How to manage finance in project

@nenemulan

OCP national project virtual summit

AIESEC Indonesia

#StartFromYou

Financial Sustainability of

Project

What is the goal of your project?

How does successful project

look like?

Why are you doing this project? What

contribution does it make for society?

Finance is the way of thinking!

Budgeting - the most important element of project

management, and not just a tool of financial

management.

The content of budgeting is a technology planning,

accounting, control and analysis of financial, information

and material flows, and the results.

Budgeting (planning and realization)

Cash flow management

Cash flow is the movement of cash into or out of a

business, project, or financial product.

§1 Intern

§1 month iGCDP activity

§1 iGCDP project (4 events)

§Minimum concept per project (pessimistic

concept)

§Minimum budget per project (pessimistic budget)

Minimum cost for:

Minimum Cost on Your Budget

Legality providing and control

Control each stage of project to guarantee it’s quality.

Make sure that all the processes have responsible

person and are controlled strictly. Remember, that

project is a brand not only for your local committee or

city, but also for country, intern and co-operations.

How to save project

• EPs raising in project;

• Host-families;

• Join clubs and communities;

• Check TNs and ANs in advance;

• Apply for grants and funds.

Make it happen!

Risk Management

sustainability and stability

Planning

Know that there are really inevitable risks, impossible to

prepare for anything

Important to establish protocols and people responsible in

case a crisis occurs

Need to be aware!!!

RULES

Members know what, when, how and who to report to in case of

certain scenarios

Training their attention and analysis of determining events

Empowering them to feel comfortable enough to approach the

committee

Reporting mechanisms

STAKEHOLDERS

TNs Trainees Members General Public

Satisfaction with the

Trainee

Accounts

Management

Safety & Well-being

Satisfaction with the

TN

Integration with the

LC Activities

Well-being

Growth and

Development

Job Satisfcation

Reputation

ICX Stakeholders : NEED TO Check !!!

ICX PITFALLS

MEMBERS PROCESS EXTERNAL FACTORS

Lack there of attandend

Lack of resources

Restrictions to perform

Lack of skills and knowledge

Unwillingness to serve

Ineffective delivery

Nothing in place

No experience or

knowledge

Weather

Health and Safety

Changes in Government

Processes

Define the weaknesses

ICX SOLUTIONS

MEMBERS PROCESS EXTERNAL FACTORS

Proper orientation and

expectation setting

Provide sufficient support

Open communication lines

Create protocols for ICX

delivery and survival kits for

trainees

Proper expectation setting

Create ICX Crisis

Management Team

Keep yourself updated

Keep key contact

information of needed

people/entities

Need to be Improve

Define Risk Management

READ AIESEC Indonesia Risk

Management and Control Procedure

http://www.myaiesec.net/content/viewfile.do?contentid=102

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