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What is a research project proposalHow to prepare a research proposal
References
How to write a research project proposal
Vladimir Bondarenko
Scientific Practices Seminar
17.07.2009
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Outline
1 What is a research project proposalIndefinite definitions: what and whyFinding FundingProposal structure
2 How to prepare a research proposalBefore writing startsScientific PartProject Budget
3 References
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Indefinite definitions: what and whyFinding FundingProposal structure
Outline
1 What is a research project proposalIndefinite definitions: what and whyFinding FundingProposal structure
2 How to prepare a research proposalBefore writing startsScientific PartProject Budget
3 References
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Indefinite definitions: what and whyFinding FundingProposal structure
What is a Research Project
A Project
Temporary and one-time endeavor undertaken to create a uniqueproduct or service, which brings about beneficial change or addedvalue.
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Indefinite definitions: what and whyFinding FundingProposal structure
What is a Project Proposal
Reseach project proposal
A written stand-alone document which deals with:
what the proposed project is about;
what it is trying to find out or achieve;
how it will go about doing that;
what we will learn from it and why it is worth learning.
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Indefinite definitions: what and whyFinding FundingProposal structure
Why Write A Research Proposal?
Research proposal is:
document to convince funding sources and academic bodiesthat the project is worth their attention and money;
a study plan to be followed in the course of the research effort;
a timetable and resources organization tool;
general feasibility check;
basis for the writing of the first three chapters of the finalresearch report: Introduction, Literature Review andMethodology.
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Indefinite definitions: what and whyFinding FundingProposal structure
Kinds of Proposals
Basic research proposals (unsolicited proposals):provide insights or methodologies for solving fundamentalscientific problems.
Task-oriented or program-initiated proposals:research topic is specified by an agency or a foundation.
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Indefinite definitions: what and whyFinding FundingProposal structure
Outline
1 What is a research project proposalIndefinite definitions: what and whyFinding FundingProposal structure
2 How to prepare a research proposalBefore writing startsScientific PartProject Budget
3 References
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Indefinite definitions: what and whyFinding FundingProposal structure
Databases and Search Opportunities
ELFI - www.elfi.infoServicestelle fur Electronische Forschungforder-Informationen
over 5800 Programme,about 2500 german and international sponsors.
Forderdatenbank - www.foerderdatenbank.deDatabase of the Federal Ministry of Economics andTechnology
Funding programmes of the Federal Governement,Lander,European Union.
Bundesverband Deutscher Stiftungen(Association of German Foundations)www.stiftungen.org
Service → Stiftungsuche
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Indefinite definitions: what and whyFinding FundingProposal structure
National Programmes
German Research Foundation (DFG)www.dfg.de/forschungsfoerderung/
Federal Ministry of Education and Researchwww.bmbf.den → Research → Funding.
Deutsche Bundesstiftung Umwelt - www.dbu.de/foerderOne of Europe’s largest foundations promoting innovative andexemplary environmental projects.
German Academic Exchange Service - www.daad.de
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Indefinite definitions: what and whyFinding FundingProposal structure
EU Programmes
General InformationAlexander Krahe. “Der kleine Ratgeber zur EU-Forderung.Forderprogramme der Europaischen Union erfolgreich nutzen”.Deutscher Wissenschaftsdienst, 2003.
Gateway to the European Union - www.europa.eu
CORDIS - cordis.europa.euCommunity Research & Development Information Service.
7th Framework Programme for Research and TechnologicalDevelopment (FP7)cordis.europa.eu/fp7/Programme for funding research in Europe running from 2007 to2013.
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Indefinite definitions: what and whyFinding FundingProposal structure
EU Programmes
European Research Council - erc.europa.euThe first European funding body set up to support
investigator-driven frontier research.
IPR Helpdesk - www.ipr-helpdesk.orgFree of charge helpdesk on Intellectual Property Rights relatedissues in EU-funded projects.
Lifelong Learning Programme (Started in 2007)
Europian Comission for Education & Trainingec.europa.eu/education/lifelong-learning-programme/doc78 en.htmNationale Agentur Bildung Fur Europa beim Bundes-Institutfur Berufsbildungwww.na-bibb.de/programm lebenslanges lernen 2.html
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Indefinite definitions: what and whyFinding FundingProposal structure
European Years
European Year
Each year the EU chooses a theme for a campaign aimed at raisingpublic awareness of and drawing national governments’ attentionto a specific issue.
