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HYDROCARBON*POLLUTION*REMEDIATION*PROJECT*(HYPREP)FEDERAL*MINISTRY*OF*ENVIRONMENT*
Pre:Tender*Meetingfor
Environmental*Remediation*of*Hydrocarbon*Impacted*Sites*in*Ogoniland*(Phase*1)*
September*2018
Project*Management*ConsultantEco*Project*Services*Ltd*in*association*with*Nuks Associates*Ltd*&*AG*Partnership*LtdPlot*274,*Port*Harcourt*Aba:ExpresswayPort*HarcourtRivers*StateNigeria
ClientHydrocarbon*Pollution*Remediation*ProjectLouis*HouseNo.*350,*Port*Harcourt:Aba*Expressway.Port*HarcourtRivers*StateNigeria
Agenda
1. Introductions2. Opening2Remarks3. Program2Background4. Process2Overview5. Tender2Documents6. Tender2Completion7. Return2of2Tenders8. Tender2Evaluation9. Communications10. Q2&2A11. Closing
Agenda
1.#Introductions!Client" Federal'Ministry'of'Environment'(FMEnv)" Hydrocarbon'Pollution'Remediation'Project'(HYPREP)" HYPREP'Project'Coordination'Office'(PCO)
!Consultants" Project'Management'Consultant'(PMC):'ECO'Project'Services'Ltd'in'association'with'Nuks Associates'Ltd'&'AG'Partnership'Ltd
" Monitoring'&'Evaluation'Consultant'(MEC):'Foxtrot'O'&'G'Ltd" Communications'&'Media'Strategy'Consultant'(CMSC):'Alliance'&'Boots'Ltd
!Tenderers" Prequalified'Contractors
2.#Opening#Remarks#&#Goodwill#MessagesHYPREP # PROJ EC T #COORD INATOR
FEDERAL #M IN I S TRY #OF #ENV I RONMENT
3.#Program#BackgroundHYPREP #HEAD #OF #OPERAT IONS
Background•UNEP%Report,%“Environmental-Assessment-of-Ogoniland”,%submitted%to%FGN%in%August%2011
•FGN%commits%to%implementing%recommendations%in%UNEP%Report%in%August%2011
•Cleanup%of%Ogoniland%launched%by%Nigerian%President,%HE%Muhammadu%Buhari,%GCFR,%in%June%2016
•Key%program%delivery%framework%&%structures%established%by%FGN%in%2017
•PMC,%MEC%&%CMSC%appointed%to%support%program%delivery%in%January%2018
HYPREP&Mandate
It’s%about%much%more%than%environmental%restoration!
Environment Socioeconomic Public0Health
Infrastructure Institutions0&0Governance
Template0for0Future0Interventions
Journey(So(Far•Project(Coordination(Office(established(2017
•Key(PCO(staffing(appointments(&(deployments(made
•Appointment(of(consultants(through(NCB(January(2018
•Initial(community(sensitization(&(stakeholder(engagement(in(1st Quarter(2018
•Budget(for(2018(considered(&(approved(by(HYPREP(GC
•Procurement(planning(completed(for(Phase(1(Environmental(Remediation,(Emergency(Water,(Public(Health,(ICSMC(&(CoEER,(and(approved(by(HYPREP(GC(in(April(2018
Journey(So(Far•Prequalification.of.international.&.local.contractors.for.Phase.1.Environmental.Remediation.completed.in.June.2018•Commencement.of.work.on.Phase.1.Environmental.Remediation.anticipated.for.fourth.quarter.of.2018
•Prequalification.of.consultants.&.contractors.for.emergency.water.&.public.health.has.also.commenced
4.#Process#OverviewPROJECT #MANAGEMENT #CONSULTANT
Procurement*Stages•International*Competitive*Tendering
•Two3Stage*Tendering
! 1st Stage*– Prequalification*of*Tenderers
! 2nd Stage*– Technical*&*Financial*Tendering
•Award*&*Execution*of*Phase*1*(Batch*1)*Environmental*Remediation*Contracts
Procurement*Goals
BenefitsSimplicity
TransparencyIntegrity
Competitiveness
ObjectivesSelect4companies4with4lowest4evaluated4&4responsive4tenders
OutcomeTenders4offering4best4value4
for4money4selected4through4transparent4&4
objective4process
5.#Tender#DocumentsPROJECT #MANAGEMENT #CONSULTANT
Structure'&'ContentsStructure•Based,on,BPP,Standard,Bidding,Documents,for,Works•Amended,for,environmental,remediation• Information,&,instructions,to,tenderers• Forms,,bills,,etc.,for,completion,&,return
