HURLSTONE AGRICULTURAL HIGH SCHOOL

Minutes P&C Meeting – 12 June 20127.30pm Clarke House

Meeting P & C MeetingDate Tuesday 12 June 2012Attendees Phillip Wall, Jo Leglise, Domenic Mosca, Steve Faulds, Natalie Macky

Rebecca Chan, Renu Vishwain, Stacey Wall, Danielle KrixChi Huynh, Nick Wenban, Deb Twaddell, Hossein Nabi – Bidhendi

Minutes by Danielle KrixMeeting commenced at 7.35pm

1. Meeting Open

John Gippel – Introduction. Invited to address the meeting Head Teacher Business Studies, Commerce Presentation

o Australian Business Week for students in Year 10. After exams in November.

o Not for profit organisationo Leadership program aimed at Yr 10 & 11o Developed software based on student groups of 10 students each.o Student groups develop a business in each group and make decisions

regarding their business.o Compete in a business simulation for 2 years operation.o Allocate roles in Finance, Marketing, Business & Operationso Develop producto Trade displayso Oral presentationso Students receive a manual on a type of business modelo Costs $55/student – goes to ABWo At end they receive a certificateo Certify

Working with others in team environment Collecting, analysing & organising ideas Solving problems

o 2011 first pilot. ABW program was very successfulo 2012 it is to be enhanced.o Encourage more involvement from wider business community,

undergraduates from universitieso Extend invitation to parentso Would Alumni be involved?

Yes – encourage further involvement from as many people as possible.

o 19th Nov – 23rd Novo Formed a student steering communityo Make presentations to business community to encourage their

sponsorship & support.o Set up a business lunch. Special guests address the students in table

settings at a luncheon.o Prizes in the final 2 hours of ABWo Seek sponsorship with vouchers as prizes at the conclusion.o Phil – Does Aust. Business Week have a budget?o $150 of photocopying – current costso Dominic – great initiativeo Action Item–

If parents can offer support with advice/presentations in the ABW.

o John -> Phil – Aus Business Week to go on Website & Newsletter Stall at Country Fair Steering Committee Meeting

o P&C to donate prizeso Simulation Award based on:-

Closing share price Net profit Market share

o Action Item– Phil – P&C members to suggest availability to present at ABW

o Motion Item – 10 students to win the Simulation Award to the value $200 P&C to donate award. SECOND - Dominic

o P&C support in next newslettero Certificates will have sponsorship nominated on footnote.o Honour Board – with each year groupo About the process not the reward

2. Apologies

Eve Webb, Jo Twomey, Kulwinder Saini, Jane Betteridge, Jill Stewart, Kerrie Wratten,Kate Rice3. Minutes of Previous Meeting

Confirm Minutes of Meeting – 13th March 2012 Accept Minutes – Natalie Macky Second – Domenic Mosca

Confirm Minutes of Meeting – 8th May 2012 Pg 1 – report/laptop Pg 2 – done/don’t

Pg 5 & 6 – commemorative pavers Accept – Domenic Mosca Second – Deb Twaddell

4. Correspondence

Thank you from Minh Huynh for funding for $50 from P&C Action Item –

o Fund raising opportunity with Big Screen promotion – Danielle to follow up. Filing system letter to Domenic Letter from parent of student re: 2 unit English.

o Phil – President to reply – acknowledge and direct Head Teacher of English/to the Principal

o Phil – draft response and send to Rebecca Chan to then forward to Kerrie. After checking forward to incoming addressee.

5. Business Arising

Electronic roll call working well6. Treasurers Report

See report submitted $83,627.25 – no income no outgoings

7. Uniform Shop Report

Uniform shop now has internet access Sandra - $29/3months, 6G Vodafone internet dongle, claimed out of petty cash. Trialling phoning in credit card details for students to pick up Limit on transactions to $200 Order form on the internet Trial over the phone and Uniform shop filling in form. Action Item –

o Phil – Sandra to conduct trial of taking orders for clothes over phoneo Second – Deb Twaddell

Action Item – o Rob Craig - Price list added to Websiteo Second – Domenic

Cheque signing additions Busy days – run with appointments Financial Statement – see attached Next meeting – 7 Aug @ 12.45pm Uniform Shop email address TBA

8. Ensemble Club

See report9. International Club

21st June next International Food Day Cora gave contacts but being saved for Country Fair

Sent flyer to Tony Mulligan to be passed on to students ASAP (this week) to ask for more food donations.

