ code ?A+&

Area ?lan,

"e#t ?8unning area to A+&

sa*eIgnore the arning message press enter


Deine d)nning -&o%ed)&es:

Path :/p to dunning the path is same Dunning procedures-De!ine procedures($r code is F&P

Select ne procedure utton

8unning procedure ?A+&

)ame ?8unning procedure for A+&

8unning inter*al in da/s?17

)o.of dunning le*els ?-

&ine item grace periods?3 da/s

Interest indicator ?Select 71 standard item interest calculation

Select standard transactions dunning chec, o#


8unning te#ts utton

Compan/ code ?A+&

Select customer radio utton

Enter

157



Select ne compan/ code utton


Enter

or compan/ code ?A+& select separate notice per dunning le*el chec, o#


Select Ges utton for the message to sa*e date


Select dunning le*els utton

Select ala/s dun chec, o# for all the four le*els

Select charges utton '%(

$i*e the currenc/ ?I)0

Enter

Compan/ code ?A+&


Enter

O-en one o&e session $it( t&ansa%tion %ode :F5/P

8oule clic, on procedure 7771Select dunning te#t utton

$i*e the compan/ code ?7771


Enter

Come to the first session

8unning le*el 1

rom 15768unn 671

8unning le*el 2

Select pagedon utton 'right side(

8unning le*el 3

orm 157JdunnJ72

8unning le*el -th

158



orm 157JdunnJ72

)o select charges utton

$i*e the currenc/ ?I)0

Enter

Select ac, arro

Sa*e



Assign d)nning -&o%ed)&e in %)stoe& aste&:

Path :%ccounting-Financial accounting-%ccounts recei6able &aster records-

&aintain centrally-Change ($r code is 4D02


Compan/ code ?A+&

Enter

Select compan/ code date utton

Select correspondence ta

8unning procedure ?select A+&

Sa*e

END USER AREA

Sa9e invoi%e -osting *F?11,

$i*e the document date F posting date ?17.11.277

"/pe ?80

Compan/ code ?A+&

Posting ,e/ ?71

Account ?%%77771

Enter

Amount ?1111

usiness area ?A+&4

"e#t ?Sales in*oice posting

159



Posting ,e/ ?57

Account no. ?377777 Sales account

Enter

Amount ?R

usiness area ?A+&4

"e#t ?

rom the menu Select 8ocument @Simulate and sa*e

D)nning &)n

Path: %ccounting Financial accounting-%ccounts recei6able Periodic processing-Dunning-($r code F*50

0un on ?"oda/s date

Identification ?A+&1

Select parameter ta

8unning date ?"oda/s date

8ocuments posted up to ?"oda/ date

Compan/ code ?A+&Customer ?%!77777

Sa*e

Select ac, arro

Select schedule utton

Select start immediatel/ chec, o#

Output de*ise ?&P71

Select schedule utton

$o on press enter till e get the message U 8un selection is complted

Select dunning print out utton

Select print utton

$o on press enter till e get the message dunning print out is completed

Select dunning histor/ utton

160



$i*e /our compan/ code ?A+&

E#ecute '(

eep the cursor on 1111

Select displa/ dunning notice utton

eep the cursor on the document no.

Select print pre*ie utton

3o and see t(e %)stoe& aste& *XD1,

Customer ?%%77771Compan/ code ?A+&Enter Its updates automaticall/

&ast dunned date ?1!.11.277 and dunning le*el.

161



SALES TAX

:A" means *alued added ta# or &S" &ocal Sales "a#CS" mans Central Sales "a#

Purchase Sales 'Output ta#(Input ta#

1 2 3 -&ocal outside &ocal Outsidepurchases state Sales State sales

:A"9CS" CS" purchase :A" 9& CS" salesPurchase

asic 177 177 277 277E#cise Z 27 27:A" -Z -.32'E( 2.1%'CS"2Z( 2!.57':A"12.5Z(-.-'CS"2Z(

666666666 66666666 666666666 666666666ill amount 112.32 117.1% 2-!.57

22-.-7TTTTTT TTTTT TTTTT TTTTTT

Pa/ment to sales 8epartment1. &ocal sales @&ocal purchases 2!.576-.32T23.12. &ocal sales @CS" purchases 2!.57T2!.573. CS" sales @&ocal purchases -.-6-.32T7.7-. CS" sales @CS" purchasesT-.-T-.-

162



At the time of local purchases ta# paid on purchases can e adusted @to ta#pa/ale at the time of sales. '&ocal sales 9CS" sales(

At the time of CS" purchase ta# paid on purchases can not e adusted @to add toin*entor/.

E#cises rates are ased on productsE#cise rates are gi*en central e#cise tariff in central e#cise tariff e ha*e digitschapter I8.

52777777 "e#tiles ZCentral e#cise ill e co*ered in the end.<e are testing no ithout e#cise dut/.

Customization of sales ta#

@. Deine ta -&o%ed)&e

Path :SP3-Financial accounting Financial accounting global settings- $ax on sales @purchases-asic settings-Chec calculation procedure)

8oule clic, on define procedures


Procedure ?4 "a#

8escription ?Sales ta# India

Sa*e


Select 4 "a#

8oule clic, control data folder

Select ne entries data folder


Step Co C "/pe 8escription rom "o Account ,e/

17 7 Select AS ase amount

27 7 +<:S Input ta# 17 17 Select :S" 6Input ta#

37 7 +<AS Output ta# 17 17 +<S output ta#

Sa*e

163





eep the cursor out put ta# ta# percent rate

Select deacti*ate line utton

Sa*e

"a# code ?A7

Enter

8escription ?7Z output ta#

"a# t/pe ?select A output ta#

Enter

Output ta# ta# percent rate 7

eep the cursor our input ta# ta# percent rate

Select deacti*ate line utton

Sa*e

"a# code ?A1

Enter

8escription ?12.5Z output ta#

"a# t/pe ?Select A out put ta#

Enter

Output ta# ta# percent rate 12.5Z

eep the cursor on input ta# ta# percent rateSelect deacti*ate line utton

Sa*e

Assign ta %odes o& non?taa9e t&ansa%tions

Path :/p to tax on sales@purchases the path is same Posting-%ssign tax codes!or non-taxable transactions ($r code is 3C'


$i*e /our compan/ code ?A+&Enter or A+& select input ta# :7

Out put ta# :oSa*ePress enter sa*e in /our reuest

C&eation o 3L aste& FS

165



1. :A" recei*ale Current assets2. :A" pa/ale &oans F Ad*ances

Current liailit/

T& %ode is FS


Compan/ code ?A+&


$i*e the $& account no. ?277127 'In*entor/ 0+(

Compan/ code ?A+&

Enter

Change short and $& long te#t to :A" recei*aleSelect create 9 an, 9Interest ta

ield status group change to $7-1 '"a# office clearing accounts(

Sa*e

One more account

$i*e the $& account no.177575

Compan/ code ?A+&



Compan/ code ?A+&

Enter

Select t/pe98escription ta

Change account group to current liailit/ and pro*isions

Change short te#t and $& account long te#t to :A" pa/ale

Sa*e

$i*e the $& account no.?277127

Compan/ code ?A+&

rom the menu select $& account change


"a# categor/ ?Select R 'All ta# t/pes alloed(

166



Select posting ithout ta# alloed chec, o#

Sa*e


$& Account 377777 Sales A9c

Compan/ code A+&

rom the menu select $& account change

"a# categor/ ?select R

Select posting ithout ta# alloed chec, o#

Sa*e


Assignent o a%%o)nts o& a)toati% -ostings:

Path :SP3-Financial accounting Financial accounting global settings-$axon sales@purchases-posting-De!ine tax accounts (3>0

8oule clic, on transactions :S" 'input ta#(

$i*e the Chart of Accounts ?A+&

Enter


$i*e the account ?277155 :A" recei*aleSa*e


Select ac, arro

8oule clic, on transactions +<S'output ta#(

Sa*e

$i*e the account no.177575 :A" tale

Sa*e


In line en*ironment I consultants o? CustomizationCreation of "a# procedureCreation of ta# codesCreation of $& accounts

Assignment of $& accounts

167



++ module?Purchase order material no.0+1Purchase order *endor 123-Purchase order >t/ 1 g

Purchase order 0ate 177Purchase order ta# code :1 '-Z input ta#($oods receipt

"a# procedure?ase amount 177 '1R 177( in*entor/ AccountInput ta# on ase amount - :S" 6277155 :A" recei*ale':16-Z ( 66666:endor credit 17-

TTT

S8 module?Sales order Customer no. !%+aterial $1>t/ 1g0ate 277"a# code A1 '12.5Z( output ta#

"a# procedurease amount 277 sales accountOutput ta# on ase amount 25 +<S 6177575 :A" pa/ale

At 12.5Z 66666

Customer deit 225TTTIn I for sales?Customer account 8r 225

"o sales 277"o :A" pa/ale 25

Sa*e

Sa9es invoi%e -osting T& %ode is F?11


Compan/ code ?A+&

Posting ,e/ ?71 customer deit

Account ?%%77771

Enter


168



Select calculate ta# chec, o#

"e#t ?"a# sales in*oice posting

Posting ,e/ ?57

Account no. ?377777 'Sales a9c(

Enter

Amount ?R

"a# code ?Select A1

usiness area ?A+&4

"e#t ?

rom the menu select 8ocument6 Simulate

8oule clic, on :A" pa/ale line item

usiness area ?A+&4

"e#t ?

Sa*e

169



ASSET ACCOUNTIN3

5ad deits:1. Creation of $& +aster ?Pro*ision for ad dets reconciliation A9c )o.2771122. &in, eteen sundr/ detors and pro*ision for ad dets ?OMG

E 0eser*e for ad det9^

277117 277112

3. Sales in*oice posting 622

-. "ransfer from customer normal to customer special $&

E 637Customer special $& E E0 8r Pro*ision for ad det

"o customer ith clearing Sundr/ detors

5. After 3 /ears ad detors 8r 637"o Customer special $& Pro*ision for ad det

Asset accounting? "his is su ledger 'susidiar/ ledger(

C(a&t o De-&e%iation Asset accounting customization ill e done for Chart of 8epreciation ill e assignedto compan/ code9codes.

<e ha*e to cop/ either $erman/ chart of depreciation or Indian Chart of 8epreciation.

De-&e%iation a&eas:oo, depreciation 'Postings to accounts(

170



Income ta# depreciation D

$roup depreciation D Onl/ for informationCosting depreciation D

De-&e%iation et(odsHStraight &ine +ethod depreciation method 'S&+(

<ritten don *alue depreciation method '<8:(

De-&e%iation <e8s 0ate +ethod5Z S&+ 0ate5Z <8: 0ate

T&ansa%tion t8-es177 E#ternal acuisition

117 In6house production ^217 0etirement ith re*enue

Asset deit"he deit can e use of E#ternal acuisition 'Outside purchase( 9In houseproduction9Inter unit transfer9Inter compan/ purchase.

<ith transaction t/pe e ill come to ,no ecause of hat it is deited.

Posting <e8s:!7 Asset 8eit

!5 Asset Credit

Asset a%%o)nting is ased on 4 &)9es:1. Su asset master is to e created ith reference to main asset master.2. +ain asset master is to e created ith reference to asset class3. Account determination is specified in asset class-. or account determination e assign $& accounts ased on the nature oftransaction.

A%%o)ntdete&inatio

n

Asset %9ass /ain assetaste&

S) assetaste&

Purchase277777 P F + 1.&and ree hold277777 PF + 2.uilding &ease hold

actor/)on factor/

Profit on assetsale

8ept A +achine no.115.75.2773

+otor

171



3. Plant F+achiner/ +achine no.2 27.11.277

&oss on assetSale

8ept 8ept C

&oss due toscrapping -. urniture Fi#tures urniture Fi#tures8epreciation 5. :ehicles 4ea*/

Others Accumulationdepreciation

%. Capitalor, inprogress

$eneralE#pansion 1E#pansion 2

Additions to specific mechanical ill e created as su asset masters.

