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COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES: I certify that the cost for each line item budget category has been evaluated and determined to be allowable, reasonable, and necessary as required by Section 16.3475, F.S. Documentation is on file evidencing the methodology used and the conclusions reached. District MPO Liaison (Grant Manager) Name Signature Date

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Board Members Commissioner Elton Langford, DeSoto County

Commissioner Paul Beck, Glades County Commissioner Colon Lambert, Hardee County Commissioner Darrell Harris, Hendry County

Commissioner James L. Brooks, Highlands County Commissioner Don Elwell, Highlands County

Commissioner William Ron Handley, Highlands County Commissioner R. Greg Harris, Highlands County Commissioner Jack L. Richie, Highlands County Commissioner Frank Irby, Okeechobee County

Councilman Parke Sutherland, Avon Park Mayor John Shoop, Sebring

Non-Voting Member

FDOT District One Secretary, Billy Hattaway

This document was prepared by the staff of Heartland Regional Transportation Planning Organization in cooperation with the Florida Department of Transportation (FDOT) and local government agencies.

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TABLE OF CONTENTS

INTRODUCTION……………………………………………………………………………………... 6

PLANNING REQUIREMENTS AND EMPHASIS AREAS………………………………………. 10

ORGANIZATION AND MANAGEMENT ………………………………………………………….. 15

HRTPO AGREEMENTS ……………………………………………………………………………. 17

PLANNING TASKS………………………………………………………………………………….. 18

OPERATIONAL PROCEDURES AND BYLAWS ………………………………………………... 20

HRTPO TASKS AND BUDGET TABLES ………………………………………………………… 21

TASK 1 ADMINISTRATION…………………………………………………………… 22

TASK 2 DATA COLLECTION ………………………………………………………… 25

TASK 3 TRANSIT PLANNING ……………………………………………………….. 28

TASK 4 TRANSPORTATION DISADVANTAGED PROGRAM…………………… 30

TASK 5 SYSTEMS PLANNING ……………………………………………………… 32

TASK 6 REGIONAL COORDINATION ……………………………………………… 35

TASK 7 SPECIAL PROJECTS………………………………………………………... 37

TASK 8 PUBLIC PARTICIPATION…………………………………………………… 39

SUMMARY BUDGET – TABLE 1 AGENCY PARTICIPATION………………………………… 41

SUMMARY BUDGET – TABLE 2 FUNDING SOURCE………………………………………… 42

APPENDICES:

APPENDIX A: COMPLIANCE WITH PLANNING FACTORS AND EMPASIS AREAS

APPENDIX B: DISTRICT PLANNING ACTIVITIES

APPENDIX C: ACRONYMS

APPENDIX D: CERTIFICATE OF INDIRECT COSTS

APPENDIX E: TPO RESPONSE TO AGENCY COMMENTS

APPENDIX F: CERTIFICATIONS

DEBARMENT AND SUSPENSION CERTIFICATION

LOBBYING CERTIFICATE

TITLE VI / NONDISCRIMINATION ASSURANCE

DISADVANTAGED BUSINESS ENTERPRISE UTILIZATION

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INTRODUCTION

Definition of the HRTPO Unified Planning Work Program This Unified Planning Work Program (UPWP) describes the transportation planning projects to be performed within the Heartland Regional Transportation Planning Organization (HRTPO) study area. This Work Program is consistent with all federal and state requirements. All products including the Transportation Improvement Program (TIP) and planning concepts and factors follow Federal and State guidelines. The HRTPO is complying with Title VI of the Civil Rights Act of 1964. Title VI specifically prohibits discrimination on the basis of race, color, national origin, age, disability, religion or sex. This applies in any and all applications of work by the HRTPO, including its administration, decision making and purchasing options. The TPO’s plans and programs are designed to meet the current and future transportation needs of the Heartland Region. Pursuant to Titles 23 and 49, Code of Federal Regulations (CFR), and Chapter 339.175, Florida Statutes (F.S.) and the Federal Transit Act, the Fiscal Year 2016/17 – 2017/18 Unified Planning Work Program (UPWP) is the basis for allocating federal, state and local funds for transportation planning purposes in the Heartland. The UPWP documents all planning tasks and related activities for the period of July 1, 2016 through June 30, 2018 developed by the HRTPO and other transportation planning agencies.

Overview of Current Comprehensive Transportation Planning Activities Designated on November 17, 2014 by Governor Rick Scott of Florida as the Heartland Regional Transportation Planning Organization (HRTPO), the federally mandated transportation policy-making organization includes the six counties of DeSoto, Glades, Hardee, Hendry, Highlands and Okeechobee and the urbanized area of Highlands County including the cities of Sebring and Avon Park. The first meeting of the HRTPO took place on April 29, 2015. The following planning products have been developed since the formation of the HRTPO:

2014/15-2015/16 Unified Planning Work Program, April 2015

Public Participation Plan, August 2015

2040 Long Range Transportation Plan, March 2016

2015/2016 – 2019/2020 Transportation Improvement Program, March 2016

2016/17 – 2017/18 Unified Planning Work Program, May 2016

2016/2017- 2021/2022 Transportation Improvement Program, June 2016

The HRTPO is involved in ongoing coordination with other MPOs/TPOs, regional entities and regional transportation planning agencies, and participates in various statewide plans, programs, and initiatives. These include the Coordinated Urban Transportation Studies (CUTS) Committee of FDOT District One MPOs/TPOs, Metropolitan Planning Organization Advisory Council (MPOAC), West Central Florida MPOs’ Chairs Coordinating Committee (CCC), Florida Transportation Plan (FTP)/Strategic Intermodal System (SIS) Steering

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Committee, Quarterly FDOT/FHWA/FTA/MPO Statewide Conferences, Continuing Florida Aviation System Planning Process (CFASPP), Southwest Florida Regional Freight Summit and the US 27 Mobility Stakeholders Working Group.

Local Planning Priorities The needs and level of planning of the HRTPO area are reflected in this UPWP. The objectives of this UPWP are to address the planning priorities of the newly formed HRTPO area as follows:

Provide socio-economic, network, and technical input for the planning and development of the HRTPO area’s transportation network.

Facilitate educational opportunities for the HRTPO Board and its advisory committees to enhance and reinforce their understanding of transportation planning decision making and the HRTPO process.

Utilize, evaluate, and where possible, improve public participation and input in the transportation planning proposals and goals on a local and regional scale.

Prepare a Transit Development Plan (TDP), for the urbanized area of Highlands County including public input and area transit needs information.

Participate in the development of, and updates to, the Florida Strategic Intermodal System (SIS) and emerging SIS designation plan.

Develop and maintain a physical inventory of property obtained through federal funding, its maintenance and a final disposal procedure that meets FDOT and Federal Highway Administration (FHWA) regulations.

Prepare, maintain and update the annual Transportation Improvement Program (TIP) seeking creative, supportable project priorities that meet community needs.

Continue to work towards receiving enhanced TRIP and regional project funding for the HRTPO.

Transit Planning Transit planning tasks are performed with funds under Titles 23 and 49 of the Federal Transit Act through the activities in Task 3: Transit Planning, as well as activity under Task 4: Transportation Disadvantaged. The long-term objective and efforts to clarify future spending and para-transit and fixed route transit integration will continue through both the existing Heartland Rural Mobility Plan and the new Transit Development Plan (TDP) to be developed for the urbanized area of Highlands County. Transit planning will be an important focus of the HRTPO’s efforts to expand citizens’ mobility options both within the Sebring-Avon Park urbanized area of Highlands County and across all six county lines. The HRTPO will work continually and cooperatively with the staff of each Community Transportation Coordinator (CTC) in the HRTPO area and with the DeSoto Local Coordinating Board, the Glades and Hendry Local Coordinating Board, and the Hardee-Highlands-Okeechobee Local Coordinating Board.

FDOT Soft Match Section 120 of Title 23, U.S.C., permits a state to use certain toll revenue expenditures as a

credit toward the non‐federal matching share of all programs authorized by Title 23, (with the

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exception of Emergency Relief Programs) and for transit programs authorized by Chapter 53

of Title 49, U.S.C. This is in essence a "soft‐match" provision that allows the federal share to be increased up to 100% to the extent credits are available. The “soft match” amount being utilized to match the FHWA funding in the UPWP is 18.07% of FHWA program funds for a total of $118,973 in FY 16/17 and $106,970 in FY 17/18 for a total of $225,943.

Indirect Cost Rate The Central Florida Regional Planning Council (CFRPC) provides staff services to the HRTPO. The CFRPC and TPO have a staff services agreement for services to be provided by each entity. The CFRPC provides services in support of the TPO’s operations including procurement, human resources, budget and management services, accounts payable/receivable, payroll and IT services. The referenced services provided by the CFRPC are reflected in the TPO’s UPWP through the form of an indirect cost to the TPO. The TPO’s FY 2016/17 – 2017/18 UPWP was prepared based on an indirect cost rate of 51.65 percent. See Appendix D for Certificate of Indirect Costs.

Public Participation including Title VI and Title VIII The HRTPO will review and enhance the 2015 Adopted Public Participation Plan (PPP) and ensure its consistency with Florida Administrative Code Rule 14-73.001 and other applicable requirements. “Measures of effectiveness” will be monitored to increase the number of individuals seeking to fill committee vacancies. Meeting agenda packets for the TPO Board and its committee meetings will be available at www.heartlandregionaltpo.org and may be displayed in local government offices, county libraries, and other conspicuous locations for review by the general public. The HRTPO website will be enhanced and updated regularly to include current HRTPO Board and committee meeting agendas. The website will provide access to all HRTPO planning documents. The website will include a text box under the “Contact Us” tab to aid citizens visiting the HRTPO site to easily comment on HRTPO plans and documents. The website also provides information and links to the FDOT, local jurisdictions and other pertinent websites. Consistent with federal requirements, the HRTPO will place emphasis on public involvement. The HRTPO will ensure that Title VI and Title VIII are followed with an emphasis on targeting the counties’ traditionally underserved populations. The HRTPO’s primary strategy for engaging all populations in transportation decision making will be through membership on the Citizens’ Advisory Committee (CAC), the Mobility Advisory Committee (MAC), and the three Transportation Disadvantaged Local Coordinating Boards (LCB). A database will be developed to invite public involvement when workshops and meetings are held. The HRTPO will ensure specific studies and planning tools, such as the development of a Transit Development Plan (TDP), and Project Development and Environment (PD&E) studies, include vigorous components of Public Involvement. Through the Efficient Transportation Decision Making (ETDM) Process, the HRTPO will incorporate public comments and ideas in the HRTPO’s LRTP development and adoption process.

http://www.heartlandregionaltpo.org/

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Citizens will be provided opportunities to comment on all content and aspects of this UPWP. The draft UPWP is available at www.heartlandregionaltpo.org, via social media, and will be distributed to local newspapers and as an agenda item in the HRTPO Board meeting agenda packets. Additionally, the draft UPWP will be sent to local government agencies to solicit their comments. The HRTPO adopts the final UPWP only after all comments have been addressed, and where appropriate, integrated into the Work Program. The final adopted UPWP is posted on the website, with additional hard copies of the document available at the HRTPO office.

http://www.heartlandregionaltpo.org/

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PLANNING REQUIREMENTS AND EMPHASIS AREAS FAST Act, Map-21, and Other Planning Requirements The Moving Ahead for Progress in the 21st Century (MAP-21) was signed into law on July 6, 2012 and the Fixing America’s Surface Transportation (FAST) Act was signed into law on December 4, 2015 by the President of the United States. It was effective retroactive to October 1, 2015.

Federal Planning Factors MAP-21 requires ten (10) factors be considered in the development of transportation plans and programs. Factors 9 and 10 are new and a result of the FAST Act.

1. Support the economic vitality of the urbanized area, especially by enabling global competitiveness, productivity, and efficiency;

2. Increase the safety of the transportation system for motorized and non-motorized users;

3. Increase the security of the transportation system for motorized and non-motorized users;

4. Increase the accessibility and mobility options available for people and freight; 5. Protect and enhance the environment, promote energy conservation, and

improve quality of life; and promote consistency between transportation improvements and state and local planned growth and economic development patterns;

6. Enhance the integration and connectivity of the transportation system, across and between modes, for people and freight;

7. Promote efficient system management and operation; 8. Emphasize the preservation of the existing transportation system; 9. Improve the resiliency and reliability of the transportation system and reduce or

mitigate storm water impacts of surface transportation, and 10. Enhance travel and tourism.

The HRTPO will address each of these planning factors and the following emphasis areas below, as shown in Appendix A. Federal Planning Emphasis Areas In 2015, the Federal Highway Administration (FHWA) and Federal Transit Administration (FTA) sent a letter to the Executive Directors of the Metropolitan Planning Organizations (MPO) and the heads of the State Departments of Transportation (State DOT) encouraging TPOs to give priority to the following emphasis areas: MAP-21 Implementation, Regional Models of Cooperation, and Ladders of Opportunity. These three priorities are included in Secretary Foxx’s strategic objectives for the Surface Transportation Program.

MAP-21 Implementation Transition to Performance-based Planning and Programming - FHWA encourages State DOTs and MPOs to further develop their performance management approach to transportation planning and programming. Performance-based planning and

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programming includes using transportation performance measures, setting targets, reporting performance, and programming transportation investments directed toward the achievement of transportation system performance outcomes. Appropriate UPWP work tasks could include working with local planning partners to identify how to implement performance-based planning provisions such as collecting performance data, selecting and reporting performance targets for the metropolitan area, and reporting actual system performance related to those targets. The MPOs might also explore the option to use scenario planning to develop their metropolitan transportation plan. MPOs are encouraged to use the following resources to help develop your approach: Performance Based Planning and Programming Guidebook; Model Long Range Transportation Plans Guidebook and Small Metropolitan Areas: Performance Based Planning. Regional Models of Cooperation Ensure a Regional Approach to Transportation Planning by Promoting Cooperation and Coordination across Transit Agency, MPO and State Boundaries - To improve the effectiveness of transportation decision making, FHWA encourages State DOTs, MPOs, and providers of public transportation to think beyond traditional borders and adopt a coordinated approach to transportation planning. A coordinated approach supports common goals and capitalizes on opportunities related to project delivery, congestion management, safety, freight, livability, and commerce across boundaries. Improved multi-jurisdictional coordination by State DOTs, MPOs, providers of public transportation, and rural planning organizations (RPO) can reduce project delivery times and enhance the efficient use of resources, particularly in urbanized areas that are served by multiple MPOs. The MPOs can revisit their metropolitan area planning agreements to ensure that there are effective processes for cross-jurisdictional communication among State DOTs, MPOs, and providers of public transportation to improve collaboration, policy implementation, technology use, and performance management. State DOTs and MPOs can explore the opportunity to partner with RPOs to conduct transportation planning in nonmetropolitan areas. Visit FHWA's Regional Models of Cooperation and Every Day Counts Initiative webpages for more information. Ladders of Opportunity Access to Essential Services - State DOTs, MPOs, and providers of public transportation are encouraged, as part of the transportation planning process, to identify transportation connectivity gaps in accessing essential services. Essential services include employment, health care, schools/education, and recreation. Suggested UPWP work tasks include developing and implementing analytical methods to identify gaps in the connectivity of the transportation system and developing infrastructure and operational solutions that provide the public, especially the traditionally underserved populations, with adequate access to essential services. Other effective work tasks could include: evaluating the effectiveness of public participation plans for engaging transportation disadvantaged communities in the transportation decision making process; updating the Section 5310 Coordinated Human Service Public Transportation Plans; assessing the safety and condition of pedestrian and bicycle facilities; and

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evaluating compliance with Americans with Disabilities Act, particularly around schools, concentrations of disadvantaged populations, social services, medical, and transit facilities.