Contents• Instructions,to,Tenderers•Contract,Conditions• Tender,&,Contract,Forms•Bills,of,Quantities• Specifications•Drawings
Provided,in•Hard,&,soft,copy
Structure'&'ContentsStructure•Based,on,BPP,Standard,Bidding,Documents,for,Works•Amended,for,environmental,remediation• Information,&,instructions,to,tenderers• Forms,,bills,,etc.,for,completion,&,return
Contents• Instructions,to,Tenderers•Contract,Conditions• Tender,&,Contract,Forms•Bills,of,Quantities• Specifications•Drawings
Provided,in•Hard,&,soft,copy
Structure'&'ContentsStructure•Based,on,BPP,Standard,Bidding,Documents,for,Works•Amended,for,environmental,remediation• Information,&,instructions,to,tenderers• Forms,,bills,,etc.,for,completion,&,return
Contents• Instructions,to,Tenderers•Contract,Conditions• Tender,&,Contract,Forms•Bills,of,Quantities• Specifications•Drawings
Provided,in•Hard,&,soft,copy
6.#Tender#CompletionPROJECT #MANAGEMENT #CONSULTANT
Contents'of'Technical'Bids•Tender&security&– GIT&clause&30•Written&power&of&attorney&– GIT&clause&31
•Documentary&evidence&of&eligibility&to&tender&– GIT&clause&24
•Documentary&evidence&of&tenderer’s&qualifications&– GIT&clause&27
•Remediation&Action&Plan/Method&Statement&– SIT&clause&26.1
•Remediation&Work&Plan&– SIT&clause&26.1
•Remediation&Schedule&– SIT&clause&26.1
•Technical&Specifications&&&Manuals&of&Materials&&&Equipment&– SIT&clause&26.1
•Proposed&alternative&products&or&suppliers&– SIT&clause&26.1&
Contents'of'Financial'Bids•Tender&submission&sheet&– GIT&clause&19
•Priced&bills&of&quantities&– GIT&clause&19! Preliminaries! Remediation&Work! General&Summary
Remediation*Action*Plan•Technical)approach)to)work! Selection)&)Justification)of)remediation)technique(s)! Description)of)field)application)of)remediation)technique(s)! Sampling)&)testing)schedule
•Management)approach)to)work•Conceptual)site)model)&)risk)analysis•HSSE)management)plan•Quality)assurance/control)plan•Community)relations)management)plan•Appendices/supporting)technical)information
Minimum&recommended&content&for&RAPs:
Alternative*Tenders•Alternative*tenders*are*permitted*– SIT*clause*21.1
•Must*include:
! All*technical*documentation*required*in*tender*documents
! Detailed*costing*&*financial*breakdown
! Other*Information/documentation*necessary*to*for*detailed*evaluation
•Demonstrably*appropriate*for*or*adaptable*to*local*environmental*&*climatic*conditions*
•Additional*to*tender*complying*with*tender*documents
•NonHsubmission*of*tender*complying*with*tender*documents*will*result*in*disqualification
•Evaluation*&*consideration*based*on*technical*&*financial*advantages*over*regular*tender
•Should'deliver'improved'remediation'results'with'better'sustainability'outcomes'at'lower'cost!
Other&Critical&Issues•Bidders'can'tender'for'maximum'of'2'lots
•Signing'of'tender'submission'sheet
•Initialing'of'all'pages•Provision'of'tender'security'– format,'source
•Contract'duration•Validity'period'of'tender'&'tender'security'– GIT'29'&'30•Documents'required'to'evaluate'tender'– GIT'25'&'26,'SIT'26
•NonKresponsiveness'&'disqualification'– GIT'28'&'40
•Bill'Item'100E'has'been'amended'– amendment'to'be'circulated'as'addendum
•Bill'Item'700D'revised'to'include'Kaizen'Lab'Inc,'Canada
Clarification+&+AddendaClarification+Requests• Requests+to+be+in+writing+by+registered+letter,+email+or+hand+delivery
• Requests+&+responses+will+be+circulated+to+all+tenderers+by+email
• No+requests+will+be+responded+to+after+17th September+2018
Addenda+to+Tender+Documents• May+be+issued+by+HYPREP+as+necessary
• Addenda+shall+be+issued+in+hard+&+soft+copy
• No+addenda+shall+be+issued+after+18th September+2018.
