i Hg f Autumn 2012 Applicationform

7/31/2019 i Hg f Autumn 2012 Applicationform

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Organiser:

Export Promotion Council for Handicrafts

EPCH House, Pocket 6 & 7, Sector C, LSC, Vasant Kunj, New Delhi 110 070, India.

Tel: +91-11-26135256 (6 lines). Fax: +91-11-26135518/19, Email: [email protected]. Website: www.epch.in

STAND SPACE BOOKING APPLICATION FORM

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34th INDIAN HANDICRAFTS & GIFTS FAIR

15 18 OCTOBER, 2012

Venue: India Expo Centre & Mart, Greater Noida

To,The Executive Director

Export Promotion Council for Handicrafts

1. We are interested in participating in the fair. Our details are:

Name of company _____________________________________________

____________________________________________________________

EPCH Membership Number _____________________________________

PAN Number _________________________________________________

TAN Number _________________________________________________

Address _____________________________________________________

____________________________________________________________

Telephone ______________________ Fax _________________________

Email _______________________________________________________

Contact Executive _____________________________________________

Mobile No. ___________________________________________________

2a.Whether Participated in Autumn Fair before Yes No

If Yes, in 2009 2010 2011

2009 Stand No. __________________ Total Stand Area_______in Sq. Mtr.

2010 Stand No. __________________ Total Stand Area_______in Sq. Mtr.

2011 Stand No. __________________ Total Stand Area_______ in Sq. Mtr.

2b.Whether Participated in Home Expo India 2012 Yes No

If Yes, Stand No. __________________ Total Stand Area _______in Sq. Mtr.

3. (i) Have you been unsuccessful in getting space in IHGF, Autumn 2011Yes No

(If Yes, please attach a copy of EPCH letter returning your application fee.)

(ii) Have you ever been served a notice for non compliance of GeneralExhibitor Rules in any of the previous IHGFs. Yes No(If Yes, please attach a copy, along with your reply, if any furnished)

4. (i) Do you own a Mart in Phase I or Phase II at India Expo Centre & Mart i.e.,the venue of the show? Yes NoIf Yes, Mart No. ______________ & Size of Mart in ______________ sq. mtr.

(ii) Whether any of your Sister Organization has a Mart in Phase I or Phase II

Yes No

If Yes, Name of Sister Organization

_________________________________________________________________

_________________________________________________________________

Mart No. ________________________& Size of Mart in ____________ sq. mtr.

Mart No. ________________________ & Size of Mart in ____________ sq. mtr.

5. Participation Charges for IHGF (Autumn) 2012

r Modular Shell Stand (Built up Stand) Rs. 6000/- per Sq. Mtr. (12.36% S.T. Extra)

r Raw Space @ Rs. 5500/- per Sq, Mtr. (min. 24 sq. mtr.) (12.36% S.T. Extra)

r Compulsory Directory Entry Fees Rs. 1500/- (12.36% S.T. Extra)

r Two side open stand with 10% Additional Charge

r In case of Clubbed Stands, 2 side charges shall be charged on the gross

area

6. Space Requirement for IHGF (Autumn) 2012

9 sq. mt. 12 sq. mt. 18 sq. mt. 24 sq. mt.

30 sq. mt. 36 sq. mt. 42 sq. mt. 48 sq. mt.

_________ sq. mt.

Require Modular Shell Stand (Built up Booth) Yes No

Require Raw Space (bare Space) (min. 24 sq. mt.) Yes No

Two side open stand with 10% Additional Charges Yes No

(In case of Clubbed Stands, 2 side charges shall be charged on the gross area)

r Eligibility Criteria Please refer Eligibility Criteria overleaf.

r Additional Information Form is part of the IHGF (Autumn) 2012 application

form and should be submitted along with the application form.

7. The IHGF (Autumn) 2012 may be divided into individual halls/sections formajor product categories for better buyers response. In case you would liketo display more than one product categories your application be consideredfor general section of display i.e. House ware, Decorative and Gifts Pleaseindicate the section you would like to display in (please tick only one)

House ware, Decorative and Gifts

Home Textiles, Furnishings & Floor Coverings

Furniture & Home Accessories

Cane, Bamboo & Eco-friendly products

Christmas Decorations, Candles & Incense Sticks

Fashion Jewellery, Accessories & Bags

Main Products /any Exclusive Products proposed to be displayed

_______________________________________________________________

r Attach two photographs of prime products being displayed to help us take adecision for allocation of section.

r The Committee Reserves the right to allocate any section or special hall ofdisplay to the participant.

r Please ll in the enclosed Fair Directory Entry Form and also attachphotographs of your prime products being displayed.

