HOW TO USE THE EVACUATION ANNEX · HOW TO USE THE EVACUATION ANNEX While no plan can replace the common sense and good judgment of personnel involved in managing a disaster emergency,

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Kenai Peninsula Borough Annex 1: Evacuation

Revised December 2012

HOW TO USE THE EVACUATION ANNEX

While no plan can replace the common sense and good judgment of personnel involved in managing a disaster emergency, this Emergency Operations Plan Annex provides a system to manage the preparation for, response to, and recovery from an evacuation during disaster emergencies.

In the event that you need to use this volume:

STEP ONE Turn to the appropriate section you are seeking information about. STEP TWO Read the information in that section. STEP THREE Refer to other Sections, other Annexes, and the KPB EOP as appropriate for additional information. SECTION 1 EVACUATION PLAN This section provides an overview of the evacuation processes and essential information for evacuation operations. SECTION 2 STANDARD OPERATING GUIDELINES This section contains guidelines for use by the EOC IMT in developing courses of action, managing the incident, and coordination with organizations and agencies involved in the response and recovery from the incident. SECTION 3 EOC POSITION CHECKLISTS This section contains the position descriptions and responsibilities for the various Evacuation Branch positions. It also contains forms and documents that may be used by the Incident Management Team during an evacuation.

Kenai Peninsula Borough Annex 1 Evacuation Plan

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I. Purpose The Kenai Peninsula Borough (KPB) working with the Alaska State Troopers (AST), local jurisdictions, Kenai Peninsula first responders, and/or other agencies as appropriate, will coordinate the evacuation of persons threatened by disasters or major emergencies affecting the Borough. This annex addresses concepts for emergency management actions during the warning, response, and recovery phases of incident evacuation. General in application, flexible during response and recovery, it provides the overall structure needed for evacuation operational planning and execution. This Annex must be used in conjunction with community and State plans and Standard Operating Guidelines. This annex may be placed into operation whenever a local or borough declared emergency or disaster occurs which necessitates the evacuation of persons from a threatened area. Whenever an evacuation is necessary, planners and emergency managers should also consult Annex 2 (Sheltering), Annex 3 (Special Needs) and Annex 4 (Pet Sheltering). This Annex supplements the KPB Emergency Operations Plan (2007) which provides the overall guidance for emergency response activities in the borough. II. Authority Kenai Peninsula Borough is authorized by AS 26.20.060 and KPB Code of Ordinances Section 2.45.010, to plan for and respond to public emergencies and disasters affecting the Kenai Peninsula Borough. The Borough Mayor or designee must declare a local emergency or disaster to allow activation of this plan. The following are citations from State Statutes regarding evacuations: Per AS 26.23.020(g)(5), if the Governor finds that a disaster has occurred or that a disaster is imminent or threatened, the governor shall, by proclamation, declare a condition of disaster emergency. As part of the broad powers vested in the Governor during a declared disaster, the Governor can “direct and compel the relocation of all or part of the population from any stricken or threatened area in the state, if the governor considers relocation necessary for the preservation of life or for other disaster mitigation purpose”.

Alaska Statues specifically gives an official of a fire department registered with the State Fire Marshall’s office the authority to authorize an evacuation (AS18.70.075 and.090). The Department of Natural Resources, Division of Forestry is registered as a fire department with the Alaska State Fire Marshall. Because of this, employees of the Division of Forestry are considered fire officials and have statutory authority to call for evacuations. A fire officer of a registered municipal fire department while providing fire protection or other emergency services has the authority to:

A. Control and direct activities at the scene of a fire or emergency;


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B. Order a person to leave a building or place in the vicinity of a fire or emergency,

for the purpose of protecting the person from injury;

C. Blockade a public highway, street, or private right-of-way temporarily while at the scene of a fire or emergency.

Per 17 AAC 25.100. Road closures and restrictions: the Department of Transportation and Public Facilities may prohibit the operation of vehicles upon any highway or may impose restrictions on any aspect of vehicle operation on any highway whenever the highway, in the judgment of the commissioner, may be seriously damaged or destroyed by such operation or whenever it is deemed necessary by the commissioner in the interests of safety to the traveling public. The restrictions shall be effective after due notice has been given to the public except in an emergency requiring immediate action. III. Situation and Assumptions Situation Evacuations of threatened areas may be necessitated by a wide variety of natural and/or man-caused emergencies. Natural emergencies may include seismic events, tsunamis, volcanic events, wildfire, flooding or storm surges. Man-caused events may include hazardous materials release or energy emergencies.

A. All KPB residents are vulnerable to situations that may call for evacuation B. KPB population locations and distribution vary widely from urban areas, to rural

communities, to remotely located villages and homesteads off the road system C. KPB population includes individuals with special needs with unique

considerations for evacuation operations. D. Evacuations for incidents local in nature will be handled by local jurisdiction plans

and authorities. However, all evacuation operations should be coordinated with adjacent communities and the next higher level of government (KPB OEM, State Emergency Operations Center [SEOC])

E. The AST are not authorized to enforce an evacuation order that is not issued by

the Governor of the State of Alaska, to close roads nor to enforce a local road closure. They can establish check points.

F. The Alaska Department of Transportation may close a state road. G. Kenai Peninsula Borough is limited to recommending a voluntary evacuation.


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H. This plan may be activated, absent of a local emergency, to support evacuation

of another Alaskan community. I. Possible means of evacuating threatened populations include: road system,

Alaska Railroad (AKRR), Alaska Marine Highway, privately owned vessels (including cruise ships), and aircraft.

Planning Assumptions

A. Evacuations may be required immediately or delayed because preparatory time

may be available. Example: a tsunami may require immediate evacuation - or if the epicenter is located a good distance away, arrival of the tsunami will be delayed and preparatory time may be available for planning evacuation and staging of resources.

B. Evacuations due to structural fires, hazardous materials release or law

enforcement emergencies are likely to be limited in area or scope. Natural disasters are more likely to be area wide evacuation events.

C. Evacuation actions must work in concert with alert and warning activities, sheltering, and special needs population considerations.

D. Sheltering-in-place may be more appropriate then evacuation (e.g. hazardous material release).

E. During an emergency requiring immediate evacuation, all residents needing

evacuation transportation will be given equal priority. Following an earthquake or other incident where the immediate danger has passed, vulnerable populations (See Annex 3) will be given priority for evacuation transportation assistance.

F. Major roadways (Seward and Sterling highway, etc.) will remain open to facilitate

area or borough-wide evacuation efforts.

G. If a mass evacuation of the KPB is necessary, evacuation will be to and/or through the Municipality of Anchorage via the Seward Highway, AKRR and air transportation. Coordination with the Muni and other State of Alaska agencies will be required. Conversely, KPB may be called upon to assist with evacuation operations of neighboring communities (Municipality of Anchorage, Kodiak).

H. Incorporated cities, will have evacuation plans and will conduct their own

evacuations. Emergency service areas and unincorporated areas are encouraged to develop their own emergency evacuation plans and procedures.

I. The Borough will provide assistance, support, and direction to the extent possible

to oversee and assist with local evacuations.


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J. AST, local law enforcement, and local emergency services personnel will all

participate in coordinating evacuation.

K. Evacuations using non-Borough owned assets will require coordination with the owning entity and SEOC (State Marine Highway vessels, Alaska Railroad, cruise ships, bus companies, airports and aircraft). Pre-coordinated agreements with these transportations system owners will improve the speed and efficiency of an area evacuation in the borough.

IV. Concept of Operations The physical evacuation process is first and foremost a local government function. However, the Borough may be called upon to assist with or coordinate evacuations in cities or unincorporated areas of the Borough. Assessment of any emergency situation by the Incident Commander and/or the KPB Incident Management Team should always consider the possible need for evacuation of individuals and/or area populations that might be threatened by the incident. When considering evacuation operations, planners and emergency managers should also consult the Sheltering (Annex 2), Special Needs (Annex 3), and Pet Sheltering (Annex 4) annexes to the EOP. The basic approach to evacuation is the same regardless of the type of threat.

• Determine the area at risk, and then compare the risks associated with

evacuation with the risks of leaving the threatened population in place. • If evacuation is necessary, designate appropriate low risk areas for staging and

shelter activities, provide transportation for those without private transportation, open and staff shelter to house and feed the evacuated population, and provide clear and understandable instructions to the public.

• It is important that local evacuation plans include coordination with the Borough, the American Red Cross, the School District, and/or with the organization that operates the shelter facility.

Evacuation operations will be conducted in three phases: 1) Alert and Warning, 2) Evacuation, and 3) Sheltering of displaced persons. These phased operations should be initiated in sequence but will overlap once started.

A. Phase 1 Alert and Warning: Alert and Warning systems include:

• Siren Alert System o Coastal communities in the Kenai Peninsula Borough are

transitioning to the All Hazard Alert Broadcast (AHAB) system o Existing Siren Alert and Warning System (SAWS) sirens to be

maintained in some cases, retired in others. • Alaska Warning System/National Warning System (AKWAS/NAWAS)

o Early warning siren system • The local Emergency Alert System (EAS)


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o Presently activated on the State level, with ongoing planning to enable local activation.