State of Florida Planning Emphasis Areas, 2015 Advancing Multi-Modal Transportation Planning Over the past decade, transportation planning has expanded to include more emphasis on non-automobile modes with consideration given to freight movements, bicycle and pedestrian planning, complete streets, and integration of transit use into multi-modal plans for agencies and jurisdictions. Plans may be developed to consider multi-modal planning at a jurisdictional or regional system wide level. Many MPOs may already look at some or all of these factors when planning for future transportation improvements. MPOs are encouraged to consider the following areas in all of their modal planning for future system improvements.

Freight Planning Florida is the third most populous state in the United States. Florida consumes a significant amount of goods and commodities. The challenge for Florida is to keep up with the growing demand for goods. The safe and efficient movement of goods and commodities, including throughput and trade, moves Florida’s economy. All freight transportation modes can be considered and include trucking, rail, waterborne, air, pipeline and even space play critical roles in moving goods and commodities. The Florida Department of Transportation (FDOT) has embarked on the development and implementation of a Freight Mobility and Trade Plan. The plan defines policies and investments that will enhance Florida’s economic development efforts in the future. Consideration of this statewide plan should be given as MPOs explore and plan for future transportation investments. In addition, FHWA has many resources on their Freight Planning website. Transit Planning The mission of the FDOT Transit Office is to "identify, support, advance and manage cost effective, efficient and safe transportation systems and alternatives to maximize the passenger carrying capacity of surface transportation facilities." As communities continue to grow, many planners are faced with highway facilities that can no longer accommodate expansion for a variety of reasons or choose not to accommodate roadway expansion. As congestion increases and travel time reliability decreases, alternative modes of travel are being sought to meet the growing demand and traveling preferences of the public. MPOs and local jurisdictions are planning for transit expansion to accommodate the increasing need for alternatives to automobile travel. Where appropriate, MPOs should consider transit-oriented development, exclusive bus lanes, bus rapid transit, transit expansion, new starts alternatives and other transit options when planning for transportation system enhancements. MPOs are encouraged to visit FDOT’s Public Transit Office webpage for more information.

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Complete Streets The ability for Florida residents and visitors to have safe and convenient travel and access to economic hubs, shopping centers and public places is a vital part to creating a livable community. To ensure successful livable communities, transportation planning decisions must be made that encourage and consider economic development, appropriate local land uses, community culture and the natural environment. One strategy to accomplish these goals is to implement a Complete Streets plan that integrates people and the environment in the planning, design and construction of transportation networks. Complete Streets is accomplished through contextual design in which transportation planning and road design decisions are determined by the context of the environment versus a one-size fits all planning and design approach. FDOT has implemented a Complete Streets policy that is targeted to promote safety, quality of life and economic development in Florida. Successful implementation of this policy requires FDOT to routinely plan, design, construct, reconstruct and operate a context-sensitive transportation system. Implementation of this policy at the regional and local level may require MPOs to incorporate context-sensitive solutions and transportation system designs that consider local safety issues, land use development, community needs, and context sensitive solutions in their transportation planning process. As MPOs work to meet the needs of their transportation users, consideration should be given, where appropriate, to complete streets policies that improve accessibility and public safety, address cultural needs, encourage economic development and promote mobility across all modes of transportation. Bicycle/Pedestrian Florida continues to be one of the leading states with high fatality and serious injury rates among bicyclists and pedestrians. Tackling this significant safety concern requires collaboration and support from all planning partners to develop effective bicycle and pedestrian planning strategies that reduce crashes, fatalities and injuries. Florida is committed to working to address the challenge of improving safety for pedestrians and bicyclists. In 2010 FDOT established the Florida Bicycle and Pedestrian Council to provide a forum for stakeholders to participate and provide input into bike and pedestrian considerations. FDOT has updated several of its manuals and guidance documents, such as the Florida Greenbook, FDOT Design Standards and FDOT Plans Preparation Manual, to include guidance on incorporating innovative engineering countermeasures to improve pedestrian and bicyclist safety on Florida roadways. In 2011 FDOT implemented a Bicycle and Pedestrian Focused Initiative that targets the reduction of fatalities and serious injuries of pedestrian and bicyclists on Florida roadways through a comprehensive approach that includes engineering, enforcement, education, and emergency response countermeasures. In 2013 FDOT finalized its first Pedestrian and Bicycle Strategic Safety Plan and implemented Florida’s Pedestrian and Bicycle Safety Coalition to assist with implementation of the plan.

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To support pedestrian and bicycle safety, MPOs are encouraged to develop policies that support the integration of safe and well connected bicycle and walking networks into their overall transportation system. MPOs may also want to explore developing and implementing a Pedestrian Safety Action Plan, as suggested in the 2014 State Planning Emphasis Area bulletin. MPOs are encouraged to continue any efforts started as a result of the issuance of the 2014 State Planning Emphasis Area. In existing MPO pedestrian safety programs, emphasis could be placed on enhancing or constructing new pedestrian and bicycling facilities, improving roadway and pedestrian lighting, and installing pedestrian safety devices such as marked crosswalks and pedestrian signals. MPOs can also reevaluate the effectiveness of their existing safety plan to determine if the program is still appropriate and producing positive results.

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ORGANIZATION AND MANAGEMENT The HRTPO Board Membership: Commissioner Elton Langford, DeSoto County

Commissioner Paul Beck, Glades County Commissioner Colon Lambert, Hardee County Commissioner Darrell Harris, Hendry County Commissioner James L. Brooks, Highlands County Commissioner Don Elwell, Highlands County Commissioner William Ron Handley, Highlands County Commissioner R. Greg Harris, Highlands County Commissioner Jack L. Richie, Highlands County Commissioner Frank Irby, Okeechobee County Councilman Parke Sutherland, Avon Park Mayor John Shoop, Sebring

Non-Voting Member: Florida Department of Transportation District One Secretary

Billy Hattaway The HRTPO is the primary agency responsible for transportation planning in DeSoto, Glades, Hardee, Hendry, Highlands and Okeechobee Counties. The HRTPO Board consists of 12 voting members representing eight local governments and one non-voting member from FDOT. The HRTPO Board is charged to: develop, adopt, and maintain plans; recommend priorities for improvements to the transportation systems in the six-county region; program and administer federal and state planning grants; ensure that transportation decisions reflect the region’s shared vision for the future; and engage the citizens of the Heartland in transportation decisions. The HRTPO Board appointed members to the Citizens Advisory Committee (CAC). This committee ensures the public has the opportunity to review and evaluate all proposed transportation plans and programs. The members of this committee provide their opinions, concerns, and recommendations to the HRTPO Board on behalf of their communities. Members provide a diverse cross section of the population of the six counties. The Committee is governed by Bylaws and is responsible for providing the HRTPO and its staff with public participation in the transportation planning process. The HRTPO anticipates the creation of a Mobility Advisory Committee (MAC) who also may serve as the committee developing and guiding multimodal input including bicycle, pedestrian, trails, transit and other mobility modes. The HRTPO Board’s Technical Advisory Committee (TAC) is composed of technically qualified representatives of agencies responsible for maintaining, controlling, developing and improving the transportation system within the Heartland Region, including the Cities of Avon Park and Sebring, the six counties, the Sebring Airport Authority, the Central Florida Regional Planning Council and the Southwest Florida Regional Planning Council. Other municipalities within the six counties are invited to participate, including those operating municipal airports. Committee

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duties include coordination of transportation plans and programs arising from the review of all transportation technical studies and reports. The HRTPO is the official planning agency to receive Transportation Disadvantaged (TD) trust funds for planning activities of the TD program. The HRTPO has designated the Central Florida Regional Planning Council, DeSoto County, and the Southwest Florida Regional Planning Council, to continue to staff the Transportation Disadvantaged Local Coordinating Boards (LCB). The HRTPO Board directs the staff in managing HRTPO operations. The staff coordinates all planning projects and activities, and administers all tasks to assure proper fulfillment of state and federal requirements. The staff works with the TAC and the CAC, as well as other committees or groups dealing with transportation issues; acts as the primary local liaison to FDOT, the FHWA, and the FTA, as well as other agencies; and works with the staffs of local agencies and neighboring jurisdictions on transportation projects.

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HRTPO AGREEMENTS The TPO has executed the following agreements in order to establish the HRTPO and to promote the 3-C (Comprehensive, Continuing and Cooperative) planning process. Agreements currently in place are:

Designation, Planning Area Boundary and Board Apportionment Plan for the Establishment of the Heartland Regional Transportation Planning Organization (HRTPO) approved by Governor Scott on November 17, 2014

Interlocal Agreement for Creation of the Heartland Regional Transportation Planning Organization (HRTPO) entered into between the Florida Department of Transportation (FDOT) and the Counties of DeSoto, Glades, Hardee, Hendry, Highlands and Okeechobee, and the Cities of Sebring and Avon Park, on April 28, 2015

Recorded in Polk County on May 1, 2015 Recorded in DeSoto County on May 14, 2015 Recorded in Glades County on June 9, 2015 Recorded in Hardee County on May 27, 2015 Recorded in Hendry County on June 3, 2015 Recorded in Highlands County on June 11, 2015 Recorded in Okeechobee County on May 13, 2015

Staff Services Agreement between the Central Florida Regional Planning Council (CFRPC) and HRTPO; executed on May 13, 2015

Joint Participation Agreement for Intergovernmental Coordination and Review (ICAR) and Public Transportation Coordination entered into between the HRTPO, CFRPC, Southwest Florida Regional Planning Council (SWFRPC), Sebring Airport Authority (SAA) and FDOT.

Executed by the HRTPO on June 24, 2015 Executed by the CFRPC on May 13, 2015 Executed by the SWFRPC on May 11, 2015 Executed by the SAA on June 25, 2015 Executed by FDOT on August 11, 2015

Transportation Planning Funds Joint Participation Agreement (JPA) between the HRTPO and the Florida Department of Transportation was approved on August 14, 2015. This existing JPA will be amended to expire on June 30, 2016. A new JPA has been developed by FDOT and will be executed prior to July 1, 2016. The new JPA will have a duration of July 1, 2016 through June 30, 2018.

Public Transportation Joint Participation Agreement (JPA between the Florida Department of Transportation and the HRTPO for FTA 5305(d) funds) – Financial Project No. 439215-1-14; expiration date of agreement is December 31, 2018; execution of this JPA is pending.

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PLANNING TASKS Within the main sections of the Unified Planning Work Program, the specific transportation planning activities to be undertaken in the two fiscal years by the MPO staff are organized into eight major sections, each of which may include a number of individual tasks. Planning tasks in the UPWP are organized accordingly into the following categories: 1. Administration Properly manage the transportation planning process in the HRTPO area that responds to the needs of the community. This includes the monitoring and managing of local planning tasks to ensure that the planning process complies with all state and federal requirements. 2. Data Collection Data collection activities are needed to monitor area travel characteristics and factors affecting

travel, such as socio‐economic data, land use data, transportation system data, and environmental concerns and issues. Collect, compile, and analyze data, including safety items, that will assist in transportation decision-making relative to allocation of resources. This pertains to assembling and analyzing existing data and collecting data not currently being collected by FDOT, and/or counties and cities within the HRTPO planning boundaries.

3. Transit Planning Prepare a Transit Development Plan (TDP) for the Sebring-Avon Park Urbanized Area and support existing transit programs in the six counties.

4. Transportation Disadvantaged Provide program and planning assistance in coordination of transportation services for the transportation disadvantaged. Assist the Florida Commission for the Transportation Disadvantaged (CTD), the TD Local Coordinating Boards (LCBs) and the contracting agencies in the long-range TD planning process by optimizing services to the elderly, handicapped, and any other transportation disadvantaged individuals. Continue to support goals and objectives of the Heartland Rural Mobility Plan (HRMP) (July 2009) and assist in implementation of recommendations from the HRMP. Continue efforts to expand mobility options for residents and visitors in both the urbanized area and across the six county region. 5. Systems Planning This section includes transportation system planning tasks related to contingency operations and long or short range transportation planning and programming. Specific tasks may include further improvement and revalidation of the travel demand forecasting model; the development, review, amendment and updating of the Long Range Transportation Plan and Transportation Improvement Program. Development of a Congestion Management Process (CMP) under Task 7, Special Projects, will include a variety of activities/strategies that will be accomplished under Systems Planning. 6. Regional Coordination This task provides for ongoing coordinated planning efforts between regional entities, other MPOs/TPOs, other regional transportation planning agencies and participation in various

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statewide plans and programs. To facilitate activities and informational discussions to educate and advocate relevant legislative positions to federal, state, and local officials on issues that impact the operation and function of the HRTPO. 7. Special Projects This section includes those work tasks concerned with preparing more detailed plans for specific projects and programs including the development of a Congestion Management Process (CMP), consistent with federal guidance and state requirements, using a systematic approach that is cooperative and collaborative. Specific corridor studies will include an inventory and evaluation of land use, activity centers, employment centers, and key economic clusters, access to freight routes, and intermodal logistics facilities, environmental justice areas, natural resources, as well as traffic, crash data, and other operational issues. The HRTPO will also identify bike/pedestrian facilities, transit availability, and potential for identifying Complete Streets.