Last Date: 30th June 2012


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INDIAN HANDICRAFTS & GIFTS FAIR (AUTUMN) 2012

ADDITIONAL INFORMATION FORM(To be submitted along with the application form. Please complete the columns relevant to you in this form).

Eorts will be made to accommodate the exhibitors requirements. In the event of exhibitors requirement exceed from the space available, the following

information will help in accommodating the applicants in a manner of their next possible requirement. The proposed arrangements are subject to decision by

the Committee.

1. NAME OF THE ORGANISATION M/s. ____________________________________________________________________________

2. A. FOR REGULAR PARTICIPANTS FOR THE LAST 3 YEARS (Other than MART OWNERS)

(a) In case you are not provided the entire space in the exhibition halls as required by you, will you be Yes Nointerested in breaking the space at an alternate location?

(b) If Yes to (a) The space equivalent to your IHGF (Autumn) 2011 participation in the exhibition hall and Yes No

the balance space at the following location as per priority (Pl. Tick) :

r Temporary Structure built-up outside the exhibition halls (air-conditioned and at the ground oor). OR 1st Priority 2nd Priority

r Mart Area at any oor. (In case of Mart, the available space can be of variant size and is to be paid for the 1st Priority 2nd Priority

gross area of the Mart (more or less) and subject to availability).

(c) If No to (a) The following option will be exercised by the applicant :

r Entire Space as requested in the Temporary Structure built-up outside the exhibition halls (air-conditioned andat the ground oor). OR

r Entire Space as requested in the Mart Area at any oor. (In case of Mart, the available space can be of variant size(more or less) and is to be paid for the gross area of the Mart and subject to availability). OR

r Only the space equivalent to your IHGF (Autumn) 2011 participation in the exhibition hall in (Autumn) 2012.

2. B. FOR FIRST TIME PARTICIPANTS OF IHGF (AUTUMN) 2011 (Other than MART OWNERS)

(a) In case you are not allotted a stand in the Exhibition Halls in the fair, will you be interested in taking space Yes Noat an alternate location at the exhibition complex?

(b) If Yes to (a) the following location will be preferred -


r Mart Area at any oor. (In case of Mart, the available space can be of variant size (more or less) and is to 1st Priority 2nd Priority

be paid for the gross area of the Mart and subject to availability).

(c) If No to (a), Do you wish to cancel your application? Yes No

2. C. FOR NEW / FIRST TIME APPLICANTS OF IHGF (AUTUMN) 2012

(a) In case, space is not available in the exhibition halls, will you be interested in taking space in the fair? Yes No

If Yes, the following location shall be preferred -


r Mart Area at any oor. (In case of Mart, the available space can be of variant size and is to be paid for the 1st Priority 2nd Priority

gross area of the Mart and subject to availability).

(b) If No to (a), Do you wish to cancel your application? Yes No

2. D. MART OWNERS OF PHASE I & PHASE II

Your applications shall be considered subject to availability of space.

(a) In case, space is not available in the exhibition halls, will you be interested in taking space in the fair?

If Yes, the following location shall be preferred-

r Temporary Structure built-up outside the exhibition halls (air-conditioned and at the ground oor). OR Yes No

(b) If No to (a) Do you wish to cancel your application? Yes No


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3. All applicants of all above categories should submit their Export Performance (even if nil) of handicraft items in the proforma given below.

PROFORMA

2008-2009* 2009-2010* 2010-2011*

All Handicrafts (Rs. in Lakhs)* (April to March )

4. Applicants wishing to club their booths with their Sister Organizations can submit their request by completing all the columns of this proforma:-

Applicants may please note, Clubbing of applications shall be considered on the following grounds and subject to decision of the Committee only:-

a) The Committee may consider request from the Proprietor / Karta and other key persons related to each other interested to club their stands with other

organizations. Please note, key persons do not include Managers or other ocials (clubbing allowed only to facilitate the organizations having extended

family or similar partners for a closer business interaction with them during the fair).

b) Incase of Partnership, or Private Limited Company, the Common Partners / Directors will also be considered.

c) Incase your sister organization with whom you are clubbing stand is a rst time participant, please do not propose for the clubbing with the old

organization.

