http://www.dot.state.mn.us/metro/stateaid/fedconst.html

Elisa Bottos Metro State Aid

Construction Engineer651-234-7766

elisa.bottos@state.mn.us

Jim DeenyMetro State Aid

Construction Specialist651-234-7762

jim.deeny@state.mn.us

Metro District State Aid Construction Training

1906 partial payments monthly – http://www.dot.state.mn.us/pre-letting/spec/2005/1100-1911.pdf

Deducts – recommendations of specialty officesRetainage is not intended to be for deducts for failing

material etc.Material on Hand payments must be timely

Time

40% of work must be performed by prime contractor30% if project includes DBE goal2005 SPEC Book 1801Request to Sublet Contract Administratuion Manual

Subletting MnDOT Spec 1801

Designate specialty work prior to letting inSpecial Provisions 1801

Request to Sublet Contract Administration Manualhttp://www.dot.state.mn.us/const/tools/docs/cam.pdf

Subletting MnDOT Spec 1801

Specialty Work as defined in 19041904(7) Specialty Contract Work - Specialty work is

unique work that cannot be performed by either the Prime Contractor, its subcontractors, or other contracting firms that generally perform work on highway construction projects.

Subletting MnDOT Spec 1801

FHWA 1273, Section VII "Specialty Items" shall be construed to be limited to

work that requires highly specialized knowledge, abilities, or equipment not ordinarily available in the type of contracting organizations qualified and expected to bid on the contract as a whole and in general are to be limited to minor components of the overall contract.

Subletting MnDOT Spec 1801

Request to Sublet Forms 10 days prior to workRequest to Sublet Summaryhttp://www.dot.state.mn.us/const/tools/docs/cam.pdf

Subletting MnDOT Spec 1801

Terminology - Work Orders, Change Orders, Supplemental Agreements

Forms on SALT website http://www.dot.state.mn.us/stateaid/sa_construction_links.html

Scanned signaturesSeparate documents for separate issuesIndicate funding group for extra work

Contract Change Documents

Supplemental Agreements• Transmittal letter• Language approval by Karen Peters recommended• Estimating approval required• State Aid Engineer signature required after

execution• Good to clear engineering concepts with us first.

Contract Change Documents

Supplemental Agreements• Performance of Extra Work as defined in Spec 1403 (>$50,000)• Alterations in special provisions and specifications (including contract time)• Revisions in the structural section above the sub-base• Alterations in the scope of the contract or character of the work• Major revisions in geometric design of the mainline roadway, ramps,

frontage roads, or crossovers• Additions, deletions or relocations of bridges or other structures that would

affect the functional scope and intent of the approved design

Contract Change Documents

Work Orders - Minor Extra Work• No contract unit price for work item• maximum of $50,000 for 2005 spec book.• Price can be by negotiated price or force account• MEW > $5,000 estimating approval is required• MEW >$25,000 District State Aid Engineer approval

is required for funding eligibility.

Contract Change Documents

Change Orders• Revising method of measurement• Waiving liquidated damages after the project is in condition for safe

convenient use by the traveling public, or is otherwise available for next-stage construction without restriction.

• Documenting unacceptable work or materials• Documenting bonus payments to the Contractor for exceeding

established pavement ride quality, quality standards, or early completion of work as provided in the Contract

Contract Change Documents

Change Orders• Documenting changes in the original plan (P) quantity due to re-

measure or re-computation. • Documenting substitution of materials• Documenting increased or decreased quantities• Documenting minor grade changes, subgrade excavation changes,

and structure excavation changes

Contract Change Documents

Labor Compliance

Poster boardsCertified payrollsField interviews

Checklisthttp://www.dot.state.mn.us/const/labor/documents/contractdocs/fedaidchecklist.doc

Labor Compliance

Poster Boards

Fill in the Blanks!

Poster board linkhttp://www.dot.state.mn.us/const/labor/posterboards.html

Labor ComplianceLabor Compliance

Certified PayrollReqiured on all state or federal projectsWeekly payroll on federal projects

Link to wage and laborhttp://www.dot.state.mn.us/const/labor/

certifiedpayroll.html

Labor Compliance

Field Interviews

Fill in the form!

Coordinate with Poster Board

Check wages against Certified Payroll records

http://www.dot.state.mn.us/const/labor/documents/posterboards/employeeinterviewform.doc

Labor Compliance

Federal Aid or Work on Trunk Highway Projects

Call whenever you have a question (ADA)

Notify us at 95% + on Federal Aid projects

We will arrange to perform inspection

Final Inspection form

http://www.dot.state.mn.us/stateaid/ProjDeliv/dcp/FinalInspectionReport.doc

Final Inspection

State Aid Projects

Call if questions existRequest For Final Payment automatically notifiesForm will be used to approve paymentForm will exist only in our file unless requested

Final Inspection

Contaminated Soil

Nancy RadleOffice of Environmental Services651-366-3621nancy.radle@state.mn.us

Environmental Concerns

Regulated Waste

Lead Paint and Asbestos

Mark VogelOffice of Environmental Services651-366-3630mark.vogel@state.mn.us

Environmental Concerns

Metro District State Aid Construction Training

Elisa Bottos Metro State Aid

Construction Engineer651-234-7766

elisa.bottos@state.mn.us

Jim DeenyMetro State Aid

Construction Specialist651-234-7762

jim.deeny@state.mn.us

Thank you