HP Imaging & Printing Security

© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.

HP Imaging & Printing SecurityOctober 2012

© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.2

Objective

Understand potential security and exposure risks,and learn about available technology.

Agenda •Risk•Research findings•Imaging & Printing Solutions•Closing and Questions


Print Security


What are you protecting?• Proprietary data• Financial records• Confidential materials• Employee information• Compliance with industry

standards

What is the risk?• Financial damage• Litigation• Loss of licensing• ID theft• Brand image• Company reputation

”It takes twenty years to build a reputation and five minutes to ruin it. If you think about that, you’ll do things differently.”

-Warren Buffett

Is your sensitive data really secure?


Mind the security gapCritical gaps can occur at multiple points within your imaging & printing environment.


Research findings:

Accidental data breaches through

printing?

70% Report one or more breaches

Quocirca “Closing the print security gap” October 2011

How much effort has the organization put into managing the security of printed

documents?


Imaging and Printing Solutions


Implement a secure printing strategy

Policy

Remediate

Assess

DevicesAdjust

• Encrypt print jobs•Maintain security protocols•Authenticate users • Store print jobs on a protected server

• Encrypt hard disk data• Erase memory•Control access

• Protect sensitive media• Prevent tampering and alteration

• Implement a monitoring and management solution

1. Protect data 2. Protect devices

3. Protect documents

4. Monitor and manage


HP Imaging and Printing Security CenterThe industry’s first policy-based solution that helps you increase security across your imaging and printing fleet.

Add a new HP device manually or automatically apply security policies instantly as soon as devices are added to your networkConfirm device

compliance and identify security risks with built-in reporting tools

Solution runs in the background verifying a fleet’s security settings and applies correct policy settings to any non-compliant features

Apply a single corporate security policy across an HP Imaging and Printing fleet

Key Features:• The built-in HP Best Practices Base Policy provides a baseline level of

security derived from HP security expert recommendations• Intuitive HP Policy Editor simplifies policy creation and changes• HP Instant-on Security automatically connects HP devices to the solution

and immediately configures them to be compliant with a specific corporate security policy


HP Access Control Express

User prints to the pull print queue. The HP AC Express

pull print server stores the job until it is released by the user from a connected MFP or single function printer.

Users utilize the Express app and camera on the phone to read a barcode on the front panel of the device to authenticate and release their print job

Job prints securely with the user at the device

Bundle of Pull Printing with Mobile Release and Job Accounting software

Key Features:•HP Access Control Express provides a cost-effective pull print solution by allowing users to use their smart phone to authenticate and release stored print jobs•Includes job accounting (without quotas) and basic reporting


HP Access Control ProfessionalA complete bundle of secure pull print, job accounting and rights management

Enable pull printing with encryption

Optimize printing workflows

Authenticate using Mobile

Release

Authenticate users via PIN/PIC

Increase device security

Track and allocate quotas for print use

Manage printers

Create print rules

Authenticate with HP proximity card

readers

Key Features:•With HP Access Control Professional, robust authentication and pull printing reduce the risks of unclaimed print jobs, sensitive documents left unattended, and frustrated users. •Sophisticated job tracking helps you allocate printing costs and optimize device deployment. •Intelligent management software and full reporting options can increase your control and insight into your printing environment.


HP and Troy Secure Document Printing

Select a designated printer with a print queue configured for security printing

HP and TROY Secure Document Printing•Receives the print file•Inserts selected security features into the print file•Routes job to designated laser printer

Output reformatted with secure features on designated laser printer

Server-based, on-demand secure printing on plain paper

Key Features:•Server-based deployment – Enables installation on existing networks with any PCL5 Laser printer and MFPs•Plain paper printing – Reduces or eliminates dependency on expensive pre-printed security paper•Workflow simplification – Enables printing to general office printers so you don’t have to lock paper trays or establish dedicated security printers


HP ePrint Enterprise Secure mobile device printing for a workforce on the go

Key Features:• Increase productivity by printing from mobile devices• Quickly locate the nearest available printer with full search functionality• All communication is done within the company firewall• Can be integrated with HP Access Control pull printing for hold and

release security

Users use an app on their iPhone, iPad, Android or Blackberry to discover a printer on the network and send a print job

Jobs are printed on HP LaserJet or other network printers

MS Exchange or Blackberry Enterprise Server (BES)

HP ePrint Enterprise Server (and Blackberry handles the print job and routes it to the right printer


Thanks!

Documents

HP Imaging & Printing Security