+ain asset ill e ha*e ala/s su numer zero.

Crate machine no.1 +aster 167+otor to machine no.1 161

Addition to machine no.1 162

If e gi*e 167 it gi*es main asset *alueIf e gi*e 161 it gi*es motor *alueIf e gi*e 1 it gi*es machines 1 ith additions

<h/ e call &and 9uildings etc. as account determinations.

"hese items ill determine the $& accounts to e posted automaticall/.

/oto& -)&%(ase: .+otor A9c 8r S& 577777 "ransaction t/pe ?177

2777777 P F + 57777 $&"o an, $& 577777

Sa*e

CUSTO/IATION

Co-8 &ee&en%e C(at o De-&e%iation +De-&e%iation A&ea:

Path :SP3-Financial accounting-%sset %ccounting 3rgani1ational structures Copy re!erence Chart o! Depreciation @Depreciation area ($r code is EC0=

8oule clic, on cop/ reference Chart of 8epreciation

rom the menu select organizational oect

172



Cop/ org. oect '%(

rom Chart of 8epreciation ?Select O8E

'+a#imum *aluation? $erman/(

"o chart of 8epreciation ?A+&

Enter


Select create reuest utton

Short depreciation ?Asset customization for A+&

Enter

Press enter once again to sa*e in /our reuest

<e get a message chart of depreciation O8E cop/ to A+&

Enter

Select ac, arro

8oule clic, on specif/ depreciation of Chart of 8epreciation


Chart of 8epreciation ?A+&

Enter

Change the description to Chart of 8epreciation for A+&

Press enter to sa*e in /our reuestSelect ac, arro

8oule clic, cop/ 9delete depreciation areas

$i*e the Chart of 8epreciation ?A+&

Enter

Select areas 31715273132-1 F51

rom the menu select Edit 8elete

Sa*e



Assign C(a&t o De-&e%iation to Co-an8 %ode

173



Path :/p to organi1ation structure the path is same %ssign Chart o! Depreciationto company code ($r code is 3%3 Select position utton


Enter

or compan/ code A+& Chart of 8epreciation A+&

Sa*e


S-e%i8 a%%o)nt dete&ination

Path :/p to the organi1ational structure the path is same %sset Class-Speci!yaccount determination


A%%o)ntdete&ination

Des%&i-tion

A+&17777 &and

A+&11777 uilding

A+&27777 Plant F +achiner/ A+&37777 urniture F i#tures

A+&31777 :ehicles

A+&-7777 Capital or, in progress


C&eate s%&een 9a8o)t &)9eSame path

Select screen la/out 1777Select screen la/out 1177

Select screen la/out 2777




174



Select cop/ as utton

Change screen la/out 1777 to A+&1

)ame ?&and


)ame ?uildings


)ame ?Plant F +achiner/

Change screen la/out 2177 to A+&-

)ame ?urniture F i#tures


)ame ?:ehicle

Change the screen la/out 2%77 to A+&%

)ame ?Capital or, in progress

Enter F Sa*e


Deine n)e& &ange inte&va9s

Path :Same path ($r code is %S0=

Compan/ code ?A+&



)umer range ?71

rom numer ?177777

Enter


)o.range ?72

rom no. ?177771

"o no. ?277777

Enter


)o.range ?73

175



rom no. ?277771

"o no. ?377777

Enter


)o.range ?7-

rom no. ?377771

"o no. ?-77777

Enter


)o.range ?75

rom no. ?-77771

"o no. ?577777

Enter


)o.rage ?7%

rom no. ?577771

"o no. ?%77777

Enter F Sa*e

Deine asset %9asses:

Path :Same path ($r code is 3%3%Select ne entries utton

Asset class ?A+&1777

8escription ?ree hold land

Short te#t also ?ree hold land

Account determination ?select A+&17777 &and

Screen la/out rule ?select A+&1 &and

)o.rage ?71

Select included asset under in*entor/ data

Select no.A;C or Summar/ +anagement of A;C

Sa*e

176




)ote? A;C stands for Asset ;nder Construction



8escription ?actor/ uildings

Short te#t ? actor/ uildings

Account determination ?select A+&11777 uildings

Screen la/out rule ?A+&2

)umer rage ?72

Select include asset under in*entor/ data chec, o#


Sa*e



8escription ? 8ept A

Short te#t ? 8ept A

Account determination ?select A+&27777 P F +Screen la/out rule ?A+&3

)umer rage ?73



Sa*e



8escription ? urniture F i#tures

Short te#t ? urniture F i#tures

Account determination ?select A+&37777 urniture F i#tures

Screen la/out rule ?A+&-

)umer rage ?7-

177





Sa*e



8escription ? :ehicles and others

Short te#t ? :ehicles and others

Account determination ?select A+&31777 :ehicles and others

Screen la/out rule ?A+&5

)umer rage ?75



Sa*e


Asset class ?A+&-777

8escription ? Capital <or, in Progress 6$eneral

Short te#t ? Capital <or, in Progress 6$eneral

Account determination ?select A+&-7777 C<IP6$eneralScreen la/out rule ?A+&%

)umer rage ?7%


Se9e%t 9ine ite sett9eent &adio )tton

Sa*e

Se9e%t in%9)de asset )nde& invento&8 data %(e%< o:

In*entor/ means fi#ed in*entor/ hate*er assets e create the/ ill e included infi#ed assets in*entor/.

As per companies auditors report order 'CA0O( @ the auditor ill state hether fi#edassets ha*e een ph/sicall/ *erified / management or not.

Incase of ig companies ph/sical *erification in a phased manner

178





8oule clic, depreciation areas folder

8eselect deacti*ation chec, o# for area 71 oo, depreciation

&a/out ?Select 2777 depreciation on asset su6no le*el

or area 71 la/out 2777



Sa*e

Press enter to sa*e in /our reuestSelect ac, arro"he same procedure the folloed for asset class

A+&1177 actor/ uilding A+&2777 8ept A

A+&3777 urniture F i#tures A+&3177 :ehicles F other A+&-777 Capital or, in progress

8eselect deacti*ation chec, o# for area 71 for land there is no depreciation

In asset master creation6Capitalization date @reuired &and purchase detailsregistration date

8epreciation ,e/'0ate( 7Z

or area 716 Select 2777 @ 8epreciation on asset su numer le*el

Asset no. Su.no.+achine 17 1 6 7 179792775+otor 1 6 1 229119277

C&eation o @ 3ene&a9 9edge& aste& FS

S.N

o.

3L A%%o)nt No. A%%o)nt No.to

%o-8

Pa&aete&s to /aintain

1 277777 &and

277117 Sundr/detors

6Account group @ i#ed assets6277777627776Change the account group i#ed

Assets6Sort ,e/ 671 Asset numer0econciliation A9c for account t/pe @

Asset

180



6ield status group 7%!0econciliation accounts.

2 277775 uildings

277777 &and 68o 6

3. 277717

Plant F +achiner/

68o6 68o 6

-. 277715urniture F i#tures

68o6 68o 6

5. 277727 :ehicles

68o6 68o 6

%. 277725Capital or, inprogress

68o668o 6

! 177277

Accumulatedepreciation6 uilding

68o6 Account group6Accumulate

depreciation6177277617726Sort ,e/ 671 Asset numer 60econciliation A9c for account t/pe @

Assets6ield Status group6 7%!0econciliation accounts

177275 Accumulateddepreciation @Plant F

+achiner/

1772778epreciation6uildings

68o 6

. 177217 Accumulateddepreciation @urnitureF i#tures

68o6 68o6

17 177215 Accumulateddepreciation @:ehicles

68o6 68o6

11. 377172 Assets sales 377177E#change gain

Account group @other income37717763771Sort ,e/ 671 Asset numer ield status group $752

12 377173 Profit on assetsale

68o6 6Account group other Income6377177637716Sort ,e/ 71 Asset numer 6ield status group 6$771

13 -77372 &oss on assetsale

68o6 68o6

1- -77373 &oss due toscrapping

68o6 68o6

181





&oss made on asset retirement 9o re*enue ?-77373

Clearing account re*enue from asset sale ?377172

$ain from asset sale ?377173

&oss from asset sale ?-77372

Sa*e


8oule clic, on depreciation folder

Accumulated depreciation for ordinar/ depreciation 177277 accumulated depreciation

uildings

E#pense account for ordinar/ depreciation -77577 8epreciation account

Sa*e


8oule clic, on account determination folder

Select account determination ?A+& 27777 P F +

8oule clic, on alance Sheet accounts folder

Acuisition column acuisition and production cost $i*e the $& account no.?277717

&oss made on asset retirement 'ithout( 9o re*enue -77373

Clearing account re*enue from asset sales ?377172

$ain from asset sale ?377173&oss from asset sale ?-77372



Accumulated depreciation account for ordinar/ depreciation a9c no.177275

E#pense account for ordinar/ deprecation ?-77577

Sa*e



Select account determination ?A+&37777 urniture F i#tures

8oule clic, on alance sheet account folder

Acuisition ?Acuisition and production costs 277715 'urniture F i#tures a9c(


183




$ain from asset sale ? 377173


sa*e



Accumulated depreciation account for ordinar/ depreciation 177217

E#pense for ordinar/ deprecation ?-77577

Sa*e



Select account determination ?A+& 31777 *ehicles


Acuisition? Acuisition production costs ?277727





Sa*eIgnore the message press enter


Accumulate depreciation for ordinar/ depreciation ?177215

E#penses account for ordinar/ depreciation ?-77577

Sa*e



Select account determination ?A+&-7777 Capital <or, In

progress


Acuisition ?Acuisition and production cost ?277725


184



Clearing accounts re*enue from asset sale ?377172





S-e%i8 do%)ent t8-e o& -osting o de-&e%ation:

/p to integration Aith general ledger the path is same Post-Deprecation to the.' Speci!y Document type !or posting deprecation-Double clic on de!inedocument type ($r code is 3%;

Select t/pe A 8eprecation postings

Select details utton)ote the numer range 7-




Select inter*als utton

)umer range ?7-

Gear ?277

rom no. ?!77771

"o no. ?77777

Select e#ternal chec, o#

Enter and sa*e


As per SAP documentation ?

rom ECC5 onards )ot to select e#ternal chec, o#

;p to -.! EE Select e#ternal chec, o#

<hen e select e#ternal chec, o# e ha*e to gi*e hat should e the documentnumer at the time of posting.

"here is an e#ception @for deprecation postings also e ha*e to select e#ternal chec,o#In normal postings e are posting are document at a time.

185



Incase of deprecation 9 hen e run depreciation numer of documents ill egenerated at a time ased on account determination

7-6277 6!77771 677777 Select e#ternal chec, o#

A+& 17777 &and A+&11777 uildings 8epreciation account A+&27777 Plant F +achiner/ Assessment for A+&37777 urniture F i#tures Account determination A+&31777 :ehicles A+&-7777 Capital or, in Progress

<hen e run depreciation - documents ill e generated automaticall/ e*er/ month.