• Soldotna Public Safety Communication Center (SPSCC) • American Emergency Notification (AEN), formerly Community Alert

Network (CAN) notification system; o OEM will activate upon request of IC.

• Local news media (radio and television); • Mobile law enforcement and fire dept. public address systems; and • Door to door contact.

Alert and Warning processes should be in accordance with the KPB EOP, local jurisdiction plans and system specific procedures. Automatic evacuation warnings may be initiated by the National Weather Service for coastal areas subject to tsunamis. This automated system utilizes the Emergency Alert System, Weather Radio system and All-Hazard Alert Broadcast (AHAB) siren system. Automatic evacuation warnings through AHAB are activated when a tsunami warning is issued by the Alaska-Pacific Tsunami Warning Center (Palmer). All AHAB sirens in the Borough will be activated when a tsunami warning is issued. AHAB sirens are located at Homer (5), Seldovia (1), Port Graham (1), Nanwalek (1), and Seward (6). Automatic evacuation warnings issued through AHAB must be followed up immediately with additional information and or additional notifications to the public. The Public Information Officer (PIO) (if assigned) and/or Joint Information Center (JIC, if activated) should develop appropriate public information bulletins to be approved by the IC or Borough Mayor (or designated representative) before releasing information to the public.

B. Phase 2 Evacuation: There are three types of evacuation operations:

• Type 1 – Immediate (small scale) • Type 2 – Immediate (area wide) • Type 3 – Delayed

1. Type 1 Immediate (small scale) are events requiring only local evacuation

such as a Hazmat release or small fire. • Small scale events will be initiated directly by the on-scene Incident

Commander or designee. • AST or local law enforcement may assist in notification of residents. • If evacuation sheltering for estimated 1-10 persons is required, the Red

Cross should be contacted directly by the on-scene Incident Commander. If 10 or fewer persons are expected to be evacuated, Kenai Peninsula Borough Office of Emergency Management (OEM) should be informed during normal business hours. See Sheltering Annex 2 for additional guidance on sheltering.


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• Provide evacuees with information on the problem, evacuation routes, shelter facilities, means for obtaining information updates and expected ‘All Clear’ time (if known).

• Notify KPB OEM if additional resources are required.

2. Type 2 Immediate (Larger scale) are events requiring immediate evacuation such as a locally generated tsunami. Pre-established evacuation routes and plans will be used for initial response to Type 2 immediate evacuations. (Minimum of 50 foot elevation is required for refuge areas for tsunamis.)

• The on-scene Incident Commander or designee may establish an Evacuation Branch.

• The Incident Commander will initiate local evacuation procedures as noted above.

• Local dispatch center actions upon notification of immediate evacuation request: o With authorization of IC, issue evacuation notification on Rapid

Notify through SPSCC and/or AHAB as applicable. o Notify OEM o Notify law enforcement

• Evacuation Branch Director establishes evacuation route(s), staging area(s) and notifies Incident Command /Operations.

• OEM will utilize public notification methods to notify the affected population as appropriate. (Reverse 911 and AHAB operation may also be conducted by dispatch centers)

• OEM contacts KPB Mayor for an emergency or disaster declaration. • OEM will activate the Emergency Operations Center (EOC). • Local jurisdictions may open a shelter (and pet shelter) if it is needed.

KPB OEM should be notified of any shelter activation and will standby to assist as requested/able.

• Public Information will be released through the PIO/JIC with approval of the Incident Commander.

• Evacuation Branch Director assisted by OEM/EOC will identify and evacuate any special needs population groups requiring special assistance.

• Evacuation Branch Director establishes a perimeter and work with law enforcement to establish check points on key roads.

• Evacuation Branch Director directs door-to-door evacuation notices. • Community Emergency Response Team (CERT) members may be

used for door-to-door notification under the direction of the Evacuation Branch Director. Activation is through OEM/EOC.

• Designated evacuation crews note location and number of persons evacuating and refusing to evacuate if possible. Obtain contact information if possible. Information is to be sent to Evacuation Branch Director.


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• OEM/EOC will coordinate public transportation if needed. OEM/EOC

notifies Alaska State Emergency Operations Center (SEOC) • State or federal resources needed are requested through KPB EOC. • OEM/EOC coordinates return of population to evacuated areas

following release by the IC.

3. Type 3 Delayed (Larger scale) events with delayed evacuation requirement such as wildfires, major earthquake, and distant tsunami.

• The Incident Commander will determine the need for an evacuation of

an area at a future date/time. • The Incident Commander contacts the OEM/EOC and provides 201

form • OEM contacts KPB Mayor for emergency or disaster declaration. • OEM will activate the Emergency Operations Center (EOC). • EOC develops an Evacuation Plan as part of the IAP. Components of

the evacuation plan include: o Evacuation routes o Staging areas o Exclusion areas o Communications o Shelter locations

Evacuation plans should incorporate concepts and processes from Annex 2 - Shelter Plan, Annex 3 - Special Needs, and Annex 4 - Pet Sheltering.

• EOC issues public notification when appropriate. • Public information will be issued through the PIO/JIC with approval of

the Incident Command, including evacuation routes, exclusion areas, shelter locations, supplies to bring along, situation information updates

• Establish a hot line for public information • EOC opens shelter(s) as required. • Evacuation Branch Director assisted by OEM/EOC will identify and

evacuate any special needs population groups requiring special assistance.

• Evacuation Branch Director establishes a perimeter and works with law enforcement to establish check points on key roads.

• Evacuation Branch Director directs door-to-door evacuation notices as appropriate.

• Community Emergency Response Team (CERT) members may be used to notification under the direction of the Evacuation Branch Director. Activation is through OEM/EOC.


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• Designated evacuation crews note location and number of persons evacuating and refusing to evacuate if possible. Obtain contact Information, if possible. Information is to be sent to Evacuation Branch Director.

• OEM/EOC will coordinate public transportation if needed. OEM/EOC notifies SEOC

• State or federal resources are requested through KPB EOC. • OEM/EOC coordinates return of population to evacuated areas

following release from IC. C. Phase 3 Sheltering. If evacuation sheltering is required for 10 or fewer persons, the Red Cross should be contacted directly by the on-scene Incident Commander. If 10 or fewer persons are expected to be evacuated, KPB OEM should be informed during normal business hours. For sheltering of more than 10 persons refer to Annex 2 - Sheltering, as well as Annex 3 - Special Needs and Annex 4 - Pet Sheltering.

V. Organization and Assignment of Responsibilities Local jurisdictions’ EOCs and/or the on-scene IC will be responsible for executing all local evacuations. If a local jurisdiction must evacuate outside the jurisdictional boundaries, evacuation activities must be coordinated with KPB OEM. For borough-wide evacuations, evacuations involving unincorporated areas of the borough, and evacuations that require coordination between local jurisdictions, the KPB OEM will be responsible for managing/coordination of the evacuation. The KPB PIO/JIC will be responsible for alert and warning procedures and will generate all public information and warning statements. AST are responsible for managing evacuation procedures using the road system and will coordinate with other law enforcement and emergency management organizations. KPB OEM is responsible for coordinating evacuation procedures using all other forms of transportation (railroad, watercraft, aircraft, teleportation, etc.) with resource owners and the SEOC.

A. Dispatch Actions:

1. Notify Local law enforcement of system activation. 2. Notify OEM of system activation. 3. Initiate repeat(s) of warnings or specific directions on AHAB system as

appropriate.

B. OEM Actions:

1. Obtain information from National Weather Forecast Office/ Alaska Pacific Tsunami Warning Center / SEOC other appropriate agencies.

2. Coordinate repeated notifications on AHAB with local dispatch center(s) as appropriate.


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3. Through the PIO, issue public notification and situation updates via Public

Notification means as appropriate. 4. Identify areas at risk, determine areas to be evacuated, and establish

evacuation routes and safety perimeters 5. Consider the use of contraflow procedures in order to maximize the

efficiency of the evacuation. 6. Contact affected Fire /EMS service chiefs. 7. Develop evacuation plan (to be signed by Borough Mayor or designee). 8. Include refusal and/or special needs forms in evacuation orders. (See

Section III of this Annex) 9. Issue or communicate evacuation orders or recommendations using one

or more alert and warning methods (EAS, AEN, door-to-door contact, mobile public address, sirens).Ensure shelters and evacuation centers are set up.

10. As appropriate, notify Red Cross and KPBSD to assist with shelter management.

11. Coordinate evacuation and sheltering of displaced persons with local governments or service areas.

12. Coordinate to ensure that special populations receive evacuation assistance.

13. Notify hospitals and medical centers of injuries, fatalities. 14. Provide frequent public information and media announcements regarding

evacuation routes/procedures, extent of evacuation, location of shelters, and other developments.

