H.S. AIMS Pre-Test Workshop Spring 2012 1. Critical Dates AIMS Test Delivery to Warehouse Feb. 6 -9 AIMS Test Delivery to Sites Feb. 13 – 14 Short Order

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H.S. AIMS Pre-Test Workshop

Spring 2012

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Critical Dates

• AIMS Test Delivery to Warehouse Feb. 6 -9• AIMS Test Delivery to Sites Feb. 13 – 14• Short Order Window Closes Feb. 14 4:00• AIMS Writing Feb. 28• AIMS Reading Feb. 29• No Early Out Wednesday Feb. 29• AIMS Writing Make-up Mar. 6• AIMS Reading Make-up Mar. 7• AIMS Check-In (Call for Appt.) Mar. 7 - 9

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Critical Dates• AIMS Test Delivery to Warehouse Mar. 19 - 22• AIMS Test Delivery to Sites Mar. 26 -27• Short Order Window Closes Apr. 2 4:00• AIMS Math Apr. 10• AIMS Science Apr. 11• Stanford 10 (any two days) Apr. 10 -13• No Early Out Wednesday Apr. 18• AIMS Math Make-up Apr. 17• Stanford 10 Make-up Window Ends Apr. 20• AIMS Check-In (Call for Appt.) Apr. 18 – 23

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AIMS HS Test Dates• Writing - 1 session – 3 hrs.– February 28 (make-up March 6)

• Reading - 1 session – 2 hrs.– February 29 (make-up March 7 )

• Mathematics – 2 sessions – 90 mins. each– April 10 (make-up April 17 )

• Science – 1 session – 2 hrs.– April 11 (no make-up)

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Stanford 10 -HS Test Dates

• Stanford 10 is given on any one or two days (school decision) from April 10 – 13

• It is an untimed test and times are included for planning purposes only– Reading Comprehension 40 mins.– Mathematics 40 mins.– Language 35 mins.

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Test Administration Schedules• All AIMS tests and Stanford 10 tests are

untimed• Students must be allowed to finish testing even

if the scheduled time for the test has elapsed• Be sure to have a back-up plan for where

student will go who need more time to finish• Follow ‘Test Administration Directions’ for

stretch breaks and significant breaks

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Regular Test Date Vs. Make-up• Students and parents need to understand there is ONE test

date.• Make-up day is not an option day… it is a day for someone

who truly was sick or had an emergency• If there are not enough tests for make-ups you will need to

prioritize:#1 10th graders (for AYP)#2 12th graders who have not passed#3 11th graders who have not passed#4 Meets to Exceeds for Tuition Waiver for those who signed

up#5 For other Meets to Exceeds

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Score Reports – Due Dates • February Testing– HS Writing/HS Reading

April 19 – Electronic to DistrictApril 26 – Paper copies

• April Testing– HS Mathematics and HS Science

May 15 –Confidential Roster Reports sent electronically to District May 23 –all Reports and Student Data File sent electronically to DistrictMay 30– paper copies

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WHO TESTS

High School Students Test by Cohort

Cohort 2011 5th + year HS students

Cohort 2012 Generally 12th grade




When a student’s cohort and grade are not aligned, the student’s cohort is used to determine eligibility to participate in AIMS HS.

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Who Tests?• Stanford 10– All students in cohort 2015 (true 9th graders)

• AIMS - Writing, Reading, Mathematics– All students in cohort 2014 are required to test– Students in cohort 2013, 2012, or below must

continue testing until graduation requirement met

– Students in cohort 2013, 2012, or below may retest until they have earned an “Exceeds”

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Who Tests?

AIMS Science

–All students in Cohort 2014 who did not test on AIMS HS Science in Spring 2011 are required to test

– Students in Cohort 2015 who are enrolled in a life science course may participate

– Students take AIMS HS Science only once

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Not Enrolled Students

• AIMS testing must be made available upon request for:– Home school students– Private school students

• AIMS testing must be made available for “completer” students at the school that will issue the student a diploma.

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TEST COORDINATORS’ RESPONSIBILITIES

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Responsibilities

Site Test Coordinators–Are responsible for AIMS and

Stanford 10 testing their school

– Serve as the liaison between District Test Coordinator and the school for all AIMS and Stanford 10 testing issues

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Responsibilities

• Read the Test Coordinator’s Manual and the Test Administration Directions.

• Have Security Agreements Signed

• Train Test Administrators and Test Proctors.