!77771 8epreciation 80

"o Acc 8ep uildings

!77772 8epreciation 80"o Acc. 8ep6Plant F +achiner/

!77773 8epreciation 80"o Acc 8ep urniture F i#tures

!7777- 8epreciation 80"o Acc 8ep 6:ehicles

S-e%i8 inte&va9s and -osting &)9es:

Same path 'ne#t step( '"r code is OA0R(

Select compan/ code A+&

8oule clic, on posting rules folder

Select monthl/ posting radio utton

Sa*e


S-e%i8 &o)nding o& net oo< va9)e and +o& de-&e%ation:

Path :SP3-Financial accounting-%sset accounting-aluation %mountspeci!ications (company code@Deprecation area Speci!y rounding o! net boo6alue and @or deprecation


186





Sa*e

Select ac, arro to times"he same procedure is to the folloed for la/out A+& 2 uildings

A+& 3 Plant F +achiner/ A+&17 urniture F i#tures

A+&5 :ehicles A+&% Capital <or, in Progress

Deine s%&een 9a8o)t o& asset de-&e%ation a&eas:

Same path '"r code is AO21(

Select screen la/out 2777 deprecation on asset su no.le*el

8oule clic, on field groups folder

8epreciation ,e/s ma,e it reuired entr/ filed

Select main no.chec, o#

Select su6no.chec, o#

Select cop/ chec, o#

Sa*e

De-&e%ation <e8s %&eation *Rate /et(ods,

1. 8efine ase methods2. 8efine declining alance method

3. 8efine period control methods-. 8efine period control methods5. +aintain deprecation ,e/

irst steps ill e assigned in 5 th step and 5th step ill e assigned in Asset master.

@. Deine ase et(ods:

Path :SP3 Financial accounting-%sset accounting-Depreciation aluationmethods Depreciation ey-Calculation methods De!ine base methods

ase method ?771- Ordinar/ ?E#plicit percentage 'after end of life(

A( Ordinar/ deprecation( E#plicit percentage @creation percentages rate gi*en in Companies Act

Schedule MI:C( After end of line @If the ne#t o# *alue ecomes zero no depreciation should e

calculated.

Deine de%9ining a9an%e et(odsSame path

188



$i*e the Char of 8epreciation A+&Enter )ote don decimal alance 771772

8ecimal factor 2+a# percentage 27eginning /ears ?<ear and tear ill e less

Acuisition *alue 1777770ate of depreciation 5Zirst /ear 5Second /ear 5"hird /ear 5ourth /ear 5

66627

irst - /ears ?177777R5Z RZ '2Z discount as per companies act(5th /ear onards ?177777R5Z

Deine )9ti 9eve9 et(ods: *T& %ode is AFA/S,same path


multile*el method ?A

8escription ?5Z S&+

:alidit/ star ?Select from ordinar/ deprecation on star date

Sa*e


8oule clic, on le*els folder


Acuisition /ear ?

Gear ?

Periods ?12

ase *alue ?Select 71 Acuisition *alue

Percentage ?5

Sa*e

189



Acuisition /ear ?

<e ha*e gi*en sa/ an/ /ear 2776 "his rate is applicale for the assets purchased inthe /ear 277 @)e#t /ear also e are purchasing an asset ha*ing 5Z rate6e ha*e tocreate acuisition /ear once again in the ne#t /ear.

<hen e gi*e purchase can e in the /ear 2. Gears

A( 5Z S&+ rate 27 /ears '17795(( 5Z <8: rate BC( 1Z S&+ rate 177 /ears '17791(8( 1Z <8: rate B

ma# no. of /ear

In ase method @once the net oo, *alue ecomes zero @8ot calculate depreciation .

In some countries.

irst 5 /ears 5Z)e#t 5 /ears 17Z)e#t 5 /ears 15Z

3. Periods 12 months-. ase *alue 71 Acuisition *alue in case of S&+

2- )et oo, *alue incase of <8: 5. Percent 5 rate of depreciation%. 0eduction 1

Acuisition *ale 1777771Z Scrap *alue 1777666666777

8ep 5Z onl/ on 777

!. 0emine life Percentage method ;seful life methodIndia +achine no.16In /ear 2773

;seful life ?27 Gears$oing for SAP in 277Select rem life

Asset master 615 Gears

Select acuisition /ear 8oule clic, on +ulti le*el method folder Select ne#t entr/ utton+ultile*el method A28escription ?5Z <8:

190



:alidit/ star ?rom ordinar/ depreciation star dateSa*e

Select acuisition /ear 8oule clic, on le*els folder

Select ne entries utton Acuisition /ear ?Gear ?Periods ?12ase *alue ?Select 2- net oo, *aluePercent ?5Sa*e

/aintain -e&iod %ont&o9 et(ods:

Same path

$i*e the Chart of deprecation ?A+&

Enter


Period method ?77%

8escription ?A+& period control method

Acuisition /ear ?Select 71 pro rate at period start date

Add /ear ?Select 71

0etirement /ear ?71 '0etirement mean sale(

"ransfer /ear ?71


/aintain de-&e%ation <e8:

Same path $r code is %F%&%


8epreciation ,e/ ?A+&1

8escription ?5Z Straight line dep.method

Select period control according to fiscal /ear chec, o#

Select dep. to the da/ chec, o#

Sa*e

191





8oule clic, on assignment of calculation methods folder


8epreciation t/pe ?Select ordinar/ deprecation

Phase ?Select from the start of depreciation

ase method ?771-

8eclare alance method ?771

Period control method ?77%

+ultile*el method ?A1

Class ?Select straight line depreciation

Sa*e

Select ac, arro - times

Select depreciation ,e/ ?A+&1

Select acti*ate utton

Sa*e


8epreciation ,e/ ?A+&2

8epreciation ?5Z ritten 8on :alue 8eprecation methodPeriod control according to iscal /ear chec, o#

Select depreciation to the da/ chec, o#

Sa*e


8oule clic, assignment of calculation methods folder


8epreciation t/pe ?Select ordinar/ depreciation

Phase ?Select from the start of depreciation

ase method ?771-

8eclare alance method?771

Period control method ?77%

+ultile*el method ?A2

192





C&eation o s) asset aste&

Path :/p to !ixed assets the path is same-%sset-Create-Sub number %sset($hetransaction code is %S**

Asset ?277771Compan/ code ?A+&

Enter

8escription ?+otor

Capitalized on ?2.11.277

Select time dependent ta

Select deprecation area ta

Change the depreciation ,e/ A+&2

;seful life ?15 /ears

Period ?71

Ordinar/ depreciation?2.11.277

Sa*e

/ain asset -)&%(ase -osting:

Path :%ccounting-Financial accounting-Fixed asset Posting-%cJuisition- External acJuisition -ith 6endor ($ransaction code is F-0

$i*e the document date and posting date ?1.7-.277

"/pe ?0 ':endor in*oice(

Compan/ code ?A+&

Posting ,e/ ?31 :endor credit

Account ?-277771

Enter


Amount ?577777

usiness area ?A+&4

"e#t ?+achiner/ purchase posting

Posing ,e/ ?!7 8eit asset

Account ?Select 277771 67 +achine no.

194



"ransaction t/pe ?Select 177 E#ternal asset acuisition

Enter

1st 0ule?

Su asset master ith reference to main asset master 27777161 ith reference to 277771

2nd 0ule+ain asset ith reference to asset also 277771 ith reference to A+&2777 8ept A

3rd 0ule Account determination is specified in asset class A+&277777 Plant F +achiner/ specified in A+&2777 8ept A

-th 0ule

or account determination e assign accounts ased on the nature of transactionor A+&27776Incase of acuisition62777717 Plant F +achiner/ Amount enter ?R"e#t ?rom the menu select document Simulate and sa*e

S) asset -)&%(ase -osting *F?J,


"/pe ?0

Compan/ code ?A+&Posting ,e/ ?31


Enter

Amount ?177777

usiness area ?A+&4

"e#t ?+otor purchase posting

Posting ,e/ ?!7

Account ?27777161 that motor

"ransaction t/pe ?177

Enter

'Applicale 1st rule(

Amount ?R

195



"e#t ?


REPORT TO !IE" SU5 ASSET "ISEG 0EAR "ISE !ALUES

Path :%ccounting Financial accounting Fixed assets %sset %sset explorer($r code is %3*


Asset no. ?277771

Su )o. ?7

iscal /ear ?277

Enter

Select 8ispla/ depreciation calculation utton

Select period information utton

Select ac, arro

Select compression ta

Change the asset to 277771

Su no. ?1

Enter

Select planned *alues taChange the fiscal /ear to 277

Enter

Select displa/ depreciation calculation utton

1nd Re-o&t

0eport to *ie for all assets for particular period

Path :%ccounting-Financial accounting Fixed assets ,n!ormation system eports on asset accounting %sset balances alance lists 3nce again assetbalances y business area ($r code is S<%'<=;0**85

Press all selections utton 'Shift !(


0eport date ?31.12.277

196



E#ecute

8oule clic, on 8ept A

8oule clic, on +achine no.1


Change the report date to 37.7-.277

E#ecute


De-&e%iation &)n:

Path :%ccounting Financial accounting Fixed assets -period processing

depreciation run Execute ($r code is %F%


iscal /ear ?277

Posting period ?1

Select planned posting run radio utton

Select test run chec, o#

')ote ?If /ou run in middle of /ear select unplanned posting run radio utton(

E#ecute


Select error list utton '!( '0ight side corner(

Select ac, arro

8eselect te#t run chec, o#

rom the menu select program E#ecute in ac, ground

Enter

Select continue utton

"o schedule in the rights select date 9time utton

$i*e the schedule start date ?71.12.277

"ime ?$i*e 40 23.77

Sa*e

"o post immediatel/ select immediate utton

197



Sa*e

)ote don get a message ac,ground o as scheduled for program 0A POS" 2777

"o chec, hether the o or not from the menu select S/stem @=os6=o o*er*ie6

Ser*ices @select e#ecute utton

To vie$ t(e do%)ent -osted: *T& %ode is F52,Select document list utton$i*e the compan/ code ?A+&8ocument t/pe ?AE#ecute8oule clic, on document no.Use t(e T& %ode is AFA5

Compan/ code ?A+&

iscal /ear ?277efore 8ep run for +a/ 277 and after 8ep run for April 277 e ha*e commissionedan asset ith ac, date 27777267 +achine no.2 25.7-.277Posted period 2

1. select planned posting run radio utton posting as per plan 'earlier e ha*eselected monthl/ posting(

or 27777167 from 1st +a/ 277 to 31st +a/ 277or 27777267 for 25th April 277 to 31st +a/ 277

Re-o&t &)n:

efore run for +a/Posting periodSelect report runS/stem chec,s hich assets are commissioned in April and not posted depreciation.27777267 from 25th April 277 to 37th April 277Once it is completedPosting period 2Select planned posting run27777167 rom 1st +a/ 277 to 31st +a/ 27727777267 from 1st +a/ 277 to 31st +a/ 277

0epeat run is possile onl/ after planned posting run

<e ha*e run depreciation up to Octoer 277 6no e ha*e commissioned an assetith April date repeat run is possile onl/ for last planned posting run6In this e#ampleonl/ for Octoer.

Resta&t

198



0are cases @ser*er is don during processing time s/stem gi*es message restart.

Un-9anned -osting &)n:

Posting run not as per plan<e ha*e run for April<e ant to run +a/ to )o*emer 8ep. At a time.Posting period Select unplanned posting run8epreciation ill e posted from +a/ to no.at at time.

Asset sa9es ?

27777167 +achine no.1

Acuisition *alue 577777 Acuisition depreciation 7666666666

)et oo, *alue 37.7-.277 -117 Asset sales on 71.75.277 571777

6666666666Profit on asset sale 17

1to chec, fields status for field status group $752 use the "r code is OC-Select field status *ariant ?A+&8oule clic, on filed status groups folder

8oule clic, on field status group $752 Accounts for fi#ed assets retirement8oule clic, on Asset accounting

Asset retirement ma,e it reuired entr/ fieldSa*e


ASSET SALE

Path :%ccounting !inancial %ccounting Fixed assets Posting etirement etirement Aith re6enue Aith customer (F-2

$i*e the document date F Posting date ?71.75.277

"/pe ?80

Compan/ code ?A+&

Posting ,e/ ?71

199




Enter



usiness area ?A+&4

"e#t ?Asses sale

Posting ,e/ ?57

Account no. ?377172 Asset sale

Enter

Amount ?R

usiness area ?A+&4

"e#t ?

