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HR Authorities & Delegations
Register
Version Number: 3.0 Effective Date: 3 September 2014
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........................................................................................................................................... 1
1. PRELIMINARY ....................................... ..................................................................... 4
2. SCOPE ........................................................................................................................ 4
3. PRINCIPLES GOVERNING THE EXERCISE OF DELEGATIONS .. .......................... 5
4. DOCUMENT MAINTENANCE & VERSION CONTROL ............ ................................. 6
5. DEFINITIONS AND ACRONYMS .......................... ..................................................... 6
6. INTERPRETING THE TABLES IN SECTION 7 .............. ............................................ 7
7. AUTHORITIES /DELEGATIONS .......................... ...................................................... 8
7.1 Establishment of Academic Staff Positions ......................................................................................................... 8
7.2 Establishment and Classification/Reclassification of Professional Staff Positions .......................................... 8
7.3 Establishment of Casual/ Sessional Positions ...................................................................................................... 9
7.4 Recruitment Advertising ....................................................................................................................................... 9
7.5 Selection ................................................................................................................................................................ 10
7.6 Direct appointments ............................................................................................................................................ 11
7.7 Administration of Appointments ....................................................................................................................... 12
7.8 Identification of associated workforce positions ............................................................................................... 13
7.9 Management of appointment process for associated workforce positions ..................................................... 14
7.10 Terms / Variations to Terms of Appointment .............................................................................................. 16
7.11 Probation and Confirmation .......................................................................................................................... 18
7.12 Enhancements/ Changes to Conditions ......................................................................................................... 20
7.13 Promotion of Academic Staff ......................................................................................................................... 21
7.14 Academic Promotion Rehearing Process ...................................................................................................... 21
7.15 Performance Management – Academic Staff ............................................................................................... 22
7.16 Performance Management – Professional Staff ........................................................................................... 23
7.17 Issuing Performance Warnings ..................................................................................................................... 23
7.18 Disciplinary Action for Misconduct and Unsatisfactory Performance ...................................................... 24
7.19 Redundancy ..................................................................................................................................................... 25
7.20 Redeployment .................................................................................................................................................. 25
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7.21 Termination for ill-Health (instigated by Monash University the employer) ............................................ 26
7.22 Termination (Other) ....................................................................................................................................... 26
7.23 Leave ................................................................................................................................................................ 26
7.24 Voluntary Reduced Working Year ............................................................................................................... 29
7.25 Outside Studies Program (OSP) (within the limits outlined in University policy) .................................... 29
7.26 Remuneration Claim Forms including Overtime and Additional Hours, Allowances & Timesheets ..... 29
7.27 Exceptional Achievement/Performance Payments ...................................................................................... 30
7.28 Staff Wellbeing ................................................................................................................................................ 30
7.29 Authority to Provide/Extend Computer Access to HR Systems ................................................................. 30
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1. Preliminary
This document confirms who has delegated authority to make key human resources (HR) decisions.
The original sources of authority for HR decisions are:
• Vice-Chancellor and President
• Monash University Enterprise Agreements (EAs)
• University statutes and/or regulations
The Vice-Chancellor is the chief executive officer and chief academic officer of the University and is
generally responsible for the conduct of the University’s affairs in all matters. The Vice-Chancellor also has
the power to delegate any of his or her functions, powers and duties to any appropriately qualified member
of the University’s staff or to any committee of appropriately qualified members of the University’s staff, in
order to ensure the efficient and effective management of the University. (Refer section 26 of the Monash
University Act 2009)
In addition, the Vice-Chancellor has certain specific functions and powers under the Monash University
Enterprise Agreement (Academic and Professional Staff) 2009 (EA), with the power to nominate persons to
act in his or her place in relation to specific provisions under that agreement.
The Monash University Act 2009, the University statutes and regulations, and the University’s EA stipulate
who has the power to make certain decisions and whether this power can be delegated.
Only those committees or staff who have been delegated authority to make certain decisions by the Vice-
Chancellor, EAs and University statutes or regulations, can legally make those decisions.
For the purposes of this document, a reference to ‘delegation’ includes power provided to a person
regardless of the original source of authority.
2. Scope
This document clarifies the authority for a majority of key HR decisions. However, this document is not an
exclusive statement of all HR authority. Some delegations of authority are, or will be, stated in other
resolutions of the Council and in other policies and procedures.
This document contains only the relevant authority(ies) for various HR decisions. It does not articulate the
procedural requirements that need to be addressed prior to the authority considering the decision. The
procedural requirements are found in the relevant policies or procedures. For convenience, a reference to
the relevant policy and/or procedure or source of authority is listed in the column entitled ‘source of
authority/reference’ (refer table below).
This document covers all Monash Australian campuses.
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3. Principles Governing the Exercise of Delegations
The following principles apply:
• Only the person or committee who has been delegated authority in relation to a particular HR
function is able to make a decision about that HR function.
• The power of the person or committee to whom authority is delegated is limited by the scope of the
relevant HR policy or procedure.
• The giving of authority ordinarily relates to the person’s office, or position, not to the individual in
that position.
• Holders of authority must not exercise authority to confer benefits or exercise rights in respect of
themselves or family members.
• Where authority is given to a committee, it relates to the committee acting as a committee, not to
individual members of the committee.
• A reference to giving authority to a position or to a committee is to be taken to be a reference to the
principal successor to the functions of that position or committee, if the original position or the
committee is abolished, restructured or re-named.
• A person duly appointed as a temporary or acting occupant of a position has the authority given to
the position in which he or she is acting, provided that the procedures that are required to be
undertaken in the making of any decision have been observed.
• Unless expressly permitted to do so by the instrument or other formal means of creating the
delegation, no holder of a delegation of power is authorised to nominate another staff member or
committee to perform his or her authority or function. However delegations assigned through
University policy and procedure may be performed by a nominee within the parameters outlined in
the relevant policy or procedure.
• If an authority holder nominates another staff member to perform a function or appoints or instructs
another staff member or committee to give advice or make recommendations about the exercise of
authority, the authority holder nevertheless remains responsible and accountable for the decision or
action made by the authority holder.
• Unless otherwise specified, the giving of authority ordinarily relates only to HR authorities or
functions within the authority holder’s area of accountability.
• Nothing in this document authorises an authority holder to do anything which is, or is likely to be, a
breach of an approved policy, procedure or code of conduct of the University.