Applicant Organisation ______________________________________ Sister Organisation ________________________________________________

Name of Proprietor/Partner/Director Name of Proprietor/Partner/Director

Mr. ______________________________________________________ Mr. _____________________________________________________________

Relation with Mr. ___________________________________________ Relation with Mr. _________________________________________________

(Give Relation _____________________________________________ ) (Give Relation ____________________________________________________ )

Signature & Stamp Signature & Stamp

Sister Organisation __________________________________________ Sister Organisation ________________________________________________

Name of Proprietor/Partner/Director Name of Proprietor/Partner/Director

Mr. ______________________________________________________ Mr. _____________________________________________________________

Relation with Mr. ____________________________________________ Relation with Mr. __________________________________________________

(Give Relation _____________________________________________ ) (Give Relation ____________________________________________________ )

Signature & Stamp Signature & Stamp

DECLARATION

r I/We hereby declare that Proprietor / Partner / Directors of the above organizations as mentioned above are related to each other and both organizations are

eligible for space allotment and to club their stands with each other.

r I/We hereby solemnly declare that the above stated export per formance is true and correct.

r I/We hereby declare that the above information / undertaking is true and in the event of any wrong declaration of information, the Council has the right to

cancel our membership as well as participation in the Indian Handicrafts & Gifts Fair (Autumn) 2012.

Signature & Stamp Name

Designation Date


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1. The Council reserves the right to cancel/reschedule the Fair or change its venue at any point of time or revise visiting hours for reasons beyound its control. No claim whatsoever shall be entertained from

any exhibitor/ Visitor on this account.2. The Council reserves the right to allot/allocate/reallocate or reject the application for the space to the applicant.3. The Council reserves the right to allocate/reallocate space, change the layout, add or delete corridors which may aect the orientation of stalls. Its decision in this regard shall be nal and binding. The layout

of the stands shall be determined by the EPCH and shall be nal and binding.4. In case space in any stall gets reduced due to pillar or any other obstruction the Council will not be liable for any compensation to the exhibitor except the adjustment of space charges of unutilized space

covered by such obstructions.5. Space will be allocated to exhibitors/companies by name of organisation and sharing or sub-letting will not be allowed under any circumstances.6. The cases of those applicants who have been served notice(s) for non-compliance of General Exhibitor Rules in any of the previous IHGFs shall be placed before the Council alongwith reply/explanation, if

any, furnished by the applicant for its consideration. If the Council feels that the applicant should be debarred from participating in the forthcoming fair, the Council shall issue notice in writing to theapplicant and grant a personal hearing to the applicant and shall take a nal decision on this issue thereafter. The decision of the Council shall be nal and binding on the applicants. In deciding the fate ofsuch applicants, the Council will be guided by the seriousness of non-compliance/breach of the General Exhibitor Rules by the applicant.

7. If at any stage it is found that any applicant does not fulll the eligibility criteria or that the applicant has made a false declaration or mis-statement in the application for allotment of space, the Councilreserves the right to cancel the allotment of space at any stage before or during the fair.

8. Entry to the Fair will be strictly for business visitors and invitees between 9 a.m. and 6 p.m. on the Fair days or as decided by the Council. On 18th October, 2012, the fair will close at 5.00 p.m.9. The stalls shall be handed over to the participants, approximately 18 hours before the start of the Fair and the participants are expected to decorate their stalls well before the scheduled opening.

Participants are expected to take away their exhibits immediately after the close of the fair after which the responsibility of the Fair Council shall cease immediately.10. Modular shell stand structure alongwith the items already mentioned would be provided to the exhibitors. Additional display aids would be arranged by the participants themselves at their own cost. No

alterations to the stands shall be permitted.11. Platforms, podiums etc. leading to exhibits must be constructed within stand area in such a way that they are safe and enable visitors to move freely. No exhibit or any article would be allowed outside the

stall or in the passage area.12. All passages, emergency exits, main entrance and access to the service area is to be kept clear at all times.13. Maximum height of exhibits permitted would be 8ft. from ground level unless permitted by the Director, IHGF.14. Participants name on Fascia will be provided in standard lettering by the Council.15. In case any exhibitor/visitor having any claim about the design displayed by any exhibitor, he/she should contact the Council with documentary evidence i.e. registration of design with Registrar of