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Responsibilities

• Inventory test materials upon receipt

• Monitor testing activities

• Package materials for return

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BARCODE LABELS

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AIMS HS Barcode Labels

• HS Writing, Reading labels will be produced for:– Cohort 2014 – All students– Cohort 2013, 2012, 2011 and below – All students

who have not passed in a content area – Cohort 2013, 2012, 2011 and below – Students

whose names were submitted in December

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AIMS HS Pre-ID Labels

• HS Mathematics labels will be produced for:– Cohort 2014 – All students– Cohort 2013, 2012, 2011 and below – All students

who have not passed– Cohort 2013, 2012, 2011 and below – Students

whose names were submitted at in December

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AIMS HS Barcode Labels

• HS Science labels will be produced for:– Cohort 2014 – All students who did not test on

science last year– Cohort 2015 – If you submitted names to Cindy

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HS Barcode LabelsAIMS• For HS Writing and HS Reading data was extracted from

SAIS Jan. 4• For HS Mathematics and HS Science data will be

extracted from SAIS Feb. 2• Schools without SAIS enrollment data will not receive

Student Pre-ID labels

Stanford 10• Data will be extracted from SAIS Feb. 2 for all Students in

Grade 9.

For Incorrect Labeling

• DO NOT attempt to remove the label• NEVER EVER black out the label INSTEAD:• Cover the incorrect pre-ID label with a blank white

label. Then hand bubble the correct student information on the back of the answer document

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If a Label is Blacked Out

Warning: When test materials are returned to

warehouse, be prepared to fill out the demographic grid for any labels that are discovered to be blacked out

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TEST SECURITY

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Test Security Agreement

• Test Coordinators are responsible for establishing and enforcing test security procedures at their sites

• Any breach of test security must be reported immediately to District Test Coordinator, Cindy Hurley

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Test Security

• Test Administrators and Test Proctors must be employees of the school

• Test Administrators and Test Proctors must be trained by the Test Coordinator in all correct test administration and test security procedures for Spring 2012 test administration

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Test Security• Test Administrators and Test Proctors must sign

a copy of the Spring 2012 AIMS/Stanford 10 Test Security Agreement and adhere to test security procedures

• Signed Test Security Agreements must be kept for 6 years at each school site

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DELIVERY OF TEST MATERIALS

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Delivery of Materials

February Testing

AIMS HSWriting/Reading

February 6 – 9 to DistrictFebruary 13 -15 to Sites

April Testing

AIMS HSMathematics/Science

Stanford 10

March 19 – 22 to DistrictMarch 26 – 28 to Sites

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Receiving Test Materials

Verify all boxes were received

Box 1 of X

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Receiving Test Materials

• Keep all boxes for return shipping• White boxes will be used for School Test

Coordinator’s Kits• Brown boxes will be used for test materials• Each box of the shipment will be

hand-numbered

1 of 7

2

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7 of 7

6

5

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Inventorying Test Materials

• First Open Box 1 (White Box)–Pearson School Packing List is on top– Look at the total number of tests and

answer documents listed for each content area, make sure it will cover your needs– If you are short materials, email Cindy

number you still need ….deadline is Feb. 14, 4:00 for W/R and

April 2, 4:00 M/S/Stan10

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• Next Open All Brown Boxes

- Verify that quantities in boxes match the Pearson School Packing List.

- Document discrepancies on packing list.

- Tip: Only open cellophane wrapped materials as needed.

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• Maintain an accurate inventory of all materials and some kind of check-in and check-out system

• Test books and answer documents are to be stored in a secure location at all times – not in classrooms overnight

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PREPARATION OF TEST ROOMTest Administrator and Proctor

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Preparation of Test Room

• Test rooms should be prepared prior to day of testing

• Help student performance by providing– Good lighting– Good ventilation– Freedom from distractions and interruptions

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• Student seating should be arranged so that:– Students cannot easily see the answer documents

of others– Test administrators and proctors can walk by each

student.– Desks and tables should be cleared of backpacks

and unnecessary materials

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• Materials that can be posted in testing room– AIMS Mathematics Reference Sheets– AIMS Science Reference Sheet – Holistic Rubric Based on 6 Traits Official Scoring

Guide• All other visual aids that could assist students while

testing must be removed or covered completely

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• Authorized resources:–Dictionaries and thesauri must be available

for the prompt section of the AIMS Writing tests– These resources are not permitted during any other testing

session

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TEST ADMINISTRATIONTest Administrator and Proctor

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Test Administration

• AIMS and Stanford 10 are standardized tests.• Test Administrators should be given the Test

Administration Directions or Directions for Administering at least one day prior to testing

• Test Administrators must follow the directions and read the script exactly as stated in the Test Administration Directions or in the Directions for Administering

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During Testing

• Students should be allowed to work at their own pace

• Monitoring should consist of:– Supervising the room at all times during testing– Answering student questions that pertain to

clarification of test directions– Checking that students are progressing through

test

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During Testing

• Students may not have access to any electronic devices including computers, calculators, cell phones, iPad, Kindles, etc.

