Human Resources

presents

New Employee Orientation

Human Resources

presents

New Employee Orientation

SFASUPast, Present, Future

• “Father of Texas”• Colonizer and Political

Leader • Established in 1923• Small teachers

college• Regional University • Campus covers about

400 acres• 1400 Employees• 11,400 Enrollment Stephen Fuller Austin

SFASU Web for Employeesmysfa.sfasu.edu

• Campus web-site– Access e-mail, calendar, groups– Access web courses, on-line services

• Accessing On-line Services– Personal, benefits, payroll and employee

information

• Faculty– View class rosters, enter final grades,

perform advising functions

Benefits of working for

SFASU

• Vacation – 8 hours per month (6 month probation period)

– Accrued based on FTE

• Sick Leave– 8 hours per month

– Accrued based on FTE

• Holidays - usually 12 determined by Board of Regents

• Longevity Pay/Hazard Duty Pay - $20.00 every 2 years

• Faculty/Staff Employee Scholarship Program– $2,000 Employee, Dependent and Spouse

• Prior State Service Time - counts towards vacation accrual and TRS

Policies and Procedures

All policies and procedures may be accessed on our website. It is the responsibility of the employee to read

and understand all of our policies and procedures.

www.sfasu.edu/upp/pap/PERSONNEL_SERVICES.html

Leaves

• The Family and Medical Leave Act of 1993 – Employers covered by the law must provide eligible employees up to 12

weeks of leave entitlement per year– Eligibility: 12 months/1250 hours– Qualifying Event

• Parental Leave– Eligible for those who do not qualify for FMLA

• Military Training or Duty• Emergency Leave (bereavement,

administrative)• Jury Duty

Procedures• Payroll

– Fiscal year (September to August)– Semi-Monthly– Monthly 1st of Month– Direct Deposit (STRONGLY ENCOURAGED)

• Address changes

• Outside Employment– 10+ hours a month

Comp & Over Time

• Keep a record!!!

• Exempt positions accrue hour for hour– 80 hours per year limit

• Non-exempt earn at 1–1/2 x’s hours over 40 hours worked

• Rest/Break Periods

Training & Development

• Performance Evaluations– Mandatory training– 6 month Probationary period

• EEO/Sexual Harassment– Mandatory within 30 days– Bi-Annually

Training Schedulewww.sfasu.edu/personnel/training.html

Departmental Orientation

• Orientation includes:– Discuss position and duties– Job Description– Expectations– Attendance

• Fraud and Ethics – www.ethicspoint.com or (866) 294-9539 toll free

• Employee Handbook available onlinewww.sfasu.edu/personnel/handbook/Emplhdbk05.htm

Parking Permit

• Required to park on Campus

• Cost & assignment based on appointment

• Valid for one year

• Payroll deduction available

SFA

SALARY PERMIT FEE

$19,999.99 and under $36/year$20,000 - $39,999.99 $60/year$40,000 - $59,999.99 $84/year$60,000 - $79,999.99 $108/year$80,000 - $99,999.99 $132/year

$100,000 - $119,999.99 $156/year$120,000 and above $180/year

Security Sensitive Positions

• Most positions

• Criminal history check

• University Policy

• Ensure safety of employees & students

Useful Resources

• Post Office• Food Courts• Wellness Center• East Texas

Professional Credit Union

• Jack Bucks– Debit Card– $20.00 Minimum– On or Off campus

New Employee Forms

• W-4

• I-9 (Employment Eligibility)

• New Employee Data Sheet

• Work Authorization Form

• Direct Deposit

Any questions?

This is the end of the first part of your New Employee Orientation.

Good Luck!!!

Human Resources

presents

New Employee Orientation

Human Resources

presents

New Employee Orientation

Donna Lemons, Sr. Benefits Assistant

Billie Baggett, Benefits Manager

Your SFA benefits Your SFA benefits

• The State’s insurance program• Health care• Dental care• Life Insurance• Disability income insurance• Voluntary accidental death &

dismemberment (AD&D)• Long term care insurance

Insurance Benefits

• Administered through Employee Retirement System (ERS) for the State of Texas

• Web-site: www.ers.state.tx.us.

A few questions before we begin….

• Are you retired from ERS/TRS? Call Benefits office(1098)

• Are you covered under a health plan by an ISD? (waive health)

• Have you participated in the group 38000 health insurance plan?

(may be able to begin right away if direct transfer)

When enrolling you must use name on your Social Security card

Eligibility Period for Benefits31 days to make optional coverage

selections from your date of hire without evidence of insurability

(90 days to decide on health insurance)

Optional coverage starts right away OR 1st of the next month – according to

signature date.

Health insurance and/or Opt-Out Credit begins 1st of the month AFTER a 90 day waiting period (from your First Date of Employment.) May decline before 90th

day.

Retirement options will start on your 1st day of employment.

Coverage begins when?

Health Insurance for you

and your dependents

Full Time:

State pays • 100% of employees’

premium cost• 50% of their

dependents’ premium costs

Part Time: State pays• 50% of employees’ premium cost• 25% of dependents

premium costs• Employee is

responsible for the balance.