15. Conduct surveys to determine when/if evacuated areas are safe for re-entry.

16. Consult with Local EOC(s) before issuing cancellation notice 17. Notify the public and media when it is safe to reenter evacuated areas. 18. Coordinate the repopulation of evacuated areas with local law

enforcement and emergency services.

C. The on-scene Incident Commander or the KPB IMT will consider the following Information to develop an evacuation recommendation:

1. Incident Type (wild land fire, tsunami, hazmat, etc.) 2. Incident Scope (is an evacuation warranted?) 3. Incident Scale (what size of area must be evacuated? Local only or area

wide?) 4. Evacuation time (how soon must the evacuation be initiated? Immediate

or Delayed?) 5. Where are the evacuation routes and receiving areas?


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VI. Direction, Control, and Coordination KPB OEM is primarily a coordinating agency during most evacuations and does not usurp the authority or responsibility of local jurisdictions or the on-scene IC. Responsible Parties for hazardous materials releases may provide technical specialists to the EOC. Communities will coordinate with KPB for any evacuation operations that are likely to escalate and require KPB coordination, assistance and/or resources during with the evacuation. Agencies wishing to deliver services to vulnerable populations in evacuated or otherwise restricted areas should contact the EOC public health and community services branch to coordinate access. If conditions for limited entry are appropriate, the EOC will identify a process to expedite the travel of approved service providers. All evacuees are encouraged to register with the American Red Cross Disaster Welfare Inquiry System.

VII. Communication Communication systems, procedures, resources are defined in the Region E Tactical Interoperable Communication Plan (TICP). Some communications systems may be affected by damage done during the incident and workarounds will need to be coordinated with the Communication Unit Leader(s) assigned to the KPB Incident Management Team (IMT) and the on-scene incident command. The Alaska Land Mobile Radio (ALMR) system provides the backbone for tactical communication among first responders in the KPB. ALMR talk groups available for use during incident response activities are listed in the TICP and will be assigned by dispatch personnel. Alaska Amateur Radio Emergency Service (ARES) and amateur radio operators offer resilient, flexible and survivable communication capabilities that may complement other tactical and operational communication systems. Other communications, command and control systems [Incident Action Plan (IAP), Homeland Security Information Network (HSIN), KPB mobile EOC unit] are also available for coordinating warning, response, and recovery efforts during an during an evacuation. Public information is to be issued through the KPB PIO, and if multiple agencies are involved in evacuation activities, through a JIC/Joint Information System (JIC/JIS) Approval of messages must be obtained from the IC. Public Notice of evacuation and shelter availability may be made using: Rapid Notify (reverse 911), Emergency Alert System (EAS), In the future Commercial Mobile Alert System / Wireless Emergency Alert (CMAS/WEA) for wireless comms, KPBSD can provide Twitter and Facebook posting capability. Phone trees to churches, NGO’s etc can be considered as well.


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VIII. Administration, Finance, and Logistics

A. Local resources will be committed before local governments request assistance from higher levels of government.

B. Kenai Peninsula Borough is responsible for appropriate costs associated with evacuation recommendations issued by the Kenai Peninsula Borough.

C. All logistical needs associated with a KPB evacuation recommendation must be processed through the KPB OEM or EOC on a resource order form.

D. Any agency initiating an evacuation or expending funds without approval of the KPB will not be reimbursed by KPB. Agencies needing to conduct an immediate evacuation due to life safety concerns shall contact KPB as soon as possible to coordinate the evacuation.

E. Transportation (other than POVs) is primarily by privately owned companies and must be contracted in order to provide the service. MOAs, MOUs, and retainers with these companies will facilitate the efficient procurement of their services and resources during an evacuation.

F. State and Federal resources will be required during a mass evacuation of the

KPB. Pre-scripted resource requests to the SEOC will assist in the timely delivery of needed resources.

G. KPB will assist communities affected by the incident by facilitating/ coordinating the recovery and disaster assistance processes.

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Evacuation Response Guidelines If WARNING TIME IS LIMITED, there are two conditions that the community should be concerned with regarding short notice evacuations HAZARDOUS MATERIAL RELEASES and TSUNAMIS.

Evacuation Warning Phase

RESPONSE ACTION (Threat of a HAZARD that necessitates an evacuation exists)

POTENTIAL CONTACTS

See Appendix C for phone numbers

Immediately carry out those actions necessary to preserve life and or property, including alert and warning actions and the deployment of required resources.

• KPB EOC

• City EOCs

• SEOC

• Alaska Volcano Observatory

• Alaska Tsunami Warning Center (to find out about tsunami generation)

• National Weather Service

• IC / KPB OEM

• Police / Fire department in affected area

• ADOTPF

• AST

• American Red Cross (if sheltering is required)

• KPBSD (shelter facilities)

• Special Needs Populations

• Animal Shelter Contacts

Identify type of risk (HAZMAT release, tsunami, ash cloud, etc.) and areas at risk.

Evaluate risks associated with evacuation and the risks of sheltering in place

Evaluate forecasts & predictions. Coordinate with Alaska Volcano Observatory, National Weather Service, Alaska Tsunami Warning Center, SEOC, etc. for watches and warnings that could affect KPB and precipitate an evacuation.

Activate incident management team, establish EOC. Activate Evacuation Branch of Operations Section.

Arrange for public alert and warning. Prepare and release public information and warning bulletins on the current status of the incident. Include information on evacuation safety rules, vehicle travel considerations, marshalling/staging areas, shelter locations, special needs populations, pets, and other appropriate information. Establish a ‘hot line’ for public information.

As appropriate, activate Alert and Warning systems including:

• Siren Alert Systems (AHAB, SAWS) • Alaska Warning System/National Warning System (AKWAS/NAWAS) • Emergency Alert System • Soldotna Public Safety Communication Center • American Emergency Notification • Local news media (radio, TV) • Mobile law enforcement/fire department public address systems • Social media (Twitter, Facebook) • Door to door

Notify and brief all critical KPB operations and community EOCs concerning the watch/warning so that proper precautions and emergency actions can be taken prior to the anticipated impact. Evaluate the: • The time of the year • Degree of danger to personnel, facilities, and infrastructure • The boundaries of the area affected by the event.

• The length of time the event could last

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Evacuation Warning Phase

RESPONSE ACTIONS (Continued)

POTENTIAL CONTACTS See Appendix C for phone

numbers

Contact and warn outlying populations, seasonal camps, special needs populations, or others that may be threatened and need to evacuate.

• CERT

Identify high-risk populations who may need special attention for shelter in place or early evacuation. (See Annex 3 Special Needs) If time allows, develop evacuation plan. Components of the evacuation plan include: • Evacuation routes • Staging areas • Exclusion areas • Communications Shelter locations Identify safe areas suitable for sheltering evacuees. Contact shelter facility owners (KPBSD) and shelter support agencies (ARC, Salvation Army, Pet Shelter organizations) Consider shelter activation and set up lead times. (See Shelter Annex) Identify transportation assets for use in evacuation response & recovery. Preposition emergency equipment, fuel, and medical supplies in safe area for use during evacuation and sheltering. Ensure that potential evacuation routes are passable. Prepare evacuation planning forms to include Evacuation Order (See Section 3 of this Annex)

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Evacuation Response Phase

RESPONSE ACTIONS (significant increase in incident activity or an evacuation has been ordered)

POTENTIAL CONTACTS

See Appendix C for phone numbers

Review the Warning Phase Guideline and Evacuation Annex of the KPB EOP. Confirm notification of appropriate potential contacts.

• KPB EOC

• City EOCs

• SEOC

• American Red Cross (disaster relief & relocation/ sheltering)

• FEMA (disaster relief)

• Salvation Army AK (disaster relief)

• Tri-Borough Mutual Aid (if needed)

• CERT (assist AST with evacuation operations, assist with shelter operations)

• Social support and mental health services

Immediately carry out those actions necessary to preserve life and or property, including the deployment of required resources. If conditions warrant, declare a KPB disaster emergency in coordination with KPB mayor. Implement Evacuation Plan. Determine and mark evacuation routes, safety perimeters, transportation pick-up points, reception/marshalling areas, and shelters on maps after coordinating with on-scene personnel.

Conduct evacuation operations to include door to door notification. Note location and number of persons evacuating or refusing to evacuate if possible. Secure evacuated areas and account for all persons from affected areas. Consider the use of contraflow procedures (on evacuation routes all lanes of traffic are one way out of hazard zone) Establish a watch/observation system for monitoring threat/hazard activity.

Coordinate evacuation plan and status with Municipality of Anchorage and SEOC as appropriate. Continue to assess situation: Areas of risk, Potential affected populations, evacuation routes and progress, marshalling/staging area capacity, shelter operations, etc. Establish and maintain communications with on scene IC and/or Evacuation Branch Director briefing them on the overall incident and resource request status. Evaluate the need to institute evacuation procedures for remote communities especially if threatened by the event. Develop and disseminate the input for the initial SitRep for distribution to the Mayor, EOC Staff, IC and SEOC. Coordinate the dissemination of approved evacuation and sheltering information and emergency procedures via best available means through the Public Information Officer if position is activated. Dispatch a public information officer to all evacuation assembly areas. If able, conduct reconnaissance of impacted areas.