8. Public Participation Consistent with the adopted Public Participation Plan, this section provides opportunities for public participation in the Transportation Planning Organization (TPO) Process consistent with federal and state requirements and outlines how the HRTPO may educate and inform the public about transportation plans, projects and issues. The HRTPO will develop a Limited English Proficiency Plan.

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OPERATIONAL PROCEDURES AND BYLAWS

The HRTPO is an independent, separate legal entity authorized pursuant to Florida Law. The HRTPO will operate under a duly adopted set of bylaws. Support service staff will provide administrative, legal, financial, purchasing, and personnel support. The Heartland Regional Transportation Planning Organization (HRTPO) Board consists of local elected officials from county and city constituencies. This Board will meet a minimum of four times per year to establish transportation policies and evaluate and review transportation needs within the HRTPO’s area. The HRTPO Board operates under a set of formal bylaws adopted in 2015. Additionally, the HRTPO will have three standing Advisory Committees. These are the Technical Advisory Committee (TAC), the Citizens Advisory Committee (CAC), and the Mobility Advisory Committee (MAC) which will be established by June of 2017. The TAC and CAC will meet a minimum of four times per year. The MAC will meet on an as needed basis. The HRTPO is the designated official planning agency to receive Transportation Disadvantaged (TD) Trust Funds utilized for planning activities of the TD program in urbanized areas. These duties have been deferred to the existing three entities conducting TD Planning in the six counties, including DeSoto County, Central Florida Regional Planning Council for the Counties for Hardee, Highlands and Okeechobee, and Southwest Florida Regional Planning Council for Glades and Hendry Counties. The Official Records are located at the office of the HRTPO: Heartland Regional Transportation Planning Organization 555 E. Church Street Bartow, FL 33830 All HRTPO records are available for public inspection during regular business hours (Monday through Friday, 8:00 a.m. to 5:00 p.m., except holidays). The HRTPO operational procedures fully comply with the Public Records laws and the Sunshine Laws of the State of Florida.

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HRTPO TASKS AND BUDGET TABLES

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TASK 1 ADMINISTRATION Purpose:

Properly manage the transportation planning process in the HRTPO area that responds to the needs of the community. This includes the monitoring and managing of local planning tasks to ensure that the planning process complies with all state and federal requirements.

Previous Work:

Execution and recording of Interlocal Agreement creating the HRTPO, Intergovernmental Coordination and Review and Public Transportation Joint Participation Agreement (ICAR), and Transportation Planning Funds Joint Participation Agreement (JPA)

Entered into a staff services agreement between HRTPO and CFRPC

Formational meetings of HRTPO Board, TAC, and CAC

Adoption of bylaws for HRTPO, TAC, and CAC

Prepared agendas, meeting materials, minutes, etc. for HRTPO, TAC, and CAC

Prepared the HRTPO UPWP for FY2016-17 and FY2017-18

Completion of Continuity of Operations Plan (COOP) for the HRTPO

Required Activities:

Provide oversight for overall agency administrative activities and staff management including graphics production, evaluation and resolution of any special issues which may arise.

Establish the Mobility Advisory Committee (MAC) so that it is functional and can provide guidance during development of the Transit Development Plan (TDP) for the Sebring – Avon Park Urbanized Area.

Prepare and distribute agenda packets for all HRTPO Board and advisory committee meetings to members, their staffs, adjacent TPOs, FDOT, local media and government sponsored information outlets.

Provide orientation, training and staff support to the HRTPO Board and its advisory committees.

Provide training and support for HRTPO staff by attending USDOT and FDOT approved training courses.

Participate in and attend meetings of national and statewide policy development i.e. Association of Metropolitan Planning Organizations (AMPO), and National Association of Regional Councils (NARC). (Travel costs incurred.)

Prepare and submit invoices and progress reports as per the standards required by 23 C.F.R. 420.121(c) and performed in accordance with 49 C.F.R..

Ensure all travel/training/meetings/conferences participation must be necessary, reasonable and allocable to the transportation planning process.

Attend conferences and meetings supporting products and programs of TPO in accordance with 112.061 FL Statutes: TPO Staff and Board Members. Meetings may include but are not limited to TransPlex, various statewide conferences/training sponsored by FDOT, FHWA, FTA, etc., and various other statewide initiatives. (Travel costs incurred.)

Development of Unified Planning Work Program (UPWP) for FY 2018/2019 and FY 2019/2020.

Update Continuity of Operations Plan (COOP) for improved effectiveness and situational and personnel changes, as required, to ensure continuity of operations of the HRTPO during times of emergency or recovery from a disaster.

Direct legal services include review, guidance, and advice on compliance of documents, contracts, agreements, resolutions, and procedures of the HRTPO and include meeting attendance.

End Products: Completion Date:

Responsible Agency: HRTPO

A successful 3-C (Comprehensive, Cooperative and Continuing) planning process. Ongoing

Budgets, contracts and financial records reviewed and submitted to FDOT regularly. Ongoing

Board and advisory committee agenda packets, meeting minutes, and records of committee proceedings as needed.

Ongoing

Training of the HRTPO Board and HRTPO Advisory Committees to enhance understanding of the HRTPO Process and transportation decision making.

As needed

Physical inventory to safeguard equipment and maintenance that meets the requirements of Federal Highway Administration (FHWA) Regulation 49 C.F.R. 18.32(d)(3) and (4).

Annually

Disposal of equipment purchased with planning funds consistent with state law and As needed

HRTPO UPWP 2016/2017-2017/2018 Page | 23

FHWA Regulation 49 C.F.R. Part 18.32(e) updated as needed.

Preparation and adoption of FY 2018/19 – 2019/20 UPWP May 2018

Preparation and adoption of UPWP amendments (FY 2016/17 – 2017/18) As needed

Attendance at USDOT, FDOT, and other approved training courses, and the procurement of educational materials as provided.

As needed

Participation in Association of Metropolitan Planning Organizations (AMPO), and National Association of Regional Councils (NARC).

As needed

Audit conducted by independent auditors. Annually

Invoices and progress reports to FDOT for review following end of each month through June 30, 2018.

Monthly

Provide legal services for review, guidance, and advice to the HRTPO Ongoing and as needed

HRTPO UPWP 2016/2017-2017/2018 Page | 24

FHWA FHWA FTA

(PL) (SU) 5305

Staff Salaries, fringe

benefits $ 45,491 $0 $0 $0 $0 $0 $0 $ 45,491

Subtotal: $ 45,491 $0 $0 $0 $0 $0 $0 $ 45,491

Consultant Services $0 $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0 $0

Travel Expenses $ 2,800 $0 $0 $0 $0 $0 $0 $ 2,800

Subtotal: $ 2,800 $0 $0 $0 $0 $0 $0 $ 2,800

Printing $ 5,000 $0 $0 $0 $0 $0 $0 $ 5,000

Postage $ 1,000 $0 $0 $0 $0 $0 $0 $ 1,000

Advertising $ 900 $0 $0 $0 $0 $0 $0 $ 900

Legal Fees $ 10,000 $0 $0 $0 $0 $0 $0 $ 10,000

Audit $0 $0 $0 $0 $0 $2,500 $0 $ 2,500

Office Supplies $ 1,000 $0 $0 $0 $0 $0 $0 $ 1,000

Subtotal: $ 17,900 $0 $0 $0 $0 $ 2,500 $0 $ 20,400

$ 15,618 $0 $0 $0 $0 $0 $0 $ 15,618

Subtotal: $ 15,618 $0 $0 $0 $0 $0 $0 $ 15,618

Total: $ 81,809 $0 $0 $0 $0 $ 2,500 $0 $ 84,309

FHWA FHWA FTA

(PL) (SU) 5305


benefits $ 48,793 $0 $0 $0 $0 $0 $0 $ 48,793

Subtotal: $ 48,793 $0 $0 $0 $0 $0 $0 $ 48,793

Consultant Services $0 $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0 $0

Travel Expenses $ 2,800 $0 $0 $0 $0 $0 $0 $ 2,800

Subtotal: $ 2,800 $0 $0 $0 $0 $0 $0 $ 2,800

Printing $ 3,000 $0 $0 $0 $0 $0 $0 $ 3,000

Postage $ 1,500 $0 $0 $0 $0 $0 $0 $ 1,500

Advertising $ 900 $0 $0 $0 $0 $0 $0 $ 900

Legal Fees $ 6,000 $0 $0 $0 $0 $0 $0 $ 6,000

Audit $0 $0 $0 $0 $0 $ 2,500 $0 $ 2,500

Office Supplies $ 1,000 $0 $0 $0 $0 $0 $0 $ 1,000

Subtotal: $ 12,400 $0 $0 $0 $0 $ 2,500 $0 $ 14,900

$ 16,934 $0 $0 $0 $0 $0 $0 $ 16,934

Subtotal: $ 16,934 $0 $0 $0 $0 $0 $0 $ 16,934

Total: $ 80,927 $0 $0 $0 $0 $ 2,500 $0 $ 83,427

Approved Rate 51.65%

E. Indirect Rate

A. Personnel Services

B. Consultant Services

C. Travel

D. Other Direct Expenses

Task 1 - Administration

Estimated Budget Detail for FY 2017/2018

Budget CategoryBudget Category

Description

FTA State

Match

FTA Local

Match

Trans.

Disad.Total




C. Travel


Task 1 - Administration


Description

FTA State

Match

FTA Local

Match

Trans.

Disad.Total


E. Indirect Rate

Local

Match

Local

Match

HRTPO UPWP 2016/2017-2017/2018 Page | 25

TASK 2 DATA COLLECTION Purpose:

Implement a process to monitor traffic volume data, link volume counts and counts at major intersections. This information is used to evaluate the operating efficiency and condition of the existing classified transportation network, including the local and state maintained systems.

Collect, compile, and analyze data, including safety items, that will assist in transportation decision-making relative to allocation of resources. This pertains to assembling and analyzing existing data and collecting data not currently being collected by FDOT, and/or counties and cities within the HRTPO planning boundaries.

To monitor and update, on a continuing basis, transportation related socio-economic and land use data within the planning area.

Previous Work:

Reviewed 2010 FDOT District One Regional Planning Model (D1 RPM).

Updated employment figures for Heartland 2060—basis for Model.

Updated land use for Hendry County to include two approved Sector Plans (Rhodina and Southwest Hendry).

Developed six county regional GIS database for HRTPO.

Developed map series on regional transportation network for various transportation modes.


HRTPO staff will develop performance standards and measures to guide the planning process.

Traffic counts will be collected and monitored from available data at FDOT and local governments within the HRTPO region. These will be made available to the public. Identification of areas needed for expansion and refinement of the traffic count program will begin.

HRTPO staff will coordinate with the various County and City Public Works and/or Engineering Departments to create an integrated traffic count database.

Staff will annually review operational deficiencies based on the most current traffic volume data. This task is coordinated with activities to update existing highway system characteristics for the Congestion Management Process (CMP) and the Long Range Transportation Plan (LRTP).

HRTPO will coordinate with FDOT District One on the State’s Highway Performance Monitoring System (HPMS).

HRTPO will coordinate with FDOT District One on the CMP for the Strategic Intermodal System (SIS).

Continuing update of GIS database for HRTPO programs, projects and publications.

Review employment data and land use changes to keep GIS database up-to-date.

Provide data to the HRTPO to track 2040 LRTP goals and performance measures.

Analyze accident and congestion data, and participate with the Community Traffic Safety Team(s) (CTSTs) within the region to identify and propose projects for safety and transportation alternatives program funds.

Enhance the integration and connectivity of the regional transportation network through increased data collection and analysis, including map enhancement.

Identify and catalog information to be placed in a central database for the Efficient Transportation Decision Making (ETDM) process, as well as public transportation and multi-modal consideration, including ITS.

Analyze Census Transportation Planning Program (CTPP) data, population and employment alternative forecasting, participation with ETDM, and the analysis of service levels.

Include GIS analysis required for the preparation of new layers (a.k.a. coverage and shape files), coding, reformatting and filing old layers, geo-processing, spatial analysis, and the preparation of graphics and maps for public meetings.

Utilize the FDOT District One Regional Planning Model for analysis of the existing network.

Utilize the FDOT District One Consultant to update and validate the model.

Data to be collected includes variables such as permanent and seasonal population, housing units, households, labor statistics, school enrollment, tourism, employment trends, and Environmental Justice Areas.

Analyze alternative future land use scenarios.

Support of the District One modeling process.

Collect primary and secondary data for analysis including the U.S. Census Bureau, Bureau of Economic and Business Research (BEBR), County and City Geographic Information Systems (GIS), County and City Public Works Departments, County and City Community Development Departments, Central Florida Regional Planning Council (CFRPC), and Southwest Florida Regional Planning Council (SWFRPC), Sheriff and Police

HRTPO UPWP 2016/2017-2017/2018 Page | 26

Departments and State agencies to update the travel demand model.

Notes: *Item included under Task 7 Special Projects of the HRTPO UPWP 2014/15-2015/16



Performance standards and measures that reflect national goals and the goals and objectives of the 2060 Florida Transportation Plan.

Pending guidance

Refined and reformatted GIS data for HRTPO programs, projects and publications.

Ongoing

Planning screen reports for ETDM projects [screened internally and not through the Environmental Technical Advisory Team (ETAT)] that move forward from the 2040 LRTP

As needed

Review of databases to assist in prioritizing safety, highway, congestion management, and transportation alternative related projects.

As needed

Provide input into Community Traffic Safety Team (CTST) meetings.

As needed

Provide input into, and/or propose projects for, the FDOT District One Congestion Management Process (CMP) for SIS.

As needed

Provide a refined set of Socio-Economic and land use variables consistent with the current TAZ structure of the Heartland counties, for use in continuing transportation modeling for the HRTPO.

Ongoing

Updated data for FDOT District One Regional Planning Model.

As needed

Summary of traffic conditions on the Regional Roadway Network.