• This is the #1 issue with testing…students must keep electronics in backpack away from their seats or on teacher’s desk!

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During Testing• Disruptive students and students

suspected of cheating– Stop disruptive behavior or suspected cheating– Allow student to continue to test– Student may be moved to a different location so

that others may continue to test undisturbed– Student may be subject to disciplinary procedures

after completion of testing– Document as many details as possible and report to

School/District Test Coordinator

Shhhh!

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Restroom BreakStudents may be allowed to go to the restroom, ifnecessary, during testing• Only one student may leave at a time• Collect student’s test materials before the

student leaves the room and give back upon student’s return

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Leaving School During Testing

• High School Students who leave school during testing for whatever reason:– will not be permitted to finish that content area

when he/she returns to school– may not participate in make-up testing for that

same content area

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As Students Finish Testing

• Students close test book and answer document• Place answer document on top of test book• Raise hand• Test Administrator will collect the test materials• Once test materials have been collected student

can read or do classwork silently• No electronic devices are allowed

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As Students Finish Testing

• High School Students are required to sign in when test is given to studentand sign out when test is returned to Test Administrator

• Retain these at school for verification that student actually tested

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End of Testing Session

• Most students should have enough time to finish the test during the allotted testing session

• Students who need additional time must be allowed to finish testing– Test Administrators will follow directions

established by Test Coordinator• A testing session or HS content area must be

completed within the school day

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• Account for all test books and answer documents at the end of each testing session

• Missing test books and answer documents must be accounted for prior to dismissing any students

• Double check that labels match student name• Double check that if there is a label on the

front that there is no gridded name or SAIS on the back

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• Inspect each test book and answer document– Student name on front of test book and

answer document – Test books and answer documents in

separate stacks–All marks on scorable materials in No. 2

pencil

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• Pre-ID label affixed or demographic data bubbled----NOT BOTH

• Form bubbled on answer document • Complete accommodation bubbles in

section K

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End of Testing Session• Inspect test

materials using the checklist on page 42 of the TAD

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• All test materials must be returned to test coordinator at the end of the testing session.

• No test materials may be left in a testing room overnight.

Return AIMS Here

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Testing Incidents• Testing incidents that should be given to

Cindy for review would include, but are not limited to:– Possible cheating– Inappropriate accommodations– Administration errors

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Only fill out an incident report if Cindy determines you need to

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ACCOMMODATIONSTest Administrator and Proctor

October 2

5AIM

S HS Writi

ng

Signin/Signou

t Sheet

Student

Signin Signout

Name

October 2

5AIM

S HS Writi

ng

Signin/Signou

t Sheet

Student

Signin Signout

Name

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Accommodations

All Test Administrators must read and be familiar with:

Testing Accommodations: Guidelines for

School Year 2011-2012

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Universal Test Administration Conditions

• State assessments are to be administered in a standardized way.

• Guidance and scripted directions in the Test Administration Directions will assure a standardized test administration.

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Standard Accommodations

• Standard accommodations available to:– Students with certain injuries– English Language Learners– FEP Year 1 and Year 2 students– Students with an IEP or 504 plan

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• Standard accommodations available to students while testing on AIMS and Stanford 10 are limited to those listed in the Testing Accommodations Guidelines.

• If the accommodation to be administered is NOT in the guidelines then it can NOT be provided to the student.

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• Accommodations may not provide verbal or other clues or suggestions that hint at or give away the correct response to the student.

• Not all accommodations appropriate for instruction are appropriate for use during state testing.

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• It is the responsibility of the Test Administrator to see that: – Students who qualify for testing accommodations

receive them. – Students who do not receive accommodations are

not affected.– Accommodations are marked on answer

document.

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Recording Accommodations

• Test administrators must record the use of standard accommodations in section K of the AIMS demographic data grid on the student answer document.

• Detailed directions for marking the use of standard accommodations are in the Test Administration Directions Pgs. 46 – 47.