Monitor the status of the incident and conduct daily briefings to include status of evacuation, each shelter, and mutual aid/SEOC support.

Coordinate logistical requests through the EOC/SEOC.

Establish resource tracking and cost accounting systems to track requests for materials, personnel, and services. If the nature of the incident dictates, develop EOC and response team shift roster(s) to cover next operational period.

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Evacuation Recovery Phase

RESPONSE ACTIONS POTENTIAL CONTACTS

Review the Warning and Response Guidelines Ensure that all organizations listed under the WARNING and RESPONSE phases have been notified, as appropriate

All KPB shelter Managers

ARC Shelter Managers

CPCS (community healing)

SEOC

Monitor the status of the incident and the current and predicted weather information. Evaluate the travel restrictions instituted during the Response Phase based on personnel and equipment safety considerations including the potential for cascading long term effects of the incident. Notify public/evacuees when conditions are safe for re-entry into evacuation zone. Issue ‘All Clear’. Conduct damage assessment of shelter facilities, equipment, and infrastructure if safe for personnel to do so. Contact occupied remote communities to determine damage and any support required. Conduct damage assessment of affected communities if safe for personnel to do so. Coordinate the dissemination of approved information via best available means through the Public Information Officer. As appropriate gather additional information to include:

• Personnel that responded to the incident and/or to the EOC and the time involved in the response.

• Supplies and equipment used.

• Injuries and/or fatalities involving response or shelter management personnel and pets.

• Numbers and types of pets sheltered

• Contracts and/or purchase orders issued.

• Extent of damage to facilities and infrastructure.

Establish disaster aid centers to process applications for the rehabilitation of individuals and families. Establish Community Healing Program, if needed. Prepare resource requests for replacement of lost/damaged/ expended material/infrastructure Complete, submit, and maintain copies of all appropriate documentation and reports related to this incident. Perform an incident critique as soon as possible with all response organizations and response personnel. Review the EOP and appropriate annexes for weaknesses identified by the incident critique and correct weaknesses.

Evacuation Checklist Finance/Admin Section Chief Page | 1 of 3

Evacuation Checklist Finance/Administration Section Chief

Position Description: The EOC Finance/Administration Section Chief provides overall administrative and financial services to sites and the EOC including financial and cost analysis, accounting, filing and invoice preparation.

Reports To: The EOC Director/Incident Commander

Responsibilities:

1. Record Personnel Time – Collect and process on-duty time for EOC personnel, first responder, and agency representatives.

2. Coordinate Emergency Purchasing – Control acquisitions associated with emergency response and recovery including purchase orders and contracts.

3. Coordinate Compensation and Claims – Process workers’ compensation

claims following Station policies and procedures.

4. Record Costs – Maintain financial records for response and recovery throughout the event. Keep the EOC Director/Incident Commander aware of the current fiscal situation

5. Manage the FinanceSection – Establish the appropriate Finance Section Units

and continuously monitor organizational effectiveness.

EOC Director

Finance Section Chief


Activation Phase:

□ Follow the Generic ‘EOC Activation’ Checklist.

□ Obtain briefing on the current situation from the EOC Director/Incident Commander (IC).

□ Based on the situation, activate any additional support as required to man the section.

Operational Phase:

1. Document Personnel Time

□ Record Time Sheets – Collect and record on-duty time of all EOC personnel, first responders, Shelter Managers and staff, Pet Shelter personnel and agency representatives/liaisons. If possible, use the same time sheet forms used during normal day-to-day operations.

2. Coordinate Purchasing

□ Issue Emergency Purchase Orders – Organize and control any emergency purchase orders required during response and recovery operations. Obtain approval for the purchase order from the EOC Director/Incident Commander based on KPB policies and procedures.

□ Determine Spending Limits – Meet with the EOC Director/Incident Commander and / or MAC Group to determine if there are any spending limits for this incident based on KPB policies and procedures.

□ Lead the EOC in Financial Procedures – Meet with the Logistics and Operations Section Chief (and Shelter Branch Leader if appropriate) and review any financial and administrative requirements and procedures.

3. Coordinate Compensation and Claims

□ Process Claims – Ensure that workers’ compensation claims resulting from the response are processed following KPB policies and procedures.


4. Record Costs

□ Develop a Cost Record System – Maintain all financial records throughout the incident or disaster. If possible, use the same system that is used for daily financial records just coded differently for the incident.

□ Informs EOC Director/Incident Commander – Keep the EOC Director/Incident Commander aware of the current fiscal situation and other matter related to finance on an ongoing basis.

5. Manage the Finance Admin Section

□ Set up the Section – Ensure that the Finance Section area is set up properly and the appropriate personnel, equipment, and supplies are in place, including telecommunications equipment, maps, and status boards if the Section is in the EOC.

□ Request Appropriate Personnel – Request additional personnel for the Section from the Logistics Section to maintain staffing especially for 24-hour activation. Coordinate with the EOC Director/Incident Commander regarding the need for Agency Representatives from external agencies.

□ Briefs the Finance Section – Brief the staff periodically on any updated information you may have received.

□ Ensure Documentation – Ensure that all Section personnel maintain their individual position logs and other paperwork as require.

□ Participate in EOC Action Planning Meetings – Collect objectives from each activated Planning Unit prior to each Action Planning meeting.

Demobilization Phase: 1. Demobilize the Finance/Admin Section

□ Demobilize EOC Finance Section – Demobilize the EOC Finance Section when authorized by the EOC Director/Incident Commander

□ Complete Paperwork – Ensure that all Finance Section paper work, including individual position logs are complete and sent to the Documentation Unit.

□ Participate in the After-Action review.

□ Follow the Generic “Demobilization” Checklist prior to departure.

Evacuation Checklist EOC Director/Incident Commander Page | 1 of 8

Evacuation Checklist EOC Director / Incident Commander

Position Description: The Incident Commander is responsible for the overall coordination of EOC operations ensuring that all functional activities within the EOC are appropriately activated, staffed, and operating effectively as it carries out emergency warning, response, and recovery efforts. During some incidents, the KPB EOC Director may also be the Incident Commander.

Primary Department: KPB Office of Emergency Management Supporting Departments: All KPB Departments (as assigned) Reports To: KPB Mayor

Responsibilities:

1. Assess the Situation – Gather information about the event/incident. Assess the magnitude and severity of the situation to determine the appropriate type and level of EOC activation and coordination

2. Support On-Scene Incident Commander(s) – Provide support to Incident

Commander(s) and agencies and ensure all actions are coordinated within established priorities.

On-scene Incident

Commander

Operations Section Chief

Planning Section Chief Logistics Section Chief Finance Section Chief

Borough Mayor

EOC Director PIO Liaison

Liaisons Communications

Telecommunications


3. Develop/Approve EOC Action Plans – Prepare EOC Incident Action Plans (IAP) with the input of other EOC members based on an assessment of the situation and available resources. Set priorities and response objectives based on the event.

4. Inform KPB Citizens – In consultation with the PIO Liaison, disseminates alert,

warning, and situation information to persons affected by the event 5. Inform Personnel - Coordinate the dissemination of information and situation

reports to local and state government organizations, to all KPB personnel/employees and appropriate support agencies.

6. Manage the EOC – Establish the appropriate EOC staffing level and

continuously monitor organizational effectiveness. Direct the overall incident coordination with the Multiagency Coordination Group and other agencies using Unified Command, where appropriate. Supervise the Command and General Staff and ensure welfare and safety of incident personnel.

Activation Phase:

□ Obtain a briefing on the current situation from all sources including the Incident Commander(s) in the field.

□ Determine appropriate level of EOC activation and mobilize appropriate personnel based on situation, including appointing Section Chiefs from available personnel depending on type of event.

□ Provide initial assignments and specific actions which require immediate attention.

□ Inform Borough Mayor, appropriate Borough Departments and local jurisdictions and State EOCs that the KPB EOC is activated. Receive written authorization from Borough Mayor.

□ Coordinate the setup of the EOC and ensure that all equipment and services are available for an extended activation which is dependent on the type of event.

□ Ensure that all required communications systems are operational in the EOC.

□ Activate the Public Information Officer (PIO) position to facilitate public awareness.


□ Review the Annexes appropriate to the response. Refer to both the Plan and the SOGs in each annex as appropriate.

o Evacuation Annex 1 o Shelter Annex 2 o Special Needs Annex 3 o Pet Shelter Annex 4

□ Greet, brief and assign EOC Staff as they arrive until the Planning Section Chief

is established and can assume this function.

□ Select a name for the incident – keep it short but descriptive.