Annually

HRTPO UPWP 2016/2017-2017/2018 Page | 27

FHWA FHWA FTA

(PL) (SU) 5305


benefits$36,861 $0 $0 $0 $0 $0 $36,861

Subtotal: $36,861 $0 $0 $0 $0 $0 $36,861

Consultant Services $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

Travel Expenses $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

Printing $0 $0 $0 $0 $0 $0 $0

Postage $0 $0 $0 $0 $0 $0 $0

Advertising $0 $0 $0 $0 $0 $0 $0

Legal Fees $0 $0 $0 $0 $0 $0 $0

Office Supplies $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

$12,527 $0 $0 $0 $0 $0 $12,527

Subtotal: $12,527 $0 $0 $0 $0 $0 $12,527

Total: $49,388 $0 $0 $0 $0 $0 $49,388

FHWA FHWA FTA

(PL) (SU) $5,305


benefits$35,742 $0 $0 $0 $0 $0 $35,742

Subtotal: $35,742 $0 $0 $0 $0 $0 $35,742


Subtotal: $0 $0 $0 $0 $0 $0 $0

Travel Expenses $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

Printing $0 $0 $0 $0 $0 $0 $0

Postage $0 $0 $0 $0 $0 $0 $0

Advertising $0 $0 $0 $0 $0 $0 $0

Legal Fees $0 $0 $0 $0 $0 $0 $0

Office Supplies $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

$12,285 $0 $0 $0 $0 $0 $12,285

Subtotal: $12,285 $0 $0 $0 $0 $0 $12,285

Total: $48,027 $0 $0 $0 $0 $0 $48,027


E. Indirect Rate

E. Indirect Rate

Total



C. Travel



Task 2 - Data Collection


Description



C. Travel


FTA State

Match

FTA Local

Match

Trans.

Disad.Total


Task 2 - Data Collection



Description

FTA State

Match

FTA Local

Match

Trans.

Disad.

HRTPO UPWP 2016/2017-2017/2018 Page | 28

TASK 3 TRANSIT PLANNING Purpose:

Prepare the first Transit Development Plan (TDP) for the Sebring-Avon Park Urbanized Area (Highlands County only) which previously has not been eligible for urban transit funds. Coordinate with existing transit programs in the other five counties which provide programs and services under rural transit guidelines and funding.

Previous Work:

Attendance at National Transit Database (NTD) Data Collection and Reporting Seminar (June 2015); Preparation of Scope of Work for TDP consultant services.


Develop the Scope of Services and Request for Proposal for the first TDP for the Sebring-Avon Park Urbanized Area (Highlands County only).

Select consultant to prepare TDP.

Enter into contract with consultant and prepare notice to proceed.

Manage consultant under Scope of Services under terms of the contract.

Coordinate with Mobility Advisory Committee (MAC) for guidance in development of the TDP.

Complete draft TDP in FY 2016/2017.

Adopt final TDP in FY 2017/2018.

Coordinate with transit provider to incorporate findings and recommendations including funding strategies.

Continue to coordinate and assist in expanding the regional transit routes as defined in the Heartland Rural Mobility Plan which covers five rural counties of the HRTPO region.

Plan for opportunities for park-and-ride lots.

Continue participation in FDOT District One’s Commuter Services Program in order to promote the benefits of the program and engage new potential partners within the HRTPO area.

Submit the FTA 5305 (d) FY 2016/2017 Grant Application to FDOT.

Submit the FTA 5305 (d) FY 2017/2018 Grant Application to FDOT.

Develop and submit required documentation as outlined in the FTA Region IV New Grantee Handbook (August 2014) for potential new grantee eligibility determination by FTA in order to become an eligible direct recipient for Section 5307 funds.

Coordinate with the designated transit provider for the Sebring-Avon Park Urbanized Area to submit the initial FTA 5307 Funds Grant Application for urban transit funds.


Responsible Agency: HRTPO; Consultant services will be required for this task

Select and enter into contract with consultant to prepare first Transit Development Plan (TDP) for the Sebring-Avon Park Urbanized Area

December 2016

Complete draft of TDP June 2017

Complete final TDP and adoption of plan June 2018

Submission of Section 5305 (d) Transit Planning Grant application

Annually

Coordination of submission of FTA New Grantee Eligibility Documentation*

March 2018

FTA Designation of Eligibility as a Direct Recipient July 2017

Coordination of submission of FTA 5307 initial grant application by designated transit provider*

March 2018

Locations for potential park and ride lots in transportation plans

As needed

Coordinate with designated transit providers for all six counties serving urbanized areas and rural systems

Ongoing

*The designated transit provider prepares and submits 5307 applications.

HRTPO UPWP 2016/2017-2017/2018 Page | 29

FHWA FHWA FTA

(PL) (SU) 5305


benefits$0 $0 $35,152 $5,887 $5,887 $0 $46,926

Subtotal: $0 $0 $35,152 $5,887 $5,887 $0 $46,926

Consultant Services $0 $0 $80,000 $10,000 $10,000 $0 $100,000

Subtotal: $0 $0 $80,000 $10,000 $10,000 $0 $100,000

Travel Expenses $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

Printing $0 $0 $0 $0 $0 $0 $0

Postage $0 $0 $0 $0 $0 $0 $0

Advertising $0 $0 $0 $0 $0 $0 $0

Legal Fees $0 $0 $0 $0 $0 $0 $0

Office Supplies $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

$0 $0 $11,965 $0 $0 $0 $11,965

Subtotal: $0 $0 $11,965 $0 $0 $0 $11,965

Total: $0 $0 $127,117 $15,887 $15,887 $0 $158,891

FHWA FHWA FTA

(PL) (SU) $5,305


benefits$0 $0 $16,711 $2,792 $2,792 $0 $22,295

Subtotal: $0 $0 $16,711 $2,792 $2,792 $0 $22,295

Consultant Services $0 $0 $20,000 $2,500 $2,500 $0 $25,000

Subtotal: $0 $0 $20,000 $2,500 $2,500 $0 $25,000

Travel Expenses $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

Printing $0 $0 $0 $0 $0 $0 $0

Postage $0 $0 $0 $0 $0 $0 $0

Advertising $0 $0 $0 $0 $0 $0 $0

Legal Fees $0 $0 $0 $0 $0 $0 $0

Office Supplies $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

$0 $0 $5,625 $0 $0 $0 $5,625

Subtotal: $0 $0 $5,625 $0 $0 $0 $5,625

Total: $0 $0 $42,336 $5,292 $5,292 $0 $52,920


E. Indirect Rate

E. Indirect Rate

Trans.

Disad.Total



C. Travel


Task 3 - Transit Planning


Description



C. Travel


FTA State

Match

FTA Local

Match

Trans.

Disad.Total



Task 3 - Transit Planning



Description

FTA State

Match

FTA Local

Match

HRTPO UPWP 2016/2017-2017/2018 Page | 30

TASK 4 TRANSPORTATION DISADVANTAGED PROGRAM

Purpose:

Provide program and planning assistance in coordination of transportation services for the transportation disadvantaged. Assist the Florida Commission for the Transportation Disadvantaged (CTD), the TD Local Coordinating Boards (LCBs) and the contracting agencies in the long-range TD planning process by optimizing services to the elderly, handicapped, and any other transportation disadvantaged individuals. Continue to support goals and objectives of the Heartland Rural Mobility Plan (HRMP) (July 2009) and assist in implementation of recommendations from the HRMP. Continue efforts to enhance and expand mobility options for residents and visitors in both the urbanized area and across the six county region. Through regular participation at LCB meetings and continuous coordination/collaboration with partners in the TD program, opportunities for ongoing service improvements and expanded mobility choices will be optimized. The Central Florida Regional Planning Council (CFRPC) is the designated official planning agency or “DOPA” for Hardee, Highlands, and Okeechobee Counties; Southwest Florida Regional Planning Council (SWFRPC) is the DOPA for Glades and Hendry Counties; and the DeSoto County Board of County Commissioners serves as the DOPA in DeSoto County. The existing structure has resulted in very successful TD programs in each of the DOPA service areas; therefore, it is anticipated this will continue under the HRTPO. The DOPS provide staffing to the three LCBs in the region.

Previous Work:

Attended meetings of and coordinated with the three LCBs.

Attended and participated in meetings, seminars, and workshops sponsored by the CTD, TD LCB, FDOT and Florida Public Transit Association (FPTA).

Worked continually and cooperatively with the three (3) DOPAs, CTCs, and LCBs in the Heartland region on all TD and transit related matters.


Attend quarterly meetings of and coordinate with the three LCBs.

Attend and participate in meetings, seminars, and workshops sponsored by the CTD, TD LCB, and FDOT.

Work continually and cooperatively with the three (3) DOPAs, CTCs, and LCBs in the Heartland region on all TD and transit related matters in order to maximize opportunities to coordinate services/resources and continue to expand mobility options within the region.

Coordinate TD Planning with the Transit Development Plan for the urbanized area of Highlands County.

Utilize the HRTPO website for improved public outreach and participation in TD and rural transit services in the six counties.



Attend quarterly meetings of the three LCBs Quarterly

Participation in a transportation disadvantaged planning program that is fully coordinated throughout the region.

Ongoing

Update website with TD and Transit Service information Ongoing

Review Transportation Disadvantage Service Plan for each service area (3)

Annually

Review of the Community Transportation Coordinator quarterly report of each service area and prepare region wide report for TPO Board area

Quarterly

Host regional transit forum Annually

HRTPO UPWP 2016/2017-2017/2018 Page | 31

FHWA FHWA FTA

(PL) (SU) 5305


benefits$24,728 $0 $0 $0 $0 $0 $24,728

Subtotal: $24,728 $0 $0 $0 $0 $0 $24,728


Subtotal: $0 $0 $0 $0 $0 $0 $0

Travel Expenses $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

Printing $0 $0 $0 $0 $0 $0 $0

Postage $0 $0 $0 $0 $0 $0 $0

Advertising $0 $0 $0 $0 $0 $0 $0

Legal Fees $0 $0 $0 $0 $0 $0 $0

Office Supplies $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

$9,605 $0 $0 $0 $0 $0 $9,605

Subtotal: $9,605 $0 $0 $0 $0 $0 $9,605

Total: $34,333 $0 $0 $0 $0 $0 $34,333

FHWA FHWA FTA

(PL) (SU) $5,305


benefits$25,856 $0 $0 $0 $0 $0 $25,856

Subtotal: $25,856 $0 $0 $0 $0 $0 $25,856


Subtotal: $0 $0 $0 $0 $0 $0 $0

Travel Expenses $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

Printing $0 $0 $0 $0 $0 $0 $0

Postage $0 $0 $0 $0 $0 $0 $0

Advertising $0 $0 $0 $0 $0 $0 $0

Legal Fees $0 $0 $0 $0 $0 $0 $0

Office Supplies $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

$8,480 $0 $0 $0 $0 $0 $8,480

Subtotal: $8,480 $0 $0 $0 $0 $0 $8,480

Total: $34,336 $0 $0 $0 $0 $0 $34,336

E. Indirect Rate

E. Indirect Rate



C. Travel



Task 4 - Transportation Disadvantage



Description

FTA State

Match

FTA Local

Match

Trans.

Disad.Total

Task 4 - Transportation Disadvantage



Description

FTA State

Match

FTA Local

Match

Trans.

Disad.Total



C. Travel



HRTPO UPWP 2016/2017-2017/2018 Page | 32

TASK 5 SYSTEMS PLANNING Purpose:

Develop a Transportation Improvement Program (TIP) annually that identifies all federal, state and locally funded transportation improvements.

To implement and maintain the adopted 2040 Long Range Transportation Plan to meet the travel needs of the planning area of the HRTPO.

The Congestion Management Process (CMP) (to be developed under Task 7, Special Projects) will include a variety of activities/strategies that will be accomplished under Systems Planning including identifying ranking and prioritizing projects.

Previous Work:

Adopted Transportation Improvement Program (TIP) for FY 2015/2016 through 2019/2020

Adopted 2040 Long Range Transportation Plan (LRTP)

Project Priorities List for 2020/2021.

Developed Transportation Improvement Program (TIP) for FY 2016/2017 through 2020/2021


Coordinate input from the City of Avon Park, the City of Sebring, DeSoto County, Glades County, Hardee County, Hendry County, Highlands County and Okeechobee County, Sebring Airport Authority, other public airports, FDOT, each Community Transportation Coordinator (CTC) for coordination of transit and TD services for establishing Regionally Significant Non-federally Funded projects.

Review identified projects with FDOT and while obtaining public input and ideas through the HRTPO committee process.

Ensure identified projects are in accordance with the adopted Long Range Transportation Plan (LRTP) including updates to the Plan.

Ensure that documentation on identified projects methodology is included within the Transportation Improvement Program (TIP).

Coordinate TIP Amendments with FDOT, cities, counties and authorities as required.

Review recommended TIP Amendments with FDOT, and while obtaining public input and ideas through the HRTPO committee process.

Ensure all amendments are consistent with the adopted LRTP.

Review the Draft Tentative Work Programs with FDOT, TAC, and CAC.

Assist FDOT in implementing its Adopted Work Program by notifying sponsors whose projects have moved into the first year of the HRTPO TIP.

Use the HRTPO’s Congestion Management Process (CMP) for: Phase 1: Congested Corridor Network Identification, Phase 2: CMP Process and Safety Strategy Screening, and Phase 3: Project Identification and Implementation. Congestion management activities/strategies recommended as part of the HRTPO’s CMP, may include:

o Implementation of Advanced Traffic Management Systems (ATMS) and variable message signs o Signalized intersection improvements, including operations/design enhancements, lane restriping,

widened shoulders and enhanced signal coordination o Programs and management systems to support development of transportation budgets for

transportation facilities in the region o Opportunities for congestion management/safety studies identified for target corridors o Transit capacity expansions o Update of the Heartland Rural Mobility Plan (HRMP) o Establishment of park-and-ride facilities in identified locations o Identification of new sidewalk and bicycle projects that may increase sidewalk connectivity to encourage

pedestrian/bike traffic particularly in congested areas and near schools and recreational facilities

The Congestion Management Process will be developed under Task 7 Special Projects.

Participate in the statewide Model Task Force meetings.

Evaluate, update, and amend the LRTP, according to the amendment process outlined in the Public Participation Plan (PPP) as needed.

Incorporate the Validated Network and Socio-Economic Data into the FSUTMS models as needed.

Continue to attend training courses on FSUTMS and Cube.

Include the Efficient Transportation Decision Making (ETDM) process in the overall planning process and

HRTPO UPWP 2016/2017-2017/2018 Page | 33

conduct the Planning Screen for all major capacity projects prior to their inclusion in any updates of the LRTP. Be engaged in all project development and environment (PD&E) studies within the HRTPO’s planning area for facilities on both the state and local systems.