• In the event of any inconsistency between the authorities defined within this document and the EA,
the provisions of the EA will prevail.
• In exercising an authority with respect to a financially related transaction, the authority holder must
exercise his/her authority within the limits of the relevant approved source of funds or budget.
• In the case of all HR authorisations, the procedures that are required to be undertaken in the
making of the relevant decision must be observed.
• All holders of authority must diligently and in good faith exercise the authority they have been
granted.
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• In the ordinary course of events decisions made should be documented.
• If the authority holder considers the decision to be particularly sensitive or complex, the authority
holder is encouraged to refer the decision to the Executive Director (Monash HR).
• Where it is unclear as to who has the authority to make an HR decision, the authority will reside with
the Executive Director, Monash HR, in the first instance.
• Nothing in this document prevents the Vice-Chancellor from taking a decision on any matter.
• There is no obligation for any matter to be referred to the delegate if the Vice-Chancellor wishes to
take that decision.
• The delegations in this document may be varied or removed by the Vice-Chancellor in his or her
sole discretion and at any time, acting on the advice of the Chief Operating Officer and Senior Vice-
President.
4. Document Maintenance & Version Control
This document will be kept under review to ensure that it is maintained as a current and comprehensive
guide to HR delegations of authority.
References to the relevant University policies and procedures to which the exercise of delegations is subject
will also be updated as these policies and procedures are reviewed.
5. Definitions and Acronyms
For the purpose of this document only, the following expressions and terms have these meanings:
Academic staff Staff employed in academic roles including levels A to E, research assistants and senior academic staff.
“the Agreement” Monash University Enterprise Agreement (Academic and Professional Staff)
2009
Delegate The substantive, acting or temporary occupant of a position, or a group of
persons (eg a committee), with delegated authority under this document.
Enterprise Agreement The Monash University Enterprise Agreement (Academic and Professional
Staff) 2009
Head of Unit The Head of Unit is head of either an academic or administrative unit and is
primarily responsible for providing academic, strategic and/or administrative
leadership to the unit.
Lead HR Business Partner
A member of the Monash HR management team who operates as a senior
HR Business Partner responsible for the strategic and operational
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management of the human resources services and activities of a Faculty or
Divisional Cluster.
Professional staff: Staff employed in HEW level roles other than those covered by the relevant
Trades and Services Agreements. Formerly known as general staff.
Provost a person holding the office of Provost and Senior Vice-President or, if there
is no such person, a person nominated by the Vice-Chancellor to act in the
role of the Provost.
SMT Senior Management Team
Supervisor Position to which the employee reports as indicated in their position
description
Trades and Services staff Staff employed in trades and services roles under the Trades and Service
Enterprise Agreements
Vice-Chancellor The Vice-Chancellor and President of the University or, where applicable, a
person acting as his/her nominee.
WPP The Monash University Workplace Policies and Procedures (found at
http://www.adm.monash.edu.au/workplace-policy/forms/)
6. Interpreting the Tables in Section 7 The tables in Section 7 can be interpreted as follows:
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7. Authorities /Delegations
7.1 Establishment of Academic Staff Positions Authority to establish academic positions but not remuneration at the following levels (within approved budget) resides in, or is delegated to: LEVEL DELEGATION SOURCE OF AUTHORITY/
REFERENCE Vice-Chancellor, Council Monash University Act 2009 – sections
24, 25 and 26, 27(2) Monash University Statute 8
Provost Council, on the recommendation of the Vice-Chancellor
Monash University (Council) Regulations 2014, Reg 7
Deputy Vice Chancellors
Council, on the recommendation of the Vice-Chancellor
Monash University (Council) Regulations 2014, Reg 8
Senior Vice-Presidents
Vice-Chancellor
Pro Vice-Chancellors Vice-Provosts
Vice-Chancellor Council Meeting 3/2009, Minute 2.2Council Meeting 2/2014, Minute 6.5
Dean
Vice-Chancellor Monash University (Council) Regulations 2014, Reg 25
Deputy Dean Associate Dean
Vice-Chancellor, on the recommendation of the Dean.
Monash University (Council) Regulations 2014, Reg 26
Academic Level E (Professor) Vice-Chancellor
Recruitment, Selection and Appointment Policy and Procedures
Academic Level A, B, C and D Dean Recommended by Academic Board Meeting 1/2002; Council Meeting 2/2002 received and noted report of meeting 1/2002 of Academic Board, & approved the recommendation. Recruitment, Selection and Appointment Policy and Procedures
7.2 Establishment and Classification/Reclassificati on of Professional Staff Positions
Authority to establish professional staff positions but not remuneration and to classify (or reclassify) professional staff positions in accordance with the classification process articulated in the Enterprise Agreement and University policy resides in, or is delegated to: Classification /Reclassification DELEGATION SOURCE OF AUTHORITY/
REFERENCE Establishment of a professional staff position (above HEW10)
Vice-Chancellor and Chief Operating Officer and Senior Vice-President
Recruitment, Selection and Appointment Policy and Procedures
Establishment of a professional staff position (HEW 1 to 10)
Dean or Divisional Director or equivalent
Statute 3.5 Recruitment, Selection and Appointment Policy and Procedures
Classification of a HEW Level 10 (A to D) position
Manager, Remuneration & Senior Professional Appointments (as chair of the HEW10 Classification Committee)
Recruitment, Selection and Appointment Policy Recruitment, Selection and
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Appointment Procedure –Classification of Professional Staff
Classification of a HEW Level 1 - 9 position Lead HR Business Partner (as chair of the relevant Classification Committee)
Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure –Classification of Professional Staff
7.3 Establishment of Casual/ Sessional Positions Authority to establish casual or sessional positions but not remuneration resides in, or is delegated to: TYPE OF POSITION DELEGATION SOURCE OF AUTHORITY/
REFERENCE Casual or sessional positions Head of Unit Recruitment, Selection and
Appointment Policy and Procedures
7.4 Recruitment Advertising Authority to approve requests to advertise or to waive advertising requirements at the following levels is delegated to / authorised by: POSITION/DECISION DELEGATION SOURCE OF AUTHORITY/
REFERENCE Request to advertise – appointment of Professor (Level E)
Provost
Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment to an advertised position of professor (Level E)
Request to advertise academic positions (Levels A to D)