(SKIP)State Kids Insurance Program

• SKIP offers quality children’s health coverage for $15 or $25 per month– Have a child under age 19– Living with you in Texas– Meet income criteria– Must be a US Citizen or legal resident– Not eligible for Medicaid– MUST reapply each year (Summer Enrollment)– (If you don’t get approved and don’t drop the

child(ren) during summer enrollment, you will be billed the FULL amount (higher premium)

Coverage changesCoverage changes

• Times to make changes in coverage– Summer enrollment– Qualifying life event

• marriage• divorce• birth of a child, etc.• complete a change request within 30 days

of a life event

Select a Primary Care Physician

• When you enroll you must selecta (PCP) primary care physician for you and your dependents

• Each family member may select their own PCP

• Change your PCP at any time • Be sure to tell BC/BS when a family

member moves out of state• www.bcbstx.com/hs/providers

Coverage options

• PCP directed health care (network)

• $20. co-pay PCP office visit• $30. co-pay Specialist (need

referrals to most specialists) • 20% co-insurance up to 1,000

out of pocket • No calendar year deductible• $100. co-pay to ER plus 20%• $100./day co-pay + 20% for

hospital stay (max. $500. per stay on co-pay)

• Vision One discounts (IF you present BC card at time of service & at part. Provider- none in Nacogdoches)

• Self directed health care (non-network)

• $500. deductible• 40% coinsurance up to

$3000. out of pocket• You may pay balance

above the allowable amount

• $100./day co-pay + 40% for hospital stay (max. $500.)

Prescription Drug Program

• Health plans offer a three-tier prescription drug program at participating pharmacies– $10 generic drug (Tier 1)– $25 preferred brand name drug (Tier 2)– $40 non-preferred brand name (Tier 3)– Mail order: receive a 90-day supply of

prescription drugs – if you choose to use a local pharmacy on maintenance drugs it will cost you more.

– $50.00 deductible per family member (Sept)

For Your First Mail Order - Rx

Begin the mail order process:– Complete mail order form– Send co-payment (check, credit card,

TexFlex)– Send prescriptions– Allow 10-14 days for initial order– Complete Health Assessment Questionnaire

Mail Order Tips - Rx

Year supply = 90-day supply + refills1. Plan ahead

2. Keep 2-week supply on hand

3. To check order or request refills, call Customer Service or go online

4. Register: www.medcohealth.com website

5. Medco will pend request if necessary

6. Physician fax service available 888-EASYRX1 or (888-327-9791)

1ST Dental Option

• Dental (HMO) Health Maintenance Organization – Administered by Aetna

– Restrictions and limitations

• You must complete a dentist selection form• Only 1 dentist in Nacogdoches available • David Alexander – gives reduced fees• Provider # 000480645

2ND Dental Option

– Dental Choice Plan

• Administered by GEHA• Benefits increase each year during your first

three years of coverage• Use a dentist of your choice• You may pay balance above

the allowable amount

Optional Term Life, AD&D

and Dependent Life

• Select up to 2 times your annual salary

• May apply for up to 4 times with Evidence of Insurability

• Accidental Death and Dismemberment - voluntary coverage for you and/or family

• Dependent Term Life available

Short Term & Long Term Disability

• Enroll during your first 31 days of employment

• Without evidence of insurability

• Pre-existing conditions do apply

• Should illness or disability prevents you from working

Life Insurance Beneficiary Designation

Instructions: Call ERS at 1-877-275-4377

TexFlex Program

• A tax free program

• Health Care Reimbursement Account (HCRA) - pays for eligible medical expenses before taxes

• Dependent Care Reimbursement Account (DCRA) - pays for eligible day care expenses before taxes

TexFlex HCRA and DCRA

• Minimum contribution - $15 month

• Maximum contribution - $416 month

• For Dependent Care Reimbursement Acct. - $208 if filing separate tax returns

• Eligible expenses may include your dependents by IRS standards.

TexFlex

How does it work? • You may enroll in one or both reimbursement

accounts • Money is deducted from salary before taxes• Incur eligible expenses and request

reimbursement from your Flex account(s) or • Request Flex Convenience Card - $16 annual

fee – works like a debit card – valid for three years

• Use it or lose it

Long Term Care Insurance

• Enroll without evidence of insurability within first 31 days of employment

• Four benefit options available for nursing and custodial care

• CNA (800) 528-4582

• Eligible SFA employees must contribute to a retirement plan

• Teacher Retirement System (TRS) or Optional Retirement Program (ORP)

• No loan provision

• Eligible SFA employees must contribute to a retirement plan

• Teacher Retirement System (TRS) or Optional Retirement Program (ORP)

• No loan provision

Tax Sheltered Annuity (TSA)

• TSA – 403B Plan• Before tax contributions• You may make a loan against it• May withdraw your funds, at age 59-

1/2, even if still employed• See list of authorized vendors in your

employee orientation folder

Deferred Compensation ProgramTexa$aver

• 457 Plan – owned by State of Texas• Build retirement income in addition to Social

Security, Teacher Retirement System and/or Optional Retirement Plan

• Before taxes contributions• Loan provisions • Total withdrawal of the account is not

allowed until termination of employment or you reach age 70 &1/2

• May contribute to both 403B & 457 plans with no offset

* Purchase of Special Service Credit

• See TRS (Teacher Retirement System) Benefits Handbook for full details and limitations.

• As a new state employee, you may purchase up to five years of active duty US military service and establish additional service credit after five years of participation in TRS.

• Other than military service, you may purchase service credit for out-of-state service and withdrawn service, etc. Refer to TRS Benefits Handbook.

* TRS participants only

Always feel free to contact Human Resources if you have any questions about your employment, retirement

and/or benefits

468-2304