Copyright/Controller of Patents & Designs, Trade Marks etc. The Council on satisfaction can ask the exhibitor for removal of such products from display at the fair.16. Fire safety rules and regulations will be observed at all times. It is not permitted to store or use inammable liquids/packaging material or any other such material in the hall.17. It is not permitted to ax coverings by bonding or to paint hall walls, pillars or any other parts of the hall. Drilling or shooting-in of bolts, as well as hammering of steel nails, dowel, etc. into oor, pillars &

panels is not permitted. The cost of damage caused by the exhibitor, its employees, representatives or agents to the exhibit space will be billed to & paid for by the exhibitor before the closing of exhibition.18. No stand should be left unattended during the exhibition hours. No activity which in the opinion of the Council amounts to nuisance or annoyance will be caused by the participants. The playing of music

system shall not be allowed. The Council shall have the right to take remedial action in such case.19. All participants are required to remove the night sheets/curtains from their stands at 9 a.m. at the time of opening of fair. In deance of the same, the Council reserves the right to have the night

sheets/curtains removed or declare the stand ocially closed. No claim on account of closure, theft, pilferage etc. will be entertained.20. In case any exhibitor is found not maintaining proper decorum in the fair, distributing literature, bag or any other promotional item, or canvassing in any form in and around the exhibition venue, or not

complying with the General Exhibitor Rules, will be served a notice by the Director of the fair to explain their actions. In case this proves unsatisfactory to the fair Council, the participant will be asked toeither close the stand or will be debarred from future participation in the fair.

21. Entry to the Fair by representatives of participants will be on the basis of exhibitor passes issued by the Council.22. Vehicles carrying exhibits etc. can be allowed to come in Expo centre from the designated gates well before the prescribed time of opening of exhibition & upto 8 hrs after the close of the exhibition with

the prior approval of t he authorized representative of the Council.23. Exit permit will be required for taking out any material out of Expo Center during the Fair period. Exit permit will be issued by the authorised representative of the Council.24. No exhibits/cases/display material will be allowed to be taken out of Expo Center after the closing of the Fair without exit permit. Exit permit will be issued by the authorised representative of the Council

upon taking over of the stand from the participant in the same condition.25. Limited car parking will be allowed within Expo Centre; however Cars/Vehicles may be partked in the parking areas around the Expo Centre.26. Participants will be responsible for the security of their exhibits and stalls. The Council will, however, make general security arrangements at the exhibition halls in particular.27. In the event of cancellation of participation by any applicant at any stage, the entire amount deposited till then by the applicant shall stand forfeited.28. The Council reserves the right to restrain any participant from displaying exhibits which the Council nds objectionable.29. The Council reserves the right to photograph any exhibit for its use without permission of the exhibitors.30. The Council reserves the right of selection, position of advertisements and editing of advertisement material before printing in the Ocial Fair Directory.31. For any other disputes, the decision of the Indian Handicrafts & Gifts Fair Council shall be nal and binding on the applicant/participant.32. The space may be allotted either in exhibition halls, extended areas or mart areas as the case may be.

33. The Council can extend the total exhibition area, add additional halls or by adding temporary structure in or outside the main halls. The stand fee however will be same for stands in both the permanentstructures and temporary structures.34. The Council does not take any responsibility for or guarantee the procurement of any business or trade enquiry in the fair.35. The Council shall not be responsible for any damage/theft/pilferage in any of the halls/permanant or temporary structures due to any acts of god or man.36. The participation in IHGF Autumn, 2012 does not guarantee or give preferential status for space allotment in future fairs unless otherwise decided by the Council.37. The Council may provisionally allot space to certain applicants which may be subject to change any time befor the start of the fair.38. As the fair would be held in Greater Noida, the participants would be governed by UP Govt. commercial tax rules.39. The Courts in Delhi shall have exclusive jurisdiction in all disputes.40. The participant will be participating in the fair at their own risk and cost.41. The interpretation of these rules by the Council will be nal.

Please retain a copy of application form for your records.GENERALEXH

IBITOR

RULES

NB

34th INDIAN HANDICRAFTS & GIFTS FAIR15 18 OCTOBER, 2012

Venue: India Expo Centre & Mart, Greater Noida

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15 18 OCTOBER, 2012

Documents

i Hg f Autumn 2012 Applicationform