Operational Phase: 1. Assess the Situation

□ Gather Information – Collect information relevant to the emergency situation at

hand from a range of sources including the on-scene Incident Commander(s) and community EOCs if activated. Coordinate the information with the Operations, Planning, and Logistic Section(s), if activated. Determine status of disaster declaration and delegation of authority.

□ Assess the Situation – Continuously assess the magnitude and severity of the current situation and potential for future threats, considering:

o Threats to life, health and environment of the area. A safety officer must

be appointed on hazardous material incidents. o Identify type of risk (HAZMAT release, tsunami, ash cloud, etc.) and areas

at risk. o Type of evacuation anticipated Type 1 – Immediate (small scale) Type 2 – Immediate (area wide) Type 3 - Delayed

o Risks associated with evacuation and risks of sheltering in place. o Availability of first responders and other human resources. o Relevant community evacuation plans and areas likely to need assistance

from the Borough. o Availability of support resources. o Ensure that all local, State, Federal, and private sector/volunteer agencies

impacted/involved with the incident have been notified. o Assistance available from any external agencies or sources (MOU, MOA,

SEOC).


□ Immediate Actions – Immediately carry out those actions necessary to preserve life and or property, including alert and warning actions and the deployment of required resources.

□ Assess Needs – Perform a rapid needs assessment based on information at hand to determine if the EOC will need to be activated for support or as the Incident Command Post.

□ Select EOC Activation Level – Determine the initial level of EOC Activation and the operational period (See Section 5 of KPB EOP). Mobilize the appropriate personnel for the initial activation.

o Establish Evacuation Branch (and Shelter Branch under Operations

section if appropriate). o Contact and request Liaison Officers with shelter service providers

(KPBSD, ARC, etc) if appropriate.

□ Alert EOC Personnel – Alert the appropriate EOC Personnel for the initial EOC activation.

□ Brief Staff – Identify incident objectives and any policy directives for the management of the incident. Provide an overview of the current situation and incident activities and how the EOC will organize in response to the incident. Determine the time and location of the first planning meeting.

NOTE: The Incident Commander and Section Chiefs MUST PERFORM ALL REQUIRED FUNCIONS THAT ARE NOT STAFFED. 2. Support Sites

□ Establish Communications – Establish and maintain communications with on-

scene Incident Commander(s) / community EOC(s) and arrange for regular briefings.

□ Support On-Scene Incident Commanders – Liaise with on-scene Incident Commander(s) to determine the demands of the emergency. Provide support to Incident Commander(s) and requesting agencies and ensure that all EOC actions are coordinated within established priorities.

□ Approve Resource Requests – Approve requests for additional resources including equipment and personnel for on-scene Incident Commander(s).

o Budget and set up Finance Project Code. o Review requests for critical resources. o Confirm who has ordering authority. o Confirm any orders that require Command authorization.


□ Release Resources – Coordinate with on-scene Incident Commander(s) to release and/or demobilize resources from the scene, when appropriate.

□ Anticipate Site Needs – Consult with the Planning Section Chief on incident status and resource assigned to the scene and anticipate additional requirements needed to support the response.

3. Develop and Approve EOC Action Plans

□ Develop Action Strategies – Consult with the MAC Group, EOC Management Staff, and Section Chiefs regarding appropriate actions regarding and event which impacts the operations.

o Notify and brief all critical KPB operations and community EOCs

concerning the watch/warning so that proper precautions and emergency actions can be taken prior to the anticipated impact. Evaluate the: The time of the year Degree of danger to personnel, facilities, and infrastructure The boundaries of the area affected by the event The length of time the event could last

o Identify high-risk populations who may need special attention or early evacuation. (See Special Needs Annex)

o Consider the potential for the cascading effects of the incident and the potential effects on evacuation and shelter in place decisions.

□ Develop Alert/Warning and Public Information Strategies – Arrange for public alert and warning. Prepare and release public information and warning bulletins on the current status of the incident. Include information on evacuation safety rules, vehicle travel considerations, marshalling/staging areas, shelter locations, special needs populations, pets, and other appropriate information. Establish a ‘hot line’ for public information.

o As appropriate, activate Alert and Warning systems. o Contact and warn outlying populations, seasonal camps, special needs

populations, or others that may be threatened and need to evacuate.

□ Develop Support Strategies – Consult with the MAC Group, EOC Management Staff and Sections Chiefs regarding appropriate support actions. Set priorities and objectives to support on-scene Incident Commander(s). Identify safe areas suitable for routing/marshalling evacuees. Consider shelter activation and set up lead times (See Shelter Annex). Consider support for the following strategies:

o Evacuation or Shelter in Place recommendations. o Notify public and others of the emergency, evacuation routes, and

procedures shelter/shelter in place options. o Coordinate transportation resources appropriate for evacuation

operations.


o Evacuation and Shelter implementation. o Secure the evacuated areas. o Accommodation of persons with special needs in evacuation and shelter

facilities. o Preposition emergency equipment, fuel, and medical supplies in safe area

for use during evacuation and sheltering.

□ Prepare EOC Action Plan – Prepare an initial EOC Action Plan within 30 minutes of EOC Activation. This Plan does not have to be in writing but should include:

o Incident Name o Current Situation o Incident Commanders name and Incident Command Post if established o Current and anticipated weather o Anticipated operational period (4 – 8 – 12 hours) o Next Briefing Time

□ Develop Evacuation Plan – Components of the plan include:

o Evacuation Routes o Staging Areas o Exclusion Areas o Communications o Shelter Locations

Prepare evacuation planning forms to include Evacuation Order (See Section 3 of this Annex)

□ Schedule and Hold Planning Meeting – Call at least one EOC Action Plan Planning meeting each operational period or whenever the situation or EOC staff changes significantly. The meeting should not be longer than 30 minutes. Attendance should include all EOC Management, Section Chiefs and agency representatives.

□ Prepare EOC Incident Action Plan (IAP) – Authorize the Planning Section to prepare the IAP for the next operational period. Once the plan is complete review, approve/sign, authorize distribution and implementation of the Plan.

o Review IAP for completeness and accuracy. o Verify that objectives are prioritized and plan has resources and personnel

committed to ensure objectives are achieved. o Approve necessary changes to strategic goals and IAP.

□ Monitor Needs – Monitor EOC Operations to anticipate problems with meeting the objectives outlined in the EOC Action Plan. Develop contingency plans to ensure flexible response to potential/emerging threats.


4. Inform Others and Borough Personnel

□ Inform EOC Staff – Notify all EOC Section Chiefs of evacuation directive, shelter activation, location, and procedures. Hold regular briefings of all EOC participants to keep them informed on the situation. This briefing should not be longer that 30 minutes and may include a summary by the Incident Commander(s) or a representative.

□ Inform State and Local Agencies – Notify all appropriate incident response organizations (SEOC, Municipality of Anchorage, community EOCs) of evacuation directive, shelter activation, location, and procedures. Keep agencies informed on the incident status, priorities and objectives. Alert them to any issues that may arise in the future.

□ Inform Borough Personnel – Notify all appropriate KPB organizations (Mayor, KPBSD) of evacuation directive, shelter activation, location, and procedures. Keep the EOC Public Information Officer up to date on new information, as appropriate. Review and approve all news releases and other public information materials. Keep Borough Mayor, Assembly, State representatives informed on incident-related problems and progress.

o Disseminate public information. Issue public safety announcements regarding evacuation directive, rules, and procedures; evacuation automobile travel considerations; shelters and sheltering in place; shelter locations and marshalling areas.

o Attempt to notify outlying populations via VHF radio or SSB (fish camps, fishing vessels, etc., beyond city alert and warning system).

Demobilization Phase:

□ Coordinate recovery activities with local and state relief agencies.

□ Conduct damage assessment of incident area, and infrastructure if safe for personnel to do so. Provide damage report, for forwarding to SEOC.

□ Notify public/evacuees when conditions are safe for re-entry into evacuation zone. Issue ‘All Clear’.

□ Establish Community Healing Program, if needed.

□ Perform a post-incident critique.

□ Complete and submit appropriate agency documentation and reports. Provide monetary figures necessary to support a request for disaster declaration.


□ Demobilize EOC General Staff – Continue to monitor the situation and release or demobilize EOC Staff that are no longer need to support the incident. Have all Section Chiefs complete an After Action Report prior to departure for their Section.

□ Demobilize EOC Management Staff – Continue to monitor the situation and release or demobilize EOC Management Staff that are not longer necessary to support the EOC or the incident. Have all EOC Management staff complete an After Action Report prior to departure.

□ Demobilize the Incident Commanders Position – With the approval of the MAC Group/Borough Mayor demobilize the Incident Commanders and EOC Deputy Directors position (if appointed).

□ Deactivate the EOC – Deactivate the EOC with the concurrence of the MAC Group/Borough Mayor. If the Incident Commander is still on-scene inform the IC that the EOC is secure and that he/she is to use normal communications means to request any additional assistance.