Dean
Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff
Request to advertise – professional staff above HEW10
Chief Operating Officer and Senior Vice-President
Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff
Request to advertise - professional staff positions HEW10A to D
Executive Director (Monash HR) Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff
Request to advertise - professional staff positions HEW1 to 9
Dean or Divisional Director or equivalent
Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff
Approval of any variations to the current recruitment advertising requirements
Executive Director (Monash HR) Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff
Approval of advertising costs in excess of centrally-funded costs
Dean or
Recruitment, Selection and Appointment Policy Recruitment, Selection and
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POSITION/DECISION DELEGATION SOURCE OF AUTHORITY/ REFERENCE
Divisional Director or equivalent Appointment Procedure – Recruitment of fixed-term and continuing staff
7.5 Selection Authority to select (or approve the selection of) a successful candidate through an advertised recruitment process consistent with policy resides in, or is designated to: LEVEL DELEGATION SOURCE OF AUTHORITY/
REFERENCE Vice-Chancellor Council Monash University Act 2009 – sections
26 and 27(2) Monash University Statute 8
Provost Council on the recommendation of the Vice-Chancellor
Monash University (Council) Regulations 2014, Reg 7
Deputy Vice- Chancellors Council on the recommendation of the Vice-Chancellor
Monash University Act 2009 – sections 26 and 27(2) Monash University (Council) Regulations 2014, Reg 8
Senior Vice-Presidents Vice-Chancellor
Pro Vice-Chancellor Vice-Provosts
Vice-Chancellor Council Meeting 3/2009, Minute 2.2 Council Meeting 2/2014, Minute 6.5
Dean Vice-Chancellor Monash University (Council) Regulations 2014, Reg 25) Monash University (Council) Regulations 2014, Reg 26 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure - Administrative Appointments
Deputy Dean Associate Dean
Vice-Chancellor on recommendation of the Dean
Head of School /Department Dean
Recruitment, Selection and Appointment Procedure - Administrative Appointments
Deputy Head of School/Department Dean Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure - Administrative Appointments
Professor – Level E (including Conjoint Professor (advertised))
Dean and Vice-Chancellor, following endorsement of the Provost
Council Meeting 3/2009, Minute 2.3 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment to an advertised position of professor (Level E)
Associate Professor and Associate Professor (Research) – Level D Senior Lecturer and Senior Research Fellow – Level C Lecturer and Research Fellow - Level B
Dean
Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedures – Recruitment of fixed-term and continuing staff
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LEVEL DELEGATION SOURCE OF AUTHORITY/ REFERENCE
Assistant Lecturer, Research Assistant and Research Fellow – Level A
Above HEW Level 10 Vice-Chancellor or Chief Operating Officer and Senior Vice-President
Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff
HEW Level 10A to D Provost or Chief Operating Officer and Senior Vice-President
HEW Level 1 - 9 Dean or Divisional Director or equivalent
Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff
Casual or Sessional Staff (Academic and Professional)
Head of Unit Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment of casual and sessional staff
7.6 Direct appointments Authority to approve direct appointments resides in, or is delegated to: LEVEL DELEGATION SOURCE OF AUTHORITY/
REFERENCE Professor (Level E) (including conjoint professorial appointments)
Vice-Chancellor Council Meeting 2/2013,Minute 6.5 Council Meeting 3/2013, Minute 4.2 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Direct Appointments
Continuing direct appointments – Academic Levels B to D
Vice-Chancellor, following endorsement of the Provost
Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Direct appointments
Fixed-term direct appointments – Academic Level D
Vice-Chancellor, following endorsement of the Provost
Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Direct appointments
Fixed-term direct appointments – Academic Levels A to C
Dean Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Direct appointments
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LEVEL DELEGATION SOURCE OF AUTHORITY/ REFERENCE
Continuing and fixed-term direct appointments - professional staff (HEW Level 1 – 9)
Executive Director (Monash HR) Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Direct appointments
Continuing and fixed-term direct appointments - professional staff (HEW Level 10) and above
Chief Operating Officer and Senior Vice-President
Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Direct appointments
7.7 Administration of Appointments Authority to administer the appointment of the successful candidate (on the advice of the authority holder for Selection in 7.5 or Direct Appointments in 7.6 above) at the following levels resides in, or is delegated to: LEVEL DELEGATION SOURCE OF AUTHORITY/
REFERENCE Vice-Chancellor and Deputy Vice- Chancellors
Chief Operating Officer and Senior Vice-President
Pro Vice-Chancellor Vice-Provost Dean
Chief Operating Officer and Senior Vice-President
Recruitment, Selection and Appointment Policy Recruitment, Selection and Recruitment, Selection and Appointment Procedure - Administrative Appointments
Deputy Dean Associate Dean
Manager, Remuneration & Senior Professional Appointments
Head of School /Department Deputy Head of School/Department
Manager, Remuneration & Senior Professional Appointments
Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure - Administrative Appointments
Professor and Professor (Research) – Level E Associate Professor and Associate Professor (Research) – Level D Senior Lecturer – Level C Senior Research Fellow -Level C Lecturer - Level B Research Fellow - Level B Assistant Lecturer – Level A Research Assistant (Research Fellow Level A/Research Assistant Level A
Lead HR Business Partner Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment to an advertised position of professor (Level E) Recruitment, Selection and Appointment Procedures – Recruitment of fixed-term and continuing staff
Above HEW Level 10 Manager, Remuneration & Senior Professional Appointments
Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff
HEW Level 10A to D Lead HR Business Partner (for faculties only) Manager, Remuneration & Senior
Recruitment, Selection and Appointment Policy Recruitment, Selection and
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LEVEL DELEGATION SOURCE OF AUTHORITY/ REFERENCE
Professional Appointments (for central administrative portfolios)
Appointment Procedure – Recruitment of fixed-term and continuing staff
HEW Level 1 - 9 Lead HR Business Partner Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment of fixed-term and continuing staff
Casual or sessional Staff HR Business Partner Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment of casual and sessional staff
7.8 Identification of associated workforce position s Authority to request an appointment within the associated workforce resides in, or is delegated to: LEVEL DELEGATION SOURCE OF AUTHORITY/