End Products: Completion Date: Responsible Agency:

Submit Priority Transportation Projects Annually by July 1

HRTPO

Adopted Transportation Improvement Program

Annually by July 15

Endorsement of the FDOT Tentative Work Program

Annually per District timeline

Amendments to the 2040 LRTP As Needed

Amendments to the TIP As Needed

Monitor CMP for project identification Ongoing

Attend training sessions and meetings on modeling, transportation system analysis techniques, and other current tools used in systems planning

As needed

HRTPO UPWP 2016/2017-2017/2018 Page | 34

FHWA FHWA FTA

(PL) (SU) 5305


benefits$75,842 $0 $0 $0 $0 $0 $75,842

Subtotal: $75,842 $0 $0 $0 $0 $0 $75,842


Subtotal: $0 $0 $0 $0 $0 $0 $0

Travel Expenses $400 $0 $0 $0 $0 $0 $400

Subtotal: $400 $0 $0 $0 $0 $0 $400

Printing $0 $0 $0 $0 $0 $0 $0

Postage $0 $0 $0 $0 $0 $0 $0

Advertising $0 $0 $0 $0 $0 $0 $0

Legal Fees $0 $0 $0 $0 $0 $0 $0

Office Supplies $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

$26,899 $0 $0 $0 $0 $0 $26,899

Subtotal: $26,899 $0 $0 $0 $0 $0 $26,899

Total: $103,141 $0 $0 $0 $0 $0 $103,141

FHWA FHWA FTA

(PL) (SU) $5,305


benefits$69,769 $0 $0 $0 $0 $0 $69,769

Subtotal: $69,769 $0 $0 $0 $0 $0 $69,769


Subtotal: $0 $0 $0 $0 $0 $0 $0

Travel Expenses $400 $0 $0 $0 $0 $0 $400

Subtotal: $400 $0 $0 $0 $0 $0 $400

Printing $0 $0 $0 $0 $0 $0 $0

Postage $0 $0 $0 $0 $0 $0 $0

Advertising $0 $0 $0 $0 $0 $0 $0

Legal Fees $0 $0 $0 $0 $0 $0 $0

Office Supplies $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

$24,790 $0 $0 $0 $0 $0 $24,790

Subtotal: $24,790 $0 $0 $0 $0 $0 $24,790

Total: $94,959 $0 $0 $0 $0 $0 $94,959

E. Indirect Rate

E. Indirect Rate



C. Travel



Task 5 - Systems Planning



Description

FTA State

Match

FTA Local

Match

Trans.

Disad.Total

Task 5 - Systems Planning



Description

FTA State

Match

FTA Local

Match

Trans.

Disad.Total



C. Travel



HRTPO UPWP 2016/2017-2017/2018 Page | 35

TASK 6 REGIONAL COORDINATION Purpose:

This task provides for ongoing coordinated planning efforts between regional entities, other MPOs/TPOs, other regional transportation planning agencies and participation in various statewide plans and programs. To facilitate activities and informational discussions to educate federal, state, and local officials on issues that impact the operation and function of the HRTPO.

Previous Work:

Participated in meetings of the Metropolitan Planning Organization Advisory Council (MPOAC), West Central Florida MPOs Chairs’ Coordinating Committee (CCC), Florida Transportation Plan (FTP)/Strategic Intermodal System (SIS) Steering Committee, Quarterly FDOT/FHWA/FTA/MPO Statewide Conferences, Coordinated Urban Transportation Studies (CUTS) Committee in District One, Southwest Florida Regional Freight Summit, and U.S. 27 Mobility Stakeholders Working Group. Attended the TRANSPLEX and Florida Transportation Forum Conferences.


Support and participate in the Coordinated Urban Transportation Studies (CUTS) Committee of FDOT District One MPOs/TPOs.

Coordinate with each regional planning council on regional transportation issues.

Monitor all Legislative Delegation meetings that could impact the HRTPO process or its overall mission.

Participate in and attend meetings of the Metropolitan Planning Organization Advisory Council (MPOAC) to monitor on statewide issues and legislation affecting the HRTPO. (Travel costs incurred.)

Provide assistance as needed for regional public outreach efforts.

Participate in the Florida Transportation Plan (FTP) and Strategic Intermodal System (SIS) planning process and related activities* (Travel costs incurred.)

Participate in the Continuing Florida Aviation System Planning Process (CFASPP) and monitor progress on projects in the region*

Notes: *Item included under Task 7 Special Projects of the HRTPO UPWP 2014/15-2015/16

End Products: Completion Date: Responsible Agency:

Coordination efforts with Hillsborough, Charlotte-Punta Gorda, Sarasota/Manatee, Lee, Collier, Palm Beach, and Martin MPOs, MetroPlan Orlando and the St. Lucie and Polk TPOs.

Ongoing

HRTPO

Continued participation in the Metropolitan Planning Organization Advisory Council (MPOAC).

Ongoing

Attendance at state and local conferences on HRTPO related issues, as needed each year.

As needed

Monitoring of, and continued participation in, all regional and statewide plans/studies and programs that have an impact on the HRTPO.

As needed

HRTPO UPWP 2016/2017-2017/2018 Page | 36

FHWA FHWA FTA

(PL) (SU) 5305


benefits$8,613 $0 $0 $0 $0 $0 $8,613

Subtotal: $8,613 $0 $0 $0 $0 $0 $8,613


Subtotal: $0 $0 $0 $0 $0 $0 $0

Travel Expenses $1,800 $0 $0 $0 $0 $0 $1,800

Subtotal: $1,800 $0 $0 $0 $0 $0 $1,800

Printing $0 $0 $0 $0 $0 $0 $0

Postage $0 $0 $0 $0 $0 $0 $0

Advertising $0 $0 $0 $0 $0 $0 $0

Legal Fees $0 $0 $0 $0 $0 $0 $0

Office Supplies $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

$2,863 $0 $0 $0 $0 $0 $2,863

Subtotal: $2,863 $0 $0 $0 $0 $0 $2,863

Total: $13,276 $0 $0 $0 $0 $0 $13,276

FHWA FHWA FTA

(PL) (SU) $5,305


benefits$7,178 $0 $0 $0 $0 $0 $7,178

Subtotal: $7,178 $0 $0 $0 $0 $0 $7,178


Subtotal: $0 $0 $0 $0 $0 $0 $0

Travel Expenses $1,800 $0 $0 $0 $0 $0 $1,800

Subtotal: $1,800 $0 $0 $0 $0 $0 $1,800

Printing $0 $0 $0 $0 $0 $0 $0

Postage $0 $0 $0 $0 $0 $0 $0

Advertising $0 $0 $0 $0 $0 $0 $0

Legal Fees $0 $0 $0 $0 $0 $0 $0

Office Supplies $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

$2,386 $0 $0 $0 $0 $0 $2,386

Subtotal: $2,386 $0 $0 $0 $0 $0 $2,386

Total: $11,364 $0 $0 $0 $0 $0 $11,364

E. Indirect Rate

E. Indirect Rate



C. Travel



Task 6 - Regional Coordination



Description

FTA State

Match

FTA

Local

Match

Trans.

Disad.Total

Task 6 - Regional Coordination



Description

FTA State

Match

FTA

Local

Match

Trans.

Disad.Total



C. Travel



HRTPO UPWP 2016/2017-2017/2018 Page | 37

TASK 7 SPECIAL PROJECTS Purpose:

Development of a Congestion Management Process (CMP), consistent with federal guidance and state requirements, using a systematic approach that is cooperative and collaborative. The CMP will address congestion through a process that provides for safe and effective integrated management and operation of the multimodal transportation system. Congestion management efforts will provide information needed to make informed decisions regarding proper allocation of transportation resources. The intent is to develop a CMP that is objectives-driven and performance based. Efforts will be concentrated on a corridor by corridor approach to identifying projects and priorities, and recommending CMP strategies/solutions for alleviating congestion and improving operations. Consistent with the adopted Long Range Transportation Plan 2040, HRTPO’s Congestion Management Process (CMP) is to be developed by consultants and may include this structure: Phase 1: Congested Corridor Network Identification, Phase 2: CMP Process and Safety Strategy Screening, and Phase 3: Project Identification and Implementation. Congestion management activities/strategies recommended as part of the HRTPO’s CMP, may include:

Implementation of Advanced Traffic Management Systems (ATMS) and variable message signs

Signalized intersection improvements, including operations/design enhancements, lane restriping, widened shoulders and enhanced signal coordination

Programs and management systems to support development of transportation budgets for transportation facilities in the region

Opportunities for congestion management/safety studies identified for target corridors

Transit capacity expansions

Establishment of park-and-ride facilities in identified locations

Identification of new sidewalk and bicycle projects that may increase sidewalk connectivity to encourage pedestrian/bike traffic particularly in congested areas and near schools and recreational facilities

Specific corridor studies will include an inventory and evaluation of land use, activity centers, employment centers, and key economic clusters, access to freight routes, and intermodal logistics facilities, environmental justice areas, natural resources, as well as traffic, crash data, and other operational issues. The HRTPO will also look at bike/pedestrian facilities and transit availability. Existing studies and data will be used where possible to ensure no duplication of effort.

Previous Work:

None


Develop the Scope of Services and Request for Proposal for the first CMP and US 27 Corridor Study that meets the purpose outlined above and is consistent with the LRTP.

Select consultant to prepare CMP and Corridor Study.

Enter into contract with consultant and prepare notice to proceed.

Manage consultant under Scope of Services under terms of the contract.

Conduct a Corridor Study for US 27 in FY 2016/17 and for US 17 in FY 2017-18 such as, but not limited, to access management, transit, Intelligent Transportation System (ITS), Transportation System Management (TSM), Travel Demand Management (TDM) measures including land use analysis and engineering, Complete Streets, and freight and economic development needs. Work will build on source data from existing studies.


Responsible Agency: HRTPO; Consultant services will be required for this task

Select and enter into contract with consultant to prepare CMP and US 27 Corridor Study December 2016

Complete draft CMP May 2017

Adopt CMP and LRTP amendment June 2017

Completed comprehensive Corridor Study and inventory for US 27. June 2017

Completed comprehensive Corridor Study and inventory for US 17. June 2018

HRTPO UPWP 2016/2017-2017/2018 Page | 38

FHWA FHWA FTA

(PL) (SU) 5305


benefits$30,736 $0 $0 $0 $0 $0 $30,736

Subtotal: $30,736 $0 $0 $0 $0 $0 $30,736

Congestion

Management$80,000 $0 $0 $0 $0 $0 $80,000

Corridor Study - US

27$20,000 $0 $0 $0 $0 $0 $20,000

Subtotal: $100,000 $0 $0 $0 $0 $0 $100,000

Travel Expenses $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

Printing $0 $0 $0 $0 $0 $0 $0

Postage $0 $0 $0 $0 $0 $0 $0

Advertising $0 $0 $0 $0 $0 $0 $0

Legal Fees $0 $0 $0 $0 $0 $0 $0

Office Supplies $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

$10,630 $0 $0 $0 $0 $0 $10,630

Subtotal: $10,630 $0 $0 $0 $0 $0 $10,630

Total: $141,366 $0 $0 $0 $0 $0 $141,366

FHWA FHWA FTA

(PL) (SU) $5,305


benefits$20,509 $0 $0 $0 $0 $0 $20,509

Subtotal: $20,509 $0 $0 $0 $0 $0 $20,509

Corridor Study - US

17$20,000 $0 $0 $0 $0 $0 $20,000

Congestion

Management

Monitoring & Project

Identification

$60,000 $0 $0 $0 $0 $0 $60,000

Subtotal: $80,000 $0 $0 $0 $0 $0 $80,000

Travel Expenses $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

Printing $0 $0 $0 $0 $0 $0 $0

Postage $0 $0 $0 $0 $0 $0 $0

Advertising $0 $0 $0 $0 $0 $0 $0

Legal Fees $0 $0 $0 $0 $0 $0 $0

Office Supplies $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

$9,018 $0 $0 $0 $0 $0 $9,018

Subtotal: $9,018 $0 $0 $0 $0 $0 $9,018

Total: $109,527 $0 $0 $0 $0 $0 $109,527


E. Indirect Rate



C. Travel


Task 7 - Special Projects



Description

FTA State

Match

FTA Local

Match

Trans.

Disad.Total



C. Travel


E. Indirect Rate

Task 7 - Special Projects



Description

FTA State

Match

FTA Local

Match

Trans.

Disad.Total


HRTPO UPWP 2016/2017-2017/2018 Page | 39

TASK 8 PUBLIC PARTICIPATION Purpose:

To provide opportunities for public participation in the Transportation Planning Organization (TPO) Process consistent with federal and state requirements. Educate and inform the public about transportation plans, projects and issues.

Previous Work:

Created website for Heartland Regional Transportation Planning Organization (HRTPO)

Prepared annual Public Involvement Evaluation and Summary Reports in FY 2014/2015 and FY 2015/2016

Developed identifying materials for the new including letterhead, nametags, flyers for special events, and electronic correspondence.

Developed and adopted a new Public Participation Plan (PPP) in 2015


Monitor, maintain, and enhance HRTPO online presence including website and social media.

Initiate development of the update of the Public Participation Plan (PPP), due August 2018.

Provide public participation opportunities for all HRTPO related transportation plans, hearings, workshops and events.

Provide timely notification to the public of all HRTPO related meetings, hearings, workshops, special and joint meetings, and plan reviews using informational media including electronic, print, audio, and video.

Respond to citizen, agency and media queries on all HRTPO related topics and plans.

Continue activities necessary to achieve the objectives in the Public Involvement Plan including the attending civic, non-profit, professional and business group meetings and forums to broaden outreach and education.

Present information on past and future planning efforts, regional needs, and the transportation planning process to civic, non-profit, professional and business group meetings and forums.

Implement creative electronic, print or visual techniques and methods to provide citizens with information.

Solicit citizen input on methods to improve roadway, safety, bicycle and pedestrian improvements.

Identify communities with traditionally underserved populations and develop opportunities for engagement.

Work with HRTPO advisory committee members in developing their roles as HRTPO information conduits to their constituents, clients and friends.

Develop and distribute questionnaire for governments, organizations, user groups, and individuals will have the opportunity to share their level of satisfaction in the HRTPO public participation process.

Develop and adopt a Limited English Proficiency Plan.