In Newsletter this week.10. Canteen Committee

See report Corinne is doing book keeping by third term Waiting for 2 security doors to be fixed Alternative food revenue raising by students affecting canteen income. Cardboard collection not occurring

o Nick to check with Mr Purves Air-conditioning for canteen requires service

o Nick confirms this is being followed up Line painting for canteen please complete Action Item:

o Stacey to follow up with Art Department to co-ordinate painting the front of the canteen

Canteen - $5,000 to P & C11. Country Fair Sub-Committee

See report Parent/Teacher night seeking volunteers for Country Fair Letter to John Hughes acknowledging his contribution to the P&C Jo Ross to make banners for stalls on the day Clarke House open for tours – require more signs Pedestrian traffic in front of Clarke House

Action Item –o Banner design report from Natalie to Joe Ross

Corflute signs for advertising – costing advised Motion - Phil

o Funding approved to the amount of $600 – Follow up order by Stacey Wallo Second – Domenic Mosca

Action Item – o Tony Mulligan stock take on how many Banners and change dates.

Action Itemo Danielle to send final version of Country Fair flyer to Eve Webb & Rebecca

Chan for Translation. Can it be in word? Need if for 25 June12. General Business

Advisory Board –o Appointed as a result of the Peters Enquiry

Master Plan – o Written by Advisory report in response

Working Document –o On the back page you can make comments

Possible P&C email address Natalie can set up through P&C

Who is going to open the P&C mailbox every day?o Rebecca Chan offered, but this will require ongoing commitment

Try to respond and direct to the correct channel Action Item –

o Rebecca/Natalie to contact P&C Federation – Rachael Sowden at www.pandc.org.au

Edmono can contact you on a forum. Comment re: Band Excursion:

o Note for band going home the day before the excursiono Acceptable protocols have not been followedo Action Item –

Nick Wenban to email Glen Armitage

Rotary of Macarthur – invited to attend seminar on teenage depressiono Black Dog Instituteo Head Spaceo Newsletter inclusiono Welfare training – get handouts for staff at risk.o Action Item -

Night for parents on Student mental health Facilitate holding night for the local community Discussion with principal

P&C Stallo Action Item –

BBQ Audit by Nick Wenbano Maintenance – 1 working BBQo Tony Mulligan requesting $140 for a 6 burner BBQ o P & C will also fund one BBQ and will consider a third if necessary

Website o Unsatisfactory - Committee repeated concerns which have previously been

expressedo Staff responsible for set up & maintenance directing priorities elsewhereo P & C prepared to assist with the solutiono Action Item –

Next meeting Website co-ordinator to detail if and how P&C can assist to make it happen. Strategy for ongoing maintenance.

Reminder to all that if you hold a position on the P&C you need to be a financial member. Payment to be Natalie before next meeting please

School pavers orders now re-openedo Sales at Family Farm Open Day, Country Fair, Alumni Morning Teao $30 Single & $60 Double paver

Meeting closed at 9.55pmNext Meeting: 7.30pm Tues 14th August 2012

Action Items:All

Parents to offer support with advice/presentations in the ABW Parents to offer availability to present at ABW

Rob Craig Add ABW to website and newsletter Add Uniform price list to website Advise P&C at next meeting re: how they can assist with Subsidies.

John Gippel Arrange a ABW stall at Country Fair Arrange an ABW steering committee meeting

Danielle Krix Follow up Big Screen fundraising opportunity Send final version of CF Flyer to Eve Webb & Rebecca Chan for translation

Phil Wall Draft response letter from President to Parent re: 2 Unit English and send to Rebecca

Chan

Nick Wenban Check cardboard collection for Canteen with Mr Purves Email Glen Armitage re: Band Excursion BBQ Audit

Jo Ross Make Banners for Country Fair stalls

Natalie Mackey Provide banner design report to Jo Ross for Country Fair

Natalie Mackey/Rebecca Chan Contact P&C Federation

Tony Mulligan Carry out stock-take on banners and change the dates and use for Country Fair

Stacey Wall Follow up with Art Dept. re: painting of Canteen Follow up signage order for Country Fair