Evacuation Checklist Logistics Section Chief Page | 1 of 5

Evacuation Checklist Logistics Section Chief

Position Description: The EOC Logistics Section Chief coordinates the arranged for personnel, facilities, services, equipment, materials, and transportation in support of the EOC Director/Incident Commander, incident site, and within the EOC itself. The Section Chief is responsible for all required Section functions that are not staffed or delegated.

Reports To: The EOC Director/Incident Commander Branches Reporting to the Logistics Section: Supply Branch Transportation Branch Human Services Branch Communication Unit Leader

Responsibilities:

1. Support EOC Operations – Provide and maintain EOC facilities and personnel providing including food, water, office supplies, and required repairs in coordination with other Departments and EOC sections.

2. Supply Equipment and Material Resources – Coordinate all requests for resources from initiation to delivery in support of EOC operations, the EOC Director/Incident Commander(s) and Evacuation Branch Managers.

3. Coordinate Personnel – Acquire and assign personnel with appropriate

qualifications to support requests.

EOC Director

Logistics Section Chief


4. Arrange Transportation – Coordinate transportation requests in support of response operations in coordination with other Departments and agencies.

5. Develop Incident Communication Plan – Assign Communication Unit Leader and develop an incident communication plan (including evacuation communication plan) in coordination with on scene incident commander(s), the Operations Section Chief, community EOC(s) and dispatch.

6. Manager the Logistics Section – Establish the appropriate Logistics Section Branches and Divisions and continuously monitor organizational effectiveness.

Activation Phase:

□ Follow the EOC activation Checklist.

□ Obtain a briefing on the current situation from the EOC Director/Incident Commander.

o Review situation and resource status for number of personnel assigned to incident.

o Determine which incident support and staging/marshalling areas have been/should be activated.

□ Based on the situation, activate the appropriate branches and designate Branch Managers as necessary:

o Supply Branch o Transportation Branch o Human Services Branch o Communications Unit Leader

□ Assemble and brief EOC Logistics Section staff assigned to the EOC.

o Assign work locations and preliminary work tasks to Section personnel. o Provide summary of current situation. o Provide summary of the kind and extent of Operations support that may

be asked for. o Provide initial assignments and specific actions which require immediate

attention based on Incident Action Plan, operational priorities, and Evacuation Branch requirements.

□ Consider the need for EOC facility security and assign personnel as appropriate.




Operational Phase: 1. Support EOC

□ Supply EOC Materials – Provide and maintain the EOC with food, water, and office supplies when activated for long operational periods.

2. Supply Equipment and Material Resources to Sites

□ Assess logistic situation and processes and implement appropriate actions to ensure efficient ordering, tracking, and delivery of resources to incident.

□ Assist with the development of evacuation plans as requested.

□ Provide assistance to the Evacuation Branch Managers as appropriate. Coordinate with community EOCs, AST, DOT, Municipality of Anchorage (if KPB wide evacuation in progress) and SEOC for providing evacuation logistic requirements.

□ Consider KPB shelter supplies/trailer availability to support sheltering of evacuees and the resupply intervals of consumables.

□ Coordinate requirements for evacuating persons with special needs per Annex 3.

□ Coordinate all requests for resources from initiation of order to site delivery. Validate resource requests with EOC Director/Incident Commander prior to acting on requests.

□ Locate equipment and supplies to fill requests. Work with the Operations Section Chief to establish priorities for evacuation/transportation resource allocation. Ensure critical resources are allocated according to the EOC Action Plan, and Borough policies and direction.

□ Ensure that all resources are tracked from initiation of order to site delivery and for accounting and finance purposes.


3. Coordinate Personnel

□ Coordinate requests for personnel from the within the EOC, from department operations centers, from on scene Incident Commanders, from Evacuation Branch Managers and assign available personnel appropriate with their training and qualifications.

□ Acquire and assign personnel with appropriate qualifications (ex. evacuation assistance translation services for non-English speaking persons). Support site requests for personnel accounting for priorities among all sites and as determined by the Operations Section and /or EOC Director.

4. Arrange Transportation

□ Coordinate requests for transportation. Determine the following:

o What is being transported? (equipment, materials, personnel) o What are the details? (size, weight, number of personnel, special needs,

etc.) o Is the material considered hazardous? o Where is the pickup point? o Where is the delivery point? o Who is the requestor? o Who will receive it at the location? o When is it needed?

Forward this information to the Transportation Branch so that the proper mode of transportation can be acquired.

5. Participate in preparation of IAP

□ Provide input on resource availability, support needs, identified shortage, and response timelines for key resources.

□ Coordinate with Plans Section on future operational needs (both current and contingency) in order to anticipate logistical requirements.

□ Ensure Incident Communications Plan (ICS Form 205) is prepared.

□ Ensure Medical Plan (ICS Form 206) is prepared.

□ Assist in the preparation of Shelter Plan(s).

□ Assist in the preparation of the Transportation Plan.


6. Manage the Logistics Section

□ Set up the Section – Ensure that the Logistics Section area is set up properly and the appropriate personnel, equipment, and supplies are in place, including telecommunications equipment, maps, and status boards.

□ Ensure Appropriate Personnel – Maintain staffing in EOC at appropriate levels especially for 24-hour activation. Coordinate with the Liaison Officer regarding the need for Agency Representatives from external agencies.

□ Brief the Section – Brief the Branch Directors and all Section staff periodically on any updated information you may have received.

□ Ensure Documentation – Ensure that all Section personnel maintain their individual position logs and other paperwork as required and submit records/logs to Documentation Unit.

□ Participate in EOC Action Planning Meetings – Collect objectives/status of resource requests, etc. from each activated Logistic Branch prior to each Action Planning meeting.

□ Support Financial Objectives – Coordinate daily time sheets and emergency expenditures with the Finance Section.

Demobilization Phase: 1. Demobilize the Logistics Section

□ Demobilize EOC Logistics Section Staff – Continue to monitor the situation and demobilize branches and organizational elements when no longer required. Ensure that any operation actions are assigned to the appropriate EOC Staff or agencies as appropriate.

□ Demobilize EOC Logistics Section – Demobilize the EOC Logistics Section when authorized by the EOC Director/Incident Commander.

□ Complete Paperwork – Ensure that all Logistics Section paper work, including individual position logs are complete and sent to the Documentation Unit in the Planning Section.

□ Participate in the After-Action Review.


Evacuation Checklist Operations Section Chief Page | 1 of 8

Evacuation Checklist Operations Section Chief

Position Description: The EOC Operations Section Chief coordinates

resource requests, resource allocations, and response operations in support of on-scene Incident Commanders and EOC Director objectives. The Operations Section Chief is responsible for all required Section functions that are not staffed or delegated. (Note: Appointment of the Operations Section Chief is determined by the type of event)

Reports To: The EOC Director/Incident Commander Positions Reporting to the Operations Section Chief:

Fire, EMS and Hazmat Branch Law Enforcement and Safety Branch Air Operations Branch Public Works Branch Shelter Branch Search and Rescue Branch Evacuation Branch

Note: These positions may not be physically located in the EOC but rather in Department Operations Centers.

Responsibilities:

1. Maintain Communications – Establish communication links with Incident Command Posts, Borough Department Operations Centers, Branch Managers and any operational and/or supporting agencies.

EOC Director

On Scene Incident

Commander

Operations Section Chief


2. Coordinate Response – Direct the coordination of evacuation operations in cooperation with other responding agencies.

3. Coordinate Resource Requests – Collect and coordinate resource requests from on scene Incident Commanders, Command Posts, Borough Department Operations Centers (DOC), and other supporting agencies by working with Logistics.

4. Prepare Evacuation Plan(s) – In coordination with SEOC, AST, Municipality of Anchorage (if evacuation is KPB wide) community EOC(s), the EOC Director and Section Chiefs, develop Evacuation plan.

5. Participate in EOC Action Planning Meetings – Prepare Operations Section

objectives for presentation at the EOC Action Planning Meeting, at least once in each operational period.

6. Share Operational Information – Collect and distribute operational evacuation

information to Planning, Information Officer and other Sections.

7. Manage the Operations Section – Establish the appropriate Operations Section Branches and Divisions and continuously monitor organizational effectiveness.

Activation Phase:

□ Follow the EOC activation Checklist to set up the Operations Section.


o Determine current situation status (ICS Form 201) o Determine current incident objectives and strategy o Determine status of current tactical assignments o Determine Incident Action Plan(IAP) status o Determine current resource status (ICS Form 201) o Determine time/location of first Planning Meeting o Determine if any contingency / community evacuation plans are in work o Confirm resource ordering process with Logistics Section

□ Review the Annexes appropriate to the response. Refer to both the Plan and the

SOGs in each annex as appropriate.

o Evacuation Annex 1 o Shelter Annex 2 o Special Needs Annex 3


o Pet Shelter Annex 4

□ Based on the situation, active the appropriate Branches and designate Branch Coordinators as necessary to ensure operational efficiency, personnel safety, and adequate span of control.

o Emergency Services Branch o Law Enforcement Branch o Evacuation Branch o Shelter/Facilities Branch o Search and Rescue Branch o Damage Assessment Branch

NOTE: The Section Chief must perform all required functions that are not staffed

□ Assemble and brief EOC Operations Section staff.

o Assign work locations and preliminary work tasks to Section personnel. o Provide summary of current situation o Provide summary of the kind and extent of Operations support that may

be required to support incident response o Provide initial assignments and specific actions which require immediate

attention.

