Human Resources Management

Job Description

Title– Job class & series

– Examples…

Job Description

Overview of the Agency

Job Description

Overview of the position – Partial job announcement

Job Description

Job Description

Competencies/KSAOCs:

– May divide according to:

Essential functions

Non-essential functions/other functions & duties

Physical considerations

Cognitive considerations

– Problem solving, decision making

Environmental considerations

– Shared office, weather

Job Description

Academic & professional qualifications– Degrees required & preferred– Areas of specialty of degree– Certifications– # of years of experience

– Limitations of this???

Job Description Template

Title Salary Overview of the agency Overview of the position Essential functions Other functions & duties Special considerations

– Physical, cognitive, environmental, etc Academic and certification qualifications

Personnel Process

1. Development of the job description2. Creation of the job announcement3. Candidate recruitment4. Candidate selection5. Orientation, T & D6. Performance appraisal7. Employee motivation & rewards8. Employee discipline

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Job Announcements…

Provide notification to job seekers

Communicates what the agency wants in a candidate

Markets the job

Writing the Announcement Name of organization & Position Title

Overview of the organization– Mission, structure, facilities, personnel

Overview of the position– Summary of the job description

Writing the Announcement Academic & professional qualifications

Required & preferred competencies

Compensation– Salary ranges or commensurate with

experience & qualifications– Which to choose?

Writing the Announcement Application process

– Deadlines Open until filledHard deadline

Additional info– Contact person– Web address– Phone, mailing, e-mail

Sample AnnouncementRecreation Asst./Program DirectorBlowing Rock Parks & Recreation $29,215-$37,900

Position reports to the Director of Parks & Recreation and serves as the Asst. Director. Responsibilities include the summer day camp program, gym programs, special events and other recreation programming.

QUALIFICATIONS:Bachelor’s degree in recreation administration or related field,

or an equivalent combination of education and experience; valid NCDL and certification in CPR and Red Cross first aid within three months.

CLOSING DATE: 2/20/04.CONTACT: Jamie Saitta, Phone (828) web:

www.townofblowingrock.com

Personnel Process

1. Development of the job description2. Creation of the job announcement3. Candidate recruitment4. Candidate selection5. Orientation, T & D6. Performance appraisal7. Employee motivation & rewards8. Employee discipline

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rocess

Candidate recruitment

Planning the advertisement schedule– When to advertise– The deadline– When to interview– When the candidate should start

– Example….

Timeline for CEO

Start date: August 1 Offer made: July1 Interviews: June 1-29 Screening time: May 14-18 Application period (set deadline):

May 11 Open job: April 16

Keep in mind all major holidays

Advertising the Position Local vs. State vs. National

– Based on type of position, pool of locals– Budget – out of state interviews– How long to wait to hire?

Outlets– Newsletters– Direct mail…letters asking individual to apply– Professional Journals/Magazines– Web based employment pages– Personal contact

Job search firms

Length of time for listing

Job Search Process1) Preparing to open

the job2) Advertising the

Position3) Reviewing the

Candidates4) Testing and

Preliminary Interviews

5) Formal Interviews

1 week – 6 months

1 week – 2 months

1 -2 weeks

1 -2 weeks

1 day - 2 weeks