2005 Citizenship through Education
2006 Workers’ Mobility
2007 Equal Opportunities for All
2008 Intercultural Dialogue
2009 Creativity and Innovationwww.ejki2009.de
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Indefinite definitions: what and whyFinding FundingProposal structure
Outline
1 What is a research project proposalIndefinite definitions: what and whyFinding FundingProposal structure
2 How to prepare a research proposalBefore writing startsScientific PartProject Budget
3 References
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Indefinite definitions: what and whyFinding FundingProposal structure
Proposal Format
Research proposal is awritten in academic language:
dispassionatepreciseconsistent
standalone
readers/reviewers are not supposed to have any priorknowledge about the project
well-structured document
structure is usually imposed by the funding agencye.g., DFG Research Grants Guidlinesor electronic proposal submission form
about 20 pages long
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Indefinite definitions: what and whyFinding FundingProposal structure
Proposal Format
Research proposal is awritten in academic language:
dispassionatepreciseconsistent
standalone
readers/reviewers are not supposed to have any priorknowledge about the project
well-structured document
structure is usually imposed by the funding agencye.g., DFG Research Grants Guidlinesor electronic proposal submission form
about 20 pages long
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Indefinite definitions: what and whyFinding FundingProposal structure
Proposal Format
Research proposal is awritten in academic language:
dispassionatepreciseconsistent
standalone
readers/reviewers are not supposed to have any priorknowledge about the project
well-structured document
structure is usually imposed by the funding agencye.g., DFG Research Grants Guidlinesor electronic proposal submission form
about 20 pages long
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Indefinite definitions: what and whyFinding FundingProposal structure
Proposal Format
Research proposal is awritten in academic language:
dispassionatepreciseconsistent
standalone
readers/reviewers are not supposed to have any priorknowledge about the project
well-structured document
structure is usually imposed by the funding agencye.g., DFG Research Grants Guidlinesor electronic proposal submission form
about 20 pages long
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Indefinite definitions: what and whyFinding FundingProposal structure
Project Structure
Which aims should be reached?
Which phases does your project have?
What kind of work will be done by whom in what time?
What kind of resources will be needed for personnel andequipment?
Which costs will arise?
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Indefinite definitions: what and whyFinding FundingProposal structure
Typical Proposal Outline
1 Title
2 Project Summary
3 Table of contents
4 Project Description
5 Reference list
6 Biographical sketches of the investigator(s)
7 Budget
8 Description of the facilities, equipment, and other recourcesavailable for use
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Before writing startsScientific PartProject Budget
Outline
1 What is a research project proposalIndefinite definitions: what and whyFinding FundingProposal structure
2 How to prepare a research proposalBefore writing startsScientific PartProject Budget
3 References
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Before writing startsScientific PartProject Budget
Proposal Development Phases
Develop an idea
Write an abstract
Get advice from expert
Gather information on topic
Gather information on research programme
Adapt your ideas to the relevant programme
Take advice from funding institution
Look out for partners
Fix partners and their roles
Write the scientific part of your proposal
Submit proposal
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Before writing startsScientific PartProject Budget
Proposal Development Phases
Develop an idea
Write an abstract
Get advice from expert
Gather information on topic
Gather information on research programme
Adapt your ideas to the relevant programme
Take advice from funding institution
Look out for partners
Fix partners and their roles
Write the scientific part of your proposal
Submit proposal
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Before writing startsScientific PartProject Budget
Advice from Funding Institution
1 Become familiar with guidelines
Eligibility,Deadlines,Necessary documents, their formats, etc.
2 Contact the program coordinatorFor EU programmes contact NCP (National Contact Points)
clarify unwritten requirements and restrictions (if any)ask about the review process, e.g., about scientific backgroundof expected reviewers.
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Before writing startsScientific PartProject Budget
Project Partners
Define partners roles and responsibilities:
contractor and project coordinator,scientists,administration and financial officers,evaluators.
Identify each key person by name
obtain his agreement to participate
Clarify legal issues
letter of intent,nondisclosure agreement,consortium agreement,letter of mandate.
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Before writing startsScientific PartProject Budget
Legal Issues: Basic Questions
Is your institution willing to sign all kind of project contractsor are there some legal implications, e.g., liability, intellectualproperty rights, etc.
Who is the authorized representative of your institution havingpower to bind your university in legal matters?