Select asset retirement chec, o#

rom the menu select document @Simulate

Enter Asset no. ?277771Su numer ?7"ransaction t/pe ?217 comes / default

'217 stand for retirement ith re*enue(

$i*e the asset *alue 'Capitalization date(?71.75.277Select complete retirement chec, o#Enter

Cont&a

71 Customer 571777!7 Account 8ep P F + 27777167 7-7 Asset Sale 571777!5 Plant F +achiner/ 277777167 57777757 Profit on asset sale 1771 Customer 57177757 P F + 571777

<e get a message correct the mar,ed line item.8oule clic, on lue font line itemSelect displa/ document o*er*ie utton

Asset sale on 27.75.277 Sale 277777167 +achine

200



71 Customer 571777 Acuisition *alue 577777!7 Acc 8ept P F + 1577 Acc 8ep up to 1.75.277 1577

277777167 6666666666)et oo, *alue 1.75.277-5777

-7 Asset sale 571777

57 Asset sale 571777!5 Plant F +achiner/ 577777 Asset sale on 27.75.277 571777277777167 CONTRA 6666666666

57 Profit on asset sale 2577 profit on asset sale 25777

8epreciation A9c Accumulated 8epreciation account371- 7 80 2715 1577 371- 73115 %17 80 3115 %17'8ep up to 19759277(ASSET TRANSFER

<hen e transfer an asset from one unit to another unit ith the compan/ code @eha*e to transfer at cost 4G8 $&27777167Capitalization date 2797-9277"o transfer asset on 71.75.277 to $&"o transfer acuisition *alue"o transfer accumulated depreciation from the date of receipt 'rom 7197( depreciationill e calculated in angalore unit

1st +ethod 2d +ethod"o step procedure one step procedure

A( Creation of asset master in $& 'AS71( Creation of asset master and transfer*alues( "ransfer *alues

Path: %ccounting Financial accounting Fixed assets Posting $rans!er $rans!er Aith in company code (%/&


Ente

$i*e the asset no. 277771 Su )o.7

8ocument date ?71.75.277 D

Posting date ?71.75.277 D "oda/s date

Asset *alue date ?71.75.277 D

"e#t ?Asset "ransfer

Select ne asset radio utton

201



$i*e the description ?+achine no.1

Asset class ?A+&2777 8ept A

Select master data utton

$i*e the usiness area ?A+&

Select additional data utton

$i*e the capitalized on 71.75.277

Select depreciation area ta

$i*e the depreciation ,e/ ?A+&1

;seful life ?27 /ears

Period ?5 months

Ordinar/ depreciation date ?71.75.277

Select ac, arro

Enter


$o and see the document 73

$i*e the document no.37

Compan/ code ?A+&1

iscal /ear ?277

Enter 1( <hen e ant to transfer no. of assets at a time go for to step procedure2( <hen the asset has to e created in the recei*ing unit as a su asset goes for

to step procedure.

Asset s%&a--ing

27777761 +otor in 4/deraad unit 2.11.277"his cant e sold transferred 9used e can scrap the assetScrap asset on 71.71.277It calculates depreciation up to 31.12.277

"he net oo, *alue ill e charged to P F & Account

I-ai&ent o assets *AS1K,

If the e#pected relation of the asset is less than net oo, *alue and future cash flosare negati*e e ha*e to impair the asset for the difference.

"o chec, motor *alue as on 31.12.277 ($r code is S<%'<=;0**85

202



Press all selections utton


usiness area ?A+&4




Asset S%&a--ing:

Path :%ccounting Financial accounting Fixed %ssets Posting etirement- %sset retirement by scrapping ($r code %%

$i*e the asset no.277771 Su )o.1

8ocument date ?71.71.277Posting date ?71.71.277

Asset *alue date ?71.71.277"e#t ?Asset scrappingSa*e

3o and see t(e do%)ent *F52,

8ocument no. ?31Compan/ code ?A+&iscal /ear ?277

Enter Capital or, in progress line item settlement+achiner/ 71.11.277 8eit to C<IP +achine )o.5reight charges 75.11.277 Asset commissioned as machine no.5 on31.12.277

<e settle from C<IP to respecti*e asset

Commissioning charges "his is lin,ed ith CO this ill e co*ered in the37.11.277 end

203



REPORTS:

Step 1.4o to create a folderB

eep the cursor and fa*orites from the menu select a*orites @Insert folder$i*e the folder name I reportsEnter

Step 2. 4o to attach the report to folder B

eep the cursor on I reports folder from the menu select a*orites @Inserttruncation tr code is 'SJA&0J!711%5(

8oule clic, on asset alances report

Step 3. 4o to attach the report on des,topB

$o to report @Asset alances on right top select generates a short cut uttonS/stem description ?ECC%Enter Select O uttonClose SAPIcon des,top8oule clic, on asset alances Icon

$i*e the passord ?oracle 'SAP passord(

Step -? 4o to create *ariantB$o to asset alances report



204





Closing alances

Enter

"o don lead to e#cel from the menu select list e#port @spread sheet

Enter

&ist @KE#port local file

Select spread sheet radio utton

Enter

See director/ file name ?A+&.#ls

Select generate utton

LED3ER:

Path :%ccounting Financial accounting .eneral ledger Periodic processing closing Document alances audit trail %ll accounts-.eneral ledger !rom the document !ile ($r code is S<%'<=;*00205

$i*e the compan/ code ?A+&E#ecute

'Select menu ar @Settings6&a/out @Current utton ( or

Select current la/out utton'Ctrl(

eep the fields document no.Posting date

rom the hidden fields column

Select te#t fields

Select left arro

Select deit amount in local currenc/

Select left arro

Select credit amount in local currenc/

Select cumulati*e alances

Select left arro

Select total chec, o# for deit amount in local currenc/ Credit amount in local

currenc/

Select cop/ utton

206





Path :/p to 6endors column items the path is same 'ist o! DoAn payments open on ey date 6endors (S<%'<=;0*2*05


E#ecute

!endo& 9edge&:

Path :3pen and cleared up to 6endors: ,tem the path is same 'ist o!6endor line item (S<%'<=;0*2*09

$i*e the compan/ code ?A+&E#ecute

De-&e%iation o&e %ost

Path :%ccounting Financial accounting Fixed %ssets ,n!ormationsystem -eports are asset accounting Depreciation !ore cost-Depreciationon Capitali1ed %ssets (Depreciation simulation (S<%'<=;0*298

$i*e the compan/ code ?A+&0eport date ?31.73.2711 '$i*e the an/ month end date(E#ecute

Fied assets s%(ed)9e as -e& s%(ed)9e !I o Co-anies A%t

Path :,n!ormation system %ccounting Financial accounting Fixedassets -%sset history sheet ($r code is %02

$i*e the compan/ code ?A+&0eport date ?31.73.277Select group totals onl/ radio uttonE#ecuteSelect assets utton8oule clic, on asset retirements

208



DATA TAEO!ER

+aster uploadingalance uploading

/aste& )-9oading:$S +aster ?S77:endor masters ?M71Customer masters ?M871

Asset masters ?AS71+aterial master ?++71

Create an e#cel file con*ersion to te#t file ;p loading to SAP

&egac/ S/stem +igration<or, ench '&S+<(

atch dataCommunication '8C(

Computer aided testingtool 'CA""(

AAP ?"he/ teach all 3 methods

&S+<?=o of functional consultant

Open an e#cel file and note don for hich fields *alues are to e uploaded

3L

A%%o)nt no.

Co

-an8%ode

A%%o

)nt3&o)-

P

LStateentA+%

5a9an

%eS(eetA+%

S(o&t

Tet

Long

Tet

A%%

o)nt%)&& en%8

On98

5a9an%e in9o%a9%)&&en%8

Line

itedis-9a8

So

&t<e8

Fie9d

stat)sg&o)-

177771

A+& SCP& M P0E @Sharecap.

P0EShareCap.

I)0 M M 771

$771

209



277125

A+& CAS" M In*entor/ @Stores

In*entor/ @Stores

I)0 M M 771

$771

377775

A+& SA&E M Salestrading

Sales"rading

I)0 M M 771

$771

-77171

A+& P0S) M <agesaccount

<agesaccount

I)0 M M 771

$771

8elete ao*e column headings

8elete other sheets 'li,e sheet 2 sheet 3(

Select complete sheet

Press right mouse utton

Select format cells

Select numer Categor/ "e#t

Select o, utton

rom the menu select file sa*e as

Sa*e t/pe ?select "e#t 'ta delimited(

ile name ?A+& "e#t

Select sa*e utton

Select no utton

Select cancel uttonrom the menu select file close

Select no utton

2. Open an e#cel file and not don technical name of each filed technical nameshall e noted don as per step one order

Open an e#cel file

Co-onent Data t8-e 9engt(

Open SAP S77

$i*e the $& )o.177777 Euit/ share capital

Compan/ code ?A+&

Enter

210



eep the cursor on $& A9c press 1

Select technical information utton

8oule clic, field name SA)0

Cop/ component SA)0 in e#cel 1 component column

8ata t/pe ?C

&ength ?17

Cop/ component ;0S that is compan/ code in e#cel component column

8ata t/pe ?C

&ength ?-

Select ac, arro in SAP

eep the cursor on account group

Press 1


8oule clic, on filed name "OS

Cop/ component "OS that is account group in e#cel component column

8ata t/pe ?C

&ength ?-

Cop/ component MP&ACC" "hat is P F & statement account in e#cel componentcolumn

8ata t/pe ?C

&ength ?1

Cop/ component MI& that is I alance Sheet A9c in e#cel component column

8ata t/pe ?C

&ength ?1

Cop/ "M"276+& "hat is $& A9c short te#t in e#cel component column

8ata t/pe ?C

&ength ?27

Cop/ component "M"57J+& "hat is $& long te#t in e#cel component column

8ata t/pe ?C

&ength ?57

211



Select ac, arro


eep the cursor on account currenc/ press 1


8oule clic, on filed name <AE0S

Cop/ component <AE0S that is account currenc/ in e#cel component column

8ata t/pe ?C

&ength ?5

Cop/ MSA&4 that is onl/ alance in local currenc/ in e#cel component column

8ata t/pe ?C

&ength ?1

&ine item displa/ ?cop/ component M0ES that is line item displa/ in e#cel

component column

8ata t/pe ?C

&ength ?1

So&t <e8: cop/ component N;A<A that is sort ,e/ in e#cel component column8ata t/pe ?C&ength ?3Cop/ component S"A$ that is field status group in e#cel component8ata t/pe ?C

&ength ?-Sa*e the file an e# file file A+&

U- 9oading o aste& in SAP *T& %ode is LS/",

)ote? &S+< used for create )o. of $& accounts at a time. Ignore the message press enter