Operational Phase: 1. Assess the Situation

□ Gather Information – Collect information relevant to the emergency situation at hand from a range of sources including the on-scene Incident Commander(s) and community EOCs if activated. Coordinate the information with the EOC Director, Planning, and Logistic Section(s), if activated.

□ Assess the Situation – Continuously assess the magnitude and severity of the current situation and potential for future threats, considering:

o Threats to life, health and environment of the area. Coordinate with the

Safety Officer if the evacuation is due to HazMat. o Availability of first responders and other human resources o Relevant community evacuation plans and areas likely to need assistance

from the Borough o Type of evacuation anticipated Type 1 – Immediate (small scale) Type 2 – Immediate (area wide) Type 3 - Delayed


o Risks associated with evacuation and risks of sheltering in place o Availability of evacuation support resources o Ensure that all local, State, Federal, and private sector/volunteer agencies

impacted/involved with the incident have been notified o Assistance available from any external agencies or sources (DOT, AST,

MOUs, MOAs, SEOC, etc.)

□ Immediate Actions – Immediately carry out those actions necessary to preserve life and or property, including alert and warning actions and the deployment of required resources.

□ Assess Needs – Perform a rapid needs assessment based on information at hand to determine if the EOC will need to be activated for support or as the Incident Command Post.

2. Maintain Communications

□ Determine Status – Obtain a current communications status briefing from the Communications Unit Leader. Status shall include internal and external communications resources.

□ Obtain Equipment – Ensure that there is adequate equipment and assigned frequencies available for the Operations Section when radio communications are used. Work with the EOC Logistics Section Chief to fill any gaps.

□ Establish and Maintain Communications – Establish and maintain communications links (e.g. radio or telephone contact) with the on scene Incident Commander or the Operations Section at each Incident Command Post (ICP). Establish and maintain communications links each KPB Department Operations Center (DOC), and each supporting agency.

o Keep Planning Section up to date on resource and incident/evacuation

situation status. o Keep EOC Director/Incident Commander apprised of status of operational

efforts. o Keep Safety Office involved in tactical decision making. o Coordinate with Public Information Office on Alert/Warning and Public

Service Announcements. o Coordinate with Liaison Officers to ensure effective use of cooperating

agency resources and efforts. o Notify Communication Unit Leader (Logistics Section) of communication

needs and problems. Note: the Operations Section at an ICP could be the Incident Commander.


3. Coordinate Response

□ Develop Objectives and Tactics – Coordinate with EOC Director, Planning, and Logistic Sections to develop incident/evacuation objectives and manage tactical operations to meet those objectives.

o Develop evacuation plan. (See back of this annex). Components of the plan include: Evacuation Routes Staging/Marshalling Areas Exclusion and Secure Areas Communications Evacuation Phasing

o Notify and brief all critical KPB operations and community EOCs concerning the watch/warning so that proper precautions and emergency actions can be taken prior to the anticipated impact. Evaluate the: The time of the year Degree of danger to personnel, facilities, and infrastructure The boundaries of the area affected by the event Accessibility and status of evacuation routes The length of time the event could last

o Identify high-risk populations who may need special attention or early evacuation. (See Special Needs Annex)

o Coordinate evacuation planning activities with transportation providers, AST, and SEOC. Coordinate with emergency medical care facilities and arrange for

medical assistance for evacuees, as necessary. o Consider the potential for the cascading effects of the incident and the

potential effects on evacuation and shelter in place decisions.

□ Assess life/safety issues – Coordinate with Safety Officer to ensure first responders and incident response personnel take appropriate safety precautions.

o Ensure each evacuation route is hazard free. o Adjust perimeters, as necessary to ensure scene and evacuation route

security. o Evaluate and enforce use of appropriate protective clothing/equipment.

□ Support On-Scene Incident Commanders – Liaise with on-scene Incident Commander(s) to determine the demands of the emergency. Provide support to Incident Commander(s), community Evacuation Branch Managers and requesting agencies and ensure that all EOC actions are coordinated within established priorities.


□ Implement Objectives – Work closely with each Branch Manager in the Operations Section to ensure implementation of all objectives defined in the current EOC Action Plan.

□ Coordinate with other Section – Meet with and coordinate with the other EOC Section Chiefs on a regular basis.

o Location, status and assignment of evacuation resources. o Effectiveness of tactics o Desired contingency plans

□ Coordinate Response – Coordinate the overall response, resources and event status information.

3. Coordinate Resource Requests

□ Establish and Demobilize Staging/Marshalling Areas – As evacuation operational needs dictate:

o Brief Staging Area Manager on types and numbers of resources to be

maintained in Staging/Marshalling Area o Brief tactical elements (Branches, Divisions/Groups, Task Force/Strike-

Team Leaders) on assignments, ordering process, protective equipment, tactical assignments, etc.

o Preposition emergency equipment, fuel, and medical supplies in safe area for use during evacuation and staging/marshalling.

□ Coordinate Internal EOC Resource Requests – Ensure that all Operations Section branches coordinate all internal resource requests through the Logistics Section.

□ Coordinate External Resource Requests– Authorize external evacuation operations resource requests and forward extraordinary and critical resources requests to the EOC Director for approval – prior to forwarding to the Logistics Section.

□ Coordinate Mutual Aid Requests, if Required – Forward requests for outside agency or State/Federal evacuation assistance to the EOC Director. Requests for this type of assistance are made by the EOC Director.

□ Document Resource Requests – Ensure that all resources requests are documented by each Branch.

□ Track Costs – Alert the Finance Section Chief of evacuation operations resource requests to track cost for those resources.


4. Participate in EOC Action Planning Meetings

□ Set the Operational Period – Determine if the incident is likely to last beyond one operational period and coordinate with the EOC Director and Command Staff to set the operational period.

□ Determine Issues and Objectives – Identify key issues currently affecting the Operations Section. Meet with Section personnel and determine appropriate section objectives for each operations period.

□ Determine Needs – Based on the known or forecasted situation, determine the likely future needs of the Operations Section.

□ Contribute to the EOC Action Plan – Write the Operations portion of the IAP. Prepare for and participate in the EOC Action Plan meetings and other relevant EOC Management Team meetings.

o Identify assignments by Division or Group. o Identify specific tactical assignments. o Identify resources needed to accomplish assignments.

□ Determine Strategies – Detail the strategies required for carrying out the evacuation objectives of the Operations Section.

□ Brief Operations Section Personnel – After the EOC Action Planning meeting, brief the Operations Section Personnel on the results of the meeting.

5. Share Operations Information

□ Keep the Planning Section Informed – Ensure that all situation and resources information is provided to the Planning Section as the situation and/or resources requires, including Branch Status Reports and new incoming incident reports.

□ Keep the EOC Director Informed – Brief the EOC Director and other EOC Policy Group Members as new information is available.

□ Briefs the Operations Section – Brief the Branch Directors and all Section staff periodically on any updated information you may have received.

6. Manage the Operations Section

□ Set up the Section – Ensure that the Operations Section area is set up properly and the appropriate personnel, equipment, and supplies are in place, including telecommunications equipment, maps, and status boards.

□ Ensure Appropriate Personnel – Request additional personnel for the Section from the Logistics Section to maintain staffing especially for 24-hour activation. Coordinate with the Liaison Officer(s) regarding the need for Agency Representatives from external agencies (AST, CERT, DOT, Muni, transportations service providers, etc)


□ Briefs the Operations Section – Brief the Branch Directors and all Section staff periodically on any updated information you may have received.

□ Ensure Documentation – Ensure that all Section personnel maintain their individual position logs and other paperwork as required.

o Time sheets, activity logs, equipment use documentation, etc.

□ Participate in EOC Action Planning Meetings – Collect objectives from each activated Operations Branch prior to each Action Planning meeting.


Demobilization Phase: 1. Demobilize the Operations Section

□ Demobilize EOC Operations Section Staff – Continue to monitor the situation and demobilize branches and organizational elements when no longer required. Ensure that any operation actions are assigned to the appropriate EOC Staff or agencies as appropriate.