Notes: Task included under Task 1 Administration of the HRTPO UPWP 2014/15-2015/16



Develop speaker’s bureau presentations June 2017

Explore and implement improvements to the organization’s website

Ongoing

Preparation of annual Public Involvement Evaluation and Summary Reports in FY 2016/2017

June 2017

Preparation of annual Public Involvement Evaluation and Summary Reports in FY 2017/2018

June 2018

Develop and adopt a Limited English Proficiency Plan

June 2017

Develop and support public participation program for the TDP

June 2017

Develop a public participation program for the special project corridor study

As needed

HRTPO UPWP 2016/2017-2017/2018 Page | 40

FHWA FHWA FTA

(PL) (SU) 5305


benefits$85,897 $0 $0 $0 $0 $0 $85,897

Subtotal: $85,897 $0 $0 $0 $0 $0 $85,897


Subtotal: $0 $0 $0 $0 $0 $0 $0

Travel Expenses $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

Printing $0 $0 $0 $0 $0 $0 $0

Postage $0 $0 $0 $0 $0 $0 $0

Advertising $0 $0 $0 $0 $0 $0 $0

Legal Fees $0 $0 $0 $0 $0 $0 $0

Office Supplies $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

$30,218 $0 $0 $0 $0 $0 $30,218

Subtotal: $30,218 $0 $0 $0 $0 $0 $30,218

Total: $116,115 $0 $0 $0 $0 $0 $116,115

FHWA FHWA FTA

(PL) (SU) $5,305


benefits$78,455 $0 $0 $0 $0 $0 $78,455

Subtotal: $78,455 $0 $0 $0 $0 $0 $78,455


Subtotal: $0 $0 $0 $0 $0 $0 $0

Travel Expenses $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

Printing $0 $0 $0 $0 $0 $0 $0

Postage $0 $0 $0 $0 $0 $0 $0

Advertising $0 $0 $0 $0 $0 $0 $0

Legal Fees $0 $0 $0 $0 $0 $0 $0

Office Supplies $0 $0 $0 $0 $0 $0 $0

Subtotal: $0 $0 $0 $0 $0 $0 $0

$27,411 $0 $0 $0 $0 $0 $27,411

Subtota l : $27,411 $0 $0 $0 $0 $0 $27,411

Tota l : $105,866 $0 $0 $0 $0 $0 $105,866

E. Indirect Rate

E. Indirect Rate



C. Travel



Task 8 - Public Participation



Description

FTA State

Match

FTA

Local

Match

Trans.

Disad.Total

Task 8 - Public Participation



Description

FTA State

Match

FTA

Local

Match

Trans.

Disad.Total



C. Travel



HRTPO UPWP 2016/2017-2017/2018 Page | 41

SUMMARY BUDGET TABLE 1 AGENCY PARTICIPATION

FHWA FTA Soft Match State

Match

Local

Match

Task 1 - Administration HRTPO $81,809 $0 $18,043 $0 $2,500 $84,309 $0

Task 2 - Data Collection HRTPO $49,388 $0 $10,893 $0 $0 $49,388 $0

Task 3 - Transit Planning HRTPO $0 $127,117 $0 $15,887 $15,887 $158,891 $100,000

Task 4 - Transportation

DisadvantageHRTPO $34,333 $0 $7,572 $0 $0 $34,333 $0

Task 5 - System Planning HRTPO $103,141 $0 $22,748 $0 $0 $103,141 $0

Task 6 Regional Coordination HRTPO $13,276 $0 $2,928 $0 $0 $13,276 $0

Task 7 - Special Projects HRTPO $141,366 $0 $31,179 $0 $0 $141,366 $100,000

Task 8 - Public Participation HRTPO $116,115 $0 $25,610 $0 $0 $116,115 $0

$539,428 $127,117 $118,973 $15,887 $18,387 $700,819 $200,000

FHWA FTA Soft MatchState

Match

Local

Match

Task 1 - Administration HRTPO $80,927 $0 $17,849 $0 $2,500 $83,427 $0

Task 2 - Data Collection HRTPO $48,027 $0 $10,593 $0 $0 $48,027 $0

Task 3 - Transit Planning HRTPO $0 $42,336 $0 $5,292 $5,292 $52,920 $25,000


DisadvantageHRTPO $34,336 $0 $7,573 $0 $0 $34,336 $0

Task 5 - System Planning HRTPO $94,959 $0 $20,944 $0 $0 $94,959 $0

Task 6 Regional Coordination HRTPO $11,364 $0 $2,506 $0 $0 $11,364 $0

Task 7 - Special Projects HRTPO $109,527 $0 $24,157 $0 $0 $109,527 $80,000

Task 8 - Public Participation HRTPO $105,866 $0 $23,349 $0 $0 $105,866 $0

$485,006 $42,336 $106,970 $5,292 $7,792 $540,426 $105,000Total Cost to HRTPO

Potential

Consultant

Fee

Year 2 - FY 2017/2018

Agency Funding Participation

Responsible

AgenciesTotal

Potential

Consultant

Fee

Total Cost to HRTPO

Year 1 - FY 2016/2017

Agency Funding Participation

Responsible

AgenciesTotal

HRTPO UPWP 2016/2017-2017/2018 Page | 42

SUMMARY BUDGET TABLE 2 FUNDING SOURCE

FHWA FTA Cash

PL 5305Soft Match

18.07%Match

Task 1 - Administration HRTPO $81,809 $0 $18,043 $0 $0 $0 $2,500 $0 $84,309

Task 2 - Data Collection HRTPO $49,388 $0 $10,893 $0 $0 $0 $0 $0 $49,388

Task 3 - Transit Planning HRTPO $0 $127,117 $0 $0 $15,887 $15,887 $0 $0 $158,891


DisadvantageHRTPO $34,333 $0 $7,572 $0 $0 $0 $0 $0 $34,333

Task 5 - System Planning HRTPO $103,141 $0 $22,748 $0 $0 $0 $0 $0 $103,141

Task 6 Regional Coordination HRTPO $13,276 $0 $2,928 $0 $0 $0 $0 $0 $13,276

Task 7 - Special Projects HRTPO $141,366 $0 $31,179 $0 $0 $0 $0 $0 $141,366

Task 8 - Public Participation HRTPO $116,115 $0 $25,610 $0 $0 $0 $0 $0 $116,115

$539,428 $127,117 $118,973 $0 $15,887 $15,887 $2,500 $0 $700,819

FHWA FTA Cash

PL 5305Soft Match

18.07%Match

Task 1 - Administration HRTPO $80,927 $0 $17,849 $0 $0 $0 $2,500 $0 $83,427

Task 2 - Data Collection HRTPO $48,027 $0 $10,593 $0 $0 $0 $0 $0 $48,027

Task 3 - Transit Planning HRTPO $0 $42,336 $0 $0 $5,292 $5,292 $0 $0 $52,920


DisadvantageHRTPO $34,336 $0 $7,573 $0 $0 $0 $0 $0 $34,336

Task 5 - System Planning HRTPO $94,959 $0 $20,944 $0 $0 $0 $0 $0 $94,959

Task 6 Regional Coordination HRTPO $11,364 $0 $2,506 $0 $0 $0 $0 $0 $11,364

Task 7 - Special Projects HRTPO $109,527 $0 $24,157 $0 $0 $0 $0 $0 $109,527

Task 8 - Public Participation HRTPO $105,866 $0 $23,349 $0 $0 $0 $0 $0 $105,866

$485,006 $42,336 $106,970 $0 $5,292 $5,292 $2,500 $0 $540,426

Local

Match

Local

Match

Trans.

Disad.

Total

(minus

Soft match)

Total Cost to HRTPO

Total Cost to HRTPO

Year 1 - FY 2016/2017

Funding Source by Task

Responsible

Agencies

FTA State

Match

FTA Local

Match

Trans.

Disad.

Total

(minus

Soft match)

Year 2 - FY 2017/2018

Funding Source by Task

Responsible

Agencies

FTA State

Match

FTA Local

Match

HRTPO UPWP 2016/2017-2017/2018 Page | 43

APPENDIX A: COMPLIANCE WITH PLANNING FACTORS AND EMPHASIS AREAS

Ta

sk

1 A

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Colle

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ransit P

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ing

Ta

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4 T

ransp

ort

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Dis

adva

nta

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Pro

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Ta

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5 S

yste

ms

Pla

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Ta

sk

6 R

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ion

al

Co

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Ta

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7 S

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MAP-21 and FAST Act Planning Factors

Support economic vitality of the metropolitan area, especially by enabling global competitiveness, productivity, and efficiency.

X X X X X X

Increase safety of transportation system for motorized and non‐motorized users.

X X X X X X X

Increase security of transportation system for motorized and non‐motorized users.

X X X X X X

Increase accessibility and mobility options for people and for freight.

X X X X X X X X

Protect and enhance the environment, promote energy conservation, improve the quality of life and promote consistency between transportation improvements; state and local planned growth and economic development patterns.

X X X X X X X X

Enhance the integration and connectivity of the transportation system, across and between modes, for people and freight.

X X X X X X X X

Promote efficient system management and operation. X X X X X X X

Emphasize the preservation of the existing transportation system. X X X X

Improve the resiliency and reliability of the transportation system and reduce or mitigate storm water impacts of surface transportation

X X X X X X

Enhance travel and tourism X X X X X X

Federal Planning Emphasis Areas

MAP-21 Implementation X X X X X X X

Regional Models of Cooperation X X

Ladders of Opportunity X X X X X X X

State of Florida Planning Emphasis Areas

Freight Planning X X X X X X

Transit Planning X X X X X X X X

Complete Streets X X X X X X

Bicycle/Pedestrian X X X X X X

HRTPO UPWP 2016/2017-2017/2018 Page | 44

APPENDIX B: DISTRICT PLANNING ACTIVITIES

This appendix lists planning activities/studies being conducted within the six county Heartland Region by the Florida Department of Transportation (FDOT) District One.

GIS Application Development and System Maintenance

Systems Planning and Reviews

Interchange Reviews

Travel Demand Model Development

ETDM/Community Impact Assessment

Statistics

Federal Functional Classification

Traffic Counts Program

Modal Development Technical Support

Enhancement Program Development

Commuter Services

State Highway System Corridor Studies

Complete Streets Studies

Growth Management Impact Reviews

HRTPO UPWP 2016/2017-2017/2018 Page | 45

APPENDIX C: ACRONYMS For your information, these are some of the acronyms the HRTPO works with on a daily basis. AARP American Association of Retired Persons

AASHTO American Association of State Highway and Transportation Officials

ADA Americans with Disabilities Act

AER Annual Expenditure Report

AHCA Agency for Health Care Administration

ATPO Association of Transportation Planning Organizations

APR Annual Performance Report

ARRA American Recovery and Reinvestment Act of 2009

ATMS Automatic Traffic Management System

BCC Board of County Commissioners

BEBR Bureau of Economic and Business Research

BPAC Bicycle/Pedestrian Advisory Committee

BMS Bridge Management System

CAC Citizens Advisory Committee

CAMP Corridor Access Management Plan

CAP Commuter Assistance Program

CDMS Crash Data Management System

CFR Code of Federal Regulations

CFASPP Continuing Florida Aviation System Planning Process

CFRPC Central Florida Regional Planning Council

CIA Community Impact Assessment

CIP Capital Improvements Program

CMP Congestion Management Process

CMS Congestion Management System

COOP Continuity of Operations Plan

CRA Community Redevelopment Agency

CST Construction

CTC Community Transportation Coordinator

CTD Florida Commission for the Transportation Disadvantaged

CTPP Census Transportation Planning Package

CTST Community Traffic Safety Team

CUTR University of South Florida Center for Urban Transportation Research

CUTS Coordinated Urban Transportation Studies

DBE Disadvantaged Business Enterprise

DOEA Department of Elder Affairs

DOPA Designated Official Planning Agency

DRI Development of Regional Impact

E+C Existing plus committed network (used in modeling)

EAR Comprehensive Plan Evaluation and Appraisal Report

EJ Environmental Justice

EOP Emergency Operations Plan

EPA Environmental Protection Agency

HRTPO UPWP 2016/2017-2017/2018 Page | 46

ETAT Environmental Technical Advisory Team

ETDM Efficient Transportation Decision Making

FAA Federal Aviation Administration

FAC Florida Administrative Code

FACTS Florida Association of Coordinated Transportation Systems

FDOT Florida Department of Transportation

FAP Federal Aid Program

FAST Act Fixing America's Surface Transportation Act

FHWA Federal Highway Administration

FM Financial Management

FREDI Florida Rural Economic Development Initiative

FHREDI Florida’s Heartland Regional Economic Development Initiative

FSUTMS Florida Standard Urban Transportation Model Structure

FS Florida Statutes

FTA Federal Transit Administration

FTP Florida Transportation Plan

FY Fiscal Year

GIS Geographic Information Systems

GPC General Planning Consultant

HOA Home Owners Association

HP&R/D Highway Planning and Research/Department, also known as state “D” funds.

ICAR Intergovernmental Coordination and Review.

IMS Intermodal Management System

ISTEA Intermodal Surface Transportation Efficiency Act

IT Information Technology

ITS Intelligent Transportation System

JPA Joint Participation Agreement

LCB Local Coordinating Board

LEP Limited English Proficiency

LOS Level of Service

LRTP Long Range Transportation Plan

MAP-21 Moving Ahead for Progress in the 21st Century

MOA Memorandum of Agreement

MPO Metropolitan Planning Organization

MPOAC Metropolitan Planning Organization Advisory Council

NARC National Association of Regional Councils

NHS National Highway System

MSTU Municipal Service Tax Unit

NPS National Park Service

PD&E Project Development and Environment Study

PE Preliminary Engineering (Design)

PEA Planning Emphasis Area

PPE Public Participation Element

PIP Public Involvement Plan

PL FHWA Transportation Planning Funds

PMS Pavement Management System

RAO Rural Area of Opportunity

RFLI Request for Letters of Interest

RPC Regional Planning Council

HRTPO UPWP 2016/2017-2017/2018 Page | 47

RSF Regionally Significant Facility

RTCA Rivers, Trails, and Conservation Assistance Program

R/W or ROW Right of Way

SAFETEA-LU Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for

users.