REFERENCE Adjunct Appointments Adjunct Appointment as Professor or as Professor (Research) – Level E
Vice Chancellor Council Meeting 8/2008, Minute 7.12 Council Meeting 2/2013, Minute 6.5 Council Meeting 3/2013, Minute 4.2 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Adjunct appointments
Adjunct Associate Professor – Level D Adjunct Clinical Associate Professor (Faculty of Medicine, Nursing and Health Sciences) – Level D Adjunct Associate Professor (Research) – Level D Adjunct Senior Lecturer Adjunct Lecturer Adjunct Senior Research Fellow (equivalent to level C) Adjunct Research Fellow Adjunct Junior Research Associate Adjunct Research Associate
Dean Council Meeting 8/2008, Minute 7.12 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Adjunct appointments
Any other adjuncts
Provost
Council Meeting 8/2008, Minute 7.12 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Adjunct appointments
Senior Academic Appointments Sir John Monash Distinguished Professor (new appointment)
Council Council Meeting 3/2009, Minute 2.3 Council Meeting 2/2013, Minute 6.5
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LEVEL DELEGATION SOURCE OF AUTHORITY/ REFERENCE Council Meeting 3/2013, Minute 4.2 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment to an eminent professorial position
Sir John Monash Distinguished Professor (renewal of appointments)
Vice-Chancellor Council Meeting 3/2013, Minute 4.2 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment to an eminent professorial position
Named Chair Professor Professorial Fellow Appointment to Sponsored Professor Vice-Chancellor’s Professorial Fellow Emeritus Professors Sir Louis Matheson Distinguished Visiting Professor
Vice-Chancellor Council Meeting 2/2013, Minute 6.5 Council Meeting 3/2013, Minute 4.2 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment to an eminent professorial position
Other categories Honorary Appointments – Professional Staff Dean (Faculties)
or Executive Director (Monash HR) (Administrative Divisions)
Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Honorary appointments (professional staff)
Temporary Staff Dean or Divisional Director or equivalent
Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Temporary Recruitment
University Visitors Dean or Divisional Director or equivalent
Workforce Management Policy Workforce Management Procedure – University Visitors (under development)
International assignments Director, HR Operations International Staffing and Mobility Policy International Staffing and Mobility Procedure – Short and long term international assignment
7.9 Management of appointment process for associate d workforce positions Authority to manage the approved appointment process for members of the University’s associated workforce (on advice of the authority holder in 7.8 above) resides in, or is delegated to: APPOINTMENT OF DELEGATION SOURCE OF AUTHORITY/
REFERENCE Adjunct Appointments Adjunct Appointment as Professor or Professor (Research) – Level E
Manager, Senior Academic Appointments (for seeking approval) Lead HR Business Partner (for
Recruitment, Selection and Appointment Policy Recruitment, Selection and
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APPOINTMENT OF DELEGATION SOURCE OF AUTHORITY/ REFERENCE
administering the appointment) Appointment Procedure – Adjunct appointments
Adjunct Associate Professor – Level D Adjunct Clinical Associate Professor (Faculty of Medicine, Nursing and Health Sciences) – Level D Adjunct Associate Professor (Research) – Level D Adjunct Senior Lecturer Adjunct Lecturer Adjunct Senior Research Fellow (equivalent to level C) Adjunct Research Fellow Adjunct Junior Research Associate Adjunct Research Associate
Lead HR Business Partner Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Adjunct appointments
Senior Academic Appointments made by Delegation of Council Sir John Monash Distinguished Professor Manager, Senior Academic Appointments Recruitment, Selection and
Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment to an eminent professorial position
Senior Academic Appointments made by Delegation of the Vice-Chancellor Named Chair Professor Sir Louis Matheson Distinguished Professor Professorial Fellow Appointment to Sponsored Professorship
Manager, Senior Academic Appointments Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Recruitment to an eminent professorial position
Other categories Honorary Appointments – Professional Staff Lead HR Business Partner
Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Honorary appointments (professional staff)
Temporary Staff Lead HR Business Partner Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Temporary Recruitment
University Visitors Lead HR Business Partner Workforce Management Policy Workforce Management Procedure – University Visitors
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7.10 Terms / Variations to Terms of Appointment The authority to determine terms (and variations of terms) of appointment including remuneration package, overseas study, leave including sabbatical leave, sick leave and long service leave: TERMS OF APPOINTMENT
LEVEL OF STAFF DELEGATION SOURCE OF AUTHORITY/ REFERENCE
Remuneration package Senior Academic and Professional Staff Package above $300k
Selection & Remuneration Committee of Council
Terms of Reference (Selection & Remuneration Committee)
Remuneration package Senior Academic and Professional Staff Package btw $250k and $300k
Chief Operating Officer and Senior Vice-President
Contract & Remuneration Authorities document
Remuneration package
Senior Academic and Senior Professional Staff Package up to $250k
Executive Director (Monash HR) and Director, Senior Executive Remuneration
Contract & Remuneration Authorities document
Remuneration package Academic Staff Level E (not on PBCs)
Manager, Remuneration and Senior Professional Appointments
Contract & Remuneration Authorities document
Performance-based contracts HEW Level 10A to 10D Performance Based Contracts
Manager, Remuneration and Senior Professional Appointments
Contract & Remuneration Authorities document
Standard contracts of employment
Academic Staff Levels A to C Professional Staff HEW 1 -9
Lead HR Business Partner Recruitment Selection and Appointment Policy and Procedures
Non-standard remuneration package
Academic staff Levels A – C Professional Staff HEW 1 - 9
Manager, Remuneration and Senior Professional Appointments
Contract & Remuneration Authorities document
Approval of standard terms of appointment
Dean Vice-Chancellor Recruitment Selection and Appointment Policy and Procedures
Academic Staff Professional Staff
Executive Director (Monash HR) Recruitment Selection and Appointment Policy and Procedures
Variation to standard terms of appointment
Academic staff and Professional staff
Director, Workplace Relations (for minor variations not related to remuneration or entitlements only) or Chief Operating Officer and Senior Vice-President
Recruitment Selection and Appointment Policy and Procedures
‘Honorarium’ payment by exception
Emeritus and Distinguished Professors Adjunct Appointee (payment > $20,000)
Chief Operating Officer and Senior Vice-President
Recruitment. Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Adjunct appointments
‘Honorarium’ payment by exception
Adjunct Appointee (payment < $20,000)
Director, Workplace Relations Recruitment. Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Adjunct appointments
