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Cultivating the Special EducationEvent Garden
Georgia Department of EducationSpecial Education Leadership Conference
Athens, GeorgiaMarch 19-21, 2012
I am a person.I have a history file.I have a student profile.I am in the LDS.
Do You Know Who I Am?
Thank you for making sure others see the real me.
Special Education Events• ‘01’ = Babies Can’t Wait Notification• ‘02’ = Parent Consent to Evaluation• ‘03’ = Initial Evaluation• ‘04’ = Initial Eligibility Determination• ‘05’ = Initial IEP Meeting• ‘06’ = Initial IEP Placement/Transition Service Begin (PRIMARY AREA)• ‘07’ = IEP Annual Review
(PRIMARY AREA)• ‘08’ = Re-Eligibility Determination
(PRIMARY AREA)• ‘09’ = Special Education Exit OR
(PRIMARY AREA)• ‘10’ = Parent Revoked Consent
(PRIMARY AREA)• ‘02’ = Parent Consent to Evaluation• ‘03’ = Initial Evaluation• ‘04’ = Initial Eligibility Determination• ‘05’ = Initial IEP Meeting• ETC…
Progression of Special Education
Events
“Dirty Data”• I cannot correct data that are not accurate.
Errors• I have to correct the same errors over and over
again.
Not in My District• I just want to enter the events that occur in my
district.
Concerns You Have Expressed(Weeding the Garden)
Multiple Annual Reviews●I need to report more than one annual review for the same student.
Special Education History
Recovered Events
• Included in Special Education History
• Eliminate Previously Associated Errors
Special Education Record
RecoveredEvents
Rejected Events
Special Education
History• Previously
Reported/Accepted Events
• Recovered Events
I want Special Education History to accurately reflect all events for students.
What Happened in FY11.• Annual Review– March 19, 2010 (Event
07)• Annual Review – October 19, 2010• Annual Review – May 19, 2011 (Event 07)
Reporting Multiple 07 Events• Multiple 07 Events within appropriate FY12
date ranges will be loaded into Special Education History (Only one Event 07 per month will be accepted.)
What if a student had two Annual Reviews in one month?• Both 07 Events may be reported but must be
recovered to place in the Special Education History.
What will happen in FY12.• Annual Review– March 19, 2011 (Event 07)• Annual Review – October 19, 2011 (Event 07)• Annual Review – May 19, 2012 (Event 07)
NEWNEW
E872 Student reported with PRIMARY AREA and no exit event last school year, but student not reported with PRIMARY AREA this school year.
Why I may have received this error in FY11.• Student is no longer special education. A prior
year exit event (Event 09 or10) may have been rejected.
Reporting Events outside Accepted Date Range• Events rejected because they are outside the accepted data range (fiscal year +
padding) can be recovered from “rejected records” and placed in Special Education History.
Why I will not receive this error in FY12.Events 09 and 10 from prior years moved to history meet the required condition that primary area must be reported unless the student has an exit event (Event 09 or 10).
NEW
Already in History• Same event with same date is already in history.• Why are you submitting again?
Check Dates• This event did not occur during this fiscal year. • This event did not occur while this student was enrolled in your
district.• Are you sure your dates are correct?
Check Enrollment• This student does not have an enrollment record for your district.• Why are reporting a student not enrolled in your district?
Recovery – Rejection Codes 01 through 08 (Seeding the Garden)
SIS Vendor Issue The same event with the same date is being reported more than once in the same file.
Rejection Codes 01-08• R01 - Event is not within the current fiscal year*. • R02 - Event has duplicate in upload file based on system code. (Events 01-
06.)• R03 - No Enrollment level record found for same System Code, School Code,
and Student ID*. (Events 06-10)• R04 – Upload file has duplicate for System Code, Student ID, Event Code, and
Event Date. (Events 07-10)• R05 – Date of event is not within Enrollment dates for reporting
school*. (Events 07-10)• R06 – Babies Can’t Wait event has already been reported. (Event 01)
R07 – Event already exists but No Exit Event is Reported. (Events 02-06). • R08 - Event is already reported for the fiscal year (YYYY) and event month
(MM). (Events 07-10)(* For this data collection, dates from May/June of prior fiscal year will be accepted.)