Proect ?A+&

Suproect ?I

Oect ?$&+aster

Select create entr/ utton

8escription ?A+& Proect

Enter

Su proect description I Area

212



Enter

Oect name ?$& master up loading

Enter

Select continue utton '(

Select doule clic, 8ispla/ clic, change utton 'Shift !(


Select atch in put recording radio utton

rom the menu select $oto recording O*er*ie

Select create recording utton 'Ctrl 1(

$i*e the recording name ?A+&$&

8escription ?$& +aster uploading

Enter

FS

$i*e the $& Account ?177375

Compan/ code ?A+&

rom the menu select $& Account create

Account group select secured loans

Select alance sheet account radio utton

Short te#t and $& account long te#t ?I8I rupee term loan


Select onl/ alances in local currenc/ chec, o#

Select line displa/ chec, o#

Sort ,e/ ?771 Posting date

Select create 1 an, 9Interest ta

ield status group ?$775 an, Accounts

Sa*e

eep the cursor on S77

Select default all utton

Sa*e


213



$i*e the recording name ?A+&$&

Enter and sa*e

Select ac, arro

E#ecute

Select create a structure utton

Source structure ?A+&S"0

8escription ?A+& $& Structure

Enter and sa*e

Select ac, arro

E#ecute

eep the cursor on A+&S"0

Select tale maintain utton

Cop/ from

A+& e#cel component column in SAP field name column

Cop/ from e#cel

A+& e#cel data t/pe column in SAP t/pe column

Cop/ A+& e#cel length column in SAP length column

:erif/ the copies data some data not copied cop/ to ne#t pageSa*e

Select ac, arro

Select ac, arro once again


E#ecute

Select ac, arro

E#ecute

ept the cursor on A+&$&

Sa*e

ac, arro

214



E#ecute

rom the menu select @E#tras6Auto field mapping

Press enter

$o on select accept proposal utton 'Press Accept proposal utton man/ times(

"ill e get the message

Auto field mapping completed

Enter and sa*e

Select ac, arro

S,ip maintain fi#ed *alues transactions user defined routines

Select specif/ files radio utton

E#ecute

eep the cursor on the PC 'ronted(

Select add entr/ utton

Select file ?A+& te#t

)ame ?$& +aster uploading

Select taulator radio utton

Enter F Sa*e

Select ac, arro

E#ecuteSa*e

Select ac, arro

E#ecute

E#ecute once again


S,ip displa/ read data

Select con*ert data radio utton

E#ecute

E#ecute once again


SIP 8ispla/ con*erted data

Select create atch input folder session

215



E#ecute

E#ecute once again

<e get a message 9atch input folder

<ith - transactions created


E#ecute

Select session name $& master

Select process utton

Select displa/ errors onl/ utton


<e get a message processing of atch input session completed


To vie$ a%%o)nts %&eated *T& %ode is FS,

Selected drop don utton for $& A9c )o.Compan/ code ?A+&Enter

')ote? chec, it uploaded $& Accounts 177771 277125377775-77171(

216



5ALANCES UP LOADIN3

Compan/ going li*e in SAP from 1st 8ecemer 277 unloads @ ta,e alances ason 37th )o*emer 277 and enter in SAP @ P F & Account alances as ell asalance Sheet Account alances.

Compan/ going li*e in SAP from 1st April 277 on ards 6 "a,e alance Sheetaccount alances as on 31.73.277 in SAP dont enter all the transactions @

Reasons:1. In normal accounting all *endors Customers Assets are part of $eneral

&edger here as in SAP e ha*e su ledger concept.

2. In normal accounting @for *endors9 customers @Purchases 9Salestransactions and ad*ances ill e entered in one account here as in SAPe ha*e normal items and special $& Item.

3. In normal accounting for i#ed Assets6 <e ha*e account ise acuisition*alue and accumulated depreciation here as in SAP for i#ed Assets eha*e each su asset ise acuisition *alue and accumulated depreciation.

-. In normal accounting depreciation in a pro*isional figure here as in SAP it isactuall/ calculated figure.

5. In normal accounting ra material consumption is a deri*ed figure.

217



Opening stoc, Purchases @Closing stoc, hereas in SAP e maintain eachmaterial ise uantit/ rate and amount and ra material consumption isactuall/ calculated figure.

%. In normal accounting e ill not pass production entries and deli*er/ entries

here as in SAP s/stem pass production entries and deli*er/ entries ithproduction cost.

P&o%ed)&e

1( <e should enter da/ to da/ date in SAP production client till alances are uploaded and tallied.

2( Incase of :endors 9Customers e ha*e to prepare a statement shoing onl/open items hich should match ith trail alance figure.

3( Incase of Assets prepare a statement shoing each asset ise acuisition *alueand accumulated depreciation hich should match ith trail alance figure.

-( Incase of materials prepare as a statement shoing +aterial ise >uantit/ 0ate and Amount hich should match ith "rail alance figure.

5( <e ha*e to create 5 dumm/ accounts under an/ account group.

A( $& Clearing

( :endor clearingC( Customer clearing8( Asset clearingE( Stoc, ta,ing(

%( After uploading alances if the ao*e 5 clearing accounts ecome zero "henour date ta,eo*er is correct

T&ai9 5a9an%e 'or opening alances(

8eit CreditEuit/ share capital 577777Part/ A9c 177777

Accumulated 8ep. P F + +achine no.-7 377777Sales -77777P F + @+achine no.-7 577777Part/ M 277777In*entor/ 0+ 177777Cash account 157777

218



0+ Consumption 357777666666666 66666666661377777 1377777.TTTTTTT TTTTTTT

1. $& clearing A9c

2. :endor clearing A9c3. Customer clearing A9c-. Asset clearing A9c5. Stoc, ta,ing A9c

1. "o ta,e $& Credit side items?"r code 672(

$& clearing A9c 8r 1377777"o Euit/ share capital a9c 577777"o :endor clearing a9c 177777"o Asset clearing a9c 377777

"o Sales a9c -77777

2. "o ta,e $& deit side items '672( Asset clearing 8r 577777Customer 8r 277777Stoc, ta,ing 8r 177777Cash account 8r 1577770a material consumption 8r 357777

"o $& Clearing 1377777

3. A( Prepare a statement shoing each *endor ise ill ise open item and

ad*ances hich shoed match ith trail alance .Part/ Aill no.1 -77777 Cr ill no.2 57777 Cr ill no.3 37777 Cr

Ad*ance 277778r 177777 Cr

( Entr/ for :endors 'f6-3(:endor clearing 8r 115777

Part/ A 'SP&$&A( 8r 277777

ad*ances to *endor"o part/ A6I&1 )o.1 -77777 _ Sundr/ creditors"o part/ A6I&1)o.2 577777 _"o part/ A6ill )o.3 -5777 37777 Sundr/ creditors

- 'A( Prepare a statement shoing each customer ise ill ise open items andad*ances hich should match ith trail alances

219



Part/ Mill no.1 57777 8r ill )o.2 177777 8r

Ad*ance 37777 Cr 277777 Cr

- '( Customer alances 622Part/ M6 ill no.1 8r 57777 Sundr/ detorsPart/ M6ill no.2 8r 17777 Sundr/ detors

"o part/ M 'SP& $&A( 377777 Ad*ances from customer"o Customer clearing 277777 Ad*ance from customer

5'A( "o ma,e fi#ed assets P F + $& account and accumulated depreciationplant F +achiner/ $& Account as non6reconciliation accounts and pass.672

-7 Plant F +achiner/ 57777757 Accumulated 8epreciation P F + 37777757 Asset clearing 277777

)on6reconciliation means in S77or Plant F +achiner/ $& A9c and accumulated depreciation P F + $& A9c0econciliation a9c t/pe @Assets remo*e

5 '( Creation of asset masters?D D

AS71 &S+<

/se the $r code is %S0*

Asset class ?A+&2777 8ept ACompan/ code ?A+&8escription ?+achine no.-7$i*e the capitalized date ?27.7%.277%Select time dependent tausiness area ?A+&4Select depreciation areas ta8epreciation ,e/ ?A+&1;se life ?15 /ears Period - monthsOrdinar/ deprecation date ?71.7-.277Sa*e

5 'C ( "o ta,e o*er acuisition *alue and accumulated depreciation for asset277777-67It ill not updated our $& Accounts since account for account t/pe @

Assets.

220



Path :SP3-Financial accounting %sset %ccounting %sset data trans!er manual online trans!er Create@Change @Display legacy asset ($he $r codeis %S2

8oule clic, on change legac/ asset

$i*e the asset no. ?27777-Su numer ?7Compan/ code ?A+&Select ta,eo*er *alues uttonIgnore the arning message press enter Cumulated acuisition *alue ?577777

Accumulate ordinar/ deprecation ?37777)o oo, *alues ?277777Sa*e

5. 8( "o ma,e fi#ed assets P F + A9c and accumulated depreciation P F +account as reconciliation accounts.

Path :SP3-Financial accounting %sset accounting Preparing !or production start up-Production start up-Set or reset reconciliationaccounts ($r code is 3%&G

Select compan/ code ?A+&8oule clic, on change control of reconciliation account folderrom the menu select Edit @selections @select all

Select set reconciliation indicators for all accounts uttonSa*ePress enter to sa*e in /our reuest

% 'A( "o propose a statement shoing each material @match ith trail alance.

/ate&ia9 t8 Rate Ao)nt0+1 2777 27 -77770+2 !777 5 357770+3 2577 17 25777

666666666177777TTTTTT

% '( Creation of material masters '"ransaction code ++71( @and in accounting*ie @or mo*ing a*erage price

0+1 270+2 5

221



0+3 17

;se the transaction code +1C

+o*ement t/pe ?5%1 >t/

0+1 2777 gs0+2 !777 gs0+3 25777 gsSa*e

Accounting entr/ ill e generated automaticall/In*entor/ 0+8r 1777777 SM"o stoc, ta,ing 1777777 $ SA

C9osing -&o%ed)&e

In the /ear end hat steps e ha*e to do April 277 @+arch 277 fiscal /ear277

In last ee, of +arch 2771. "o carr/ forard :endor and Customer alances to ne#t /ear.

Path %ccounting Financial accounting-%ccounts payable Periodic processing Closing alance carry !orAarded ( $r code is F)0;

$i*e the compan/ code ?A+&Carr/ forarded fiscal /ear ?277

Select select customer chec, o#Select select *endors chec, o#8eselect detail log chec, o#E#ecuteIgnore the arning message press enter One time e#ercise for each /ear

2. "o carr/ forarded asset alances<e can open 2 /ears at a time

277! 277"o open 277 e ha*e to close 277!

A( "o chec, hich /ear is closed for asset accounting

Path :%ccounting -Financial accounting Fixed assets Periodic processing year end closing /ndo-Entire company code ($r code is 0%%K

222



Select position utton$i*e the compan/ code ?A+&Enter

"o close fiscal /ear 277 'not mandator/ step(

/p to periodic processing the path is same Hear end closing Execute ($r codeis %L%

Compan/ code ?A+&

iscal /ear to e closed 277

8eselect te#t run chec, o#

orm the menu select Program6 E#ecute in ac, ground

Enter

Select immediatel/ utton

Select sa*e utton 'don side(

<e get a message ac, ground o as scheduled for program 0A=AS77

"o chec, hether the o is processed or not

From the menu select System Ser6ices-Lobs Lob o6er6ieA

Select e#ecute utton"o *ie result of the oSelect o 0A=AS77 chec, o#Select spool uttonSelect spool no .chec, o#Select displa/ content utton

"o close onl/ /ear for asset a accounting e ha*e to post depreciation for all assetsand for all months

C( "o open fiscal /ear 277 for asset accounting

Path :/p to period processing the path is same Fiscal year change ($r codeis %L


)e fiscal /ear ?277

8eselect test run chec, o#

223



rom the menu select program e#ecute in ac, ground

Enter

Select immediate utton

Select sa*e utton

<e get a message ac, ground o as scheduled for program 0A=A<EJ77

To %(e%< $(et(e& t(e Mo is -&o%essed o& not

rom the menu select S/stem Ser*ices =os o o*er*ie


"o *ie the result of o

Select o 0A=A<E77 chec, o#Select SPOO& utton

Select SPOO& no.chec, o#

Select displa/ contents utton

2. To %a&&8o&$a&d 3L 5a9an%es

Path :%ccounting Financial accounting .eneral 'edger Periodic processing Closing Carry!orAard-alances carry!orAard neA $r cod is