Moving from unpaid to paid appointment of adjunct (less than 0.2 fraction)
Adjunct Appointee Dean Recruitment. Selection and Appointment Policy Recruitment, Selection and
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TERMS OF APPOINTMENT
LEVEL OF STAFF DELEGATION SOURCE OF AUTHORITY/ REFERENCE Appointment Procedure – Adjunct appointments
Approval of “special and exceptional circumstances” for a paid adjunct appointment at > 0.2 fraction
Adjunct appointee Director, Workplace Relations Recruitment. Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Adjunct appointments
Contract renewals Academic Staff Professional Staff
Lead HR Business Partner Staff Form - Renewal of Fixed Term contract
Non-renewal of fixed-term contract
Academic Staff Professional Staff
Lead HR Business Partner Staff Form – Non-renewal of fixed-term contract
Internal transfer Professional Staff
Lead HR Business Partner Workforce Management Policy Workforce Management Procedure – Secondments and Transfers (under development)
Secondment
Professional Staff Lead HR Business Partner Workforce Management Policy Workforce Management Procedure – Secondments and Transfers (under development)
Conversion casual to fixed-term Professional Staff Director, Workplace Relations
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 19 Staff Form -Application for conversion from Casual to Non-Casual employment (Professional staff)
Conversion from fixed-term to continuing appointment
Academic Staff Professional Staff
Director Workplace Relations Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 18
Translation from teaching and research academic role to education-focused role
Academic Staff Dean Recruitment. Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Same-level appointment of existing staff to an education-focused role
Relocation and removal costs (Inbound)
Academic Staff Dean (within policy limits or “special circumstances” up to financial delegation)
Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure - Travel & Removal Costs (under development)
Relocation and removal costs (Inbound)
Professional Staff Dean or Divisional Director or equivalent (within policy limits or “special circumstances” up to financial delegation)
Additional appointments – sessional (outside 4 hours)
Academic Staff Lead HR Business Partner Recruitment, Selection and Appointment Policy
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TERMS OF APPOINTMENT
LEVEL OF STAFF DELEGATION SOURCE OF AUTHORITY/ REFERENCE
Additional appointments – non-sessional
Professional Staff Lead HR Business Partner Recruitment, Selection and Appointment Procedure – Additional Appointments and duties
Approval of requests for early retirement for staff on pre-retirement contracts
Academic and Professional Staff
Executive Director (Monash HR) Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 31 Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A
7.11 Probation and Confirmation Authority to determine the following aspects of probation and confirmation is delegated to: FUNCTION LEVEL OF STAFF DELEGATION SOURCE OF
AUTHORITY/ REFERENCE
Determining whether probationary period is required (for academic staff at Level E)
Academic staff (Level E) – under certain circumstances only
Provost Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58.3 Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment
Conducting mandatory mid-cycle performance review
Academic Staff Levels A –D Performance supervisor Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment
Confirmation of appointment at the end of probationary period
Academic Staff Level D Level D Appointment Review Committee
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment
Confirmation of appointment at the end of probationary period
Academic Staff Level A – C Faculty Academic Appointment Review Committee
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58
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FUNCTION LEVEL OF STAFF DELEGATION SOURCE OF AUTHORITY/ REFERENCE Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment
Confirmation of appointment at the end of probationary period
Professor Vice-Chancellor Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment
Confirmation of appointment at the end of probationary period
Professional Staff Supervisor Head of Unit
Recruitment Selection and Appointment Policy Recruitment Selection and Appointment Procedure – Professional Staff Probation
Extension of probationary period
Professional Staff Chief Operating Officer and Senior Vice-President
Recruitment Selection and Appointment Policy Recruitment Selection and Appointment Procedure – Professional Staff Probation
Extension of probationary period
Academic Staff Level D By recommendation of Level D Appointment Review committee
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment
Extension of probationary period
Academic Staff Level A – C By recommendation of Faculty Academic Appointment Review committee
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58 Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment
Appointment on probationary period for more than 6 months
Professional Staff Lead HR Business Partner, acting on advice of the Director, Workplace Relations
Recruitment Selection and Appointment Policy Recruitment Selection and Appointment Procedure – Professional Staff Probation
Terminate appointment during or at the conclusion of the probation period (excluding termination for serious misconduct)
Academic Staff Level D By recommendation of Level D Appointment Review committee
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58 Recruitment Selection and Appointment Policy Recruitment, Selection and
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FUNCTION LEVEL OF STAFF DELEGATION SOURCE OF AUTHORITY/ REFERENCE Appointment Procedure – Probation and confirmation of academic appointment
Terminate appointment during or at the conclusion of the probation period (excluding termination for serious misconduct)
Academic Staff Level A – C By recommendation of Faculty Academic Appointment Review committee
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58 Recruitment Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment
Terminate appointment during or at the conclusion of the probation period
Professional Staff Chief Operating Officer and Senior Vice-President
Recruitment Selection and Appointment Policy Recruitment Selection and Appointment Procedure – Professional Staff Probation
Waive requirement for an academic probation period
Academic Staff Provost Recruitment Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Probation and confirmation of academic appointment
Nomination of chair of the Appeals Committee
Academic Staff Provost Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 58 Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A
7.12 Enhancements/ Changes to Conditions
ENHANCEMENT/CHANGE
POSITION/ HEW Level
DELEGATION SOURCE OF AUTHORITY/ REFERENCE
Above engagement profile payment up to $15,000 in a calendar year
Academic Staff at 100% fraction
Dean Staff Forms - Personal Activity - above engagement profile payment request and Personal Activity - exceptional achievement request schedule Above engagement profile
payment between $15,000 and $30,000 in a calendar year
Academic Staff Director, Workplace Relations.
