HPE MyRoom Meet With Others Quick Reference Guide Quick... · 2020. 6. 11. · January 2020 HPE MyRoom Quick Reference Guide - Meet With Others Page 14 of 14 Private chat (continued)

January 2020 HPE MyRoom Quick Reference Guide - Meet With Others Page 1 of 14

HPE MyRoom Meet With Others

Quick Reference Guide

Compatible operating systems

Windows Full functionality

Mac and Linux

All features and functions that Windows users have except:

Can invite by e-mail but cannot initiate other e-mails from within MyRoom

Cannot convert imported PowerPoint files for display in center viewing area

Cannot share a specific application

Android and iOS Allows you to attend and participate in meetings while away from your desk

Chat room

Open chat room

Either:

Double click a contact

Or:

Right-click on a contact

Select Chat from the menu

Chat via text

Type in the chat field at bottom

Hit Enter on your keyboard


Chat room (continued)

Chat via audio

Click Call button

When your contact accepts the call, the button will be replaced with microphone, speaker, and webcam features

Drag & drop contacts

Contact status Available or Away

If contact’s status is Available or Away:

Drag contact from Contacts tab into open Room or Chat Room

Contact will receive a popup invitation

Contact status Do Not Disturb or Unavailable

If contact’s status is Do not disturb or Unavailable:

You cannot drop contact into a room

Message will tell you the contact does not wish to be disturbed


Manage room access

Consider granting contacts access to enter your room directly from their Rooms tab for regularly scheduled meetings or to help you prepare for a meeting

Room owner action

Right-click on a room

Select Manage access from the menu

Drag contact from Contacts tab to Room Access window

Choose Reader, Writer, or Room Administrator role *

Click Send offer button * Refer to the Rooms Quick Reference Guide or MyRoom Help documentation for information about room access roles.

Contact action

Rooms tab

Purple door = your room

Orange door = someone else’s room to which you have access. o Hover over room name to see

o Your role o Room owner’s e-mail

address o Right-click to select Release

room access


Invite from room

Invite contact

Invite your contacts to join you in a room while you are in that room

Choose Invite | Invite contact menu option

Select contact

Click Invite button

Invite by email

Send an e-mail invitation to anyone while you are in a room

Choose Invite | Invite by email menu option

The first time you choose Invite by email MyRoom Settings will open so you can choose a method.

That method will be used each time unless you change the selection in MyRoom Settings, General tab.


Invite from room (continued)

Default e-mail application

Use system default email application

Click Open system settings button if you want to change your default e-mail application

An new message containing the invitation details will open in your default email application

Complete the To field, then send the message



MyRoom email service

Use MyRoom email service

Enter a valid e-mail address

Click Send button



Do not use an email application

Do not use an email application

Click Copy invitation details to clipboard button

Paste into browser-based email application


Create room key

Keys can be used by anyone, whether they have a MyRoom account or not

Key types

Quick keys

Valid for 10 minutes

Presentation keys

Generates Host and Participant keys

Choose one of 5 durations

Valid for specified duration or until revoked

Persistent keys

Generates Host and Participant keys

Valid until revoked

Not the most secure method of granting room access

Create key (Quick)

Quick key

On Rooms tab o Click room name o Click Create key icon at bottom

In room o Either

o Choose Invite | Quick key menu option

o Or o Click Quick key icon on toolbar


Create room key (continued)

Create key (Presentation or Persistent)

Presentation or Persistent keys

On Rooms tab o Right-click room name in tray o Select Room keys from menu o Select Presentation or Persistent from submenu

In room o Choose Invite menu o Select Presentation keys or Persistent keys menu option


Create room key (continued)

Use key

Enter with key from Log in window

Enter with key from Room key field on Contacts or Rooms tab

Enter with key from MyRoom home page (www.myroom.hpe.com)

http://www.myroom.hpe.com/


Schedule an event

Plan a meeting in advance by scheduling an event. Send details of the event, including date, time, and event keys, via e-mail or calendar invitation to your attendees. They do

not need to have MyRoom accounts to attend your event.

Open Events window

Either:

Right-click on a room

Select Events from the menu

Or:

Select a room

Click the calendar icon at bottom of Rooms tab

Create event

Select meeting date from the calendar

Click Create event button


Schedule an event (continued)

Create event (continued)

Fill in: o Event name o Teleconference

or other information

o Start time (your local time zone)

o End time (your local time zone)

Click Save button Capacity is dependent on your MyRoom account.


Private chat

Chat privately with one member of a larger group

Private chat

To private chat another attendee:

Right-click a name in the People panel

Select Private chat from the menu


Private chat (continued)

Block private chat

To prevent others from private chatting you:

Right-click your name in the People panel

Select Block private chat from the menu

Show audience details

To see which attendees have blocked private chat:

Either right-click in the People panel

Or click Tools to manage people and room features button

Select Show audience details from the menu

Documents

HPE MyRoom Meet With Others Quick Reference Guide Quick... · 2020. 6. 11. · January 2020 HPE MyRoom Quick Reference Guide - Meet With Others Page 14 of 14 Private chat (continued)