HSC12181A- Compliance Officer (B)

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HSC/12/181AClosing Date15/02/2013 Please quote this number when

contacting Historic Scotland

JOB DESCRIPTION

HISTORIC SCOTLAND: Compliance Officer_________________________________________________________________

Thank you for enquiring about the above post of Compliance Officer with Historic Scotlandbased at Longmore House, Edinburgh. This is a permanent and pensionable appointment.

Completed applications should be received by 15/02/2013. The successful candidate will beexpected to take up post as soon as possible.

1. MISSION STATEMENTTo ensure that our historic environment provides a strong foundation in building a successfulfuture for Scotland.

Our Purpose

1. To maximise the contribution the historic environment can make to the sustainablegrowth of Scotland.

2. To safeguard Scotlands historic environment for the benefit of the people of Scotlandand for future generations.

3. To celebrate Scotlands historic environment and promote its understanding andenjoyment.

4. To be accountable for the resources provided to the Agency, demonstrating publicvalue and delivering value for money.

Our Values

1. Integrity putting the obligations of public service above personal interests.2. Honesty being truthful and open.3. Objectivity basing advice and decisions on rigorous analysis of evidence.

4. Impartiality acting solely according to the merits of the case and servinggovernments of different political parties equally well.

2. INFORMATION ABOUT UNIT/TEAMThe Income Team is one of 2 teams within the Finance Operations section in the FinanceUnit of Historic Scotland. The Finance Unit, under the Director of Finance, is responsible forthe control of a budget in excess of 75 million and provides comprehensive financialsupport to all business areas within the Agency.

www.historic-scotland.gov.uk


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The Income Team consists of one part time and three full time posts overseen by a linemanager.

3. SCOPE OF DUTIESReporting to the Income Manager, your work will mainly focus on improving financial andprocurement compliance and achieving payment performance targets. You will monitoroutstanding invoice reports and liaise with Business Areas to ensure appropriate timelyactions are taken. You will analyse payment performance statistics to identify aspects whichcould be improved and discuss with Business Areas; working with them to find solutions.You will also support continual development by providing Business Areas with updates onimprovements achieved. You will produce periodical reports on retrospective purchaseorders and approved variances between invoice and order/receipt values. You will beinvolved in contract compliance checks carried out by Procurement and check that tariffscharged on consolidated invoices match agreed contract rates. You will also carry outretrospective checking of reasons given for supplier set up once procurement/payment hasbeen completed. There will be some reconciliation and audit tasks which you will beresponsible for.There will be some general administrative duties required.

4. STAFF/OTHER RESOURCES TO BE MANAGEDThere are no staff or other resources to be managed in this post.

5. SPECIFIC OBJECTIVES

Monitor outstanding invoice reports and contact Business Areas on a weekly basis.Review monthly payment performance statistics for possible improvements.Retrospective order and approved invoice variance reports produced to agreed timescales.

6. QUALIFICATIONS AND EXPERIENCE(See Person Specification below.)

7. APPLICATIONYou can apply on-line by visiting our website at www.historic-scotland.gov.uk/jobs and yourapplication should arrive by Friday 15th February 2013

Alternatively your completed application form and equal opportunities form can be sent byemail to [email protected] or by post to Human Resources, 3.10 LongmoreHouse, Salisbury Place, Edinburgh EH9 1SH to arrive by Friday 15th February 2013.

In the Competencies section of the application form you are asked to provideevidence to demonstrate how you meet the Competencies for this post. TheCompetencies are listed in the Person Specification below.

http://www.historic-scotland.gov.uk/jobshttp://www.historic-scotland.gov.uk/jobs


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In the Other Criteria section of the application form you should also provide evidenceto demonstrate how you meet any other essential and/or desirable criteria shown onthe Person Specification below.

Applicants who fully meet all the Criteria below will be invited to interview.

Applications are especially welcome from those who have Gaelic language skills.

The selection of candidates for interview and arrangements for the Selection Board will bemade as soon as possible after the closing date. A late application may be accepted but noguarantees can be given.

Human Resources

Historic Scotland

PERSON SPECIFICATION

Ref No. HSC/12/181A

Job Title COMPLIANCE OFFICER

Salary/PayRange

STARTING SALARY 17,613PAY RANGE 17,613 TO 20,373

Division FINANCE, FINANCIAL OPERATIONS

Location LONGMORE HOUSE, EDINBURGH

Line Manager MARGARET CORMIE

Perm/TempFull/Part-time

PERMANENT FULL TIME

Closing Date 15/02/2013

JOB CRITERIA*Applicants with a disability are guaranteed an interviewunder the Guaranteed Job Interview Scheme provided

they meet ALL the Essential criteria listed below

Essential Desirable



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1. Competencies

CORE - Delivering excellent service (Demonstrating acommitment to quality service)CORE - Teamwork (Contributing to and supporting workingtogether)CORE - Planning and Organising (Putting plans andresources in place to achieve results)CORE - Self Management (Managing your approach to work)CORE Communication (Communicating appropriately andclearly)**CORE - Knowledge & Expertise (Applying and developing

knowledge and expertise to achieve results)..(see below)

Yes

Yes

Yes

YesYes

Yes

**Knowledge and Expertise...(core)Strong practical knowledge of Microsoft Word, Excel andOutlook packages.Understanding of full Purchase to Pay cycle.Expertise using electronic Procurement and Financesystems.

YesYes

Yes

2. Experience / SkillsPrevious experience working in busy financial environment.

Excellent numeracy and analytical skills.Previous experience implementing changes withinorganisations.

Yes

Yes

Yes


Documents

HSC12181A- Compliance Officer (B)