Do you have any support from your administration in legalquestions?
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Before writing startsScientific PartProject Budget
Legal Issues: Letter of Intent
Letter of Intent/Memorandum of Understanding/Nondisclosureagreement
Letter of intent (LOI) is a document outlining an agreementbetween two or more parties before the grant agreement isfinalized.
Purposes of LOI:
to clarify the key points of a complex transaction for theconvenience of the parties.
to declare officially that the parties are currently negotiating.
to provide safeguards in case a proposal is given up duringnegotiation.
LOI may be binding legal documents.Consult a legal professional before signing a Letter of intent!
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Before writing startsScientific PartProject Budget
Legal Issues: Consortium Agreement
Consortium Agreement
A Consortium Agreement (CA) is usually only concluded betweenthe project partners, if the funding institution explicitly asks for it.
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Before writing startsScientific PartProject Budget
Legal Issues: Consortium Agreement
Possible issues clarified by CA:
Management
Coordination, reporting, advisingJoint committees
Financial provision
Financial planningPayments: exchange rates, bank transfer costs, etc.
Intellectual property rights
Ownership of foregroundTransfer and protection use (commercial use)Dissemination and publicationAccess rights (Licenses)
General issues
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Before writing startsScientific PartProject Budget
Legal Issues: Grant Agreement / Contract
Grant Agreement
Grant Agreement is a non-negotiable document concluded betweenthe funding institution and the consortium that governs all rightsand duties of the project partners.
To be read carefully as it usually fixes all your duties!
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Before writing startsScientific PartProject Budget
Outline
1 What is a research project proposalIndefinite definitions: what and whyFinding FundingProposal structure
2 How to prepare a research proposalBefore writing startsScientific PartProject Budget
3 References
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Before writing startsScientific PartProject Budget
Project Description
A. Previous results
B. Statement of the problem and significance
C. Introduction and background
Relevant literature reviewPreliminary dataConceptual or empirical modelJustification of approach or novel methods
D. Research plan
Overview of research designObjectives, hypotheses, and methodsAnalysis and expected resultsTimetable
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Before writing startsScientific PartProject Budget
Project Description
A. Previous results
B. Statement of the problem and significance
C. Introduction and background
Relevant literature reviewPreliminary dataConceptual or empirical modelJustification of approach or novel methods
D. Research plan
Overview of research designObjectives, hypotheses, and methodsAnalysis and expected resultsTimetable
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Before writing startsScientific PartProject Budget
Project Significance
Objectives:
what will be reached?
Target group:
who will gain what from the project
Future outcomes:
for the target group,the job market,the coordinating institution,the public,Europian Citizen, etc.
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Before writing startsScientific PartProject Budget
Analysis and expected Results
Project evaluation
How and by whom the effect of the project will be evaluated?To and by whom the evaluation results will be reported?Is the evaluation independent of the project coordinator?
Results dissemination
Publications in magazines or books?Conference presentation?Other documentation?
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Before writing startsScientific PartProject Budget
Timetable
Describe time lines, project management and responsibilities
Gantt charts.Milestones.Flow charts.etc.
Buffer time
Vacation, sickness, business trips, lectures, etc.Holidays: national & international.Approx. 30% of your time will be spend outside your plannedschedule.
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Before writing startsScientific PartProject Budget
Outline
1 What is a research project proposalIndefinite definitions: what and whyFinding FundingProposal structure
2 How to prepare a research proposalBefore writing startsScientific PartProject Budget
3 References
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Before writing startsScientific PartProject Budget
Budget Planning
Basic categories - usually fixed by funding agency:
Personnel costs.
Travel costs.
Subcontracts.
Consumables.
Equipment.
Other costs.
Overhead.
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Before writing startsScientific PartProject Budget
Make the Budget Right!
Check for:
sponsor regulations and limitations,
clear separation of direct and indirect costs,
financial efficiency: lease-buy and other tradeoffs,
adequate accounting for cost increases and inflation.
How to write a research project proposal
What is a research project proposalHow to prepare a research proposal
References
Used References
1 Cornelia Borek, Iris Lohrmann. ”How to write a successfulproposal”. Seminar materials. 2009.
2 A. Friedland. ”Writing successful science proposals”. 2000.
3 J. Behling. ”Guidelines for preparing the research proposal”.1984.
4 K. Punch. ”Developing effective research proposals”. 2006.
How to write a research project proposal