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You Shall Be My Witnesses to the Ends of the Earth
H|R “101” | NDS
Presented by the Office of Human Resources
What to expect when assigned to a Parish/School:
the hire and exit process, performancereviews and coaching, health/medicalleave requests, etc.as well as how to seek our help.
You Shall Be My Witnesses to the Ends of the Earth
1000 Howard Ave. Suite 1200New Orleans, LA 70113 | HR Fax: 504-568-1699
Pam Power | Staff & Priests’ Benefits Phone: 504-310-8793 | | [email protected]
Galintha Thomas, | HR Generalist Phone: 504-310-8795 | | [email protected]
Chalana Landry, SPHR, SHRM – SCP Director, Human ResourcesPhone: 504-310-8792 | | [email protected]
• www.nolacatholic.org/hr
“HR 101” for NDS
Off ice o f Human Resources
You Shall Be My Witnesses to the Ends of the Earth
Brief Introductions 1. Name2. Home Parish / City
3. Area of Study before Seminary
HR “101” 5
“HR 101” for NDS
You Shall Be My Witnesses to the Ends of the Earth
Discussion Points1. Job Opening Process & HR JobLink
2. Hire & Onboarding Process
3. Benefits Resources & Leave Requests
4. Performance & Engagement
5. Coaching & Documentation
6. Integrity, Trust & Team Dynamics
7. Harassment Free Zone
8. Safety / Risk Management
9. Transfer / Exit Process
10. “H|R ” Resourcing
HR “101” 6
“HR 101” for NDS
You Shall Be My Witnesses to the Ends of the Earth
Hir ing and OnboardingProcess & Sample Documents:Hire ProcessJob Openings ProcessPre-employment Interview QuestionsSample Application for EmploymentSample Reference CheckRelease for ReferencesEmployee File Checklist
**************************NOTE: Job Postings, Applications, Interview Notes & Hiring Decisions must be held for 12 months following start date as documentation to defend in case of an EEOC Charge of Discrimination in Hiring.
“HR 101” for NDS
https://nolacatholic.org/hr-downloads
Archbishop’s Welcome Video: https://youtu.be/AIdfWZL476g
You Shall Be My Witnesses to the Ends of the Earth
Hir ing Legal RequirementsTitle VII of the Civil Rights Act | 1964: | EEOC = Adjudicator
Non-Discrimination & Non-Retaliation in all employment decisionsFLSA: Fair Labor Standards Act
Minimum Wage & Overtime RequirementsADA : Americans with Disabilities Act
Qualified Applicants: can Perform Essential Job Functions with or without accommodationADEA: Age Discrimination in Employment Act
Protections for “over 40” workforceFMLA: Family & Medical Leave Act
Job protection [up to 12 weeks/year] for requested leave NOTE: All schools are covered employers, regardless of total # of staffStaff member must have been on staff for one year & work at least ½ time capacity
OSHA: Occupational Safety and HealthPDA & Louisiana Pregnancy Act:
Job protection of up to 16 Weeks, for pregnancy-related health concerns covered Immediately upon hire
PPACA: Patient Protection & Affordable Care Act: Offer of Credible, Affordable Health Cov’g
“HR 101” for NDS
You Shall Be My Witnesses to the Ends of the Earth
Required Legal Posters
“HR 101” for NDS
https://nolacatholic.org/hr-downloads Common Staff Area of your Location
You Shall Be My Witnesses to the Ends of the Earth
Job Openings“HR 101” for NDS
https://nolacatholic.org/employment
H|R can Help!