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Assembling Answer Documents

• Special Circumstance – Large Print, Braille, or Assistive Technology:

- Student responses must be transferred to a standard answer document or scorable test book

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Recording Accommodations• Accommodations are listed in the

Accommodations Guidelines and also in the Test Administration Directions with a number that will correspond to the bubble in the answer document

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STUDENT IDENTIFICATION INFORMATION

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If your school numbers test books and/or answer documents --

USE THIS BLANK BOX ONLY FOR NUMBERING

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Student Bar Code (Pre-ID) Labels

• Labels will be sorted by school, subject, cohort, name.– If student has a label, use it.

• A roster is included with the labels.

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Barcode Labels

• Test Administrators (or other designated adults) are responsible for affixing barcode labels in the proper location on scorable AIMS and Stanford 10 materials – Barcode labels may be applied before or after

testing by

George Hunt

Mr Freemont

Prickly Pear Elementary School

Tumbleweed Unified

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Bubbling Demographic Data

• Test Administrators (or other designated adults) are responsible for bubbling student demographic data on scorable AIMS and Stanford 10 materials for students without Pre-ID labels

• Student demographic data may be bubbled before or after testing

• Do not bubble in demographic data IF there is a label

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Bubbling Demographic Data

Directions for bubbling student demographic data are included in all Test Administration Directions and Directions for Administering

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Student Bar Code Labels

AIMS HS The content area on the Pre-ID label must match the content area on the answer document.

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SignatureTeacherSchoolDistrict

If you have a Pre-ID label, use it.

Student must write name on line labeled “Student Name.”

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The student identified on the Pre-ID label must be the same student whose handwritten name is next to the Pre-ID label.

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Student Demographic Data Grid

• For students without a student bar code (Pre-ID) label, the grid on the back must be completed by school personnel. See Test Administration Directions pg. 43.

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RETURNING TEST ANSWER DOCUMENTS

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Assembling Answer Documents

Special Circumstance – contaminated tests- Contaminated test materials cannot be

scored- Student responses must be transferred to

clean documents- Securely destroy contaminated test

materials and indicate on school packing list

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Assembling Used Answer Documents (Scorables)

• Organize answer documents to be scored by content area and within each content area by cohort

• Separate cohorts for each content area with a colored piece of paper

• Document on each colored piece of paper, how many documents are within each cohort

• AIMS and Stanford 10 must be kept in separate boxes

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Assembling the Non Used Answer Documents

• Non used answer documents are those that were not used because it was extra, student never showed up, misplaced label, coffee spilled on it….whatever.

• Non used answer documents are not being scored

• Non used answer documents needed to be accounted for…count them, document how many you have, and return with the “used answer documents….in a separate stack

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RETURNING TEST BOOKS AND OTHER NON SCORABLE MATERIALS

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AIMS HS Manuals

• Hang on to Test Coordinator’s Manuals and Test Administration Directions until after AIMS HS Mathematics and AIMS HS Science in April

• Return all manuals with return of Math, Science and Stanford 10

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Assembling Nonscorable Materials

Organize the nonscorable test materials by content:

• Stanford 10 materials are kept separate from AIMS materials

• AIMS is separated by content only…all writing kept together, all reading kept together, etc.

• It does it does NOT matter if a test book has been used or not….they all go together

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SCORE REPORTS

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Score Reports – Due Dates • February Testing– HS Writing/HS Reading

April 19 – Electronic to DistrictApril 26 – Paper copies

• April Testing– HS Mathematics and HS Science

May 15 –Confidential Roster Reports sent electronically to District May 23 –all Reports and Student Data File sent electronically to DistrictMay 30– paper copies

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TEST ADMINISTRATOR AND TEST PROCTOR TRAINING

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Test Administrator /Proctor Trainings

Sample items to be included on agenda

• Test Security• Preparation of test rooms• Test administration procedures• Correct use of accommodations• Use of Pre-ID labels and hand bubbling

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SURPRISE!!!

• If you got to this slide….GOOD JOB, you are almost finished!

• As a reward, email me that you saw slide 88, then at the training you will be given a surprise!

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What to do if. . . ?

– Student needs additional time– Student is caught cheating– Student is sick– There is a fire drill– Student has an injury that makes writing or

bubbling difficult

Test Administrator /Proctor Trainings

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ADE TEST RESOURCES

www.azed.gov/standards-development-assessment/aims/administering/91

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THE END!!

I am here to help YOU and help you make the testing process as smooth as possible. Do not hesitate to call (225-5418) or email Cindy