Above engagement profile payment >$30,000 in a calendar year
Academic Staff Chief Operating Officer and Senior Vice-President
Accelerated increments – 1 Step
Academic and professional Staff
Dean or Divisional Director or equivalent
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clauses 59.17 and 65.10
Accelerated increments –2 Step Academic and professional Staff
Dean or
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Divisional Director or equivalent
Accelerated increments – 3 Step
Academic and professional Staff
Dean, on advice of Lead HR Business Partner
Allowances – Higher Duties /Special Duties
HEW Level 1 – 7 HEW Level 8 & 9
Dean or Divisional Director or equivalent
Monash University Enterprise Agreement (Academic & Professional Staff) 2009 – clause 79
Changes to fraction Academic Staff Professional Staff
Dean or Divisional Director or equivalent
Staff Forms – Work schedule and fraction changes
Paid outside work Academic Staff
Dean
Conduct and Compliance Policy Conduct and Compliance Procedure – Paid outside work
7.13 Promotion of Academic Staff PROMOTION OF ACADEMIC STAFF
DELEGATION SOURCE OF AUTHORITY/ REFERENCE
Professor (Level E) University Professorial Promotions Committee
Staff Development Policy Staff development Procedure - Academic Promotion for Candidates Level C – E
Associate Professor (Level D) -faculty promotion
Faculty Associate Professor Promotions Committee
Staff Development Policy Staff development Procedure - Academic Promotion for Candidates Level C – E
Associate Professor (Level D) – non faculty application
Most relevant Faculty Associate Professor Promotions Committee
Senior Lecturer or Senior Research Fellow (Level C) - faculty promotion committee
Faculty Senior Lecturer Promotions Committee
Staff Development Policy Staff development Procedure -Academic Promotion for Candidates Level C – E Senior Lecturer or Senior Research Fellow
(Level C) - non faculty application Most relevant Faculty Senior Lecturer Promotions Committee
Lecturer or Research Fellow (Level B) - faculty promotion application
Dean
Staff Development Policy Staff development Procedure -Academic Promotion for Candidates – Level B Lecturer or Research Fellow (Level B) - non
faculty application Dean of the most relevant faculty
7.14 Academic Promotion Rehearing Process FUNCTION / DECISION DELEGATION SOURCE OF AUTHORITY/
REFERENCE Stage 1: Review Panel Professor Associate Professor (Level D) Senior Lecturer (Level C) Lecturer (Level B)
Provost Staff Development Policy Staff Development Procedure – Academic Promotion Rehearing Process Levels B – E
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FUNCTION / DECISION DELEGATION SOURCE OF AUTHORITY/ REFERENCE
Stage 2: Rehearing Committee Professor (Level E)
University Promotion Rehearing Committee
Staff Development Policy Staff Development Procedure – Academic Promotion Rehearing Process Levels B – E
Associate Professor (Level D) Senior Lecturer or Senior Research Fellow (Level C)
Faculty Promotion Rehearing Committee Staff Development Policy Staff Development Procedure – Academic Promotion Rehearing Process Levels B – E
Lecturer or Research Fellow (Level B) Sub-committee of faculty senior lecturer promotions committee
Staff Development Policy Staff Development Procedure – Academic Promotion Rehearing Process Levels B – E
Non-faculty Applications (Levels B - D)
Most relevant Faculty Promotion Rehearing Committee (or sub-committee)
Staff Development Policy Staff Development Procedure – Academic Promotion Rehearing Process Levels B – E
7.15 Performance Management – Academic Staff FUNCTION /PROCESS DELEGATION SOURCE OF AUTHORITY/
REFERENCE Staff Annual Performance Plan Staff Mid-cycle Review Staff Annual End-of-cycle Performance Review Staff Annual Incremental Increase
Academic Performance Supervisor Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clauses 53 and 59 Staff Development Policy Staff Development Procedure: - Performance Development Process: Academic Staff Staff Development Procedure: - Managing Unsatisfactory Performance: Academic Staff
Counselling for unsatisfactory performance Academic Performance Supervisor, acting on the advice of the HR Business Partner
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53 Staff Development Policy Staff Development Procedure: - Managing Unsatisfactory Performance: Academic Staff
Formal Unsatisfactory Performance Report Provost
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53 Staff Development Policy Staff Development Procedure: - Managing Unsatisfactory Performance: Academic Staff
Nomination of an academic supervisor other than the staff member’s immediate line manager
Provost Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 59 Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A
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7.16 Performance Management – Professional Staff The Professional Staff Performance Management Scheme is applicable to all Professional staff (full-time or part-time, but excluding casual staff) inclusive of those at the top of the incremental scale. FUNCTION / PROCESS DELEGATION SOURCE OF AUTHORITY/
REFERENCE Establishment of performance plan, changes to performance plan, updated goals and progress reports. Formal Performance Review
Performance supervisor Monash University Enterprise Agreement (Academic and Professional Staff) - clause 65 Staff Development Policy Staff Development Procedure: - Managing Unsatisfactory Performance: Professional Staff
Incremental progression approved Performance supervisor Monash University Enterprise Agreement (Academic and Professional Staff) - clause 65.9 & 65.12 Staff Development Policy Staff Development Procedure: - Managing Unsatisfactory Performance: Professional Staff
Withholding of increment Performance supervisor and Head of Unit
Monash University Enterprise Agreement (Academic and Professional Staff) - clause 65.12-65.13 & 65.16 Staff Development Policy Staff Development Procedure: - Managing Unsatisfactory Performance: Professional Staff
Review of decision to withhold an increment Nominee of Divisional Director (or equivalent) or Dean and President of Monash University NTEU Branch
Monash University Enterprise Agreement (Academic and Professional Staff) - clause 65.15
7.17 Issuing Performance Warnings Authority to issue a performance warning (as defined within the University’s Enterprise Agreement) is delegated to: ISSUE PERFORMANCE WARNING TO
DELEGATION SOURCE OF AUTHORITY/ REFERENCE
Academic Staff Provost Monash University Enterprise Agreement (Academic and Professional Staff) - PART H
Professional Staff Director, Workplace Relations
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7.18 Disciplinary Action for Misconduct and Unsatis factory Performance Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clauses 52 to 55. Authority to implement the following forms of disciplinary action including demotion and termination is delegated to: DISCIPLINARY ACTION LEVEL DELEGATION SOURCE OF AUTHORITY/
REFERENCE Termination Senior levels – including
Deputy Vice-Chancellor, Pro Vice-Chancellors and Dean
Provost Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A
Termination for serious misconduct and all disciplinary action for staff on performance-based contracts (PBC)
Academic staff on PBCs
Provost Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A
Termination Academic Staff Provost
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53 (except PBC staff) Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 54 (except PBC staff) Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A
