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How to Prepare for State Architect & Engineering Services and
Upcoming Construction Projects
How Architects and Engineers Get Business with the State
May 22, 2014
• Design and Construction Project Management• Energy Performance Contracting• We serve a number of major state agencies:
- Community & Technical Colleges - 34 campuses- Department of Corrections- Department of Social and Health Services- Department of Veterans Affairs- Washington State Patrol- Department of Enterprise Services- Approximately 20 additional small agencies
Engineering and Architectural Services
Workload for the 15-17 Biennium is expected to be:
• More than $500 million in work
• Approximately 300 projects
• Capital Budget not yet finalized
Volume of Work
Reference file: Fees $150,000 or below
Advertised Fees greater than $150,000
On-Call/Campus Architects
Hiring Design Firms Selection Options
Central electronic file of design firms submitted on Modified Federal Form 330
Used by DES and other government organizations
Hiring Design Firms Reference File
Factors used to select potential candidate firms:
Geographic Proximity (County)Type of firmSpecific type of project
Hiring Design Firms Reference File
Example:
Project Gym Renovation at South Puget Sound Community College
County : Thurston code 34Discipline : Architect code 01Type of project: Education Facilities code 029
and/or Gyms code 030
Hiring Design Firms Reference File
Typical scoring criteria:
Qualifications of Key Personnel
Relevant Experience
Previous Performance
Hiring Design Firms Reference File
Selection Panel
DES Project Manager
Client Agency Representative
3rd Member Chosen by PM & Client
Hiring Design Firms Reference File
Design fees greater than $150,000
Advertisement contains submittal requirements and Phase 1 scoring requirements.
Presubmittal conference
Shortlisted (typically 3) firms interviewed
Hiring Design Firms Advertised Selections
Selection Panel – 5 Person selection panel
DES Project ManagerDES Panel Member #2 (Another DES PM)Client Agency Member #1Client Agency Member #2Private Sector Architect or Engineer – not
competing for the work
Hiring Design Firms Advertised Selections
Apply for the A/E Reference file
Watch for advertisements on website & DJC
Attend the pre-submittal conference
Talk to the DES Project Manager
Talk to the Client Agencies
Sign up to be a private sector panel member
Hiring Design FirmsHelpful Hints
Pay attention to the selection criteria
Be concise in your submittal
Avoid including irrelevant information in the submittal
Pay attention to administrative details – Maximum number of pages, submittal deadline, location etc
Hiring Design FirmsHelpful Hints (cont.)
Outreach and Inclusion Plans for new businesses, small businesses, veteran businesses, and MWBE’s
• Approach for reaching out to, and utilizing diverse business enterprises.
• Work with the Office of Minority and Women Business Enterprises.
• Outcomes of your outreach efforts on previous projects.
• Work in mentoring other firms.
Hiring Design Firms
DES Website: WWW.DES.WA.GOV
Construction and Public Workswww.des.wa.gov/services/facilities/Construction/Pages/default.aspx
Projects Advertised for Consultant Selectionhttp://
www.des.wa.gov/services/facilities/Construction/Consultants/Pages/EASCurrentProjects.aspx
Join the Architect/Engineer Reference File Pool http://www.des.wa.gov/services/facilities/Construction/Consultants/Pages/EASReferenceFile.aspx
Upcoming Projects Listhttp://www.des.wa.gov/services/facilities/Construction/Consultants/
Pages/EASUpcomingProjects.aspx
Resource Info for A/Es
Contact
Dwayne Harkness
360-407-9339
&
Nancy Deakins
360-407-9333
Thank You
Questions?