SIS Strategic Intermodal System

SMS Safety Management System

SPR State Planning and Research

STIP State Transportation Improvement Program

SWFRPC Southwest Florida Regional Planning Council

SWFTI Southwest Florida Transportation Initiative

TAC Technical Advisory Committee

TAP Transportation Alternatives Program

TAZ Traffic Analysis Zone

TD Transportation Disadvantaged

TDM Travel Demand Management

TDP Transit Development Plan

TDSP Transportation Disadvantaged Service Plan

T/E Trip and Equipment

TEA-21 Transportation Equity Act for the 21st Century

TIGER Transportation Investment Generating Economic Recovery

TIM Traffic Incident Management

TIP Transportation Improvement Program

TMA Transportation Management Area

TOP Transportation Outreach Program

TPO Transportation Planning Organization

TRB Transportation Research Board

TRIP Transportation Regional Incentive Program

TSM Transportation System Management

TTF Transit Task Force

UPWP Unified Planning Work Program

USC United States Code

USDOT United States Department of Transportation

UA Urbanized Area

YOE Year of Expenditure

HRTPO UPWP 2016/2017-2017/2018 Page | 48

APPENDIX D: CERTIFICATE OF INDIRECT COSTS

HRTPO UPWP 2016/2017-2017/2018 Page | 49

APPENDIX E: TPO RESPONSE TO FHWA, FTA, & FDOT UPWP COMMENTS

Agency Comment TPO Response UPWP Page

Florida Department of Transportation Central Office - Office of Policy Planning and Office of Comptroller Received: 4-4-16

The UPWP is a user-friendly, thorough summation of the activities of the TPO.

The FM Number and Federal Aid Project number have now been provided to the Districts; please transmit these to the MPO for inclusion in the UPWP.

Plan was updated to include FM Number and Federal Aid Project number provided by the district.

Cover

The UPWP does not need to include separate task listings for each fiscal year. The MPO may find some opportunity for streamlining the document if they group similar tasks across the two FYs, but continue to include separate budget detail tables for each FY. Other UPWPs across the state should include examples of how to do this.

The plan was updated to streamline the tasks across each year.

Various

Page 7, FDOT Soft Match – please provide the percentage of the soft match as well as the dollar amount.

Plan was updated to include percentage of soft match.

7

Page 10 – in addition to the Federal Planning Factors, please include the Federal and State Planning Emphasis Areas, as well as a matrix of how the UPWP addresses these.

Plan and matrix were updated to include Federal and State Planning Emphasis Areas.

10; 43

Page 13 – the discussion of agreements that the MPO has in place should be updated to reflect the expiration of the existing PL JPA and the execution of the new MPO Agreement.

Plan was updated to reflect the expiration of the existing PL JPA and the execution of the new MPO/TPO Agreement.

17

Pages 21 & 22 – the Combined for All Tasks Estimated Budget Detail tables are not necessary and do not need to be included in the UPWP. In addition, the Cost Analysis Certification statement should be move to a page by itself before the Introduction of the UPWP.

The Combined for All Task Estimated Budget Detail tables were removed and the plan was updated to include Cost Analysis Certification statement.

ii

Summary Budget Tables – please include Summary Budget Tables as described in the MPO Handbook.

Plan was updated to include Summary Budget Tables.

41-42

All Tasks – according to the discussion regarding indirect costs on page 7, these costs are considered an administrative charge that the CFRPC charges to the HRTPO for purposes of legal services, procurement, HR, etc. Therefore, the indirect costs should be removed from the Staff Salaries line item and included as a separate line item under “Other Direct Expenses” and described as something along the lines of “Administrative Services provided by CFRPC”.

Certificate of Indirect Costs is included as Appendix D. The direct legal costs to the HRTPO are located in Other Direct Expense of Task 1.

48; 22

Task 1 (both Fiscal Years) - Please remove soft match from the Estimated Budget Detail. Soft match should only be provided in the introduction and the summary budget tables at the end of the UPWP.

Soft match was removed from the Estimated Budget Detail.

22

Florida Department of Transportation, District One Received: 4-13-16

General Items

Introduction - No discussion of State or Federal Planning Emphasis Areas (PEAs) that have been identified for inclusion in the UPWP.

Plan was updated to include Federal and State Planning Emphasis Areas.

10

Introduction - There is no discussion of the planning tasks to be performed with funds under Title 23 Sections 134 (Metropolitan Transportation Planning)

Clarifying language was included in Introduction per suggestion/clarification by District

7

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and 135 (Statewide Transportation Planning) and Title 49 Chapter 53 (Public Transportation).

One MPO Liaison

UPWP Work Tasks in general- please provide estimated dates of milestones or completion dates whenever possible.

Plan was updated to include completion dates whenever possible.

Various

All budget tables indicate that the HRTPO will be utilizing SU funding. This funding source is only applicable to urbanized areas over 200 thousand in population. Please remove all references to SU funding in budget tables.

References to SU funding were removed from budget tables.

Various

Summary Budget Table and Funding Source Table do not give adequate level of detail. Please consult previously provided examples.

The Combined for All Task Estimated Budget Detail tables were removed and Summary Budget Tables were added.

41-42

MPOs charging an indirect rate will apply the rate across all of the tasks in the UPWP. For the sake of clarity this should result in a dedicated line for Indirect Costs in the estimated budget detail. Currently the indirect cost rate is only applied to “Personnel Services”.

Must include the Federally Approved ICAP as an appendix to the UPWP

The plan was updated to clarify language of indirect statement in the Introduction. Direct legal expenses to HRTPO is shown in other direct expense and detailed in Task 1. The Federally Approved ICAP is included as Appendix D and applies to direct salary costs.

8

Applicable travel expenses should be broken out by task. Consolidation under a single task does not provide level of detail necessary to complete cost analysis.

The plan was updated to include travel with the associated tasks.

22; 32; 35

Cost analysis certification-please provide one location in the introduction for the Cost Analysis Certification. This should be on a single dedicated page.

Plan was updated to include the Cost Analysis Certification prior to the Introduction

ii

All 7 Tasks for FY 17/18 indicate that no previous work has been completed. Please describe previous work done under each task.

Tasks years were combined per suggestion of FDOT Central Office so previous work is now included under each task.

Various

The HRTPO Board took action to designate the Central Florida Regional Planning Council as the Recipient of FTA 5307 funds on April 29th, 2015. Therefore, it is the responsibility of the CFRPC to submit the grant funding application to the FTA. Utilizing PL funds for the completion of the 5307 application is not an eligible expense for the HRTPO.

Page 31-Task 3 Transit Planning FY 2016/2017 and Page 52-Task 3 Transit Planning FY 2017/2018

No PL funds are identified for Task 3 Transit Planning. Funds utilized are 5305 (d) as shown on Task 3 Estimated Budget Detail.

29

Content Specific Items

Note: With the execution of a new Joint Participation Agreement a new Federal Aid Project Number and a new Financial Project Number will be assigned to the HRPTO.

Federal- Aid Project Number 0710(054)

FM Number 439317-1-14-01

Plan was updated to include FM Number and Federal Aid Project number provided by the district.

Cover

The cover page of the document should include the HRTPO’s contact information: Address; Website; Phone number

The cover was updated to include all required contact information.

Cover

Page 6: “The Continuity of Operations Plan (COOP) will be developed and reviewed annually for improved effectiveness and situational and personnel changes, as required, to ensure continuity of operations of the HRTPO during times of emergency or recovery from a disaster.”

Does this imply that the Continuity of Operations

Plan was updated to clarify language. The COOP will be completed in 2015/2016 and updates as needed are scheduled for UPWP years.

22

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Plan (COOP) is going to be developed? Or does the COOP for the HRTPO already exist?

Page 7-8: It states that legal service are provided to the HRTPO via an indirect cost rate. However, legal service also appears as a line item throughout the budget tables in the UPWP. Please provide clarification on the inclusion of legal expenses?

Budget Table FY 16/17 pg. 21; Budget Table FY 17/18 pg. 22

Budget Table FY 16/17 pg. 27; Budget Table FY 17/18 pg. 48

The plan was updated to clarify language of indirect statement in the Introduction. Direct legal expenses to HRTPO is shown in other direct expense and detailed in Task 1.

8

Page 8: A discussion of air quality related planning activities is only applicable in non-attainment areas.

Plan was updated to remove discussion of air quality.

Federal Plaining Factors-Page 10 includes the updated factors based on the FAST Act. The Planning Factors Matrix on page 66 is limited to the 8 planning factors included in MAP-21. Please ensure consistency in addressing planning factors.

The Planning Factors Matrix was updated to include the factors from MAP-21 and the FAST Act.

10; 43

Page 25:correct “adjacent HRTPOs” Corrected 22

Page 26: “UPWP for FY 2016/2017 and FY 2017/2018 – May 2016”

This End Product occurs in a prior UPWP fiscal year

Item was updated to correct dates.

23

Page 28:“Consultant services may be used on this task to integrate field data into the HRTPO’s database analysis software”

What specifically is the “HRTPO’s database analysis software” and how will the results be used.

Plan was updated to clarify language for use of data.

25

Page 29:“Analyze accident and congestion data for the safety management system, and participate with the Community Traffic Safety Team(s) (CTSTs) within the region to identify and propose projects for safety and transportation alternatives program funds.”

What is the HRPTO’s “safety management system”?


25

Page 35:“Develop a Transportation Improvement Program (TIP) for FY 2016/2017 through 2020/2021 that identifies all federal, state and locally funded transportation improvements.”

o The FY 16/17 to FY 20/21 TIP will be developed prior to the beginning of the FY 16/17 to FY 17/18 UPWP. Does the HRTPO intend to “maintain” the TIP for these fiscal years?

As the TIP is an annual process, the project years were removed and the end product was updated to include the maintenance of the TIP.

32

Page 35:“Review the Draft Tentative Work Programs for FY 2016/2017 through FY 2020/2021” The Draft Tentative Work Program for FY 2016/2017, will be the adopted STIP by the beginning of the FY 16/17 to FY 17/18 UPWP.

As the review of the Draft Tentative Work Program is annual, the years were removed.

32

Page 35:“Coordinate with adjacent MPOs/TPOs in establishing regional Transportation Regional Incentive Program (TRIP) and Transportation Alternatives Program (TAP) project priorities, as required.” Given the regional nature of the HRPTO the District would consider any TRIP or Regional TAP priority to be a regional priority. We would not be looking for the HRTPO to adopt regional priorities with an adjacent MPO/TPO.

Activity was removed. --

Page 36:the below items will occur in the FY 15/16 o Project Priorities List for FY 2021/2022 o Endorsement of the FOOT Tentative Work

As the TIP is an annual process, the project years were removed and the end product was updated

33

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Program for FY 2016/2017 to FY 2020/2021

to include the maintenance of the TIP. As the review of the Draft Tentative Work Program is annual, the years were removed.

Page 41:“Conduct a Corridor Study for US 17 through Hardee and DeSoto Counties in FY 2017/2018.”

o Should this be a “Required Activity” in Special Projects for FY 17/18.

Item was placed in wrong year. Reformatting of document corrected error.

37

Page 41:“Conduct area, corridor and scenario planning studies, including exploring, analyzing and evaluating options such as access management, transit, Intelligent Transportation System (ITS), Transportation System Management (TSM), and Travel Demand Management (TOM) measures Including land planning and engineering.”

Is there a specific area that will be studied? As currently constructed all of these activities would be expected to occur in the identified FY.

Plan was updated to clarify language.

37

Page 49:“Consultant services may be used on this task to integrate field data into the HRTPO’s database analysis software”

What specifically is the “HRTPO’s database analysis software” and how will the results be used.


25

Page 49:“Analyze accident and congestion data for the safety management system, and participate with the Community Traffic Safety Team(s) (CTSTs) within the region to identify and propose projects for safety and transportation alternatives program funds.”

What is the HRPTO’s “safety management system”?


25

Page 56:“Develop a Transportation Improvement Program (TIP) for FY 2017/2018 through 2012/2022 [sic] that identifies all federal, state and locally funded transportation improvements.”

The FY 17/18 to FY 21/22 TIP will be developed prior to the beginning of the FY 17/18 UPWP year. Does the HRTPO intend to “maintain” the TIP for these fiscal years?

As the TIP is an annual process, the project years were removed and the end product was updated to include the maintenance of the TIP.

32

Page 56:“Review the Draft Tentative Work Programs for FY 2016/2017 through FY 2020/2021 and for FY 2017/2018 through FY 2021/2022 with FDOT, TAC, and CAC”

The HRTPO would actually be reviewing the Draft Tentative Work Program for FY 18/19 through FY 22/23.

As the review of the Draft Tentative Work Program is annual, the years were removed.

32

Page 56:“Coordinate with adjacent MPOs/TPOs in establishing regional Transportation Regional Incentive Program (TRIP) and Transportation Alternatives Program (TAP) project priorities, as required.” Given the regional nature of the HRPTO the District would consider any TRIP or Regional TAP priority to be a regional priority. We would not be looking for the HRTPO to adopt regional priorities with an adjacent MPO/TPO.

Activity was removed. --

Page 57:the below items will occur in the FY 16/17

Project Priorities List for FY 2022/2023

Endorsement of the FDOT Tentative Work Program for FY 2017/2018 to FY 2021/2022

As the TIP is an annual process, the project years were removed and the end product was updated to include the maintenance of the TIP. As the review of the Draft Tentative Work Program is annual, the years were removed.

33

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Page 61: “Conduct area, corridor and scenario planning studies, including exploring, analyzing and evaluating options such as access management, transit, Intelligent Transportation System (ITS), Transportation System Management (TSM), and Travel Demand Management (TOM) measures Including land planning and engineering.”

Is there a specific area that will be studied? As currently constructed all of these activities would be expected to occur in the identified FY.

Plan was updated to clarify language.

37

Federal Highway Administration Received: 4-21-16

General Comments

1. Need to add milestones and estimated completion dates for ALL required activities and end products. For required activities that are continuous, please include "ongoing" or "quarterly" for the end product. A chart could be incorporated that illustrates a complete schedule of all the activities with milestones or benchmark dates included.

Based on previous comments we reorganized our tables and each end product (resulting from the required activities) has a completion date listed.

Various

2. End products sentences in Previous Work and Required Activities sections throughout the document need to be expanded to include the purpose of the work/activity. For example..."Attended and coordinated with the three LCBs"... and "attended and participated in meetings, seminars," etc. ....for what? To do what? Why is this important to the MPO's mission?

Based on an additional review of the document, two tasks were revised to address this comment: Task 3, Required Activities, additional text was included relative to the Commuter Services Program; Task 4, Required Activities, additional text included relative to work with the 3 DOPAs, CTCs, LCBs, etc. and its intended purpose.