Clarification+&+AddendaClarification+Requests• Requests+to+be+in+writing+by+registered+letter,+email+or+hand+delivery
• Requests+&+responses+will+be+circulated+to+all+tenderers+by+email
• No+requests+will+be+responded+to+after+17th September+2018
Addenda+to+Tender+Documents• May+be+issued+by+HYPREP+as+necessary
• Addenda+shall+be+issued+in+hard+&+soft+copy
• No+addenda+shall+be+issued+after+18th September+2018.
7.#Return#of#TendersPROJECT #MANAGEMENT #CONSULTANT
Tender&Return&&&Opening•Submit'in'hard'copy'only
•Submit'1'original'&'1'copy'– SIT'clause'31.1•Original'to'be'clearly'marked'as'such•Package'&'address'exactly'as'required'in'tender'document•Submit'only'to'specified'address'&'receive'acknowledgment'– SIT'clause'33.1
•Tenders'will'be'opened'at'1300'hours'(Nigerian'time)'at'submission'location•Late'submissions'will'be'rejected•Include'receipt'for'purchase'of'bid'documents
8.#Tender#EvaluationPROJECT #MANAGEMENT #CONSULTANT
Evaluation*Procedure•Procedure(described(in(GIT(Section(F
•Clarification(on(tender(– GIT(clause(38! HYPREP(may(seek(clarification! Clarification(requests(from(HYPREP(be(in(writing! Response(s)(not(to(include(changes(to(price(or(substance(of(tender
•Unsolicited(contact(by(tenderers(– GIT(clause(39! Not(permitted(under(any(circumstances! Will(result(in(disqualification(of(tender
•Evaluation(timeframe(of(2N4(weeks((provisional)
•Tenderers(to(be(notified(of(results
Evaluation*Process•Two$stage$evaluation! Technical$evaluation! Financial$evaluation
•Technical$tenders$to$be$opened$&$evaluated$first•Minimum$technical$score$is$80%
•Only$tenderers$with$minimum$technical$score$will$have$financial$tenders$opened•Tenderers$with$minimum$technical$score$to$be$invited$for$opening$of$financial$tenders•Financial$tenderers$of$tenderers$below$minimum$technical$score$to$be$returned$unopened•Financial$tenders$will$be$corrected$for$arithmetic$errors$&$inconsistencies
•Lowest$evaluated$responsive$financial$tender$to$be$recommended$for$award$of$contract
9.#CommunicationsPROJECT #MANAGEMENT #CONSULTANT
Communications+Procedures•In#writing#for#authentication#purposes
•Addressed#&#submitted#to#HYPREP
•Copied#to#the#Project#Management#Consultant
•May#be#by#means#of:! Registered#delivery! Recorded#hand#delivery! Email
•Acknowledged#as#received#on#delivery#(not#dispatch)#date
•Telephone#or#other#oral#communications#to#be#confirmed#in#writing
•No#communication#permitted#from#tenderers#after#submission#date#except#in#response#to#HYPREP’s#request#for#clarifications
Communications+Lines•All#communications#to#be#with#authorized#contact(s)#only
•HYPREP’s#authorized#contact#is#Head%of%Procurement%Unit,#[email protected],#+2349060567650
•Addendum#will#be#issued#on#or#before#17th September
•Bid#submission#is#on#or#before#1200#Hours#(Nigerian#time)#24thSeptember
•Tenderer’s#required#to#designate#(see#Tender#Information#Sheet):! Authorized#contact! Mobile#phone#number! Email#address
10.$QuestionsPROJECT $MANAGEMENT $CONSULTANT
Questions)&)Clarification)RequestsA. Pacrim Engineering-Ltd
B. DISN-Ltd
C. Ecosafe Services-Ltd
D. PW-Nigeria-Ltd-/-Verde-Environmental-Nigeria-Ltd
E. Newpal Ltd
F. Beijing-Enterprises-Water-Group-Limited
G. Any-other-questions-&-clarification-requests
11.#Closing#RemarksHYPREP #HEAD #OF #PROCUREMENT
Thank&You&
Good&Luck