F%.'.$

&edger ?select O& leading ledger

Compan/ code ?A+&

Carr/forard fiscal /ear ?277

8eselect test run chec, o#

Select output list of results chec, o#

Select alances in retired earning chec, o#

E#ecuteSelect retired earning accounts utton

Select ac, arro

Select alances sheet accounts utton

To %o-8 n)e& &ange inte&va9 o& net 8ea&

224



Path :SP3-Financial accounting Financial accounting global settings Document Document number ranges copy to !iscal year ($r code is 3?2


Compan/ code ?A+&"o fiscal /ear details under source fiscal /ear ?277

"o fiscal /ear under target fiscal /ear details ?277E#ecuteSelect Ges utton

To o-en -e&iods o& net 8ea& April 2776+arch 2717

April 2776April 277 iscal /ear 277

1st 1 27761277 D

April 2776+arch 277 D +andator/

2nd +arch 2776+arch 277 Optional12 277612277

Path :/p to document the path is same Posting periods 3pen and close posting periods

Select position uttonPosting period *ariant ?A+&

Enter

or A+&

rom period 1 is 1 'April (

Gear ?277

"o period ?1

Gear ?277

rom period ?2

Period ?12 +arch to +arch

Gear ?277

"o period ?12

225



Gear ?277


Sa*e in /our reuest

#o$ to o-en s-e%ia9 -e&iods

On 15.7-.277 @Accounts 8ept inalized profitailit/ management managementadustment entries."o post in special periods

April 277 @+arch 2717 iscal /ear 277 April 277 @April 277

1st 1 277 61 277 April 277 @+arch 277 iscal /ear+arch 2776+arch 277

13277 613277

Same path :352 or *ariant ?A+&rom the period2 ?13Gear ?277"o period ?13Gear ?277Sa*e

#o$ to -ost to s-e%ia9 -e&iods *F?1,

'Adustment of management entries (

8ocument date F Posting date ?2.73.277

"/pe ?SA

Compan/ code ?A+&

Posting ,e/ ?-7

Account no. ?-77177 Salaries A9c

Enter

Change the period to 13

Enter


Amount ?577777

usiness area ?A+&4

226



"e#t ?Salaries pro*ision

Posting ,e/ ?57

Account no. ?177577 Outstanding e#p

Enter

Amount ?R

usiness area ?A+&4

"e#t ?

Select document @Simulate and Sa*e

.o and see the .' %@c FS*0 $i*e the $& A9c )o. ?-77177 Salaries A9ciscal /ear ?277

usiness area ?A+&4Compan/ code ?A+&E#ecute

227



5AN RECONCILIATION

Chec, 8eposit an, statementD D

66666666666666666666 666666666666666666D D D D+anual Electronic +anual Electronic

+anual chec, deposit 9manual an, statementor each current account e ha*e to create ` accounts

Account no. should ith1. +ain an, account 72. Chec, issue account Open item 13. Chec, deposit A9c Open item 2-. clearing account Open item 35. an, Changes

If e ha*e 177 an, current accounts instead of assigning accounts 177 times @eassign onl/ one time using mas,ing.1. +ain an, account 72. chec, issue account 13. chec, deposit a9c 2-.clearing account 3

Ala/s main an, account alance and an, statement alance ill e same.

F9o$:Sa9es:

228



1. Sales in*oice posting 622

Customer A9c 8r 177777"o Sales 177777

2. Chec, deposit

A( an, ,e/( an, accountC( Pa/ slip no.8( "ransaction t/peE( Customer ( ill no.$( Amount and Sa*e

I8I Chec, deposit a9c 8r 177777"o Customer ith clearing 177777

3. Enter manual an, statement A( If the chec, deposit credit is not there @open items in an, chec, deposit A9c6Chec,s8eposited ut not credited

( If the chec, deposit credit comes in an, statement A( Pa/ slip no.( an, ,e/C( an, account8( "ransaction t/peE( Amount and sa*e

I8I main an, A9c 8r 177777"o I8I Chec, deposit a9c 177777'ith clearing(

P)&%(ases :-. Purchase in*oice posting 6-3

In*entor/ 0+ 8r 277777"o Part/ A9c 277777

5 Outgoing pa/ment ith clearing 653Part/ A9c 8r ith clearing 277777 "o I8I chec, issue A9c 277777

%. +anual chec, creation Assign chec, no.to pa/ment doc.no.

!. Enter manual an, statement

229



A( If the chec, deit is not there open items in an, chec, is issue A9c chec,issued ut not presented.

( If the chec, issue deit is there A( an, ,e/( an, account

C( "ransaction t/pe8( Chec, numer E( Amount and sa*e

I8I chec, issue 8r ith clearing 277777"o I8I an, a9c 277777

an, charges direct deits

. Enter manual an, statement A( an, e/( an, account

C( "ransaction t/pe8( Amount and sa*e

an, charges 8r 5777"o I8I main an, a9c 5777

I8I main an, A9c I8I an, statement

3 17777 ! ( 27777 ! ( 27777 3 ( 177777 Cr ( 577 ( 577 80

I8I chec, 8ept A9c2. 177777 3. 177777I8I Chec, issue A9c

! ( 27777 5 27777

@. C&eation o 3L aste&s *FS,

$i*e the $& A9c no. ?277137 <ages A9c

Compan/ code ?A+&


$i*e the $& A9c no.277175 SI A9c

Compan/ code ?A+&

Enter

Change short te#t and $& Account long te#t to I8I main an,

230



Sa*e

$& A9c )o. ?277131

Compan/ code ?A+&


$i*e the $& A9c )O.277137

Compan/ code ?A+&

Enter

Change short te#t and $& A9c long te#t to I8I chec, issue

Select control data tas

Select o-en ite anageent %(e%< o

Sa*e

$& A9c )o. ?277132

Compan/ code ?A+&


$i*e the $& A9c )o. ?277131

Compan/ code ?A+&

Enter

Select t/pe9description ta

Change short te#t and $& A9c long te#t to I8I chec, depositSa*e

$& A9c )o. ?-7737-

Compan/ code ?A+&


$i*e the $& A9c )o. ?-77377 0ent A9c

Compan/ code ?A+&

Enter

Change $& A9c short te#t and $& A9c long te#t to an, charges

Sa*e

Deine #o)se 5an< *FI@1,


231



Enter


4ouse an, ?I8I

an, countr/ ?I)

an, ,e/ ?A+&I8I1

Sa*e

$i*e the name I8I an, limited

Street ?an, Street oti

Cit/ ?4/deraad

an, ranch ?+ain ranch

Enter


8oule clic, on an, accounts folder


Account I8 ?I8I1

8escription ?I8I current no.1

an, account no. ?A+&I8I123-

Currenc/ ?I)0

$& A9c )o. ?277137 I8I +ain an,Sa*e

2. C&eation o C(e%< 9ots *T& %ode is FC#I,

$i*e the pa/ing compan/ code ?A+&

4ouse an, ?I8I

Account I8 ?I8I1

Select change status utton

Select create utton 'shift5( eside details utton

&ot no. ?1

Chec, no. ?177771

"o no. ?177177

Select non6seuentional chec, o#

232



Short information ?I8I an,

Purchase date ?"oda/s date

Enter and sa*e

Deine -osting <e8s and -osting &)9es o& %(e%< de-osit

Path :SP3-Financial accounting an accounting usiness transactions Chec deposit De!ine posting eys and posting rules !or chec deposit

Chart of accounts ?A+&

Enter


Accounts s/mol ?A+&A

"e#t ?+ain an,

Accounts s/mol ?A+&

"e#t ?chec, issue

Accounts s/mol ?A+&C

"e#t ?Chec, deposit

Accounts s/mol ?A+&8

"e#t ?an, charges

sa*epress enter to sa*e in /our reuest

doule clic, on assign accounts to account s/mol folder


accounts s/mol ?A+&A

Account s/mol Currenc/ $& A9c A+&A I)0 7 ' times plus( A+& I)0 1 ' times plus(

A+&C I)0 2 ' times plus( A+&8 I)0 -7737- @an, Charges A9cSa*e8oule clic, create ,e/s for posting rules folder Select ne entries utton

Posing rule "e#t A+&1 Chec, receipt @Clear customer

233





I8I chec, issue ith clrg 80 $&"o I8I main an, A9c

8oc .t/pe ?SA

Posting area ?select 1 an, accounting

8eit account s/mol ?A+&Credit posting ,e/ ?57 Account s/mol ?A+&A +ain an,8ocument t/pe ?SAPosting t/pe ?select - clear deit $& AccountSelect ne#t entr/ uttonPosting rule ?A+&- an, charges ?8irect deit / an,

an, charges 8r $&"o I8I +ain an, A9c $&8oc t/pe ?SA

Posting area ?select 1 an, accounting8eit posting ,e/ ?-7

Account s/mol ?A+&8Credit posting ,e/ ?57

Account s/mol ?A+&A8ocument t/pe ?SAPosting t/pe ?select 1 post to $& A9cSa*e

C&eate and assign )siness t&ansa%tions :

Path :/p to business transactions the path is same Chec deposit Create andassign business transactions ($r code is 3$59


"ransaction ?A+&1

96 ?

Posting rule ?A+&1

"e#t ?Chec, receipt clear customer

"ransaction ?A+&1

96 ?6 'for posting re*enues(

Posting rule ?A+&1

"e#t ?Chec, receipt clear customer re*ersal

Select sa*e utton

235



Select cancel utton

Select Ges utton

Sa*e


Deine va&iants o& %(e%< de-ositSame path ' "r code is O"-5(

Select create utton:ariant ?A+&1)ame ?chec, deposit *ariant for A+&Enter rom the possile fields column8oule clic, on reference document no.'selection(

Enter

Co9)n Oset Lengt(

1 3

2 27 1%

3 3! -

- 52 17

Sa*eSelect create reuest utton

short description ?<or, ench reuest for A+&Enter press enter to sa*e in /our reuest,ept the customer on A+&1select acti*ate utton

%&eate and assign )siness t&)n%ation o& an)a9 an< stateent

path :up to business truncation the path is same Payment transactions manualban statement Create and assign business transactions

select ne entries uttonT&ansa%tion +? Posting &)9e Inte&-&etationa9go&it(

Tet

A+&2 A+&2 Chec, deposit

A+&2 6 A+&2 Chec, depositclearing inan, re*ersal

A+&3 6 A+&3 711 'Outgoing Chec, issue

236



chec, ?Chec,no. differentfrom pa/mentdoc.no.

clearing inan,

A+&3 A+&3 11 Chec, issue

clearing inan,'0e*ersal(

A+&- 6 A+&- an, chargesdirect deit /an,

A+&- A+&- an, chargesdirect deit /an,'re*ersal(


7116 Chec, no. different from pa/ment doc.no. purchases

1. Purchase in*oice posting 6-3

In*entor/ 0+ 80 277777"o Part/ A9c 2777778oc no.1

2. Outgoing pa/ment ith clearing 653

Part/ A9c 80 ith clearing 277777"o I8I Chec, issue A9c 2777778oc no.277771

3. +anual chec, creation C45

Assign chec, no. to pa/ment doc no. Assign chec, no.177771 to pa/ment8oc no.277771

Chec, no. and pa/ment 8oc no. are different

Deine va&iants o& an)a9 an< stateent

237



Same path ($r cod is 3$>9

Select create utton

:ariant ?A+&2

)ame ?+anual an, statement *ariant for A+&Enter

rom the possile fields column doule clic, on reference doc .numer 'selection(

Enter

-the column '271%( ?3%

rom the possile field column doule clic, on an, reference

Enter

rom the possile fields column doule clic, on usiness area

Enter '5313-(?%!