•Ignore• Clean Dirty
Data
Event Code 01BCW Transition• This event is
already in history. Why are you submitting again?
R06
Rejection Codes
Event Codes 02-06Initial Placement• This event is
already in history. Why are you submitting again?
•Ignore• Clean Dirty Data• Unreported Exit?
R07
Possible Actions
Possible Actions
Event Codes 07-10Multiple Events• This event is
already in history with same month/year but with a different day.
Why are you submitting again?
R08
•Ignore• Clean Dirty Data• Multiple Events
Possible Actions
• Check GTID/ID
Event Codes 06-10
Valid Event BUT• No Enrollment
Level Record found for student.
Event Codes 01-10Valid Event BUT• The event date
is not within the fiscal year.
(Padding to back to May 1)
R01
Rejection Codes
• Clean Dirty Data• Submit
previously unreported events
Event Codes 07-10
Valid Event BUT• The event date
is not within student enrollment dates for your district.
R05
• Clean Dirty Data• Submit
previously unreported events from other states or districts
Possible Actions
Possible Actions
R03
Possible Actions
R02 and R04• Duplicate Events Multiple submissions of the same event with the same date are being reported in the same extract file. • Talk to SIS Vendor
Rejection Codes – Vendor Issues
SE076a
SE076b
Special EdRejection Recovery
CURRENT SPECIAL ED HISTORY
Student Name Doe, Jane R Student ID : 123456789 GTID : 1122334455 Primary Area : Significant Development Delay
Special Education History as of 12/07/2011 03:38:43 pm
Reporting
School
Year
System Id and Name School Id and Name Event Event Date
Student
Present at
Conference
Parent
Present at
Conference
Current
Year
Event
Data
Date Moved
From
Rejected
Link To
Comments
2011 600- Test County 0277- Test County Primary School 07-IEP Annual Review 20101102 N N Yes
2011 600- Test County 0277-Test County Primary School 08-Re-Eligibility Determination 20101102 Yes 20120305 Comments
2010 600- Test County 0277-Test County Primary School 08-Re-Eligibility Determination 20091112 No
2010 600- Test County 1050- Test Elementary School 08-Re-Eligibility Determination 20091112 No 20120406 Comments
2010 600- Test County 0277- Test County Primary School 07-IEP Annual Review 20091112 N N No
REJECTED RECORDS
Student Name : Doe, Jane R Student ID : 123456789 GTID : 1122334455 Primary Area : Significant Development Delay
REJECTED SPECIAL EDUCATION EVENT RECORDS – REPORTING YEAR 2012
System Id and Name School Id and Name Event Event Date
Student
Present at
Conference?
Parent
Present at
Conference?
Current
Year
Event Data?
MOVE
600- Test County 0277- Test County Primary School 07-IEP Annual Review 20110402 N N Yes X
600- Test County 0277- Test County Primary School 08-Re-Eligibility Determination 20101102 Yes
600- Test County 0277- Test County Primary School 08-Re-Eligibility Determination 20091112 No
600- Test County 0277- Test County Primary School 08-Re-Eligibility Determination 2011502 No X
600- Test County 0277- Test County Primary School 07-IEP Annual Review 20091112 N N No
To select rejected record(s) for move to Current History, click on the check box to the right of each needed record. Comments will be required, and should be related to the records checked.
1
1
Enter comments for checked record(s):
Select reason for move, or select Other to enter explanation
Then click Move button
2
MOVE RECORDS TO CURRENT HISTORY 3
Special EdRejection Recovery
CURRENT SPECIAL ED HISTORY
Student Name Doe, Jane R Student ID : 123456789 GTID : 1122334455 Primary Area : Significant Development Delay
Special Education History as of 12/07/2011 03:38:43 pm
Reporting
School
Year
System Id and Name School Id and Name Event Event Date
Student
Present at
Conference
Parent
Present at
Conference
Current
Year
Event
Data
Date Moved
From
Rejected
Link To
Comments
2011 600- Test County 0277- Test County Primary School 07-IEP Annual Review 20101102 N N Yes
2011 600- Test County 0277-Test County Primary School 08-Re-Eligibility Determination 20101102 Yes 20120305 Comments
2010 600- Test County 0277-Test County Primary School 08-Re-Eligibility Determination 20091112 No
2010 600- Test County 1050- Test Elementary School 08-Re-Eligibility Determination 20091112 No 20120406 Comments
2010 600- Test County 0277- Test County Primary School 07-IEP Annual Review 20091112 N N No
REJECTED RECORDS
Student Name : Doe, Jane R Student ID : 123456789 GTID : 1122334455 Primary Area : Significant Development Delay
REJECTED SPECIAL EDUCATION EVENT RECORDS – REPORTING YEAR 2012
System Id and Name School Id and Name Event Event Date
Student
Present at
Conference?