27, 29

3. ALL Task Tables for FY 17/18 still say Year 1 in the subtitle Funding Sources....should be year 2.

Corrected Various

4. All required agreements or Certifications including Debarment and Suspension, Contracts, Grants and Cooperative Agreements, Title VI Nondiscrimination Policy Statement and Disadvantaged Business Enterprise (DBE) statements should be signed and dated, and included in the final copy of the document.

Certifications will be signed at the time of adoption by the TPO Board and included in the final copy of the document.

Various

5. Please provide a copy of the MPO Self Certification documentation, as it is not included in the document.

The TPO has been operational for only one year; therefore the annual certification review has not yet occurred. The District and TPO staff are coordinating closely to schedule a time to conduct the initial Joint Certification Review, prior to submittal of the TIP to FHWA

--

6. Tasks that involve consultant participation should provide enough detail (such as project scope, work to be accomplished for each project, anticipated completion dates, and project costs) about what the consultant responsibilities are concerning the activities to be undertaken using federal-aid funds. If that is not possible at this time, prior to the TPO's use of PL/STP funds for these types of planning projects or activities, the District should forward a copy of the scope of services, the anticipated cost and completion date to the FHWA for review. It will continue to be the responsibility of the District and TPO to ensure that all activities undertaken as part of these tasks are eligible and are allowable costs.

A scope of services for each project will be developed, including work to be accomplished, anticipated completion dates, and project costs and submitted to the District for transmittal to FHWA for review. This will be done in accordance with the MPO Program Management Handbook, Section 3.10, Third Party Agreements.

Various

7. Please note that all training/meeting/conference The plan was updated to include 22

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participation must be necessary, reasonable and allocable to the transportation planning process.

a required activity under Task 1 Administration to ensure all travel/training/meeting/conference participation must be necessary, reasonable and allocable to the transportation planning process.

8. The final UPWP needs to include information related to all agency comments received and how they were addressed.

Comments received and responses are included in Appendix E of the document.

Appendix E

Enhancement:

1. The task descriptions for both years are practically identical. Suggest consolidating the task description sections for both fiscal years due to the amount of repetition and distinguish between years (2016/17 or 2017/18) if not covering the entire two-year period). This will increase the readability of the UPWP to the public.

Based on previous comments, the task years were consolidated.

Various

2.The MPOs are encouraged to recognize the federal planning emphasis areas in their UPWP tasks, as appropriate. The current federal planning emphasis areas are MAP-21 Implementation, Regional Planning and Coordination and Ladders of Opportunity.

The federal planning emphasis areas are identified following the introduction of the document. The tasks recognize these areas, as appropriate.

10

UPWP Budget Tables

Critical:

1. The Budget tables provided on pages 21 and 22 do not correlate with UPWP tasks. Incorporate tables that specify agency participation funds as well as funding sources. These tables should include each individual task and the amount each agency is providing to fund each task.

Based on previous comments, the Combined for All Tasks Estimated Budget Detail tables were removed and Agency Participation and Funding Sources tables were included.

41-42

2. Also, neither summary table includes the soft match per task and total per Florida Department of Transportation (FOOT) direction. Revised Summary Tables need to be relocated to the end of the document and titled correctly.

Based on previous comments, the Agency Participation and Funding Sources tables (that includes Soft Match) were included at the end of the document.

41-42

3. For the final UPWP, the TPO should consult the latest funding tables from the FDOT to verify that the total PL/STP fund projection is equal or less than the estimated funding the subject TPO area.

We have verified with FDOT the availability of total PL funding.

Various

Enhancement:

1. Refine table formats so text is clearly visible from cells.

Text verified as visible from cells. Various

2. Items that refer to "item previously included under Task#", does this refer to where an item was included in current (or prior) UPWP?

The plan has been updated to clarify that the item was in another task in the HRTPO UPWP 2014/15-2015/16

26,35

UWPW Cover Page

Enhancement

1. It is recommended that the TPO address and a contact phone number be included.

Based on previous comments the TPO contact information including address, phone, and fax number are included on the cover.

Cover

Editorial:

1. There is a typo at bottom of title page - UWPW should be UPWP.

Corrected. Cover

Table of Contents

Critical

1. Appendix A listed in the TOC needs to be renamed to either FAST Act Planning Factors (if it includes all 10

Based on previous comments Appendix A was expanded to

v

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factors) or Federal Planning Factors (if does not include the two FAST Act Factors). Also see comment under Introduction section.

include the all 10 factors and the federal and state emphasis areas, and is now named “Compliance With Planning Factors And Emphasis Areas”

Enhancement:

1. Needs to be reorganized with agreements and certifications in the appendices.

Certifications were moved to Appendix F. Agreements are listed with the Organization and Management section per the FDOT MPO Program Management Handbook.

Appendix F

Introduction

Critical:

1. Soft Match Section needs to include the percentage of soft match being used (for example 80/20).

Based on previous comments the plan was updated to include percentage of soft match.

7

2. If using indirect cost rate, need to include a copy of the ICAP with approval by the cognizant agency.

Based on previous comments the Federally Approved ICAP is included as Appendix D and applies to direct salary costs.

Appendix D

3. Page 10, Federal Planning Factors includes the two new factors from the FAST ACT, but the matrix in Appendix A, page 66 does not address the new factors. Either add the two new 2 FAST Act factors to the matrix or delete them from the listing on page 10. The new factors can either be removed, as there is a grace period for requiring them to be addressed, or they need to be added to the matrix and shown where they are addressed in the UPWP tasks.

Based on previous comments Appendix A was expanded to include the all 10 factors and the federal and state emphasis areas, and is now named “Compliance With Planning Factors And Emphasis Areas”

Appendix A

Enhancement:

1. Under the Comprehensive Transportation Planning Activities, shouldn't the TPO also be participating in quarterly meetings with other MPOs within the District and with FDOT?

Additional text has been included to expand activities of the TPO under Comprehensive Transportation Planning Activities in the Introduction of the document.

6

2. Page 8 - Air Quality Planning Activities are discussed but no reference is made to any tasks in the UPWP that address these activities.

Based on previous comments the plan was updated to remove the discussion of air quality.

--

3. Page 10 - The Federal Planning factors do not need to be listed separately and also included in a matrix. If the TPO is undertaking any activities that relate to these new factors, it would be beneficial to go ahead and include them ..there will be a phase-in period for addressing these factors, but they can be. included now, if appropriate.

All 10 planning factors are addressed in both areas of the plan for consistency.

10; 43

Organization and Management

Enhancement:

1. Page 11 talks about creating a Mobility Advisory committee. When is the committee expected to be formulated and functioning? And what is the process for determining membership?

The intent is to establish this committee so that it is functional and can provide guidance during development of the Transit Development Plan (TDP) for the Sebring-Avon Park Urbanized Area (expected to get underway in late 2016). The process for determining membership will be developed by the TPO Board consistent with the adopted Public Participation Plan.

15

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Operational Procedures and Bylaws

Editorial:

1. Page 14 typo and space needed in third paragraph prior to "includeing"

Corrected. 20

Task 1 – Administration

Critical

1. What is covered in the $10,000 being allocated for legal fees? Does this include the cost of the MPO's audit?

The plan was updated to specify direct legal services include review, guidance, and advice on compliance of documents, contracts, agreements, resolutions, and procedures of the HRTPO and include meeting attendance.

22

Task 2 – Data Collection

Enhancement

1. Is the travel/training associated with all the activities in this task included in Administration task, or it is just the Air Quality training/travel as noted with an *?

The plan was updated to include travel with the associated tasks.

22; 32; 35

2. For FY 17/18, are the required activities to develop a GIS database and consultant services to integrate field data into the database analysis software still needed? These are shown in 16/17 also.

Based on previous comments, the years were combined resulting in the elimination of this duplication of activities. Improvements were made to clarify the relationship of required activities to end products.

25

3. Costs for Data Collection and other activities of the MPO for which other entities benefit should be shared by those entities proportionate to the benefits received. Benefitting entities should be asked to contribute to the costs, if possible.

The HRTPO will explore the opportunity for benefitting entities to contribute to the costs of the data collection. As all counties in the region are economically constrained, funds may not be available to assist with data efforts.

--

Task 3 – Transit Planning

Critical:

1. When is the TDP to be completed? Is it still needed in the 17/18 timeframe? Are the last three activities still needed in 17/18? See General Comments.

The draft TDP is to be completed in FY 16/17 and the final TDP and adoption in FY 17/18

28

2. The end product for this activity is weak. Needs to be expanded to include tangibles. See General Comments.

Required activities and end products have been updated to provide specific information and dates.

28

Task 4 – Transportation Disadvantaged

Critical:

1. Page 33Transportation Disadvantaged - sentences in Previous work and Required Activities sections and throughout the document need to be expanded to include the purpose of the work/activity. For example,...."Attended and coordinated with the three LCCBS"... and "attended and participated in meetings, seminars," etc....for what? To do what? Why is this important? See general comments.

This comment has already been addressed under No. 2 in General Comments, and text has been added.

30

Task 5 – Systems Planning

Critical:

1. Clarify the last sentence of the Purpose for Task 5...regarding the development of the CMP....why is it mentioned in this task? And how are activities/strategies in Task 5 related to Task 7?

The plan was updated to clarify the sentence. As a new TPO, the CMP process will be developed for the first time under Task 7. The ongoing use of the CMP will

32

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be funded under Task 5.

Enhancement:

1. This task includes LRTP/TIP activities, but that is not immediately known from the title, so not sure the title of the task fully describes what the task entails. May want to consider a new name for the tasks or separate the task further, either renaming the task(s) or redefine the purpose to discuss the TIP/LRTP and how they relate to Systems Planning.

Activities included under Task 5 are summarized in the Introduction section; the Purpose for this task clearly states that it includes development of the TIP and development/maintenance of the LRTP. They are related to Systems Planning, in that they represent the short range and long range components of the planning process for the entire transportation system.

18

Task 6 – Regional Coordination

Critical:

1. Regional Coordination -the purpose mentions ..."advocate relevant legislative positions to federal, state and local entities on issues that impact the operation and function of the HRTPO." Also, the sixth and seventh bullets under Required Activities mention meeting to discuss legislative issues and the development of legislative positions. These types of activities are considered lobbying and are not allowable using federal funds per 2 CFR 200.450. Since only federal funds are shown for this task, the activities need to be revised to omit these types of activities, or another means of funding them would need to be shown. The sentence at the end of Task 6 on page 39 states that no federal funds are used to lobby members of Congress. This statement is not sufficient nor does is accurately reflect the scope of the law and should be omitted. The TPO needs to be very careful about this issue, particularly since they do not appear to have any other type funding available. Specific questions as to whether or not an activity is considered lobbying should be discussed with FDOT and FHWA contacts.

Language that indicated the HRTPO would participate in lobbying activities was removed. The statement regarding the funding of lobbying efforts was removed.

35

Task 7 – Special Projects

Critical:

1. Task 7 mentions the CMP....when is it to be developed/ completed?

Based on previous comments, the CMP has a completion date of June 2017.

37

Enhancement:

1. The corridor study for US 17 ....is this item for both years or should it be deleted from one? See General Comments.

Item was placed in wrong year. Reformatting of document corrected error.

37

Task 8 – Public Participation

Critical:

1. Previous work and Required Activities talk about developing a HRTPO brochure and cultivating brand identity ......this is NOT an allowable expense per 2 CFR 200.421. Items created must serve a specific MPO purpose and not be of a generic promotional nature. Revise task to not include unallowable activities.

Task was revised to remove unallowable activities.

39

2. The seventh bullet needs to say why attendance at these functions is necessary for the HRTPO 's mission. See Critical comment #2 under General Comments.

Task was revised to add the necessity of participation in civic, non-profit, professional and business group meetings and forums.

39

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3. Task 8: Is there still need to develop a PPP for corridor study in 1 7/18? Sec General Comments.

Based on previous comments the plan was updated to include the end product as “Ongoing” as each corridor studied will require localized public participation efforts.

39

District Planning Activities

Critical:

1. Page 67 - the District planning activities listing as shown does not include enough detail to be meaningful to the general public. Please provide additional detail as to answer the what, when, how and why for these activities.

Florida Department of Transportation District One Planning activities are provided for illustrative purposes. Further information can be found in the Florida Department of Transportation State Planning and Research (SPR) Program.

44

Appendix C

Enhancement:

1. Add FAST to the acronym list. Included. Appendix

B

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APPENDICES A and E

During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the “Contractor”) agrees as follows:

(1.) Compliance with Regulations: The Contractor shall comply with the Regulations relative to nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation (hereinafter, “USDOT”) Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement.

(2.) Nondiscrimination: The Contractor, with regard to the work performed during the

contract, shall not discriminate on the basis of race, color, national origin, sex, age, disability, religion or family status in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor shall not participate either directly or indirectly in the discrimination prohibited by section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations.

(3.) Solicitations for Subcontractors, including Procurements of Materials and

Equipment: In all solicitations made by the Contractor, either by competitive bidding or negotiation for work to be performed under a subcontract, including procurements of materials or leases of equipment; each potential subcontractor or supplier shall be notified by the Contractor of the Contractor’s obligations under this contract and the Regulations relative to nondiscrimination on the basis of race, color, national origin, sex, age, disability, religion or family status.

(4.) Information and Reports: The Contractor shall provide all information and reports

required by the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Florida Department of Transportation, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish this information the Contractor shall so certify to the Florida Department of Transportation, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration as appropriate, and shall set forth what efforts it has made to obtain the information.

(5.) Sanctions for Noncompliance: In the event of the Contractor’s noncompliance with

the nondiscrimination provisions of this contract, the Florida Department of Transportation shall impose such contract sanctions as it or the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration may determine to be appropriate, including, but not limited to:

a. withholding of payments to the Contractor under the contract until the Contractor complies, and/or b. cancellation, termination or suspension of the contract, in whole or in part.

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(6.) Incorporation of Provisions: The Contractor shall include the provisions of paragraphs (1) through (7) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Contractor shall take such action with respect to any subcontract or procurement as the Florida Department of Transportation, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. In the event a Contractor becomes involved in, or is threatened with, litigation with a sub-contractor or supplier as a result of such direction, the Contractor may request the Florida Department of Transportation to enter into such litigation to protect the interests of the Florida Department of Transportation, and, in addition, the Contractor may request the United States to enter into such litigation to protect the interests of the United States.

(7.) Compliance with Nondiscrimination Statutes and Authorities: Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Title II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 37; The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures non-discrimination against minority populations and discouraging programs, policies, and activities which disproportionately high and adverse human health or environmental effects on minority or low-income populations, Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq.).

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