Termination Professional Staff Chief Operating Officer and Senior Vice-President
Formal disciplinary action other than termination (refer Clause 53.2) related to alleged misconduct or serious misconduct
Academic Staff Provost Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53 (except PBC staff) Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A
Disciplinary action – suspension with or without pay
Academic Staff Provost
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53 (except PBC staff) Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A
Formal disciplinary action other than termination related to alleged misconduct or serious misconduct:
• All other except counseling and warnings
Professional Staff Chief Operating Officer and Senior Vice-President and/or Executive Director (Monash HR)
Disciplinary action for unsatisfactory performance
Academic Staff Provost Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53 (except PBC staff) Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A
Disciplinary action for unsatisfactory performance – including counseling and warnings
Professional Staff Supervisor acting on the advice of Lead HR Business Partner
Disciplinary action for unsatisfactory performance – all other
Academic Staff Provost Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 53 (except PBC staff) Staff Development Policy Staff Development Procedure – Managing Unsatisfactory Performance: Academic staff
Terminate appointment by summary dismissal during or at the conclusion of the probation period or thereafter
All Professional Staff Chief Operating Officer and Senior Vice-President
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 54 (except PBC staff) Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A
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DISCIPLINARY ACTION LEVEL DELEGATION SOURCE OF AUTHORITY/ REFERENCE
Nomination of members for any committees convened in accordance with clause 11 of the Enterprise Agreement
Academic Staff Professional Staff
Provost Chief Operating Officer and Senior Vice-President
Staff Development Policy Staff Development Procedure – Managing Unsatisfactory Performance: Professional staff
Research Misconduct Academic Staff Senior Vice-Provost and Vice-Provost (Research)
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 11 Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A
7.19 Redundancy Authority to carry out all functions relating to redundancy, including authority to declare positions redundant and terminate the employment of staff at the following levels, on the grounds of redundancy is delegated to: LEVEL DELEGATION SOURCE OF AUTHORITY/
REFERENCE Academic Staff
Provost
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 47 Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 48 Leaving Monash Policy Leaving Monash Procedure – Redundancy and Redeployment
Professional Staff Chief Operating Officer and Senior Vice-President
7.20 Redeployment LEVEL DELEGATION SOURCE OF AUTHORITY/
REFERENCE Academic and Professional Staff Director, Workplace Relations (as nominee
of Executive Director, Monash HR) Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 49 Leaving Monash Policy Leaving Monash Procedure – Redundancy and Redeployment
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7.21 Termination for ill-Health (instigated by Mona sh University the employer) Authority to terminate the employment of the Vice-Chancellor on the grounds of ill-health is retained by Council (in accordance with the Appointment Agreement with the VC). Authority to terminate employment of the grounds of ill health at the following levels is delegated to: LEVEL DELEGATION SOURCE OF AUTHORITY/
REFERENCE All Academic Staff
Provost Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 50 Nomination by the VC dated 13 May 2014, for the purposes of the Enterprise Agreement, Schedule A
7.22 Termination (Other) Function/ Authority DELEGATION SOURCE OF AUTHORITY/
REFERENCE Termination of honorary appointment - professionals
Executive Director (Monash HR) Recruitment, Selection and Appointment Policy Recruitment, Selection and Appointment Procedure – Honorary appointments (professional staff)
Termination of unpaid adjunct appointments (levels A – C)
Lead HR Business Partner
Termination of unpaid adjunct appointment (level D – E)
Dean
7.23 Leave These positions have the authority to approve the following leave within Enterprise Agreement and/or University policy limits for eligible staff within their relevant accountability areas and below but not equal to their own levels of designation: LEAVE TYPE /PURPOSE
LEAVE FOR STAFF DELEGATION SOURCE OF AUTHORITY/ REFERENCE
All Leave Types Vice-Chancellor Chancellor Provost Senior Vice-Presidents
Vice-Chancellor
DVCs Vice-Provosts PVCs
Provost
Vice-Presidents Chief Operating Officer & Senior Vice-President
Dean Provost Divisional Directors (or equivalent)
Senior Vice-President to whom the Divisional Director reports
Head of Unit Dean orDivisional Director or equivalent
LEAVE TYPE /PURPOSE
LEAVE FOR STAFF DELEGATION SOURCE OF AUTHORITY/ REFERENCE
Annual Leave Academic Staff Professional Staff
Supervisor Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 36 and Schedule E (Leave Entitlements)
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LEAVE TYPE /PURPOSE
LEAVE FOR STAFF DELEGATION SOURCE OF AUTHORITY/ REFERENCE Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (Annual Leave)
Special Leave (paid special leave up to 2 weeks or unpaid leave up to 6 months)
Academic Staff Professional Staff
Executive Director (Monash HR) Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (Special Leave)
Special Leave (paid special leave > 2 weeks or unpaid leave > 6 months)
Academic Staff
Provost Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (Special Leave)
Special Leave (paid special leave > 2 weeks or unpaid leave > 6 months)
Professional Staff Chief Operating Officer and Senior Vice-President
Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (Special Leave)
Personal Leave Academic Staff Professional Staff
Supervisor Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 37 and Schedule 5 (Leave Entitlements) Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (Personal Leave)
Personal Leave In Advance (paid leave more than 15 days in advance of credit)
Academic Staff Professional Staff
Executive Director (Monash HR) Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 37 and Schedule 5 (Leave Entitlements) Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (Personal Leave)
Compassionate Leave (including extended compassionate leave up to a total period of 5 days per occasion)
Academic Staff Professional Staff
Supervisor Monash University Enterprise Agreement (Academic and Professional Staff) 2009 - Schedule 5 – Leave Entitlements Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (All)
Extended Compassionate Leave (greater than 5 days)
Academic Staff Professional Staff
Dean or Divisional Director or equivalent
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 - Schedule 5 – Leave Entitlements
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LEAVE TYPE /PURPOSE
LEAVE FOR STAFF DELEGATION SOURCE OF AUTHORITY/ REFERENCE Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (All)
Maternity Leave – Paid
Academic Staff Professional Staff
Dean or Divisional Director or equivalent