Parent
Present at
Conference?
Current
Year
Event Data?
MOVE
600- Test County 0277- Test County Primary School 07-IEP Annual Review 20110402 N N Yes X
600- Test County 0277- Test County Primary School 08-Re-Eligibility Determination 20101102 Yes
600- Test County 0277- Test County Primary School 08-Re-Eligibility Determination 20091112 No
600- Test County 0277- Test County Primary School 08-Re-Eligibility Determination 2011502 No X
600- Test County 0277- Test County Primary School 07-IEP Annual Review 20091112 N N No
To select rejected record(s) for move to Current History, click on the check box to the right of each needed record. Comments will be required, and should be related to the records checked.
1
1
Enter comments for checked record(s):
Select reason for move, or select Other to enter explanation
Then click Move button
2
MOVE RECORDS TO CURRENT HISTORY 3
DROP-DOWN COMMENT OPTIONS:1) Event occurred at this school prior to the enrollment date (example: over the summer).2) Reporting event that occurred at a previously attended school in Georgia. 3) Event occurred prior to enrollment in Georgia.4) Other: (Enter at least 10-word-minimum explanation why checked records require move to history.).
Special EdRejection Recovery
Student Name : Doe, Jane R Student ID : 123456789 GTID : 1122334455 Primary Area : Significant Development DelaySpecial Education History as of 12/07/2011 03:38:43 pm
Reporting
School Year
System Id and Name
School Id and Name EventEvent Date
Student
Present
at
Conferen
ce?
Parent
Present at
Conference?
CurrentYear
Event Data?
Date Moved From
Rejected
Link To Commen
ts
2011 600- Test County 0277-Test Primary School 07-IEP Annual Review 20101102 N N Yes 2011 600- Test County 0277-Test Primary School 08-Re-Eligibility Determination 20101102 Yes 20120305 Comment2010 600- Test County 0277-Test Primary School 08-Re-Eligibility Determination 20091112 No 2010 600- Test County 1050-Test Elementary Schl 08-Re-Eligibility Determination 20091112 No 20120406 Comment2010 600- Test County 0277-Test Primary School 07-IEP Annual Review 20091112 N N No
2012 600- Test County 0277-Test Primary School 07-IEP Annual Review 20110402 N N No 20120215 Comment
2012 600- Test County 0277-Test Primary School 08-Re-Eligibility Determination 20110502 No 20120215 Comment
REJECTED RECORDS
Student Name : Doe, Jane R Student ID : 123456789 GTID : 1122334455 Primary Area : Significant Development Delay
REJECTED SPECIAL EDUCATION EVENT RECORDS – REPORTING YEAR 2012
System Id and Name School Id and Name Event Event Date
Student
Present at
Conference?
Parent
Present at
Conference?
Current
Year
Event Data?
MOVE
600- Test County 0277- Test County Primary School 08-Re-Eligibility Determination 20101102 Yes
600- Test County 0277- Test County Primary School 08-Re-Eligibility Determination 20091112 No
600- Test County 0277- Test County Primary School 07-IEP Annual Review 20091112 N N No
4 “results”
Selected records are removed from rejected list and added to current special ed events.
Exactly!I extended my learning.
I got it now!Special Education
Event Codes
‘01’ Babies Can’t Wait Notification‘02’ Parent Consent to Evaluation
‘04’ Initial Eligibility Determination
06' Initial IEP Placement/Transition Services Begin
‘03’ Initial Evaluation
‘05’ Initial IEP Meeting
‘07’ IEP Annual Review‘08’ Re-Eligibility Determination
‘09’ Special Education Exit
‘10’ Parent Revoked Consent
How many times reported?