□ Demobilize EOC Operations Section – Demobilize the EOC Operations Section when authorized by the EOC Director

□ Complete Paperwork – Ensure that all Operations Section paper work, including individual position logs are complete and sent to the Documentation Unit in the Planning Section



Evacuation Checklist Planning Section Chief Page | 1 of 7

Evacuation Checklist Planning Section Chief

Position Description: The EOC Planning Section Chief provides overall

collection, evaluation and dissemination of all information concerning the incident, and oversees efforts to understand the current situation, predict further events and damages, and prepares the EOC Action Plan(s). The Planning Section Chief is responsible for all planning functions unless assigned or delegated.

Reports To: The EOC Director/Incident Commander

Positions Reporting to the Planning Section Chief:

Documentation Unit Situation Unit Technical Services –Maps and Diagrams Technical Services - Weather

Responsibilities:

1. Assess the Situation – Gather reliable information about the incident. Collect, analyze, and display situation information for the EOC. Prepare periodic Situation Reports (SitReps).

2. Prepare EOC Action Plan – Chair the EOC action planning meetings during

each operational period. Prepare and distribute the approved EOC Action Plan to EOC Staff.

3. Prepare Evacuation and Shelter Plan(s) – Develop evacuation plan in

coordination with community EOCs, AST, Municipality of Anchorage, and the

EOC Director

Planning Section Chief


SEOC. Develop shelter plan for each anticipated shelter facility including adjacent pet shelter. Prepare and distribute the approved plans to EOC Staff.

4. Keep Records – Document and maintain paper and electronic filed on all EOC

activities. 5. Chair EOC Action Planning Meetings – Prepare Section objectives for

presentation at the EOC Action Planning Meeting, at least once in each operational period.

6. Anticipate Future Events – Conduct advance planning activities to forecast

events and requirements beyond the current operational period. Consider potential cascading effects from the incident. Forecast need for additional shelter(s). Report recommendation to the EOC Director/Incident Commander.

7. Coordinate Technical Services – Provide technical services to EOC Sections

and branches as requested. 8. Manage the Planning Section – Establish the appropriate Planning Section

Units and continuously monitor organizational effectiveness. 9. Prepare After Action Report – Coordinate the assembly of the EOC Lessons

Learned from EOC Staff and from supporting and contributing agencies.

Activation Phase:

□ Follow the EOC activation Checklist.


o Determine current resource status (ICS Form 201) o Determine current situation status (ICS Form 201) o Determine current incident objectives and strategy o Determine Incident Action Plan(IAP) status o Determine time/location of first Planning Meeting o Determine if any contingency plans are in progress

□ Based on the situation, active the appropriate Units and designate Unit Leaders

as necessary.

o Documentation Unit o Situation Unit o Technical Services, Maps and Diagrams


o Technical Services, Weather



□ Refer to the EOP Hazard Annexes in the EOP for EOC organization charts.

□ Assemble and brief EOC Planning Section staff.

o Assign work locations and preliminary work tasks to Section personnel. o Provide summary of current situation. o Provide summary of the kind and extent of Operations support that may

be asked for.

□ Provide initial assignments and specific actions which require immediate attention.

□ Establish and maintain resource tracking system.

□ Complete ICS Form 201 (if not previously completed) and provide copies to IC, command staff, and appropriate organizations.

□ Obtain/develop incident maps/charts/diagrams.

□ Compile incident status summary information and display for EOC use.

□ Establish planning and reporting schedule for EOC and determine operational periods with IC.

Operational Phase:

1. Assess the Situation

□ Collect Information – Collect, analyze, and display situation information. Meet

with the Operations Section Chief to obtain and review any major incident reports.


□ Prepare EOC Situation Report – Produce the Initial EOC Situation Report (SitReps) for the EOC Director/Incident Commander within 30 minutes of EOC Activation. Produce additional EOC Situation Reports with each operations period or when the incident or emergency.

□ Display Information – Ensure that all EOC status boards and other displays are kept current and that posted information is neat and legible and correct. Ensure that the EOC Director/Incident Commander has immediate and unlimited access to all status reports and displays.

2. Prepare the EOC Action Plan

□ Establish Information requirements/reporting schedules for use in preparing the IAP.

□ Ensure detailed contingency plan information is available for consideration by

Operations and Command. □ Verify that all support and resource needs are coordinated with Logistics Section

prior to release of IAP. □ Include fiscal documentation forms in IAP as requested by the Finance/Admin

Section. □ Coordinate IAP changes with the General Staff and distribute written changes as

appropriate. □ Coordinate development of the Evacuation Plan, Shelter Plan, and Incident

Traffic Plan with Operations Section and Logistic Section. □ Coordinate safety message with Safety Officer. □ Coordinate preparation of the Incident Communications Plan, and Medical Plan

with Logistics and Operations Sections. □ Ensure EOC Section Chiefs provide their section’s objectives at least 30 minutes

prior to each Action Planning Meeting. □ Prepare an EOC Action Plan for each operational period, based on objectives

developed by each EOC Section. □ In preparation for the Action Planning Meeting, ensure that all EOC priorities and

objectives are posted and distributed. □ Chair the EOC Action Planning Meetings approximately two hours before the end

of the operational period.


Sample Planning Meeting Agenda

Agenda Item Responsible Party 1. Briefing on situation/resource status Planning/Operations Section Chiefs 2. Discuss Safety Issues Safety Officer 3. Set/confirm incident objectives EOC Director/Incident Commander 4. Plot control lines/division boundaries Operations Section Chief 5. Specify tactics for each Division/Group Operations Section Chief 6. Specify resources needed for each Division/Group Operations/Planning Section Chiefs Group 7. Specify facilities and reporting locations Operations/Planning/Logistic Section Chiefs 8. Develop resource order Logistics Section Chief 9. Consider comm/medical/transportation plans Logistics/Planning Section Chiefs 10. Provide financial update Finance/Admin Section Chief 11. Discuss interagency liaison issues Liaison Officer(s) 12. Discuss information issues Public Information Officer 13. Finalize/approve/implement plan Incident Commander/All

3. Keep Records

□ Document EOC Records – Document and maintain files on all EOC activities including: EOC Action Plans, Situation Reports, Resource Orders, Damage Assessments, Injury/Fatality Reports, Radio Messages/Logs, Email logs, Position Logs.

□ Document Planning Meetings– Following the meeting; send the approved IAP to the Documentation Unit for distribution prior to the next operational period. Minimum distribution: Command, Command Staff, General Staff, Division/Group Supervisors.

4. Anticipate Future Events

□ Consider Future Events – Highlight forecasted events or conditions likely to occur beyond the forthcoming operational period, particularly those situations which may influence evacuation operations and the overall priorities of the EOC.

□ Prepare Plans – Develop evacuation plans and reports as required.

o Review current and projected incident and resource status. o Develop alternative evacuation strategies. o Identify resources required to implement contingency plan. o Document alternatives for presentation to EOC Director/Incident

Commander and for inclusion in the written IAP. o Coordinate evacuation planning activities with AST, community EOCs,

Municipality of Anchorage (if evacuating out of the KPB), SEOC.

□ Meet with Operations Section Chief and/or Command, prior to discuss proposed evacuation strategy and tactics and diagram incident organization and resource location.


5. Coordinate Technical Services

□ Request Technical Services – Coordinate and manage technical services such as mapping/GIS services, weather, and environmental advisors and others as requested by EOC sections.

o Establish Weather Data Monitoring/Reporting System.

6. Manage the Planning Section

□ Set up the Section – Ensure that the Planning Section area is set up properly and the appropriate personnel, equipment, and supplies are in place, including telecommunications equipment, maps, and status boards.

□ Ensure Appropriate Personnel – Request additional personnel for the Section from the Human Service Branch in the Logistics Section to maintain staffing especially for 24-hour activation. Coordinate with the EOC Director regarding the need for Agency Representatives from external agencies.

□ Brief the Planning Section – Brief the Unit leaders and all staff periodically on any updated information you may have received. Brief on-coming Plans Section Chief and staff on IAP, incident status, and ongoing Planning Section issues.

□ Ensure Documentation – Ensure that all Section personnel maintain their individual position logs and other paperwork as require.

□ Participate in EOC Action Planning Meetings – Collect objectives from each activated Planning Unit prior to each Action Planning meeting.


Demobilization Phase:

□ Prepare After Action Report – Coordinate the assembly of the EOC and Evacuation Manager Lessons Learned from EOC Staff and from supporting and contributing agencies.

□ Demobilize EOC Planning Section Staff – Continue to monitor the situation and demobilize units and organizational elements when no longer required. Ensure that any operation actions are assigned to the appropriate EOC Staff or agencies as appropriate.


□ Demobilize EOC Planning Section – Demobilize the EOC Planning Section when authorized by the EOC Director/Incident Commander.

□ Complete Paperwork – Ensure that all Planning Section paper work, including individual position logs (ICS Form 214) are complete and sent to the Documentation Unit. Ensure preparation of final incident package and route to OEM and Borough Mayor.



Documents

HOW TO USE THE EVACUATION ANNEX · HOW TO USE THE EVACUATION ANNEX While no plan can replace the common sense and good judgment of personnel involved in managing a disaster emergency,