You Shall Be My Witnesses to the Ends of the Earth
Eligibility: at Hireor Status Change
Qualifying Life Events:Marriage, Birth, Death, Divorce
Organizational Exit
Benefits & Ret irement
“HR 101” for NDS
You Shall Be My Witnesses to the Ends of the Earth
B e n e f i t s & Re t i r emen tI n f o P age
“HR 101” for NDS
https://nolacatholic.org/ano-staff-benefits-information
You Shall Be My Witnesses to the Ends of the Earth
Health / Medical Leave Request Processes
“HR 101” for NDS
https://nolacatholic.org/hr-downloads
You Shall Be My Witnesses to the Ends of the Earth
FMLA Leave - Fact Sheet for Schools, EntitiesFMLA Poster of Employee Rights and ResponsibilitiesFMLA ChecklistLEAVE REQUEST Form: Parental Bonding, Medical or FMLA LeaveSAMPLE_Letter to Staffmember - FMLA RequirementsSTD Claim InstructionsFMLA Healthcare Provider Certification- EmployeeFMLA Healthcare Provider Certification- FamilyFMLA Employer Response - Notice to StaffmemberParental Bonding Leave Administrative Steps
https://nolacatholic.org/hr-downloads
You Shall Be My Witnesses to the Ends of the Earth
Performance & Engagement
“HR 101” for NDS
You Shall Be My Witnesses to the Ends of the Earth
Performance & Reviews
Formal record of your Conversations
“HR 101” for NDS
You Shall Be My Witnesses to the Ends of the Earth
Performance & Reviews
Incorporate Synod Goals
IdentifyStaff
Development
EnlistFeedback
ConductRegular
Conversations
Formal record of your Conversations
“HR 101” for NDS
You Shall Be My Witnesses to the Ends of the Earth
Performance & Reviews
The PR Process helps your Staff member
feel appreciated by being Heardand also documents any needed
performance improvements
“HR 101” for NDS
You Shall Be My Witnesses to the Ends of the Earth
Keeping our Culture Strong
HR “101”
Staff Engagement
“HR 101” for NDS
You Shall Be My Witnesses to the Ends of the Earth
• Regular / Informal Check-inshelp your team understand what’s expected!
• Know the reasonsyour staff members feel connected!
• Debrief and ask whywhen staff leave voluntarily
• Engage with Community Service!
21HR “101”
Hold “Stay” Interv iewsPerformance & Engagement
“HR 101” for NDS
You Shall Be My Witnesses to the Ends of the Earth
Keeping our Culture Strong
HR “101”
Community Outreach
“HR 101” for NDS
You Shall Be My Witnesses to the Ends of the Earth
Deposits in the “Emotional Bank Account” ~Stephen Covey
Show Personal Integrity
5
4 Attend to the “Little Things”
23
2 Keep Commitments
1 Understand the Individual
3 Clarify Expectations
6 Apologize Sincerely
HR “101”
Bui ld Trust
“HR 101” for NDS
You Shall Be My Witnesses to the Ends of the Earth
Standfor
Everything
2626HR “101”
“HR 101” for NDS
You Shall Be My Witnesses to the Ends of the Earth
Coach ing S t ra teg ies& Documenta t ion
“HR 101” for NDS
You Shall Be My Witnesses to the Ends of the Earth
Coach ing S t ra teg ies& Documenta t ion
PIP | Timeline & Consequence if not metTransition plan when failing
to act on your coaching2nd Manager in disciplinary and termination meetings
When no improvement, Written Acknowledgement of Discussions
Coaching DiscussionsKeep ‘Journal Entry’ Use Outlook: Date/Time
“HR 101” for NDS
You Shall Be My Witnesses to the Ends of the Earth
Unwelcome | Offensive
Stop! Report & Act
“Should have known”
Harassment Free“HR 101” for NDS
https://www.eeoc.gov/laws/types/harassment.cfm
https://www.eeoc.gov/eeoc/task_force/harassment/checklists.cfm
You Shall Be My Witnesses to the Ends of the Earth
Risk Management
When considering releasing astaff member
Required conversationRefer to ANO HandbookANO General Counsel, ANO HR,
or Outside Counsel
“HR 101” for NDS
You Shall Be My Witnesses to the Ends of the Earth
Transfer and Exit Process
Reason will affect process
Exit Interview for Vol.
La. Final Payck Law - within 15days, payout unused Vacation
Benefits Continuation Letter
“HR 101” for NDS
You Shall Be My Witnesses to the Ends of the Earth
Human Resources | Additional Resources
You Shall Be My Witnesses to the Ends of the Earth34HR “101”
Jobs Process
Required Legal Posters
Benefits
Staff Leave Time
Harassment Free
Performance Coaching& Staff Appreciation
Organizational Transition Process
Resourcing
https://nolacatholic.org/human-resources-job-bank
“HR 101” for NDS
You Shall Be My Witnesses to the Ends of the EarthHR “101” 36
Thank You !
“HR 101” for NDS
With any questions…