Sa*e

Press enter to sa*e in /our or, ench reuest

eep the cursor on A+&2 ?select acti*ate utton

$o mae text !ield optional !ield !or !ield status groups .00* and .005 ($r code is3C>

Select field status *ariant ?A+&8oule clic, on field status group folder

8oule clic, on $771

8oule clic, on general data

"e#t ma,e it optional entr/ field

Sa*e


8oule clic, on $775


"e#t ma,e it optional entr/ field

Sa*e

SALES

238





Posting date ?"oda/s date

:alue date ?"oda/s date

Currenc/ ?I)0

Enter

Amount ?177777

0eference no. ?23-5 'ill no.(

usiness area ?A+&4

Customer no. ?%%77771

Enter F sa*e

Sa*e once again

rom the menu select S/stem @Kser*ices atch input Sessions select session

name ?I8I6I8I1


Select 8ispla/ errors onl/ radio utton


<e get a message processing of atch in put session completed


3o and See t(e %)stoe& A+% F5LN

$i*e the customer no.%%77771Compan/ code ?A+&Select cleared items radio uttonSelect normal items chec, o#E#ecute8oule clic, on t/pe 8NSelect column document o*er*ie utton

C(e%< de-osit %&edit in an< stateent

Path :%ccounting Financial accounting ans-,ncoming an statement manual entry ($r code is FF8;

rom the menu select settings @specifications

Start *ariant ?select A+&2

Enter

240



an, ,e/ ?A+&I8I1

an, account ?A+&I8I123-

Currenc/ ?I)0

$i*e the statement no. ?1

Statement date ?"oda/s date

Opening alance ?7

Closing alance ?177777


Enter


"ransaction ?select A+&2 chec, deposit in an,


Amount ?177777

$i*e the reference doc no. ?1 '"hat is pa/ing slip no.(

usiness area ?A+&4

Enter F Sa*e

Sa*e once again

rom the menu select S/stem @Ser*ices @atch input

sessionSelect session name ?I8I @I8I1


Select displa/ errors onl/ radio utton


Ignore the message and e#it atch input utton

3o and see t(e ID5I %(e%< de-osit A+% *F5L2N,

$i*e $& A9c )o. ?277132

Compan/ code ?A+&



E#ecute

241



8oule clic, credit 177777

Select call up document o*er*ie utton

@. P)&%(ases

Purchase in*oice posting 6-3


"/pe ?0

Compan/ code ?A+&

Posting ,e/ ?31


Enter


usiness area ?A+&4


Posting ,e/ ?-7

Account no. ?277127 In*entor/ 0+

Enter

Amount ?Rusiness area ?A+&4

"e#t ?

8ocument @Simulate and Sa*e

1. O)tgoing -a8ent $it( %9ea&ing *T& %ode is F?2,


"/pe ?N

Compan/ code ?A+&


Account under an, data ?277131 'I8I cheue issue date(

usiness area ?A+&4

Amount ?27777

242



"e#t ?Outgoing pa/ment

Account under open item selection ?-277771


8oule clic, on pa/ale amount ?27777

rom the menu select 8ocument 66Simulate F Sa*e

2. /an)a9 %(e%< %&eation *FC#,

$i*e the chec, no.177717Sa*e

4. Ente& an)a9 an< stateent *FF67,

Select o*er*ie utton '(

eep the cursor on A+& I8I an, &td

Select ne statement utton

Closing alance '1777776277777(T77777

Posting date ?toda/s date

Enter

"ransaction ?A+&3 chec, issue clearing in an,

:alue date ?toda/s date

Amount ?27777 ith minus

an, reference ?177717 'cheue no.(

usiness area ?A+&4

Enter

Select sa*e utton sa*e once again

rom the menu select S/stem @Ser*ice @atch input @Sessions

Select session name ?I8I6I8I


Select 8ispla/ errors onl/ radio utton


Ignore the message e#it atch input utton

243



3o and see ID5I %(e)e iss)e a%%o)nt *F5L2N,

$i*e the $& account ?277131 I8I cheue issue account

Compan/ code ?A+&

Select cleared items radio uttonSelect normal items chec, o#

E#ecute

8oule clic, on deit 27777

Select call up document o*er*ie utton

5an< %(a&ges Di&e%t deits

Enter manual an, statement %!

Select o*er*ie utton

eep the cursor on A+& I8I an, &td

Select ne statement utton

$i*e the closing alance ?!577


Enter

"ransaction ?A+&- an, charges direct deits


Amount ?5776

usiness area ?A+&4

Enter F Sa*e

Sa*e once again

rom the menu select S/stem @Ser*ices @atch input @Session

Select session name ?I8I @I8I61


Select displa/ errors onl/ radio utton


Ignore the message and select e#it atch input utton

244



To vie$ t(e do%)ent -osted *F52,Enter "o *ie an, statements in SAP %!Select o*er*ie utton

8oule clic, on A+& I8I an, &td

To vie$ t(e t&ansa%tions in t(e stateent8oule clic, on statement no.

CAS# OURNAL

1( "o *ie dail/ cash and an opening alances 0eceipts Pa/ments and closingalance

2( $& Cash account accepts negati*e cash alance @Cash =ournal ill not acceptnegati*e cash alance

3( or pett/ cash purpose

@. Creation o! .' master Petty cash account Current assets-'oans B %d6ances (FS00

$i*e the $& A9c )o. ?277171

Compan/ code ?A+&


$i*e the $& A9c )o. ?277177

Compan/ code ?A+&

Enter

Change short te#t and $& a9c long te#t to Pett/ Cash A9c


Select post automaticall/ onl/ chec, o#Sa*e

Deine n)e& &age inte&va9s o& %as( Mo)&na9 do%)ents

245



Path :SP3-Financial accounting ban accounting usiness transactions- Cash +ournal De!ine number range inter6als !or Cash +ournal Documents(FCLC*




)o.range ?71

rom no. ?577771

"o no. ?%77777

Enter F Sa*e


Set)- %as( Mo)&na9 *F5CC,Same path


Compan/ code ?A+&

Cash ournal no. ?7771

$& A9c )o. ?277171

Currenc/ ?I)0

8ocument t/pe for $& A9c ?SA

8ocument t/pe *endor pa/ment ?N

8ocument t/pe *endor receipt ?N

8ocument t/pe customer pa/ment ?8N

Cash =ournal name ?A+& 4G8 pett/ cash

Sa*e


C&eate GC(ange de9ete )siness t&)n%ations *F5CC1,

Same path

246




Compan/ code ?A+&

usiness transaction t/pe ?select 0 0e*enue

$9& A9c ?377777

Cash ournal usiness transaction ?0e*enue

Select account modifiale chec, o#

Compan/ code ?A+&

usiness transaction t/pe ?select E E#penses

$& A9c )o. ?-77177 Salaries A9c

Cash ournal usiness transaction ?E#penses

Select account modifiale chec, o#

Sa*e


Set)- -&int -a&aete&s o& %as( Mo)&na9


Compan/ code ?A+&

Cash ournal print program name ?0CAS477

0eport *ariant ?8E+OE) '8emo English(

Correspondence ?select SAP1 Cash document

Sa*e


Posting to Cas( Mo)&na9

Path :%ccounting Financial accounting .eneral ledger Posting Cash +ournal posting (FCL

rom the menu select E#tras Change Cash ournal


Cash ournal ?7771

Enter

247



Select cash receipts ta

usiness transaction ?select 0e*enue

Amount ?5777

usiness area ?A+&4

$9& A9c ?377777 Sales A9C

"e#t ?Cash sales

Sa*e

Select post utton

Select print cash ournal utton


"IT# #OLDIN3 TAX *TDS

"8S? "a# deducted at source on :endors9 Contractors9&ocal and professional charges

"CS? "a# collected at source @on Customers9 scrap sale 9aste sale

"8S is part of CI) 'Countr/ India :ersion(

"8S to t/pes

C9assi% $it( (o9ding Ta Etended $it((o9ding ta;p to -.% C SAP CI) from -.! EE onords CI) is part of SAPSAP as released in India 15 @SAand CI)eruar/ 1% inance udget $o*t.made changes to "8S for the changesin udget.SAP releases @Patch 'program(eruar/ 1! finance udget changes

eruar/ 1 inance udgetchangeseruar/ 11 inance udgetchanges

0eleased e#tended ith holding ta#Original CI) program modified ith theudget changes)umer changes

248



A( Education cess( 4igher and Secondar/ EducationcessC( 0eturn @Contractors @annual 0eturn

@form 2%C

8( Changed to annual return orm 2%E( Changed to uarterl/ return @orm2%>( E"8S"8S on contractors9Professionalcharges 90ent9Interest other thansalaries

TDS on %ont&a%to&s *In%oe Ta Se%tion @J4C,

1 Status @Compan/ 9Partnership firm Indi*idual2. "8S 0ates

asic 2ZSurcharges 17Z on 2ZE8 3Z on 'asic Surcharges (

17Z on 2Z contract *alue in thehole /ear e#ceed 17 &a,hs otherise )I&3Z on asic Surcharge')ote ?contract *alue in the hole

/ear e#ceeds 1 core other ise )I&(

-. "8S is to e deducted at the time of in*oice posting or ad*ance pa/ment posting

hiche*er is earlier

5. If each contract *alue is less than 27777 and all contract *alue in the hole /ear

is less than 57777 @)o "8S is to e deducted.

%. "o create onl/ one code for in*oice postings and one code for ad*ance postings

'+a# codes can e created (

!. If the contractor does not ha*e ta#ale income he for loer rate of deduction or

)I& rate of deduction . Compan/ has to deduct at loer rate or )il rate @

E#emption certificate ill e gi*en / Income "a# 8ept for each /ear.

. In the ill amount includes material cost and con*ersion charges @ 'composite

contacts( "o deduct "8S onl/ con*ersion charges.

249



. "8S deducted should e deposited ithin ! da/s from the month end incase of

/ear end credits "8S to deposit ithin 2 months from the /ear end.

If !th da/ comes on pulic holida/ @choice to ma,e the pa/ment da/ efore or

after.

17.Issue "8S certificate in form 1%A to the contractor @It can e a monthl/ certificate

or consolidated certificate for the hole /ear.

11.ile uarterl/ return in form 2%> earlier annual return orm 2%

12.Permanent Account )umer 'PA)( ill e allotted at compan/ code le*el here

as "a# 8eduction at Source '"8S )o.9"A) can e otained at compan/ code

le*el9usiness area le*el9usiness places le*el.