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 39 and Schedule E (Leave Entitlements) Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (Parental leave)
Spouse/ Partner birth Leave Adoption Leave Pre Natal Leave
Extended period of unpaid parental leave (up to six months)
Academic staff Professional staff
Executive Director, Monash HR Workforce Management Policy Workforce Management Procedure – Flexible working arrangements for parents or carers
Extended period of unpaid parental leave (greater than six months)
Academic staff Provost Workforce Management Policy Workforce Management Procedure – Flexible working arrangements for parents or carers
Extended period of unpaid parental leave (greater than six months)
Professional staff Chief Operating Officer and Senior Vice-President
Workforce Management Policy Workforce Management Procedure – Flexible working arrangements for parents or carers
Long Service Leave – full pay
Academic Staff Professional Staff
Dean or Divisional Director (or equivalent)
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 38 and Schedule E (Leave Entitlements) Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (Long service leave)
Long Service Leave – half pay Long Service leave – double pay
Leave Loading for Extra Holidays
Academic Staff Professional Staff
Supervisor Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – clause 32 Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (Annual leave)
Study Leave (as defined in the Enterprise Agreement and not exceeding one month in a calendar year)
Professional Staff Dean or Divisional Director or equivalent
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 - Schedule 5 (Leave Entitlements)
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LEAVE TYPE /PURPOSE
LEAVE FOR STAFF DELEGATION SOURCE OF AUTHORITY/ REFERENCE
Study Leave (greater than one month in a calendar year)
Professional Staff As for Special Leave (see above) Remuneration and Benefits Policy Remuneration and Benefits Procedure – Types of Leave (All)
7.24 Voluntary Reduced Working Year LEAVE TYPE /PURPOSE
LEAVE FOR STAFF DELEGATION SOURCE OF AUTHORITY/ REFERENCE
Voluntary Reduced Working Year
All continuing and fixed-term Staff
Dean or Divisional Director or equivalent
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 30
7.25 Outside Studies Program (OSP) (within the limi ts outlined in University policy) Outside Studies Program for DELEGATION SOURCE Academic Staff Relevant Faculty or Non Faculty OSP
Committee (as appropriate)
Monash University Enterprise Agreement (Academic and Professional Staff) 2009 – Clause 62 Staff Development Policy Staff Development Procedure – Outside Studies Program
Deans
Provost Staff Development Policy Staff Development Procedure – Outside Studies Program
Associate Dean Head of Unit
Dean and OSP Committee
Staff Development Policy Staff Development Procedure – Outside Studies Program
Deferral of OSP Dean, Director or equivalent in consultation with Head of Unit (where applicable)
Staff Development Policy Staff Development Procedure - Outside Studies Program
7.26 Remuneration Claim Forms including Overtime an d Additional Hours, Allowances & Timesheets
CLAIM LEVEL DELEGATION SOURCE OF AUTHORITY/
REFERENCE Private Vehicle Use Academic and Professional
Staff Head of Unit Monash University Enterprise
Agreement (Academic and Professional Staff) 2009 – clause 78
Higher Duties Allowance Professional Staff Dean or Divisional Director or equivalent
Monash University Enterprise Agreement (Academic & Professional Staff) 2009 – clause 79
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CLAIM LEVEL DELEGATION SOURCE OF AUTHORITY/ REFERENCE
Overtime/ Additional Hours Professional Staff Supervisor
Casual Timesheets Casual Staff Supervisor
7.27 Exceptional Achievement/Performance Payments LEVEL DELEGATION SOURCE OF AUTHORITY/
REFERENCE Academic Staff
Executive Director (Monash HR) Recruitment, Selection and Appointment Policy Recruitment, Appointment and Selection Procedure – Additional Appointments and Duties Staff Form - Personal activity - exceptional achievement request schedule
Professional Staff (HEW Levels 5 to 9) Dean/Divisional Director or equivalent (no > than $5,000)
Remuneration and Benefits Procedure – Allowances and Incentives Staff Form – Payment for exceptional Peformance Form
7.28 Staff Wellbeing The authority to approve and implement the following Staff Wellbeing-related actions is delegated to: ACTION LEVEL OF STAFF DELEGATION SOURCE OF AUTHORITY/
REFERENCE Flexible Working Hours Professional Staff Supervisor Monash University Enterprise
Agreement (Academic and Professional Staff) 2009 – clause 73
Home-Based Work Professional Staff Executive Director (Monash HR)
Workforce Management Policy Workforce Management Procedure – Work Life (Home-based Work)
Job Share Arrangement Professional Staff Head of Unit, acting on the advice of the HR Business Partner
Workforce Management Policy Workforce Management Procedure – Work Life (Job share)
Staff Study Support Ongoing And Fixed Term Staff Dean or Divisional Director or equivalent
Staff Development Policy Staff Development Policy – Staff Study Support procedure
7.29 Authority to Provide/Extend Computer Access to HR Systems ACCESS/ RESPONSIBILITY DELEGATION SOURCE OF AUTHORITY/
REFERENCE SAP HR user access Lead HR Business Partner (Display access – HR
Hub staff only) Director, HR Operations (Display/Maintain access – HR Operations staff only) Manager, Payroll Control and Compliance (all
Request for SAP user access (department) [Word] [PDF]
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ACCESS/ RESPONSIBILITY DELEGATION SOURCE OF AUTHORITY/ REFERENCE
other requests)
Renewal of SAP HR user access Lead HR Business Partner (Display access – HR Hub staff only) Director, HR Operations (Maintain access – HR Operations staff only) Manager, Payroll Control and Compliance (all other requests)
Request to renew SAP user access [Word] [PDF]
Temporary SAP HR user access Manager, Payroll Control and Compliance Request for SAP temporary access / delegation [Word] [PDF]
SAP timesheet administration access Lead HR Business Partner
SAP Safety Suite access Manager, Payroll Control and Compliance
SAP Training and Events access Director, Leadership & Organisational Development (LOD HR staff only) Manager, Payroll Control and Compliance (all other requests)
SAP production and super-user access Portfolio Manager, Workforce Portfolio (eSolutions) in consultation with Director, HR Operations or Director, Workplace Relations (as appropriate)
Access to the SAP confidential payroll
Chief Operating Officer and Senior Vice-President
Recruitment express (Rex) standard user access
Standard user access automatically assigned to all staff
Rex HR user access Director, Recruitment Design & Delivery Recruitment express (REX) HR user access request [PDF]
Rex super-user/ administration access Portfolio Manager, Workforce Portfolio (eSolutions) and Director, Recruitment, Design & Delivery
Performance Development Online (PDO) access
Automatic access to performance plans for self, direct reports and others in the reporting hierarchy
PDO reports administration access Director, Workplace Relations
PDO workplace relations level access Director, Workplace Relations
PDO global administration access Portfolio Manager, Workforce Portfolio (eSolutions) and Director, Workplace Relations
Access to HR systems not outlined above Manager, Payroll Control and Compliance
Responsibility for auditing and monitoring compliance with HR system use requirements
Manager, Payroll Control and Compliance