/aintain %a9enda&

Path :SP3-S%P et Aea6er .eneral settings &aintain calendar

Select pulic holida/s radio utton

Select change utton

Select create utton

Select ith fi#ed date radio utton

Select create utton

8a/ ?1

+onth ?select 75 +a/ da/

Short holida/ name ?+a/ da/

&ong holida/ name ?+a/ da/

Enter

Ignore the message select Ges utton


Select ac, arro

Select holida/ calendar radio utton

Select change utton

Select create utton

Calendar I8 ?A1 'A+& 4G8 actor/ 4olida/ calendar(

Select assign holida/ utton

250



Select +a/ da/ chec, o#

Select assign pulic holida/ utton

Sa*e



Select factor/ calendar radio utton

Select change utton

Select create utton

actor/ calendar I8 ?A2

8escription ?A+& 4G8 actor/ calendar

4olida/ calendar I8 ?A1

<or, da/s select +onda/ to Saturda/ chec, o#es

Sa*e


C(e%< $it((o9ding ta %o)nt&ies

Path :SP3-Financial %ccounting Financial accounting global settings-ithholding tax-Extended Aithholding tax-basic settings-Chec Aith holding taxcountries


Countr/ ?I)

<ithholding ta# countr/ ?I)

8escription ?India


Sa*e in account pa/ale customization reuest

Deine $it((o9ding ta <e8sSame path$i*e the countr/ ,e/ ?In for IndiaEnter Select ne entries uttonOfficial ithholding ta# ?1-C)ame ?"8S contractorsSa*ePress enter to sa*e in /our reuest

251



Deine 5)siness -9a%es *se%tion %ode ,

Path :/p to extend Aith holding tax the path is same -asic settings ,ndia

De!ine business places

Select ne entries

Compan/ code ?A+&

Section code ?A+&

)ame ?A+& 4G8 factor/

Sa*e

$i*e the name ?A+& 4G8 actor/


Assign a%to&8 %a9enda&s to se%tion %ode *5)siness -9a%es,Same path


Compan/ code ?A+&

Section code ?A+&

actor/ calendar I8 ?A2

0ule ?select da/ eforeSa*e


Deine )siness -9a%e

Path: Form the menu select System Ser6ices $able maintenance Extendedtable maintenance ($r cod is S&90

"ale9*ie ?=J10A)C:

Select maintain utton


Enter


252



usiness place ?A+&

8escription ?A+& 4/deraad factor/

Sa*e

$i*e the name ?A+& 4/d factor/


Assign se%tion %ode to )siness -9a%e *T& %ode is S/2,

"ale 9:ie ?:Jseccode



Enter

or section code ?A+&

usiness place ?A+

Sa*e


Deine $it((o9ding ta t8-e o& Invoi%e -osing:

Path: /p to Extended Aith holding tax the path is same Calculation ithholding tax type De!ine Aith holding tax type !or in6oice posing

$i*e the countr/ ,e/ ?I)

Enter


<ith holding ta# t/pe ?81

8escription ?section sec 1-C contractors In*oice posting

Select gross amount radio utton

Select ith holding ta# commercial rounding radio utton

Select post ith hold ta# amount chec, o#

Select no accumulation radio utton

Sa*e


253





Deine $it((o9ding ta %odes

Path :/p to extend Aith holding tax the pat is same Calculation ith hold

tax codes De!ine Aith holding tax codes

$i*e the countr/ ,e/ ?I)

Enter



<ith hold code ?81

8escription ?section 1-C contractors In*oice '2.2%%Z(

Official ith holding ta# ?section 1- Case amount percentage suect to ta# ?177

<ith holding ta# rate ?2.2%%Z

Posing indicator ?selection 1 'standard posting ?an, 9:endor

9Customer line item reduced

Sa*e


Select ac, arro

Select ith holding ta# t/pe ?81


Change ith holding ta# t/pe ?81 to 8A

Change ith hold ta# code ?from 81 to 8A

8escription ?sec 1- C 'contractors @Ad*ance 2.2%%Z (

Enter and Sa*e

C(e%< &e%i-ient t8-e

Path :/p to extended Aith hold tax the path is same asic settings Checrecipient types

$i*e the countr/ ,e/ ?In for India

Enter

255





0ecipient t/pe ?CO

"e#t ?compan/

One more

<ith holding ta# t/pe ?8A

0ecipient t/pe ?CO

"e#t ?Compan/

Sa*e


/aintain ta d)e dates

Path :/p to extend Aith holding tax the path is same asic settings ,ndia&aintain tax due dates

Select ne entries uttonCountr/ ?I)Official ith holding ta# ,e/ ?1-C

0ecipient t/pe ?CO)o.of da/s unit ta# due date ?!!!Sa*e

Assign $it((o9d ta t8-es to %o-an8 %ode

Path :/p to Extend Aith holding tax the path is same company code %ssign Aith holding tax types to company code


Compan/ code ?A+&<ithholding ta# t/pe ?81

0ecipient t/pe ?CO

Select ith hold ta# agent chec, o#

<ithholding ta# oligated firm ?71.7-.277

Oligated to ith hold ta# until ?31.73.277

256



Sa*e


Select ac, arro

Select compan/ code A+& ith ta# t/pe 81


Change the <ith holding ta# t/pe to 8A

Enter F Sa*e

A%tivate etended $it((o9ding ta :Same path



Enter

or compan/ code A+& select e#tended ith holding ta# chec, o#

Sa*e



Coined $it( (o9ding ta %ode

Path : up to Extend Aith holding tax the path is same Calculation ,ndia

surcharges &aintain surcharge rates (Surcharges combined Aith basicAithholding tax codes


Compan/ code ?A+&

<ithholding ta# code ?81

0ecipient t/pe ?CO

Surcharge rate ?17

Compan/ code ?A+&

<ithholding ta# code ?8A

0ecipient t/pe ?CO

Surcharge ?17

Sa*e


257





And ith ithholding ta# t/pe chec, o#

Sa*e

<ithholding ta# t/pe ?81


Account ?177517

<ithholding ta# t/pe ?8A

<ithholding ta# code ?8A

Account ?177517

Sa*e


/aintain %o-an8 %ode settings

Path :SP3-'ogistic- .eneral $ax on goods mo6ement ,ndia asic settings &aintain company code settings

Select ne entries utton$i*e the compan/ code A+& and Sa*ePress enter to sa*e in /our reuestS-e%i8 do%)ent t8-e o& &eittan%e %(a99ans

0emittance challans "8S on contractors

1 CO 1777 'Compan/(2 O" 2777 'Indi*idual(3 CO 3777- CO -7775 "O 5777

<hen e ma,e "8S pa/ment @e ha*e to prepare to challans1 for Companies2 for Indi*iduals

In remittance challan screen

recipient t/pe Compan/ 'CO(1 CO 17773 CO 3777- CO -777

259



"8S on contractors 8r6<ith Clg 777 $&"o an, 777 $&

8oc ."/pe ?SA

Path :/p to Extended Aith holding tax the path is same Posting ,ndia emittance challans Document types Speci!y document type (%ccounts

payable


Compan/ code ?A+&

0emittance challan document t/pe ?SA

Sa*e


/aintain n)e& g&o)-s:Same path


Compan/ code ?A+&

Section code ?A+&

Official ithholding ta# ,e/ ?1-C

)umer group ?7

Sa*e


Assign n)e& &anges to N)e& g&o)-s: * T& %ode is @INO,

Same path

Select ne entries uttonInternal numer range group ?7Internal challan ?7Sa*e

/aintain n)e& &anges:*T& %ode is @INU/5ER,

Same path

260



Select maintain groups utton

Select group ithout ta# ha*ing 7 chec, o#

rom the menu select Inter*al +aintain


Enter


Gear ?277

rom no. ?1

"o numer ?177777

Enter F Sa*e


Assign &eittan%e %(a99an n)e& g&o)- to 5)siness -9a%e

$r code is (S&90

$i*e the "ale 9:ie ?=J1IE<");+$0



Compan/ code ?A+&usiness place ?A+&

Official ith holding ?1-C "a# ,e/

)umer group ?7

Sa*e

Assign &eittan%e %(a99an n)e& g&o)- to se%tion %ode :*S/2,

"ale 9*ie ?=J1IE<");+$0J1



Compan/ code ?A+&

Selection code ?A+&

Official ithholding ?1-C "a# ,e/

261



)umer group ?7

Sa*e


/aintain n)e& g&o)-s and SAP s%&i-t o&s

Path :/p to Extend Aith holding tax the path is same Postings ,ndia ithholding tax certi!icates !or endors and Customers &aintain numbergroups as S%P script !orms


Compan/ code ?A+&

Section code ?A+&

Official ithholding ta# ,e/ ?1-Corm ?=J11E<"JCE0"

)o group ?7

Sa*e


Assign n)e& &anges to n)e& g&o)-s

Same path

Select ne entries utton)umer group ?7Internal numer range ?7Sa*ePress enter to sa*e in /our reuest

/aintain n)e& &anges

Sam path

Select maintain groups utton

Select group ithout te#t ha*ing 7 chec, o#

rom the menu select inter*al maintain

Compan/ code ?A+&

Enter


262



Gear ?277

rom numer ?177771

"o numer ?277777

Enter F Sa*e


Assign $it((o9ding ta %ode in !endo& aste&

Path :%ccounting Financial accounting %ccounts payable &aster records- &aintain centrally change ($r code is 4G02

$i*e the *endor no. ?-277771

Compan/ code ?A+&

Select ith hold ta# chec, o#

Enter

$i*e the ithhold ta# countr/ ?I) 'India(



Select liale chec, o#

0ecipient t/pe ?CO

<ithholding ta# t/pe ?8A<ithholding ta# code ?8A

Select liale chec, o#

0ecipient t/pe ?CO

Select CI) details utton


Select ithholding ta# ta

$i*e the PA) of *endor ?AP-C123-5C

Select ac, arro

Sa*e

END USER AREA

Conve&sion %(a&ges -osting *F?42,

263



8ocument t/pe ?"oda/s date

"/pe ?0

Compan/ code ?A+&

Posting ,e/ ?31


Enter


usiness area ?A+&4

usiness place 9section code ?select A+&

Enter

"e#t ?Con*ersion charges postingPosting ,e/ ?-7

Account ?-77277 con*ersion charges account

Enter

Conve&sion %(a&ges

O-tion @ O-tion 1 O-tion 2If the ill *alue is lessthan 27777 and hole/ear contract *alue isless than 57777

If the *alue consists ofmaterial 37777 andcon*ersion charges!7777

If the ill amount is onl/for con*ersion charges

)o "8S A( or 81 ith @holdingta# ase amount enter!7777 "8S ill ededucted on !7777

A( 0emo*e 8A

0emo*e 81 and 8A ( 0emo*e 8A

0emo*e ith hold ta# code ?8AEnter

Amount ?Rusiness area ?A+&4"e#t ?

rom the menu select 8ocument Simulate and Sa*e

264



)ote ? If /ou get a error message once chec, it Acti*ate e#tended ithholding ta# 98ocument splitting

C&eate &eittan%e %(a99an

Path :%ccounting Financial accounting %ccounts payable ith holding tax ,ndia Extended Aith holding tax emittance o! Aithholding tax-Createremittance challan ($r code is L*,C?'

Compan/ code ?A+&

iscal /ear ?277

usiness plane9 Second code ?A+&

Posting date ?71.71.277 to 31.71.277

Section ?1- C

0ecipient t/pe ?CO

8ocument date ?7!.72.277

Posting date ?7!.72.277

an, account ?277175 SI CA

E#ecute '(

Enter

usiness area ?A+&4

"e#t ?Con*ersion charges amount8oule clic, on all open items '/ default one rupee can not see in SAP zero(

Select document o*er*ie utton

8oule clic, on the line item

SI current A9c ith one rupee

Amount ?R

Sa*e

Select clearing document utton

Select ac, arro

Ente& 5an< %(a99an

Path: Same path ( $r code is L*,%G

265




iscal /ear ?277

Challan clearing numer ?select document no.3!

'Once e select challan clearing numer Internal challan numer and internal challan

date ill e update automaticall/(

ase challan no . ?!

an, challan date ?7!.72.277

an, ,e/ ?select SI

E#ecute

P&int TDS Ce&tii%ate

Path :/p to extend Aith holding tax the path is same Certi!icates Print(L*,CE$

Compan/ code A+&

iscal /ear ?277

usiness area 9Section code ?A+&

Section ?1-C

Posting dates ?71.7-.277 to 31.73.277

an, challan dates ?71.75.277 to 37.7-.277Certificate date ?37.7-.277

Signator/ ?+r M

8esignation ?+anager

Place of printing ?4/deraad

E#ecute

Select print utton

Output de*ice ?&P71

Select print utton

To vie$ t(e -&int o)t

From the menu select –ystem –ervices –utput control


266



Select spool no.chec, o#Select displa/ contents utton

)a&te&98 &et)&n